HKLA Newsletter. President s Message. Membership News. Events 3-8

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1 HKLA Newsletter Hong Kong Library Associa tion President s Message September 2012/ No. 90 I recently attended the IFLA World Library and Information Congress, 78th IFLA General Conference and Assembly in Helsinki, Finland from August With more than 3,000 attendees, the conference is a large one. Despite its size it was well organized and ran very smoothly and provided many opportunities to attend useful presentations and meetings as well as catch up with colleagues from all over the world. While the content of such large conferences is very important, so too is the efficiency with which they are run, the ease with which participants can travel, the access to support services. Helsinki was an unequivocal success in this regard. Inside this issue: President s Message Membership News 1 2 Events 3-8 Article 9-11 One interesting aspect of IFLA Conferences is that they carry a large number of satellite events in the form of specialist conferences, meetings, formal and informal gatherings. Of the latter, I was invited to an evening get together for library association presidents and secretaries. The event was hosted by Mr Jukka Relander, President of the Finnish Library Association, an independent author, and was attended by Ingrid Parent, current IFLA President as well as presidents and secretaries from Asia, North and South America, Europe, Africa and the Middle East. The opportunity to discuss issues with several of these presidents highlighted the common concerns that we have for our associations: encouraging participation in association events; ensuring association relevance to members; changing skill sets of our librarians, and; the need for youth and vigour in our professional bodies. News from the field Upcoming events The 2012 IFLA Conference was a great success and much of this success is attributable to the Finnish Library Association. While only a small number of Hong Kong librarians attended the Conference, next year s conference should see greater opportunity for more of our librarians to attend. With the theme of Future Libraries: Infinite Possibilities, Singapore as the host city will provide the world conference with a significant regional emphasis. I hope many HKLA members will participate in the event through presentations, posters and attendance. I also hope that one day in the not too distant future Hong Kong can be the host city for an IFLA World Library and Information Congress. Mr. Peter Sidorko the President of HKLA

2 Membership News Join us! To keep abreast with latest developments in the library and information field through HKLA membership. Who can join (& fees)? Forms for new application or renewal at: For enquiries to the Membership Secretary at HKLA members enjoy discounts from the following bookstores : Period of Discount Offer: From now to 31st March % discount upon presentation of current membership card, except for the following items: a. Books marked at a specially reduced price i.e. "net sp" b. School textbooks c. Magazines d. Stationery and souvenirs e. Tapes, cassettes, video, laser disk, compact disk, software f. Hong Kong Government publications (The above offer cannot be used in conjunction with any other discounts.) Bookstores: 1. Swindon Book Co. Ltd Lock Road, Tsimshatsui, Kowloon 2. Hong Kong Book Centre Ltd. (a) 25 Des Voeux Road, Central, HK (b) 211 Cityplaza 2, Taikoo Shing, HK 3. Kelly & Walsh Ltd. (a) Shop 236, The Mall, Pacific Place, 88 Queensway, HK (b) Shop , Podium Level, 1 Exchange Square, HK No. 90, September 2012 Page 2

3 Read, learn, live - Connecting People The Public Library as a living space Events This seminar was given by Mr. Harald Pilzer, who has been Director of the Public Library of Bielefeld since 2001, on 18 June Since 2006 he is also responsible for the department consisting of the Public Library, the city s archive and a special library covering the history of Bielefeld and North-western Germany. He is a member of the Joint management commission of the Germany Library Association and Librarian's Association. The seminar was jointly co-organized by Hong Kong Library Association, Goethe-Institut Hongkong with the venue sponsored by the Leisure and Cultural Services Department. Attendance stood at approximately 40 participants including professionals and students from academic and other libraries in Activity Room 1 of Hong Kong Central Library. The presentation focused on the practice of the City Library in Bielefeld (18 th among the 80 largest cities in Germany with approx inhabitants, 258 square kilometers, a central library with eight branches) which follows the slogan Read, learn, live. Based on the plans for the new location of the Central Library, which was inaugurated in March 2012, aspects of the qualification of this location to a third place' are to be presented. The concept and practice of "library volunteers" is as well considered as the contact with groups and associations. No. 90, September 2012 Page 3

