CONTENTS INSTRUCTOR REGISTRATION GUIDE...VII GETTING STARTED... 1 REGISTRATION AND SIGN IN... 3 USING THE HOME PAGE... 10

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1 Contents CONTENTS INSTRUCTOR REGISTRATION GUIDE VII GETTING STARTED REGISTRATION AND SIGN IN Signing In as a Returning User Adding Titles to Your Resource Center USING THE HOME PAGE USING THE ACTIONS TABLE Actions Table Columns PowerSearch SETTING UP QUICK LINKS OWLv2 User Guide for Instructors March 15, 2017

2 Contents USING THE HEADER LINKS Student View/Instructor View Toggle Preferences Basic Calculator Math/Graphing Tools OWLv2 Textual Help Run System Check Sign Out Accessing Technical Support MANAGING COURSES SETTING UP COURSES Creating and Managing Course Folders Building a Course Manually Copying an Existing Course Importing a Course Using Your Course/Section Created Page Creating Course Sections MODIFYING COURSES Editing Course Information Using the Courses and Sections Manager Setting the Courses Page Display Options Using the OWLv2 Clipboard Viewing Your Course or Section Summary USER ENROLLMENT OPTIONS Setting Up Student Self Enrollment OWLv2 User Guide for Instructors March 15, 2017

3 Contents CREATING AND MANAGING ASSIGNMENTS USING THE ASSIGNMENTS PAGE Uploading Files Advanced Assignment Page Options CREATING ASSIGNMENTS Choosing the Assignment Type CREATING A MASTERY, TEST, OR NON MASTERY ASSIGNMENT Available Questions Selecting Questions CREATING A READING ASSIGNMENT CREATING A QUICK PREP OR ADAPTIVE STUDY PLAN ASSIGNMENT 109 CREATING A STUDY TOOLS ASSIGNMENT Creating Assignable Study Tool Assignments CREATING AN EXTERNAL WEB LINK ASSIGNMENT ASSIGNMENT OPTIONS OVERVIEW MANAGING AND EDITING ASSIGNMENTS Using the Assignment Created/Summary Pages Editing Assignments OWLv2 User Guide for Instructors March 15, 2017

4 Contents ARCHIVING COURSES AND ASSIGNMENTS Using the Archived Materials Page Archiving Your Materials Retrieving Archived Items Copying Items from Archived Materials Deleting Archived Items MANAGING USER ENROLLMENT ing Users REMOVING USERS FROM A COURSE OR SECTION MANAGING GRADES GRADEBOOK TERMINOLOGY USING THE GRADEBOOK OVERVIEW PAGE Basic Options Filtering Gradebook Assignments Gradebook Preferences Using an External Gradebook Column Creating and Editing Custom Grading Categories EDITING GRADE DETAILS Adjusting Multiple Assignment Scores USING THE STUDENT GRADE DETAILS PAGE OWLv2 User Guide for Instructors March 15, 2017

5 Contents EDITING ASSIGNMENT DETAILS Assignment Details Page Basic Options Assignment Details Page Advanced Options QUERYING STUDENT DATA Sending a Search Results CUSTOMIZING ASSIGNMENT OPTIONS FOR SPECIFIC STUDENTS USING GRADEBOOK ANALYTICS REPORTS Using Class Aggregate Reports Using Student Analytics Reports EXPORTING A COURSE GRADEBOOK USING THE STUDY TOOLS PAGE WORKING WITH STUDY TOOLS Hiding Content from the Self Study View AUTHORING IN OWLV GETTING STARTED Creating Folders and Managing Questions Uploading Images OWLv2 User Guide for Instructors March 15, 2017

6 Contents QUESTION EDITOR OVERVIEW Using the Question Editor Advanced Question Editor Tabs Creating a New Question OWLV2 SYSTEM REQUIREMENTS INDEX OWLv2 User Guide for Instructors March 15, 2017

7 INSTRUCTOR REGISTRATION GUIDE First Time User Registration Sign up to access all of your instructor online resources by using the Cengage Learning single sign on system. 1. To begin registration, go to login.cengage.com 2. Under Instructor Resource Center, click New Faculty User?, then click Continue. 3. Use the Location selector to indicate your institution s country and the page will refresh with additional fields. Enter the requested search criteria (institution type, state, city, zip code, etc.) and click Search to select your college. 4. Click Continue after making your selection and enter your account information. Accept the License Agreement and click Register. Your account request is sent to Cengage Learning, and within 48 hours you should receive an that your account is validated and active. If you can t find your institution, or need to use your account at more than one institution, please contact Technical Support. Returning User Sign In 1. Go to 2. Enter your account address and password exactly and click Sign In to open your Instructor Resource Center page. 3. If you have a registered title, click the course link under the My Course heading to enter OWLv2. NOTE: You can click any of the Tech Support links in OWLv2 to open the Technical Support Knowledgebase in a new browser window. You can also direct your browser to: Adding Titles to Your Bookshelf 1. Sign in to your account at login.cengage.com 2. Find the Add a product to your Instructor Resource Center text box. Enter the Author, Title ISBN, or Course Key and click the Search icon. 3. Click Continue, and If necessary, select any additional resources for that title and click Add Selected to Instructor Resource Center. 4. The selected resources are added to your Instructor Resource Center. You can use the Choose your Products menu to choose between your different books. NOTE: To access OWLv2, you need at least one Cengage Learning title listed to your Instructor Resource Center account. Creating a Template Course in OWLv2 If you don t already have a course to copy or import, it s easy to create one from a template. 1. Log into Cengage Learning and enter OWLv2 under the appropriate institution (applies only to those teaching through multiple schools). 2. Open the OWLv2 Courses page and click Create a New Course. 3. Select Copy an Existing Course; then select Modify a Template Course Designed by Cengage Learning. 4. Click Continue. 5. Make a selection from the Template drop down menu; then enter the course s name, number, start and end dates. 6. (Optional) Link to a document or web page as your course syllabus. Add your recipients and Student ID preferences. 7. When you are finished, click Create Course. To create a section, click the Create a Section link on the Course Created page.

8 GETTING STARTED Welcome to OWLv2, a recently improved version of the OWLv1 chemistry learning system. OWL stands for Online Web based Learning and is an integrated, online course system for teaching and learning chemistry disciplines. The OWLv2 course management and learning system gives you easy, online access to your courses, materials, and students at your pace and on your schedule. To use OWLv2, all you need is an Internet connection and a computer with basic requirements running a Windows or Macintosh operating system. To check your computer s ability to run OWLv2 and find links for the supported Web browsers and plug ins, see the OWLv2 System Requirements on page 232. Note: As a live, Web based program, OWLv2 is updated regularly with new features and improvements. Refer to the OWLv2 online Textual Help for the most current information. Audience This User Guide is an instructor reference manual for getting started using OWLv2. When setting up and managing your instructional materials, this guide can be used to get helpful information for account management, setting up courses, creating assignments, overseeing the gradebook, authoring questions, and managing course enrollment. OWLv2 Home Page OWLv2 User Guide for Instructors March 15, 2017 pg. 1

9 Getting Started In this updated version, you will find many of the same features as in OWL, but here are a few key differences. Single Sign On. The single sign on feature means that you and your students only need to log into the one portal site to access all of your Cengage Learning course content. Global Actions. At the top of every main page a Global Actions Menu opens to reveal a list of links of helpful features, tools, and system preferences. Student Grace Period. Students can choose to start with a free trial registration before being required to purchase an access code. Note: The student grace period is 1 day per week of course duration, for a maximum of 14 days, based upon the course start date. To maximize grace period for your students, please make sure your course start date is set for the first actual day of class. Course Content. Your OWLv2 course now comes with Study Tools, Quick Prep, and Labs already integrated. Flexible Assignment Creation. The assignment process allows you to preview, select, and edit question scores in content from multiple chapters. Assignment Data Export. Create a.csv file containing complete details for a single assignment. First Item Error Detection. An assignment option you can enable to inform students of any formatting errors in their initial response. Raise Your Hand. A new course wide feature which allows students to send an message linking to a view of their assignment take, thus allowing you to view the content and answer any related questions. Gradebook Analytics. A series of reports that provide you with an overview of your course s performance at either the class or student level. Some reports contain data on global results so you can compare class/student performance against the national average System Check. A system diagnostic built into OWLv2 you can use at any time to detect and resolve system compatibility issues. OWLv2 User Guide for Instructors March 15, 2017 pg. 2

10 Getting Started REGISTRATION AND SIGN IN By logging in to the single sign on site at you can access your Cengage Learning resources all from one place. Unlike students, instructors can request an account without using a Access Code from their course textbook. Instead, you enter your account information online and submit it on the Cengage Learning site. Once your account is validated, you can access OWLv2 and add new materials to your account as you wish OWLv2 User Guide for Instructors March 15, 2017 pg. 3

11 Getting Started Action: To create a new account with Cengage Learning 1 Direct your browser to and click the New Faculty User? button. 2 Click Cont inue in the Create a Faculty Account confirmation window (click Cancel to return to the Cengage Learning Sign In page). OWLv2 User Guide for Instructors March 15, 2017 pg. 4

12 Getting Started Action: To create a new account with Cengage Learning 3 Use the Location drop down menu on the Select Your Institution page to select the country for your school. 4 Use the Search feature to locate your school by various criteria such as institution type, vicinity, state, city, or postal code. OWLv2 User Guide for Instructors March 15, 2017 pg. 5

13 Getting Started Action: To create a new account with Cengage Learning 5 Select your institution and click Continue. (Click Search Again if your institution doesn t appear.) Note: If you are unable to find your school, please go to the Cengage Learning Contact page ( From this site you can locate our phone number or find the contact information for a sales representative. 6 Enter the required account information and make a record of the password you select for future reference. Note: The address you supply during account registration is used later when students contact you from within OWLv2. 7 Accept the License Agreement and click Register. You can also click Cancel to exit without creating an account and return to the Sign In page. 8 At this point your account is established and your information is sent to Cengage Learning for validation. Within 48 hours, you should receive an that your account is validated. In the meantime, you can begin adding resources to your Resource Center. OWLv2 User Guide for Instructors March 15, 2017 pg. 6

14 Getting Started Signing In as a Returning User Once your OWLv2 instructor account is validated, you can sign in as a returning user from anywhere you have Internet access. Action: To sign in as a returning user 1 Connect to the Internet and go to: and the Cengage Learning Sign In page will open. 2 Enter your address and password exactly and click the Sign In button to open your Instructor Resource Center. 3 If necessary, select the appropriate book from the Choose your Product drop down menu. Note: Select your course product and add it to your list of books, if necessary. You need access to at least one resource before creating an online course and assignments. OWLv2 User Guide for Instructors March 15, 2017 pg. 7

15 Getting Started Action: To sign in as a returning user 4 Under the My Course heading, click the link for your OWLv2 course and OWLv2 will open in a new browser window. Note: When logging in for the first time, you may see a confirmation screen. You will need to verify your account on this page before proceeding to OWLv2. 5 Your next steps depend on the type of course you are creating. See Setting Up Courses on page 29 for step by step instructions on creating each type of course. OWLv2 User Guide for Instructors March 15, 2017 pg. 8

16 Getting Started Adding Titles to Your Resource Center You can easily add titles to your account from your Instructor Resource Center page by entering their Access Code or ISBN. Action: To add titles to your Resource Center 1 Sign in at and go to your Instructor Resource Center page (if you have not already done so). 2 Enter the Author, Course Key, or Title ISBN of the product to be added under Add a product to your Instructor Resource Center. 3 Click the Search icon and the Search Results page will open. 4 Choose the appropriate product for your course and any supplemental materials you wish to include, then click Continue. 5 Click the Add Selected to Instructor Resource Center button once your selection are complete. This returns to your Resource Center where the new title should appear 6 Switch between books by making a new selection from your registered titles in the Choose your Product drop down menu. You can filter your search by platform or status, and organize the list by author or title. 7 (Optional) Click Remove a Product to delete the current selection in the Choose your Product menu. OWLv2 User Guide for Instructors March 15, 2017 pg. 9

17 USING THE HOME PAGE You can use your OWLv2 Home page as a place to get a quick overview of your course s status. It contains tables with information on past due assignments, recently graded assignments, and assignments that require manual grading. An Action column provides a link to view assignments or quickly send a reminder to students. On the right side of the Home page is a customizable Quick Links list with shortcuts to those areas of OWLv2 you use most often. From this page and most pages in OWLv2, you are supplied with a series of links in the heading that provide access to all the main pages in OWLv2. The OWLv2 Instructor Home Page Note: Always use the buttons and links provided in OWLv2 to log out or go to another page. Do not use your browser's Close button or Back/Forward buttons. OWLv2 User Guide for Instructors March 15, 2017 pg. 10

18 Using the Home Page USING THE ACTIONS TABLE The Actions table of assignments is the focal point of the Home page. It is a quick reference for your assignments status and provides access to actions for tasks such as grading assignments that require manual grading, sending reminders to students about late assignments, and reviewing recently graded assignments. You can customize the information displayed on your Home page by clicking the Edit Page link at the top of the Quick Links pane. From the Display Preferences page that opens, you can select what you would like to appear. For more details see Setting Up Quick Links on page 13. The Actions Table To conserve system resources, the Home page is updated automatically only when you first sign in. If you perform an action that may affect your course or assignment status, you should click the Refresh link to see those changes updated in the Actions table. OWLv2 User Guide for Instructors March 15, 2017 pg. 11

19 Using the Home Page Actions Table Columns Course Assignment This column displays the course and assignment names. Unavailable Date The assignment s Unavailable Date determines when the assignment is closed for all students in the course. Closed means that no student in the course will be able to open a new take or previously unfinished take of the assignment. Action The Action column provides you with quick access to frequently used commands. Click View to open the Assignment Details page. For late assignments, you can click Remind to send students a reminder message. When you have several listings in your Actions table a Show First 5 toggle will appear. Clicking this option allows you to limit the number of assignments listed. Note: You can specify the specific options and information you would like to appear in the Actions table. For more details see Setting Up Quick Links on page 13. PowerSearch If your university subscribes to the PowerSearch service, you may see a PowerSearch link on your Home page. By using PowerSearch, students and instructors can search and manage a wide range of periodical, reference, primary source, and multimedia information. Searches can cover multiple databases simultaneously, and provide refined features for marking sources and generating citations. Note: At this time, not all schools are able to offer PowerSearch access through OWLv2. OWLv2 User Guide for Instructors March 15, 2017 pg. 12

20 Using the Home Page SETTING UP QUICK LINKS The Home page includes a list of Quick Links, which are shortcuts to common tasks such as creating a new assignment or course, viewing your Gradebook, accessing Browser Setup Help, or viewing your Archived Materials. The Quick Links You can specify the options and appearance of your Home page by clicking the Edit Page link at the top of the Quick Links pane. This will open the Display Preferences page, where you can select from several different Quick Links to display and set display options for the Actions table. Display Preferences for Actions and Quick Links OWLv2 User Guide for Instructors March 15, 2017 pg. 13

21 Using the Home Page USING THE HEADER LINKS The global navigation area at the top (header) of most pages in OWLv2 provides a convenient menu of helpful tools and options. Here you will find the links that open the main pages for your Courses, Assignments, Gradebook, and Study Tools. A PowerSearch link may also be available, if your school uses the PowerSearch service. The link for the page you currently have in focus is highlighted in blue. The Header Links Note: When your browser window is scaled down, the header links to the main pages in OWLv2 consolidate into a drop down menu. On the top right side of most page headings in OWLv2 are two buttons that provide you with help and useful resources. Global Actions Menu Click the person icon button to access an extensive list of system Tools and Help options. Use a link below to get details on a specific system resource: Student View/Instructor View Toggle on page 15 Preferences on page 16 Basic Calculator on page 18 Math/Graphing Tools on page 18 OWLv2 Textual Help on page 19 Run System Check on page 19 Sign Out on page 20 Accessing Technical Support on page 21 OWLv2 User Guide for Instructors March 15, 2017 pg. 14

22 Using the Home Page Cengage Technical Support Click this icon to open the Cengage Customer Support site in a new browser window. This site contains helpful FAQs and links to further information in the form of user guides, videos, recordings, and online training. See Accessing Technical Support on page 21 for more details. Student View/Instructor View Toggle To switch to a student s view of the current course, click the Change to Student View link from the Global Actions Menu (person icon) in the page header. This process automatically enrolls you in the selected course as a student so you can see your assignments, messages, grading, and so forth as your students do. In addition, this will create an instructor as student account in your Gradebook, which you can use to monitor any settings that affect student scores. Student/Instructor View Toggle OWLv2 User Guide for Instructors March 15, 2017 pg. 15

23 Using the Home Page To switch back to your instructor account from the student view, click the Return to Instructor View link. Before toggling between types of accounts, you must have a course set up and selected to see a student view. Also, keep in mind that you cannot be enrolled as a student in more than one section of a particular course. If you do switch to a different course section and enroll (i.e., click Student View), this automatically unenrolls you from the previous section and you will lose any of your previous student view assignments and grades. Preferences The Preferences link, available from the Global Actions Menu (person icon) in the page header, opens a window with options allowing you to control the general appearance of your OWLv2 pages and determine access to certain advanced features. When you are finished changing your preferences, click Save These Changes to keep them, or click Cancel to exit the Preferences window without saving. The Preferences Window OWLv2 User Guide for Instructors March 15, 2017 pg. 16

24 Using the Home Page Setting display options This setting lets you control the default appearance of all OWLv2 pages with Show All Options/Hide All Options links. To show all options by default on all pages, select Show All Options. To hide any additional or expert options by default on all pages, select Hide All Options. Selecting Hide All Options places additional or expert options out of the way until you need them. If you use the expert options frequently, you may prefer to have your OWLv2 pages show them by default. You can always change this setting manually on any page. Table length This setting allows you to set lengths of 20, 50, or 100 items. For example, you can use this setting to display a list of 100 students as one page of 100 students, two pages of 50 students each, or five pages of 20 students each. The default setting is 50 items. To divide long lists of information, select the check box for Break up a table into separate pages when it contains more than the following number of entries. You can then select the number of entries per page from the adjacent drop down menu. To display long lists without separating the information into more than one page, clear the check box. Order of assignments in drop down menus This setting lets you select which category of information to use as the default sorting method for assignment lists in OWLv2. Courses that I see Selecting this option limits the display of course folders to only those that contain courses you are teaching or enrolled in. This option affects which folders are available on the Courses page and those listed in the Course or Section drop down menus on the Assignments, Users, and Gradebook pages. By default, Courses that I see is set so all public folders in your institution are shown. OWLv2 User Guide for Instructors March 15, 2017 pg. 17

25 Using the Home Page Printing Options Click View/Select Print Options to specify your preferences on how assignments are printed. You can also access Printing Options from the Assignments, Assignment Summary, and Assignment Created pages. Note: As of this writing, printing in OWLv2 is not enabled, but it is expected to be available in a later release. Basic Calculator Clicking this link in the Global Actions Menu (person icon) opens OWLv2 s Basic Calculator in a pop up window. This link provides quick access to a simple calculator that does not include scientific notation, logarithmic functions, and trigonometric functions. Click Close window to exit the calculator. For advanced calculations, use the scientific Calculator which is located in the Global Actions Menu as one of the selections on Math/Graphing Tools window. Math/Graphing Tools Clicking this link in the Global Actions Menu (person icon) opens the OWLv2 Math/Graphing Tools. This window provides access several helpful utilities, including a scientific calculator, a math/science glossary, a units translator, and interactive simulations. Some of the advanced options will require that you have Java installed on your computer. Math/Graphing Tools OWLv2 User Guide for Instructors March 15, 2017 pg. 18

26 Using the Home Page OWLv2 Textual Help While using OWLv2, you can get immediate assistance by clicking the Help link in the Global Actions Menu (person icon) of almost any page. Clicking this link opens the entire OWLv2 Help System from its introductory screen. When opening the Help from this link, the Table of Contents as well as the Contents, Search, and Index tabs are automatically enabled. Clicking the Textual Help link opens the entire OWLv2 Help System from its introduction, with the associated Contents, Search, and Index tabs displayed. On most OWLv2 pages, you can get help for specific features by clicking an adjacent help icon. When you open the Help by clicking one these controls, the Contents, Search, and Index tabs are hidden. Run System Check Clicking this link in the Global Actions Menu runs the OWLv2 System Check. This is a diagnostic test used to confirm that your system and browser settings meet the OWLv2 System Requirements. OWLv2 System Check OWLv2 User Guide for Instructors March 15, 2017 pg. 19