4 This aspect of volunteer practice attracted most attention as Mr. Pilzer pointed out that some of the libraries are run by both librarians and volunteers together in Bielefeld. Some volunteers are not only the helper for the library but they have some administrative rights as normal staff. They have to be involved during decision making process. It came as a surprise to many librarians in Hong Kong that volunteers have so high a status in some German libraries. In Hong Kong, volunteers in public libraries mostly help with clerical paper work. The highlight of the seminar was the enthusiastic and detailed discussion during the question and answer session. Mr. Pilzer shared and exchanged his experience from Germany with Hong Kong librarians from the public libraries. The attendants very much appreciated what they learnt from the lecture and had a fruitful evening. The fabulous presentation (in pdf) has been uploaded to: Mrs. Mary Cheng, the Vice President of HKLA presented a souvenir to Mr. Pilzer Written by Eva Tang-Michael Photos: Joe Chow No. 90, September 2012 Page 4

5 Events Community Engagement Library Outreach in the 21 st Century On 12 July 2012 evening, a talk titled Community engagement Library outreach in the 21 st century presented by Dr. Jack Leong, was held at the Hong Kong Central Library. The event was coorganized by HKLA and organized by the Leisure and Cultural Services Department, Hong Kong. Being the Director of Richard Charles Lee Canada-Hong Kong Library as well as the Chairman of International and Community Outreach Committee of the University of Toronto Libraries, Dr. Leong shared his experience in community outreach and examined the different outreach strategies of libraries in Canada, United States and China, whilst analyzing the possibilities and concerns of community outreach by libraries of a wider spectrum, not only limited to public libraries but also the academic and special libraries. The increasing significance of community engagement and interaction could lead to effective preservation and generation of knowledge of access by the public. Successful cases of community outreach programmes held by the University of Toronto Libraries ( such as book launches, seminars and exhibitions, which could connect resources with communities of various diversities including scholars and the public were demonstrated. No. 90, September 2012 Page 5

6 Dr. Leong elaborated the essential issues for consideration in planning outreach programmes including the setting of goals, identification of target clientele, budget and resources allocation, staff training and collaboration with other organizations. The importance of knowledge democratization and the benefits of global partnership in the form of transformation of library space, digitization of resources and provision of online access to the public were also emphasized in particular to academic librarians. The evolution of the Richard Charles Lee-Hong Kong Library since 1990, with the amazing growth of its community outreach activities from 2008 to present including conferences, exhibitions and seminars on Hong Kong issues, were well detailed by Dr. Leong. Keeping approximately 50,000 volumes of library materials, including 2,500 periodical titles, 1,000 reels of microfilm, 7,000 newspaper clippings and an expanding stock of audio and visual materials, this library houses the largest research collection for the Hong Kong and Canada-Hong Kong studies overseas. With the collection focusing primarily on Hong Kong, Canada-Hong Kong relations, and Chinese Canadians, the Library supports not only teaching, learning, research and other academic initiatives, but also serves as an important link between the University and the wider community, through cultural and educational events, involving Hong Kong immigrants and Chinese community organizations. The talk ended with Dr. Leong s valuable guidance and suggestions in response to questions raised by librarians interested or engaged in community outreach initiatives. Written by Monique Shiu Photos : Joe Chow Mr. Peter Sidorko the President of HKLA presented a souvenir to Dr. Leong. No. 90, September 2012 Page 6

7 Events The Hong Kong Library Education and Career Forum, co-organized by the Hong Kong Library Association (HKLA) and the Hong Kong Public Libraries (HKPL), was successfully held on 28th July, 2012 at the Lecture Theatre of the Hong Kong Central Library. Seven distinguished speakers in the profession delivered their presentations on various programmes on library studies and career highlights in the library and information sectors. In the opening remarks, Mr. Peter Sidorko, the President of HKLA, gave a warm welcome to both the speakers and the audience. The first part of the forum was various programmes on library studies. Mr. Lo Man Fung from the School of Continuing and Professional Studies, the Chinese University of Hong Kong (CUSCS), Ms. Yu Ling Ling from the HKU School of Professional and Continuing Education (HKU SPACE) and Mr. Peter Warning from the Faculty of Education, the University of Hong Kong were invited to introduce the library programmes offered by their institutions, ranging from certificate and diploma programmes to undergraduate and postgraduate programmes. Mr. Peter Sidorko the President of HKLA presented a souvenir to... Mr. Lo Man Fung Ms. Yu Ling Ling Mr. Peter Warning No. 90, September 2012 Page 7