27 Using the Home Page If you need to make changes to your browser settings or update any software, the System Check s Results pane will provide you with a link which opens a specific page in the OWLv2 Help system containing the appropriate instructions and download links. Action: To run an OWLv2 System Check 1 Open the Global Actions Menu (person icon) at the top of the page and click the Run System Check link. The OWLv2 System Check will open in a new browser window. 2 When the process is finished, check the Results pane for links to downloads or help topics you may need. 3 Click the Contact Tech Support link if you need further assistance with updating your system. 4 Click the Close Window link at the top of the window to exit. Note: Also see the OWLv2 System Requirements on page 232 for additional details on updating your system. Sign Out Use this link in the Global Actions Menu (person icon) to close your current session. This officially logs you out and informs the system that you are done. If you simply close the browser window without signing out, there is a chance that you may lose unsaved work, or that your session will not terminate successfully. Your log in session expires automatically after 2 hours of inactivity, however, a warning overlay will pop up to inform you when 10 minutes remain. If you are using your account normally you do not need to worry about your session expiring. Each time you load a new page or save an entry, your session timer resets. Be sure to sign out by clicking the Sign Out link if you need to leave your computer for an extended period. Note: Always use the provided OWLv2 buttons and links to close assignments or go to another page. If you use your browser s Close button or Back/Forward buttons instead, you may unintentionally lose work from your current session. OWLv2 User Guide for Instructors March 15, 2017 pg. 20

28 Accessing Technical Support ACCESSING TECHNICAL SUPPORT If you re having trouble using OWLv2 and cannot resolve your issue using the online Help system, you can click the Cengage Technical Support button in the header or the link at the bottom of most pages to open the Cengage Customer Support site. These options both open the same primary support site provided by Cengage Learning. Cengage Customer Support Home Page If you access OWLv2 through Nelson Education, you can use the Nelson Technical Support link located in the footer. Note: If you have an existing tech support case and would like to see its status, click the Already have a case? Click Here link on the support home page. OWLv2 User Guide for Instructors March 15, 2017 pg. 21

29 Accessing Technical Support Action: To access Cengage Learning Technical Support 1 Click the Cengage Technical Support button in the header or the link in the footer of OWLv2 to open the Cengage Customer Support page in a new browser window. You can also direct your browser to support.cengage.com when you are not logged in to OWLv2. 2 Select I am an Instructor as your user type to display the What can we help you with? topic buttons in the lower section of the page. OWLv2 User Guide for Instructors March 15, 2017 pg. 22

30 Accessing Technical Support Action: To access Cengage Learning Technical Support 3 Click the appropriate button relating to your issue: Course Support Faculty Account Questions Faculty Resources & Verifications Product & System Support 4 Select or enter your product (OWLv2) on the Product Search page. OWLv2 User Guide for Instructors March 15, 2017 pg. 23

31 Accessing Technical Support Action: To access Cengage Learning Technical Support 5 Read through the FAQs of your selected topic, and if you need additional help, you can use the links supplied on the page to access further resources. For example: Engagement Services. Access information in the form of user guides, videos, recordings, and online training. Outside of OWLv2 you can direct your browser to No, I d like to create a case. Enter your Cengage address and password to create a technical support case. Outside of OWLv2 you can direct your browser to support.cengage.com/magellanweb/techsupport/login.aspx. Note: Additional resource links may be available; these links can vary, depending on the topic and your product. OWLv2 User Guide for Instructors March 15, 2017 pg. 24

32 Accessing Technical Support Creating a Technical Support Case If you re unable to find the information you need from the support FAQs, you send a case directly to the technical support staff. Note: Support requests are usually responded to within 48 hours. Action: To create a support case 1 Go to the Customer Support Sign In page, either by clicking the No, I d like to create a case button from most FAQ topics on the Cengage Customer Support site. You can also log in by directing your browser to Note: If you would like to see the status of an existing case, click Already have a case? Click Here link on the support home page. OWLv2 User Guide for Instructors March 15, 2017 pg. 25

33 Accessing Technical Support Action: To create a support case 2 Sign in with the Address and Password you use for Cengage Learning. Note: Signing in allows you to track your open tech support cases, create a new case, or obtain phone numbers to inquire about specific products. 3 Click Sign In to open the Create Support Case site. OWLv2 User Guide for Instructors March 15, 2017 pg. 26

34 Accessing Technical Support Action: To create a support case 4 Be prepared to enter information in the following required fields. Instructor Name Instructor address School Campus Web Browser and Version Are You Using a Wired or Wireless Connection Where are you using our product Problem Description 5 (Optional) Click the Add Participants link at the bottom of the page to include additional recipients. 6 (Optional) Click the Add An Attachment link to include a file or screenshot. 7 Click the Create Case button when the form is complete. OWLv2 User Guide for Instructors March 15, 2017 pg. 27

35 MANAGING COURSES In OWLv2 your courses are containers, which are used to organize and manage the assignments, grades, and other activities and information you provide for your students on line. You can use the features on the Courses page to create or copy new courses and sections, use a template to have the convenience of a course containing prebuilt assignments, or archive your courses for later use. The Courses Page (all options displayed) Note: On the Courses page, courses are indicated by a red dot that appears at the end of their name. Sections are not marked. See Additional Section Features on page 68 for important distinctions between courses and sections. Once you have one or more courses in place, you can begin creating your own assignments, enrolling students, and managing the entire class. You can find descriptions and procedures for OWLv2 s primary course management features in the following sections of this guide. OWLv2 User Guide for Instructors March 15, 2017 pg. 28

36 Managing Courses To create courses and generate Course Keys for student self enrollment, see Setting Up Courses on page 29. To create sections and generate Course Keys for student self enrollment, see Creating Course Sections on page 67. To create folders for organizing your courses, see Creating and Managing Course Folders on page 30. To set up course access and control enrollment for students and instructors, see User Enrollment Options on page 82. To manage and adapt existing courses, see Modifying Courses on page 72. To remove a course from your Courses page and save it for future use, see Archiving Courses and Assignments on page 127. To import and export courses, see Importing courses on page 35 and Exporting a course on page 77. SETTING UP COURSES This section covers how to set up and organize a course, along with any sections or folders that might be required. You can create a new course in minutes, or quickly copy or import an existing course (and most of its contents) for re use. You have three basic processes to choose from when creating a course. The Choose Process Page OWLv2 User Guide for Instructors March 15, 2017 pg. 29

37 Managing Courses Build a Course Manually. Use this option to create a empty course shell which you can use to hold new assignments you create yourself. For details, see Building a Course Manually on page 43. Copy an Existing Course. Use this option to either create a course from a copy of an existing course or by using one of the available template courses. In this way you are able to immediately produce a course already populated with assignments, then if you wish, you can add your own custom made assignments. For details, see Copying an Existing Course on page 48. When creating a course from a Template, you can modify dates for the bundled assignments after the course is created. See the section on Modify Dates from Choose assignments and then select an option below on page 91. Import a Course via a File Previously Exported from OWLv2. Use this process to import and adapt a previously exported course from another OWLv2 account or institution. For details, see Importing a Course on page 60. Note: At some schools, it may be desirable to have courses set up by an administrator or lead instructor, particularly for large classes with multiple sections such as discussion groups or labs. With course sections grouped under a parent course, the lead instructor can control assignment creation, assignment editing, and grading across all sections by managing assignments at the parent course level. For details, see Creating Course Sections on page 67. Creating and Managing Course Folders Creating and managing your own course folders is a simple and effective way to help keep your courses and sections well organized. You can rename folders and change their file sharing settings to suit your needs. By organizing your courses in folders and sub folders, you can sort your courses and sections by class, department, and term. When working with courses and folders you should plan the organization of your folders in advance so you can avoid moving courses around after the term is started. You can create folders in which to file your courses at any time, but when you copy and paste courses the enrollment and syllabus information is lost. OWLv2 User Guide for Instructors March 15, 2017 pg. 30

38 Managing Courses Working with course folders Function Looks like This... Use the Expand All or Collapse All links to either fully open or close all the folders in the Folders window. Use the + or icons next to specific folders to open and close them individually. OWLv2 User Guide for Instructors March 15, 2017 pg. 31

39 Managing Courses Function Looks like This... Click on folder names to view the contents. Shared course folders will display a hand icon. Private folders may not be viewable or have limited access. Folders are created as private by default. To use advanced options, you may need to click the Show All Options/HIde All Options toggle to display the Folders drop down menu. Note: Courses that I see is an option to limit the display of courses in drop down menus and the Folders pane is available in Preferences. See Preferences on page 16 for more details. OWLv2 User Guide for Instructors March 15, 2017 pg. 32

40 Managing Courses Archiving course folders Action: To archive a course folder Archiving a course folder moves it and its contents to the Archived Materials page. You can continue to manage archived materials or return them at any time to their original working area in OWLv2. See Using the Archived Materials Page on page 128 for details. 1 On the Courses page click Show All Options, if necessary, to display the options for Folders. 2 Select a folder in the Folders window. 3 Select Archive Folder from the Folders drop down menu. 4 When asked to confirm the archival, click OK. OWLv2 User Guide for Instructors March 15, 2017 pg. 33

41 Managing Courses Creating a course subfolder Action: To create a subfolder 1 On the Courses page click Show All Options, if necessary, to display the options for Folders. 2 Open the main Courses folder and the subfolder (if any) in which you want to place your new subfolder. 3 Select Create Subfolder from the Folders drop down menu. 4 Enter a name for the new subfolder in the Create a subfolder dialog box, and click OK. Your new subfolder should appear nested inside the folder you selected. Note: If the main folder is private, you will not have the option to share its subfolders. Once the main folder is shared, you can go through and share the subfolders as well. Note: If the main folder is private, you will not have the option to share its subfolders. Once the main folder is shared, you can go through and share the subfolders as well. OWLv2 User Guide for Instructors March 15, 2017 pg. 34

42 Managing Courses Deleting a folder Action: To delete a folder You can permanently delete a folder and all of the courses it contains. (To retain the contents for future use, it is recommended you archive the folder instead.) 1 (Optional) On the Courses page, create or select an appropriate folder in the Folders window. 2 If necessary, click the Show All Options link to display the Folders options. 3 Select Delete Folder from the Folders drop down menu. 4 When asked to confirm the deletion, click OK. Importing courses Action: To import a course By using the Import Course option in the Folders drop down menu, you can quickly import a OWLv2 course directly into one of your folders. 1 On the Courses page click Show All Options, if necessary. 2 Select Import Course from the Folders drop down menu and the Choose File page will open. 3 Click the Choose File button and locate the course export file (.ECX file) you would like to import, select it, then click Open. 4 Confirm that the correct filename appears for File to Import, then click the Continue button. The Course Information page opens. 5 If available, the Product field will display the course materials associated with the imported course. If there is no associated book, the field will display the Product dropdown menu. You can then select the book you want to use from the menu and any associated IAC title. Note: Your course materials will not be on the menu if you have not yet registered for them, or if they have been retired by Cengage Learning. In this case, you can Cancel the new course and register before proceeding. OWLv2 User Guide for Instructors March 15, 2017 pg. 35

43 Managing Courses 6 Action: To import a course Update the imported Course Name. This can match the name of the new course as it appears in your department or institution catalog. (Required) 7 Update or confirm the imported Course Number. This can be the number of the course as it appears in your department or institution catalog. 8 Use the calendar widget to select the appropriate date and time for the Course starts on and Course ends on fields. (Required) 9 (Optional) Adjust the assignment dates by selecting the option to Adjust all assignment dates based on moving the start date of the first assignment to:, then use the calendar widget to select a new date and time. Click Done when you are finished. OWLv2 User Guide for Instructors March 15, 2017 pg. 36

44 Managing Courses Action: To import a course 10 All assignment dates in the course should now be changed relative to the new Start Date you selected for the first assignment. 11 (Optional) If you have an updated Syllabus you want to provide for the student s Courses page, you can link this course to an existing web page or external document. Select Link to This URL to display an existing web page syllabus. Enter the entire web address, including the protocol such as or Select Link to This File to display an existing syllabus document. Then click Choose File to navigate to the file, and click Open to enter the path to the file automatically. Note: The file must be in Microsoft Word or Adobe PDF format, and no larger than 10 megabytes. Select None if you do not intend to provide an on line syllabus by either of the preceding methods. 12 (Optional) When available, select the checkbox next to Allow students to send s to the instructor while taking assignments. With this feature enabled, students can send an from their assignment take. The will contain their question, the information identifying the specific assignment, and a link that allows you to view the assignment content on OWLv2. Note: You can have up to 10 addresses for additional recipients. Additional addresses are entered when editing the Course or Section on the Information page. See for more Modifying Courses on page 72 for more details. 13 (Optional) Select the checkbox next to Require students to provide a student ID on login if you need to set up unique and anonymous student identification for your course. When enabled, this option forces students to create their IDs. This feature is especially useful when generating reports for large classes where it is likely that students may have similar names. You also have the ability to create and/or edit individual Student IDs from the Gradebook page. OWLv2 User Guide for Instructors March 15, 2017 pg. 37

45 Managing Courses Action: To import a course 14 When the Course Information is complete, click Create Course. The new course is displayed on the Course Created page. This page gives you the basic course information, information for students to enroll themselves, and several links for a Likely Next. See Using Your Course/Section Created Page on page 65 for more information. 15 At this point, all of the course assignments are using the option settings from the imported course. If you need to update these options, you can go to the Assignments page and click Edit and select between editing assignment information, options, or content. If you have no further actions to take at this time, click Return to Course List. 16 (Optional) Once the course is imported, you can click the Edit link on the Courses page to open the Course Information page. From this page you can edit the course name, number, dates, or add a syllabus. See Editing Course Information on page 73 for more information. OWLv2 User Guide for Instructors March 15, 2017 pg. 38

46 Managing Courses Copying an existing course Action: To make a copy of a course 1 On the Courses page, select the checkbox next to the course or section you want to copy in the Courses and Sections table. 2 If necessary, click the Show All Options link to display the Folders options. 3 Select the appropriate action: Cut will remove the course from its current location, while Copy will simply make a copy of the course on the OWLv2 Clipboard. 4 On the Courses page, select the folder in the Folders window. 5 In the Folders drop down menu, select Paste Course and the OWLv2 Clipboard opens in a new window. 6 (Optional) Adjust the assignment dates by selecting the option to Adjust all assignment dates based on moving the start date of the first assignment to:, then use the calendar widget to select a new date and time. Click Done when you are finished. All assignment dates in the course should now be changed relative to the new Start Date you selected for the first assignment. 7 (Optional) Delete items from the Clipboard after pasting by selecting the check box to Remove copied items from the clipboard when pasted. 8 Determine you have the correct items selected and click the Paste Selected Items button. Note: When pasting a course into a new folder, the new course will include its name, information, assignments, and sections. It will not include its old Course Key information, enrollment, grades, or syllabus (if any). 9 (Optional) Once the course is created, you can click the Edit link on the Courses page to open the Course Information page. From this page you can edit the course name, number, dates, or add a syllabus. See Editing Course Information on page 73 for more information. OWLv2 User Guide for Instructors March 15, 2017 pg. 39

47 Managing Courses Renaming course folders Action: To rename a folder 1 On the Courses page, select the folder you wish to rename. 2 If necessary, click the Show All Options link to display the Folders advanced options. 3 Select Rename Folder in the Folders drop down menu. 4 Enter a new name for the folder and click OK. Caution: To move courses between folders, you must copy and paste them into the new folder, rather than cutting and pasting them. Also note that copied courses do not retain their syllabus information or enrollment information. For details, see Using the OWLv2 Clipboard on page 80. OWLv2 User Guide for Instructors March 15, 2017 pg. 40

48 Managing Courses Changing folder privacy settings Action: To change folder privacy settings All new folders you create are designated as private by default, which means that only you can view or change the contents. If the main folder is private, you do not have the option to share its subfolders. Once the main folder is shared, you can go through and share the subfolders as well. You can make your folders public so that others can view the contents, or make a public folder private again. Shared folders are marked with a hand icon. 1 On the Courses page, select the folder you want to change from private to public (or public to private). 2 If necessary, click the Show All Options link to display the Folders options. 3 In the Folders drop down menu, select Make public or private and the folder s sharing status will change. Note: When working with collaborative instructors, you will need to reset the course folder to public, then manually enroll the additional instructor(s) to your course. See Managing User Enrollment on page 134 for more details. Pasting a course Action: To paste a course 1 On the Courses page, select the checkbox next to the course or section you want to copy in the Courses and Sections table. 2 If necessary, click the Show All Options link to display the Folders options. 3 Select either Cut or Copy from the Courses and Sections drop down menu. Cut removes the course from its current location, while Copy will simply make a copy of the course on the OWLv2 Clipboard. 4 On the Courses page, select the folder in the Folders window. 5 In the Folders drop down menu, select Paste Course and the OWLv2 Clipboard will open in a new window. OWLv2 User Guide for Instructors March 15, 2017 pg. 41

49 Managing Courses Action: To paste a course 6 (Optional) Adjust the assignment dates by selecting the option to Adjust all assignment dates based on moving the start date of the first assignment to:, then use the calendar widget to select a new date and time. Click Done when you are finished. All assignment dates in the course should now be changed relative to the new Start Date you selected for the first assignment. 7 (Optional) Delete items from the clipboard after pasting by selecting the check box to Remove copied items from the clipboard when pasted. Items that are Cut, are automatically deleted from the Clipboard once they are Pasted. 8 Determine you have the correct items selected and click the Paste Selected Items button. Note: When pasting a course into a new folder, the new course will include its name, information, assignments, and sections. It will not include its old Course Key, enrollment, grades, or syllabus (if any). 9 (Optional) Edit the course or section information from the Courses page. If necessary, you can also adjust the assignment dates with the Modify Dates option on the Assignments page. 10 Click Cancel or Close Window to close the Clipboard and return to OWLv2 without performing any actions. OWLv2 User Guide for Instructors March 15, 2017 pg. 42

50 Managing Courses Building a Course Manually You can quickly build your own course from scratch when using the OWLv2 course creation wizard. Once you create the course shell, you can add assignments to the course manually and enroll students afterwards (depending on the procedure at your school). Action: To build a course manually 1 On the Courses page, select the folder in which to place your new course. 2 Click the Create a New Course button and the Choose Process page opens. 3 Select Build a Course Manually and click the Continue button. The Course Information page opens. OWLv2 User Guide for Instructors March 15, 2017 pg. 43

51 Managing Courses Action: To build a course manually 4 Use the Product drop down menu to select the materials you registered for this course and any other related digital products. No selection is necessary, however, if there is only one book available. (Required) This selection determines the materials from which you can choose content for course assignments. Note: If you have not yet registered your course materials or if it s retired by Cengage Learning, it may not appear in the menu. In this case, you can Cancel and do the registration process before proceeding. See Adding Titles to Your Resource Center on page 9 for more details. 5 When a choice is available, make a selection from the IAC titles that may be listed adjacent to Digital product student will buy. (Required) OWLv2 User Guide for Instructors March 15, 2017 pg. 44

52 Action: To build a course manually 6 Enter the Course Name. This can be the name of the course as it appears in your department or institution catalog. (Required) 7 Enter the Course Number. This can be the number of the course as it appears in your department or institution catalog. 8 Click on the date field to use the calendar widget to select the appropriate dates for the Course starts on and Course ends on input boxes. (Required) Note: The student trial period is 1 day per week of course duration, for a maximum of 14 days, based upon the course start date. To maximize trial period for your students, please make sure your course start date is set for the first actual day of class. 9 If you want to provide a Syllabus for the student s Courses page, you can link an existing web page or document to this course. Select Link to This URL to display an existing web page syllabus. Enter the entire web address, including the protocol such as or Select Link to This File to display an existing syllabus document. Then click Choose File to navigate to the file, and click Open to enter the path to the file automatically. Note: The file you use for your syllabus must be in Microsoft Word.DOC or Adobe Acrobat.PDF format, and no larger than 10 megabytes. Select None if you do not intend to provide an on line syllabus by either of the preceding methods.