8 Mr. Owen Tam Mr. Lo Hing Kwan, Gary Ms. Angel Leung Mr. Matthew Edmondson After a short break, the second session of the forum on careers in various types of libraries was started. Mr. Owen Tam (Associate Librarian, Resources Management, Fong Sum Wood Library, Lingnan University), Mr. Lo Hing Kwan, Gary (Senior Librarian (Southern), Hong Kong Public Libraries), Ms. Angel Leung (President of the Hong Kong Teacher-Librarians' Association & Teacher Librarian, Five Districts Business Welfare Association School) and Mr. Matthew Edmondson (HSBC Archives, the Hongkong and Shanghai Banking Corporation Limited), representing academic libraries, public libraries, school libraries and special libraries respectively, talked about the work nature and job opportunities in their sectors. The response from the audience was encouraging. During the Q&A sessions, the speakers received a number of enquiries asking for their advice on the education and career aspects of the profession. The presentation materials of the speakers and snapshots of the forum can be found on the HKLA web pages: Presentations: Snapshots: Written by Lily Ko Photos : Joe Chow No. 90, September 2012 Page 8

9 Level HKU Libraries Articles A centennial gift to users; a testing ground of next generation library services Esther Woo Head of Administrative Services The University of Hong Kong Libraries My colleagues and I were probably as excited as the first few users of Level 3 when we encountered each other at its entrance in early January this year. This newly renovated facility on the third floor of our Main Library is one of the most challenging building projects we handled in recent decades. Level 3 is not only a special gift to users celebrating the 100 th year of library service to the university community, it will also be a testing ground of our next generation services for students in particular those undergraduates admitted via the curriculum. While learning commons-style space has become a popular model, if not a necessity, in academic libraries these days, each institution will opt from a wide range of possible components based on its unique requirements. The Level 3 project, with its planning dated back to 2006, also fermented from the idea of a learning commons on the G/F of Main Library. Learning about the University s campus long-term development plan and its distributed learning space concept during our planning process, the library management decided to re-position the facility as the hub of learning facilities in the Main Library which will remain at the centre of our main campus. To indicate its physical location and project a minimalistic image of this facility, Level 3 is adopted as the brand name after a few rounds of brainstorming. The project took shape from a report consolidating observations on the needs of our user as well as ideas of what they want in future. As summarized on the attached leaflet of our official opening ceremony, Level 3 is designed as a technology rich, collaborative and flexible facility for student learning. Five zones, namely Study, Collaboration, Technology, Breakout and Multipurpose, are interlinked at the centre by an orientation area comprising the lift lobby and the information counter. It is expected that these strategically zoned spaces can help to accommodate the diversified learning styles (from quiet reflective individual study to interactive group discussion) and emerging needs (such as workstations equipped with advanced software and digitization equipment, a hang-out for leisure reading or refreshments) of our user groups. No. 90, September 2012 Page 9

10 On top of the technological devices installed at individual zones, there are several key features demonstrating the proactive application of technology at Level 3.To optimize and efficiently manage user access to the various types of facilities, an online booking system encompassing most of the computer workstations, seats and rooms has been introduced. Users can check and reserve the facilities in advance while unoccupied resources can be flexibly taken up by walk-in users without causing conflicts. Another eye-catching device is an i-phone like information kiosk next to our service counter. Users can check out the floor plans, facilities and other service information by using this kiosk with a touch screen. For those carrying their own laptops and mobile gadgets, they can freely enjoy internet access as the whole venue is equipped with Wi-Fi coverage and plenty of power sockets. The planning team also put much emphasis on the creation of an inspiring ambience for learning at Level 3. All the zones are characterized by an abundance of colours under different themes. Furniture with innovative or interesting design features can be found at every corner. Special ceiling and lighting designs are also adopted to give the space a modern touch. To echo the sustainability policy in this new facility, environmental friendly attempts such as LED lighting, water saving flushing systems and computerized air-conditioning system are in use. Collapsible and swivel-sofa in barrel and box shape Tai chi shape sofa and newspaper and journal racks for leisure reading Touch screen information kiosk next to the service counter No. 90, September 2012 Page 10

11 Despite the self-service mode being promoted at many other parts of the Libraries, we understand that customized user support is critical to the success of a place blended with sophisticated technology and assorted services like Level 3. Prior to the soft launch of the Technology Zone and Collaboration Zone, a team of colleagues with diversified background was selected to attend training sessions so that they will be sufficiently equipped with the knowledge and skills to serve at the information counter. As one of the staff members participating in the provision of Level 3 counter service, I find the cross training provided by staff from the Information Services, Lending Services and Technology Support Services highly useful. The sessions not only enhance my confidence but also help promote team spirit among fellow colleagues. After all, it is true partnership that enables all of us sail through the many inquiries and challenges we encounter every day. After the official opening on 26 September 2012, Level 3 will enter another stage of development. The usage figure and feedbacks collected so far have indicated very positive response from our users. However, like an ecosystem, its evolution and survival will much depend on the interaction of each library staff and user. Being a service provider and facility manager, we should keep an open and creative mind to fully tap on the potential of Level 3. As always, I believe it is equally important that we support the learning of our users and we learn from them at the same time. For more information about Level 3, please check out its webpage Opening ceremony on 26 September 2012 marking the generous gift donated to the establishment of Level 3 by Dr. Tam Wah Ching. No. 90, September 2012 Page 11

12 HKBU Library wins ALA innovative international library projects award for Chinese Medicine Digital Project News from the field HKBU Library won the 2012 ALA Presidential Citations for Innovative International Library Projects Award from the American Library Association (ALA) for its Chinese Medicine Digital Project. This year, the HKBU Library is one of four libraries in the world and also the sole university library to have been chosen by the selection panel for the award. The ALA press release states: While the (Chinese Medicine) databases were designed to improve teaching methods and effective use of these plants and herbs, making this information available for free via the Internet has historic and limitless benefits for medical providers and researchers across the globe. The Chinese Medicine Digital Project comprises the Medicinal Plants Images Database and the Chinese Medicine Specimen Database. These two databases were the result of the joint effort of the School of Chinese Medicine and the Library to promote Chinese medicine and to enhance the ways in which teaching and learning can be made easier and more accessible. The Medicinal Plants Images Database consists of more than 1,000 medicinal plants presented in the form of images with detailed descriptions in both Chinese and English. The Chinese Medicine Specimen Database was established to promote awareness of the variety, authenticity and effective use of Chinese Medicine. Both databases are bilingual and can be accessed free of cost by anyone anywhere in the world. Statistics show that in the past year, the Medicinal Plant Images Database alone has received over 80,000 visits from 132 countries/regions around world and over 600,000 pages have been viewed. Professor Albert Chan, President and Vice Chancellor, said: HKBU is very pleased to have received this internationally renowned award from the ALA, the largest and oldest library association in the world. This award demonstrates the outstanding collaborative work of our librarians working with faculty members in support of the mission of our University. The databases will no doubt serve to support scholars and researchers in Hong Kong as well as other parts of the world in their teaching and research in the area of Chinese medicine. Professor Lu Aiping, Dean of School of Chinese Medicine, said: We will continue to work with the Library to support our teaching and research and to promote open access to information related to Chinese medicine to the world. Established in 2007, the ALA award aims to recognize innovative contributions to international librarianship. We are very proud to have received this prestigious international award which recognizes the outstanding work we are doing. More importantly, as a library, we are always striving for excellence in supporting the University in learning, teaching and research through innovative projects. Mr. Li Haipeng University Librarian, Hong Kong Baptist University No. 90, September 2012 Page 12

13 Upcoming events Local Visit Place: Legislative Council (LegCo) Complex, the LegCo Library and the LegCo Archives Date: 13 October 2012 (Saturday) Time: 9:15 am 12:00 pm AGM Meeting & Annual Dinner Speaker: Mr. Paul Zimmerman ( 司馬文先生 ) Southern District Councillor Venue: TST YMCA Salisbury Hotel Date: 7th December 2012 (Friday evening) Fee & Registration: to be announced Editor: Kwan Yin Yee Contributors: Peter Sidorko, Eva Tang-Michael, Monique Shiu, Lily Ko, Esther Woo, Li Haipeng Photographer: Joe Chow September 2012 Hong Kong Library Association Address: P.O. Box 10095, General Post Office, Hong Kong, China hkla@hkla.org Web site: Newsletter Archive: No. 90, September 2012 Page 13 No. 89, May 2012

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