53 Managing Courses Action: To build a course manually 10 (Optional) Select the checkbox next to Allow student to send s to the instructor while taking assignments. When this feature is enabled, students can send an to your OWLv2 account during an assignment take. The can contain the student s message, the information identifying the specific assignment, and a link that enables you to view the assignment content and their response. Note: You can have up to 10 addresses for additional recipients. Additional addresses are entered when editing the Course or Section on the Information page. See for more Modifying Courses on page 72 for more details. 11 (Optional) Select the checkbox next to Require students to provide a student ID on login if you need to set up unique and anonymous student identification for your course. When enabled, this option forces students to create their IDs. This feature is especially useful when generating reports for large classes where it is likely that students may have similar names. You also have the ability to create and/or edit individual Student IDs from the Gradebook page. OWLv2 User Guide for Instructors March 15, 2017 pg. 46

54 Managing Courses Action: To build a course manually 12 Click Create Course to proceed. The information for your new course is displayed on the Course Created page. From this page you can access and distribute self registration information, and several links for a Likely Next. See Using Your Course/Section Created Page on page 65 for more details. OWLv2 User Guide for Instructors March 15, 2017 pg. 47

55 Managing Courses Action: To build a course manually 13 At this point, your new course is ready to go, but does not contain any assignments. You can access the assignment creation wizard by clicking the Create an Assignment link. Click the Create a Section link to begin the process of creating a section. You can opt to reuse this course by selecting either the Copy Course or Export Course options. You can also adjust the Course Information by clicking Edit Course Information, or simply Return to Course List. Note: You can enable student self enrollment by distributing the Course Key link or the Student Registration Information document either via or as part of a class handout. For more details, see Setting Up Student Self Enrollment on page 83. You can also enroll students manually, depending on the enrollment procedure at your school. For more details on enrollment, see Manually Enrolling Instructors or Students on page 135. Copying an Existing Course By selecting the option to Copy an Existing Course, you can quickly copy one of your current courses or a Cengage Learning template course as a way to reuse assignments, sections, and settings. If you use one of your pre existing courses, the copy will not include data such as student takes, grades, and enrollment. After your new course is created, you can update basic course information, dates, syllabus (if any), and enroll your new students. Once you have selected Copy an Existing Course from the Choose Process page, you can choose between the options to Start with a course already in your account or Modify a template course designed by Cengage Learning. Note: Depending on the type of content in your course materials, the option to Modify a template course designed by Cengage Learning may be disabled. For more details, see Modifying a Template Course Designed by Cengage Learning on page 55. OWLv2 User Guide for Instructors March 15, 2017 pg. 48

56 Managing Courses Starting with a Course Already in Your Account The option to Start with a course already in your account is available to any instructor who has a pre existing course in their OWLv2 account. Action: To create a new course from an existing course 1 On the Courses page, select the folder where you would like to place your new course. 2 Click the Create a New Course button and the Choose Process page opens. 3 Select Copy an Existing Course, then select the option to Start with a course already in your account. OWLv2 User Guide for Instructors March 15, 2017 pg. 49

57 Managing Courses 4 Action: To create a new course from an existing course Click the Continue button to open the Choose Course page. 5 Select a course from the Available Courses pane. (Required) (Optional) If your account includes inactive courses you can choose to include them by deselecting Show only active courses. When you highlight a course name, basic information on that course is displayed to the right of the Available Courses pane. 6 Click the Continue button when you have the appropriate course selected. This opens the Course Information page. 7 Enter a new Course Name to replace the default Copy of naming convention. (Required) 8 (Optional) Enter a new Course Number. You can use the course number as it appears in your department or institution catalog. OWLv2 User Guide for Instructors March 15, 2017 pg. 50

58 Managing Courses Action: To create a new course from an existing course 9 Use the calendar widget to enter new Course starts on and Course ends on dates (Required). Note: The student trial period is 1 day per week of course duration, for a maximum of 14 days, based upon the course start date. To maximize trial period for your students, please make sure your course start date is set for the first actual day of class. OWLv2 User Guide for Instructors March 15, 2017 pg. 51

59 Managing Courses Action: To create a new course from an existing course 10 (Optional) Adjust the assignment dates by selecting the option to Adjust all assignment dates based on moving the start date of the first assignment to:, then use the calendar widget to select a new date and time. Click Done when you are finished and all assignment dates in the course are adjusted relative to the new Start Date selected for the first assignment. If you choose not to adjust the assignment dates, all assignments are automatically given the same start and due/unavailable dates as the course start and end date, respectively. (Optional) If necessary, you can also adjust the assignment dates with the Modify Dates option. 11 If you want to change or provide a Syllabus for the student s Courses page, you can link this course to an existing web page or document. Select Link to This URL to display an existing web page syllabus. Enter the entire web address, including the protocol such as or Select Link to This File to display an existing syllabus document. Then click Choose File to navigate to the file and click Open to enter the path to the file automatically. Note: The file must be in a Microsoft Word.DOC or Adobe Acrobat.PDF file format, and no larger than 10 megabytes. Select None if you do not intend to provide an on line syllabus by either of the preceding methods. OWLv2 User Guide for Instructors March 15, 2017 pg. 52

60 Managing Courses Action: To create a new course from an existing course 12 (Optional) Select the checkbox next to Allow student to send s to the instructor while taking assignments. When this feature is enabled, students can send an to your OWLv2 account during an assignment take. The can contain the student s message, the information identifying the specific assignment, and a link that enables you to view the assignment content and their response. Note: You can have up to 10 addresses for additional recipients. Additional addresses are entered when editing the Course or Section on the Information page. See for more Modifying Courses on page 72 for more details. 13 (Optional) Select the checkbox next to Require students to provide a student ID on login if you need to set up unique and anonymous student identification for your course. When enabled, this option forces students to create their IDs. This feature is especially useful when generating reports for large classes where it is likely that students may have similar names. You also have the ability to create and/or edit individual Student IDs from the Gradebook page. OWLv2 User Guide for Instructors March 15, 2017 pg. 53

61 Managing Courses Action: To create a new course from an existing course 14 Click Create Course when the Course Information is complete. Note: You can enable student self enrollment by distributing the Course Key link or the Student Registration Information document either via or as part of a class handout. For more details, see Setting Up Student Self Enrollment on page 83. You can also enroll students manually, depending on the enrollment procedure at your school. For more details on enrollment, see Manually Enrolling Instructors or Students on page 135. At this point, your new course is ready to go. You can add assignments with Create an Assignment or adjust the dates of any assignments from the Modify Dates page. You can add sections to it with Create a Section. You can also opt to reuse this course by selecting either the Copy or Export options. You can also make changes with Edit Course Information, or simply Return to Course List. OWLv2 User Guide for Instructors March 15, 2017 pg. 54

62 Managing Courses Modifying a Template Course Designed by Cengage Learning Creating a course from a template is a good first choice for instructors who are new to OWLv2. Template courses can get you off to a quick start, as they already contain prebuilt assignments that are designed to coordinate with your course curriculum. Later, you can edit the prebuilt assignments or create your own new assignments to include additional questions and content. Note: When your students initially register, they are allowed to select a free trial before being required to purchase course materials and submit an access code. The trial is 1 day per week of course duration, for a maximum of 14 days, based upon the course start date. To maximize trial period for your students, please make sure your course start date is set for the first actual day of class. Action: To modify a template course 1 On the Courses page, select the folder where you would like to place your new course. 2 Click the Create a New Course button to open the Choose Process page. 3 Select Copy an Existing Course, then select Modify a template course designed by Cengage Learning. OWLv2 User Guide for Instructors March 15, 2017 pg. 55

63 Managing Courses Action: To modify a template course 4 Click the Continue button and the Choose Template page will open. 5 If your product contains multiple templates, select one from the Template drop down menu. (Required) OWLv2 User Guide for Instructors March 15, 2017 pg. 56

64 Managing Courses Action: To modify a template course 6 Enter a new Course Name. (Required) For example, you can use the name of the course as it appears in your department or institution catalog. 7 Enter the Course Number. This can be the number of the course as it appears in your department or institution catalog. 8 Click on the date field or calendar icon to open the calendar widget for the date fields, then select the appropriate dates and times for both the Course starts on and Course ends on date fields. (Required) (Optional) Use the slider bars to indicate a specific time for the start and end dates for your course. OWLv2 User Guide for Instructors March 15, 2017 pg. 57

65 Managing Courses Action: To modify a template course 9 (Optional) Adjust the dates by selecting the option to Adjust all assignment dates based on moving the start date of the first assignment to:, then use the calendar widget to select a new date and time. Click Done when you are finished and all assignment dates in the course are adjusted relative to the new Start Date. If you choose not to this option, all assignments are automatically given the same start and due/unavailable dates as the course start and end date, respectively. 10 If you want to provide a Syllabus for the student s Courses page, you can link this course to an existing web page or document (Word.DOC or.pdf). Select Link to This URL to display an existing web page syllabus. Enter the entire web address, including the protocol such as or Select Link to This File to display an existing syllabus document. Then click Choose File to navigate to the file and click Open to enter the path to the file automatically. Select None if you do not intend to provide an on line syllabus by either of the preceding methods. 11 (Optional) Select the checkbox next to Allow students to send s to the instructor while taking assignments. With this feature enabled, students can send an from their assignment take. The will contain their question, the information identifying the specific assignment, and a link that allows you to view the assignment content on OWLv2. Note: You can have up to 10 addresses for additional recipients. Additional addresses are entered when editing the Course or Section on the Information page. See for more Modifying Courses on page 72 for more details. 12 (Optional) Select the checkbox next to Require students to provide a student ID on login if you need to set up unique and anonymous student identification for your course. When enabled, this option forces students to create their IDs. This feature is especially useful when generating reports for large classes where it is likely that students may have similar names. You also have the ability to create and/or edit individual Student IDs from the Gradebook page. OWLv2 User Guide for Instructors March 15, 2017 pg. 58

66 Managing Courses Action: To modify a template course 13 Click Create Course when the Course Information is complete. Details for your new course are now displayed on the Course Created page. Distribute the Course Key URL or Student Registration Information document to students to enable self enrollment. The Course Created page also provides several links for Likely Next s. For more details, see Using Your Course/Section Created Page on page 65. At this point, your new course is ready to go. You can add assignments with Create an Assignment or adjust the dates of individual assignments from the Modify Dates page. You can add sections by using the Create a Section option. You can also opt to reuse this course by selecting either the Copy or Export options. You can also make changes with Edit Course Information, or simply Return to Course List. Note: To make your course more manageable you may want to archive any premade assignments you won't be using. If you change your mind, you can restore these assignments later from the Archived Materials page. For more details, see Archiving Courses and Assignments on page 127. OWLv2 User Guide for Instructors March 15, 2017 pg. 59

67 Managing Courses Importing a Course If you have access to a course or section previously exported from OWLv2, you can quickly import and modify it to create a new course. This allows you to recreate the entire course with less effort than rebuilding it from scratch, and can ensure consistency with the original version. An exported course includes its sections (if any), course assignments, and other general course information in an encrypted XML file. It does not include the specific Course Key, students, instructors, and grades. For details on exporting courses, see Exporting a course on page 77. These instructions are for importing a course as part of the course creation process. For information on importing a course directly into one of your course folders see Creating and Managing Course Folders on page 30. Note: A section exported by itself is imported as a course only. Action: To import a previously exported course 1 On the Courses page, select the folder where you would like to place your new course, and click the Create a New Course button to open the Choose Process page. OWLv2 User Guide for Instructors March 15, 2017 pg. 60

68 Managing Courses Action: To import a previously exported course 2 Choose Import a Course via a File Previously Exported from OWLv2 and click Continue to open the Choose File page. 3 Click the Choose File button and locate the course export file (.ECX format) you want to import, select it, then click the Open button. 4 Confirm that the correct filename appears to the right of File to Import, then click the Continue button. The Course Information page opens with information from the imported course as default entries. 5 If you have more than one registered products the drop down menu on the Course Information page is used to select the primary Product for this course. (Required) The Product drop down menu may already display the core content previously associated with the imported course. This selection designates the default materials from which you create course assignments. If there is no designated core content, the field will display Please select a product... You will then select the registered course materials you want to use from the dropdown menu. Note: Your course materials will not appear on the menu if you have not yet registered it. In this case, you can cancel the import and add the content to your account before proceeding. 6 Update or confirm the imported Course Name. This can match the name of the new course as it appears in your department or institution catalog. (Required) OWLv2 User Guide for Instructors March 15, 2017 pg. 61

69 Managing Courses Action: To import a previously exported course 7 Update or confirm the imported Course Number. This can be the number of the course as it appears in your department or institution catalog. 8 Enter the appropriate dates in the Course starts on and Course ends on text boxes for the course information. (Required) Note: The student free trial period is 1 day per week of course duration, for a maximum of 14 days, based upon the course start date. To maximize the trial period for your students, please make sure your course start date is set for the first actual day of class. You can click the date field or calendar icon to open the calendar tool for the date field. These dates are also used to set the default Course starts on and Course ends on dates for any copies of the course or sections created from this course at a later time. Note: Changing the Course starts on and Course ends on dates also adjusts the dates for imported course assignments and feedback to match. 9 (Optional) Adjust the assignment dates by selecting the option to Adjust all assignment dates based on moving the start date of the first assignment to:, then use the calendar widget to select a new date and time. Click Done when you are finished and all assignment dates in the course are adjusted relative to the new Start Date selected for the first assignment. If you choose not to adjust the assignment dates, all assignments are automatically given the same start and due/unavailable dates as the course start and end date, respectively. OWLv2 User Guide for Instructors March 15, 2017 pg. 62

70 Managing Courses Action: To import a previously exported course 10 If you have an updated Syllabus you want to provide for the student s Courses page, you can link this course to an existing web page or external document. Select Link to this URL to display an existing web page syllabus. Enter the entire web address, including the protocol such as or Select Link to This File to display an existing syllabus document. Then click Choose File to navigate to the file, and click Open to enter the path to the file automatically. Note: The file must be in Microsoft Word.DOC or Adobe Acrobat.PDF format, and no larger than 10 megabytes. Select None if you do not intend to provide an on line syllabus by either of the preceding methods. 11 (Optional) Select the checkbox next to Allow student to send s to the instructor while taking assignments. When this feature is enabled, students can send an to your OWLv2 account during an assignment take. The can contain the student s message, the information identifying the specific assignment, and a link that enables you to view the assignment content and their response. Note: You can have up to 10 addresses for additional recipients. Additional addresses are entered when editing the Course or Section on the Information page. See for more Modifying Courses on page 72 for more details. 12 (Optional) Select the checkbox next to Require students to provide a student ID on login if you need to set up unique and anonymous student identification for your course. When enabled, this option forces students to create their IDs. This feature is especially useful when generating reports for large classes where it is likely that students may have similar names. You also have the ability to create and/or edit individual Student IDs from the Gradebook page. OWLv2 User Guide for Instructors March 15, 2017 pg. 63

71 Managing Courses Action: To import a previously exported course 13 Click Create Course when your Course Information is complete. At this point, all of the course assignments are using option settings from the imported course. You can go straight to Edit Assignment Options to update these settings now, or save the task for later. 14 Click Return to Course List f you have no further actions to take at this time. Note: You can enable student self enrollment by distributing the Course Key link or the Student Registration Information document either via or as part of a class handout. For more details, see Setting Up Student Self Enrollment on page 83. You can also enroll students manually, depending on the enrollment procedure at your school. For more details on enrollment, see Manually Enrolling Instructors or Students on page 135. OWLv2 User Guide for Instructors March 15, 2017 pg. 64

72 Managing Courses Using Your Course/Section Created Page You will see the Course/Section Created page when you complete the process of creating either a course or section. You can use this page as a way to review the general information for your newly created course or section and use the provided links for a Likely Next. The Course Created Page On the left side of the page, the Course Created page displays the course or section information highlights: Course Key. The Course Key is a 14 character alphanumeric sequence students use to self enroll in your course. Use the Course Key URL or the Student Registration Information page to supply registration information to your students. See Setting Up Student Self Enrollment on page 83 for specific details. See Setting Up Student Self Enrollment on page 83 for more details. Course Name Course Number Course starts on date OWLv2 User Guide for Instructors March 15, 2017 pg. 65

73 Managing Courses Course ends on date Syllabus link (if any). Click the link to view the current syllabus document or web page. Sections (if any). Click the section name link to see the Section Summary page for that section. On the right side, the Course Created page also contains links under the Likely Next heading which provide easy access to additional tasks associated with creating a new course or section. Create an Assignment. This link starts the assignment creation process where you can create one or more new assignments for the course. For more information, see Creating Assignments on page 93. Modify Dates. Opens the Modify Dates page where you can edit the assignment Available, Unavailable, and Due dates in those courses that are already populated with assignments. (This option appears when creating a template course or when reusing an existing course that already contains assignments.) Edit Assignments. For a course with assignments, or a section with its own uninherited assignments, this link takes you to the Edit Assignments page where you can modify the dates for several assignments at once. For more information, see Editing Assignments on page 124. Create a Section. From the Course Created page, this link starts the process for creating a section for the current course. For more information, see Creating Course Sections on page 67. Copy Course. From the Course Created page, this link starts the process of making a copy of the current course. For more information, see Copying an existing course on page 39. (Start with step 7, editing Course Information.) Export Course. From the Course Created page, this link starts the process to export the current course. For more information, see Exporting a course on page 77. Edit Course Information. This link opens the Course Information page, where you can change the course s name, dates, syllabus links, and so on. For more information, see Editing Course Information on page 73. Return to Course List. This link takes you back to the main Courses page. OWLv2 User Guide for Instructors March 15, 2017 pg. 66

74 Managing Courses Creating Course Sections If you need to set up several classes with similar curricula and schedules, you have two options. You can create multiple copies of a course, or create multiple sections from a parent course. Several copies of a course. This method allows you to modify each course s assignments independently. However, making any global changes later will require you to edit every course separately. Multiple sections of the same parent course. This method allows you to create sections with a separate gradebook, with the content, assignments, options, and due dates inherited from the parent course. However, assignment dates can later be edited independently at the section level. One common use for sections is setting up a main lecture course with several lab sections taught by adjunct instructors. Each instructor can manage the gradebook or create assignments for his or her own section, but cannot alter the content, options, or overall due dates assigned in the parent course. If you have adjuncts who are teaching their own courses, you can also create a course export file to distribute to fellow instructors or adjuncts to import into their own account. See Exporting a course on page 77 for more details. Sections can also be useful to a single instructor who teaches several identical classes. This allows the instructor to maintain separate grade books for each section while managing content and assignment dates across all sections from the parent course. You or any adjunct instructors can create unique assignments for specific sections, but in general, sections are most useful where the class assignments and due dates are very similar if not identical. OWLv2 User Guide for Instructors March 15, 2017 pg. 67

75 Managing Courses Additional Section Features The parent course instructor is enrolled as an instructor in all sections. To delegate section grading and assignment creation to another instructor, simply enroll that instructor into the section and have them manage the Gradebook. Sections include all assignments from the parent course and any additional assignments that are created at the section level. Note: On the Assignments page, you will see an icon in the Status column that indicates which assignments are Assigned to Parent Course. Sections do not inherit uploaded files from the parent course, however, they do inherit any custom grading categories. Only the parent course instructor can edit the assignment name, content, late penalty, or practice settings of parent level assignments. The section instructor can view but cannot change parent course content. Both the parent course instructor and section instructor can review and edit grades for a particular section, or create and edit additional assignments. Section instructors can edit the dates of parent assignments without affecting assignments in the parent course or other sections. Editing assignment dates in the parent course does not override edits made at the section level. The section instructor can customize the due dates and number of assignment takes for specific students on parent assignments, if needed. OWLv2 User Guide for Instructors March 15, 2017 pg. 68

76 Managing Courses Action: To create a course section To create a course section, you will first need to create your parent course. You can then create the section beginning on the Course List page (described below), or from the parent course s Course Created or Course Summary page. 1 On the Courses page, click the Create section link in the Actions column for the appropriate course to open the Section Information page. 2 Enter the Section Name following the format used at your school and enter the appropriate Section Number. 3 To enter new dates for this section, enter the dates you want in the Section starts on and Section ends on fields using the calendar tool. Note: The student trial period is 1 day per week of the section s duration, for a maximum of 14 days, based upon the section start date. To maximize trial period for your students, please make sure your start date is set for the first actual day of class. 4 You can use the parent course s syllabus, if any, or link to a new or revised Syllabus link if appropriate for the section. OWLv2 User Guide for Instructors March 15, 2017 pg. 69

77 Managing Courses Action: To create a course section 5 (Optional) When available, select the checkbox next to Allow students to send s to the instructor while taking assignments. With this feature enabled, students can send an from their assignment take. The will contain their question, the information identifying the specific assignment, and a link that allows you to view the assignment content on OWLv2. Note: You can have up to 10 addresses for additional recipients. Additional addresses are entered when editing the Course or Section on the Information page. See for more Modifying Courses on page 72 for more details. 6 (Optional) Select the checkbox next to Require students to provide a student ID on login if you need to set up unique and anonymous student identification for your course. When enabled, this option forces students to create their IDs. This feature is especially useful when generating reports for large classes where it is likely that students may have similar names. You also have the ability to create and/or edit individual Student IDs from the Gradebook page. 7 Click the Create Section button to save and create your new section. The Section Created page will open. OWLv2 User Guide for Instructors March 15, 2017 pg. 70

78 Managing Courses Action: To create a course section 8 From the Section Created page, you can Create an Assignment for this section, Create Another Section or Export Section, further Edit Section Information, or simply return to the course list. 9 The remaining steps for creating a course section is the same as for creating a course (other than some fields being labeled section instead of course ). For more information, see Building a Course Manually on page 43. OWLv2 User Guide for Instructors March 15, 2017 pg. 71

79 Managing Courses MODIFYING COURSES Over time, you may find it convenient to reuse most or all of an existing course. The Courses page includes functions for reviewing course content, archiving courses and folders, and an advanced clipboard interface that makes it easy to copy and paste entire courses for a new term. Please remember these points when working with controls on the Courses page: By using the OWLv2 system Clipboard you can reuse existing courses. Simply select and copy a course, then update the basic information and dates to use it again. Caution: Courses can be moved from one folder to another, but you will lose enrollment information. Use caution when copying and pasting courses and do not move courses around during the term. When moving a course from one folder to another, you must copy and paste it into the new folder (rather than cutting and pasting it) to retain syllabus information. Enrollment information will not be carried over to the new folder. A section that is moved from one folder to another becomes a course (rather than a section) in the new folder. The course created from moving a section will not contain any assignments. Note: As a way to copy a section, you can create the new section, then copy/paste the assignments from the existing section into the new section. This enables you to select which assignments to include in the new section. Archiving a course or a course folder moves it and its contents to the Archived Materials page for storage. You can continue to manage archived items or return them at any time to their original working area in OWLv2. OWLv2 User Guide for Instructors March 15, 2017 pg. 72

80 Managing Courses Editing Course Information After you have created a course or section, you have the option to edit its name, number, syllabus, and other information as needed. Action: To edit your course information 1 On the Courses page, click the Edit link in the Actions column for the course you want to edit. The Course Information page opens. 2 Depending on your course content, you can edit the selected course or section s name, number, start and end dates, syllabus links, require a student ID, or edit the addresses to receive questions sent from an assignment take. Note: The student trial period is 1 day per week of course duration, for a maximum of 14 days, based upon the course start date. To maximize trial period for your students, please make sure your course start date is set for the first actual day of class. 3 When your changes are complete, click the Save button to save your changes. The Course Summary page will open, where you can review your changes. OWLv2 User Guide for Instructors March 15, 2017 pg. 73

81 Managing Courses Using the Courses and Sections Manager The Courses and Sections drop down menu provides you with easy access to commonly performed course related tasks. Course/Section Manager Archive. To remove items for storage in the Archived Materials page. You can continue to manage archived materials or return them at any time to their original working area in OWLv2. Copy. To make a copy of a course or section which can be pasted into the current location or moved into a different folder. Cut. To remove a course or section from its current location in order to move it to a new folder. (When cut and pasted, a course will lose its syllabus information.) Export. To save a file version of your course or section to your local system that can be imported into another institution or shared with another instructor. OWLv2 User Guide for Instructors March 15, 2017 pg. 74

82 Managing Courses Archiving courses Action: To archive courses Archiving courses works much the same way as archiving folders and assignments. You can continue to manage archived materials and they can be returned at any time to their original working area in OWLv2. 1 On the Courses and Sections browser, click the check box for the course whose grades you want to view. 2 (If necessary) Click Show All Options to display the drop down menu. 3 Select Archive in the Courses and Sections drop down menu. 4 You can go to the Archived Materials page to manage archived items or return them to their original working area in OWLv2. For additional details on using archived courses, folders, and assignments, see Archiving Courses and Assignments on page 127 Copying courses Action: To copy a course 1 On the Courses page, create a folder in which to copy your course. See Creating and Managing Course Folders on page 30 for details. 2 On the Courses page, in the Course list, select the box next to the course to be copied. You can also select multiple courses for copying. 3 (If necessary) Click Show All Options to expand the page. 4 Click Copy from the Courses and Sections drop down menu. 5 Use the Folders browser to navigate to the destination folder, and then click to highlight the folder. 6 Select Paste Course from the Folders drop down menu. The OWLv2 Clipboard opens. 7 (Optional) Adjust the assignment dates by selecting the option to Adjust all assignment dates based on the start date of the first assignment to:, and then using the calendar widget to select a new date and time. Click Done when you are finished. OWLv2 User Guide for Instructors March 15, 2017 pg. 75

83 Managing Courses Action: To copy a course 8 All assignment dates in the course should be updated relative to the new Start Date selected for the first assignment. 9 (Optional) Delete items from the clipboard after pasting by selecting the check box to Remove copied items from the clipboard when pasted?. 10 Click Paste Selected Items. The course information is now copied into the new folder. By selecting the folder, you will find you now have the course information, name, syllabus, and assignments available for use in a new school term. Cutting a course Action: To cut a course 1 On the Courses page, in the Courses and Sections browser, select the box next to the course to be moved. You can select multiple courses. 2 (If necessary) Click Show All Options to expand the page. 3 Select Cut from the Courses and Sections drop down menu. 4 Use the Folders browser to navigate to the destination folder. 5 Select Paste Course from the Folders drop down menu and the OWLv2 Clipboard will open in a new window. 6 (Optional) Adjust the assignment dates by selecting the option to Adjust all assignment dates based on the start date of the first assignment to:, and then using the calendar widget to select a new date and time. Click Done when you are finished. All assignment dates in the course should now be changed relative to the new Start Date selected for the first assignment. 7 (Optional) Delete items from the clipboard after pasting by selecting the check box to Remove copied items from the clipboard when pasted?. 8 Click Paste Selected Items. Note: When cutting a course to move it, the course will lose syllabus information. Use the copy command to retain the current syllabus. OWLv2 User Guide for Instructors March 15, 2017 pg. 76

84 Managing Courses Exporting a course Action: To export a course OWLv2 instructors can export a course to import is later at another school or share it with another instructor. Exporting a course copies and packages the course sections (if any), assignments, and other general course information as an encrypted XML file. An exported course file includes the following: The selected section or course (selecting a course selects all of its sections). Assignments (including option settings, categories, and linked Cengage content.) Associated books (users need the appropriate access code). Note: The exported course does not include the specific Course Key information, students, instructors, and grades. A section exported by itself is imported as a course only. 1 From the Courses page select the course or section you want to export by clicking its check box. 2 If necessary, click Show All Options to see the Courses and Sections drop down menu. 3 Select Export from the Courses and Sections menu and the Course selector window will open, showing your course folders. 4 Confirm the course or section you want to export is highlighted in the Course selector window. 5 Choose an Export Format from the drop down menu. Note: The.ECX file is the default export option, and this file can be imported through OWLv2 s Import a Course option. The.TCX file, when available, needs to be posted to the server database by an OWLv2 system administrator. OWLv2 User Guide for Instructors March 15, 2017 pg. 77

85 Managing Courses Action: To export a course 6 Click the Go button once you have made your final selection. 7 Depending on the browser you are using, select the Save or Save to Disk option, and select the folder on your local system (use the Browse button as needed to change folders). 8 Click OK or Save to save the exported file to the selected folder. The exported course file can now be easily ed or otherwise transferred to a new user or location. It can then be imported into a different OWLv2 school or account. This lets you quickly reconstitute the entire course with far less effort than setting the course up again from scratch, and ensures consistency with the original version. OWLv2 User Guide for Instructors March 15, 2017 pg. 78

86 Managing Courses Setting the Courses Page Display Options Action: To change information on your Courses page You can easily add or remove the type of information appearing on your Courses page by clicking the link to Change Information Displayed Below. As you make changes in the Courses Page Display Options page, a dynamic Preview window allows you to see your changes as you make them. 1 On your Courses page, click the Change Information Displayed Below link. The Courses Page Display Options page will open. 2 Select or deselect from the information categories for your Courses and Sections. You can choose from the following options: Course/Section Number Course/Section Key Start Date End Date Instructors # of Students Enrolled Note: The columns for Actions and the course or section Name always appear by default. 3 Use the Preview window at the bottom of the page to see how your updates will affect your Courses page. 4 Click Save when you are done or click Cancel to quit without saving. OWLv2 User Guide for Instructors March 15, 2017 pg. 79

87 Managing Courses Using the OWLv2 Clipboard The OWLv2 system Clipboard gives you a way to copy, move, or delete various items in OWLv2. The OWLv2 Clipboard Depending on the area you are working in, you can select courses, uploaded files, assignments, individual questions, or archived materials and place them on the clipboard to be moved to new locations. From the Clipboard page that appears you can perform the following functions. Select or deselect items using the check boxes. Select the check box to Remove copied items from the clipboard when pasted. Click Paste Selected Items to place them in a new location. Click Delete Selected Items to remove them from the clipboard. Click Cancel to close the Clipboard page and return to OWLv2. (Optional) When copying and pasting courses, you modify the assignment dates by selecting the option to Adjust all assignment dates based on moving the start date of the first assignment to:, then enter a new date. This setting adjusts all course assignment dates relative to the new Start Date you select for the first assignment. OWLv2 User Guide for Instructors March 15, 2017 pg. 80

88 Managing Courses Viewing Your Course or Section Summary To view the general information for your course or section, click the course or section s name on the Courses page. The Course Summary page opens (Section Summary for sections). The Course/Section Summary Page The Course Summary page displays the course or section information highlights and a link to information needed for student self enrollment: Course Key. The Course Key is a 14 character alphanumeric sequence students use to self enroll in your course. Distribute the Course Key URL or the Student Registration Information page to enable student selfregistration. See Setting Up Student Self Enrollment on page 83 for specific details. OWLv2 User Guide for Instructors March 15, 2017 pg. 81

89 Managing Courses Course Name Course Number Course starts on date Course ends on date Syllabus link (if any). Click the link to view the current syllabus document or web page. Sections (if any). Click the section name link to see the Section Summary page for that section. When you are finished reviewing the information on this page, click Return to Course List to go back to the Courses overview page. USER ENROLLMENT OPTIONS Once your course or section is created, at most institutions you have two options for determining how students are enrolled. However, this depends on the procedures in place at your school. For example, student enrollment is sometimes managed by an OWLv2 administrator or a lead teacher. Only if you have the appropriate account permissions, will you have the ability to create user accounts and enroll those accounts directly. To allow select students to register themselves in your course, you can provide them with the Course Key URL or a Student Registration Information page you can distribute from OWLv2. See Setting Up Student Self Enrollment on page 83 for more details. To maintain the most control over enrollment and to add assistant instructors to your course sections, you can manually enroll them yourself from the Users page. See Manually Enrolling Instructors or Students on page 135 for details. OWLv2 User Guide for Instructors March 15, 2017 pg. 82

90 Managing Courses Setting Up Student Self Enrollment When you first create a course or section, OWLv2 automatically generates a unique, alphanumeric Course Key. Course Keys provide the most convenient way for you to manage your course enrollment, however when you need it, manual enrollment is available from the Users page. To enable self registration you simply provide your students with the URL generated by OWLv2 when you create a new course. You can choose to send the registration URL to yourself for further distribution or it directly to your students. OWLv2 User Guide for Instructors March 15, 2017 pg. 83

91 Managing Courses Action: To send a self enrollment 1 Click the Student Registration Instructions link on the Course Summary or Course Created pages. The Student Registration Information page will open in a new tab or window. The registration document or Boarding Pass is automatically attached. Note: You can also click the link on the Courses page to open an form. 2 Click in the heading of the Student Registration Information page to open the form. 3 Populate the To field with addresses from your class roster or send the to your own account, whichever is more convenient. 4 Use the provided text editor to format text or add attachments. OWLv2 User Guide for Instructors March 15, 2017 pg. 84

92 Managing Courses Action: To send a self enrollment 5 Click the Send button to send the message to the chosen recipient(s). Downloading the attachment provides a document designed to assist students with creating a new account and self enrolling in the specific course. Note: Only students who are given the link or a Course Key are able to selfenroll in your course. Cengage Learning now provides students with a free trial period where for a limited time, students can log into and work in your course without paying for and registering their Access Code. Students simply opt not to pay immediately and register using the Course Key only. The trial period is 1 day per week of course duration, for a maximum of 14 days beginning on the course start date. If the trial period should expire before a student has an opportunity to make their purchase, their work is saved, but they cannot access their course. Students can resume the course with the purchase and submission of the course material s Access Code. OWLv2 User Guide for Instructors March 15, 2017 pg. 85

93 CREATING AND MANAGING ASSIGNMENTS You can easily create a variety of assignments in OWLv2, including Mastery, Activities, Problems, and/or EOCs (Non Mastery), Tests, Reading, Quick Prep, Adaptive Study Plans, and Study Tools assignments (also known as Personalized Study Plans). Depending on your course content, OWLv2 allows you to adapt assignments bundled with your book or choose specific questions to build your own assignments. In addition, you have an extensive range of options to customize how each assignment will work, and you can update these settings with ease. The Assignments Page Note: Once you have assignments in your course, clicking the Show All Options/Hide All Options toggle controls the display of advanced controls. You can set your OWLv2 Preferences to have them displayed or hidden by default. See Preferences on page 16 for more details. OWLv2 User Guide for Instructors March 15, 2017 pg. 86

94 Creating and Managing Assignments USING THE ASSIGNMENTS PAGE To work with and create assignments, click the Assignments page link to get started. If you have not yet created a course (or been enrolled in one as an instructor), you need to do that first. See Setting Up Courses on page 29 for details. If you have multiple courses, the assignments for the last course you had open are displayed. To view assignments for a different course, select that course from the Course or Section drop down list. Basic activities you can perform on the Assignments page include the following: Create assignments Click the Create Assignment button to build new assignments using items from your OWLv2 content sources. See Creating Assignments on page 93 for more details. Upload Files Click the Upload Files button open the File Management page where you can upload files into the OWLv2 server for your use and for your students to access. See Uploading Files on page 88 for more details. Search assignments Use the Search Assignment Names field above the assignments list to find specific assignments quickly. Type in part or all of an assignment name, and click Go to display only matching items. To return to the full assignment list, click the Show all assignments link. Edit assignments Click Edit in the Actions column to modify your assignments. Depending on the assignment type, your editing options can include adding new material, editing the assignment information, or changing the assignment s options. See Editing Assignments on page 124 for more details. View the Status of an Assignment The Status column displays icons which allow you to see at a glance the assignment s grading status, availability, and for sections, whether it is assigned at the parent course level. At the bottom of the page is an expandable Icon Key containing a legend describing the icons that may appear as labels for assignments or students with special conditions. OWLv2 User Guide for Instructors March 15, 2017 pg. 87

95 Creating and Managing Assignments Uploading Files The Upload Files button, available from the Assignments page, opens a page where you can upload copies of image, text, ZIP, PowerPoint, or other files from your local computer onto the OWLv2 server for your students to access from their Assignments page. Action: To upload and manage files in OWLv2 1 Click the Assignments link to open the Assignments page. 2 Click the Upload Files button and the File Management page will open. By default, you are allowed 100mb of space on the OWLv2 server. At the top of the page, you can see the amount of storage space you have remaining. 3 Select and drag the file to upload in the Drag and drop files here area. The file name and upload date will appear in the table above. You can also use the Upload File button to browse through your system s folders to select a file. Click Open in the dialog box to load the file onto the OWLv2 server. 4 (Optional) Click the pencil icon to open the Edit File dialog box. Enter your description in the text box and click OK when you are done. Your description will also appear to your students on their View Files page. OWLv2 User Guide for Instructors March 15, 2017 pg. 88

96 Creating and Managing Assignments Action: To upload and manage files in OWLv2 5 (Optional) Click the trashcan icon to delete a file. 6 (Optional) Click the arrow icon to download a file. 7 (Optional) Click New Folder to create and name folders you can use to organize your files. 8 (Optional) Select and drag the left edge of a row to place a file into a new location or into a folder. Advanced Assignment Page Options The advanced options on the Assignments page can be hidden or displayed through the use of the Show All Options/Hide All Options toggle. You may need to click the Show All Options link, if the controls for the following tasks are hidden. If you are a section instructor, you may see options disabled for assignments inherited from the parent course Assignments Page Advanced Options View Archived Materials Click this link to go to the Archived Materials page, where you can see the folders, courses, sections, and assignments that are stored and not currently in use. Archived assignments are removed from the assignments list but remain available for you to view, retrieve, delete, or copy. See Using the Archived Materials Page on page 128 for more details. Self Authored Questions Click the Self-Authored Questions link to open an editor where you can create or modify your own questions. You can later include these questions in your assignments. See Authoring in OWLv2 on page 211 for more details. OWLv2 User Guide for Instructors March 15, 2017 pg. 89

97 Creating and Managing Assignments Reorder Assignments Click this link to open the Reorder Assignments page where you can customize the order of your course s assignment list. You select an assignment by left clicking; the selected assignment becomes highlighted in red, as shown below. You then change the order by dragging the assignment into the desired spot. The Reorder Assignments Page Once you are done moving assignments, click the Save & Return button to save the list and return to the Assignments page. Click the Cancel button to undo any changes. Change Information Displayed on This Page Click this link to open the Assignments Page Display Options page where you can specify which columns of information to display on the Assignments page. As you make changes, you can view the new layout in the Preview area at the bottom of the page. The Preview updates dynamically as you change your selections. Click Save before exiting. OWLv2 User Guide for Instructors March 15, 2017 pg. 90

98 Creating and Managing Assignments The Assignments Page Display Options Choose assignments and then select an option below You can use the controls in this section of the Assignments page to archive, delete, modify dates, or cut/copy assignments to different courses. Select one or more assignments that you wish to work with, and then click the appropriate command. You may need to click the Show All Options link if these buttons are not available on your Assignments page. Note: These advanced option buttons are disabled when section instructors have a course level assignment selected. OWLv2 User Guide for Instructors March 15, 2017 pg. 91

99 Creating and Managing Assignments Cut. Removes the selected assignments from the course and copies them to the OWLv2 Clipboard. Copy. Places a copy of the selected assignments onto the OWLv2 Clipboard. Delete. Permanently removes the selected assignments from the course without copying them to the Clipboard. Archive. Removes the selected assignments from the course and moves them to the Archived Materials page, where they are stored for later use. Archived items can be managed or returned at any time to their original working area in OWLv2. See Archiving Your Materials on page 129 for more details. Paste. Inserts the assignments currently on the Clipboard into the assignment list for the course. Apply paste action to all sections adds the selected assignment(s) to all sections from the same parent course. Modify Dates The Modify Dates page supplies you with options for setting dates for assignment availability, preferences for allowing the practice of assignments, and penalties for late assignments. You can change any date and time by opening the adjacent calendar icon and choosing new settings for multiple assignments. You can access the this page by selecting one or more assignments on the Assignments page and clicking the Modify Dates button. Click Show All Options, if necessary, and the page may require you to scroll horizontally to see all the controls. You can now change any date and time by opening the adjacent calendar icon and choosing a new setting. The Modify Dates Page (Specify Dates for Each view) OWLv2 User Guide for Instructors March 15, 2017 pg. 92

100 Creating and Managing Assignments Specify Same Dates for All Allows you to give all the selected assignments the same date and time. Specify Dates for Each Changes the page to allow you to set the date and time for individual assignments. Selecting this view also provides you with the option to set an Unavailable date. Adjust all assignment dates based on the earliest Available Date (highlighted below) to: Allows you to set the date and time for all assignments relative to the assignment with the earliest Available date. The earliest date field is highlighted in blue and you can enter the new Available date in the field that appears next to the link. Allow students to use this assignment for practice, but only after the unavailable date In Mastery, Non Mastery and Test assignments, you can select the check box for Allow to permit practicing an assignment after the Unavailable date has passed. By default, this option is not selected. And, immediately after their final submission of the assignment for grading In Mastery, Non Mastery and Test assignments, you can select the check box for Allow to permit practicing an assignment after the final submission for a grade. By default, this option is not selected. Note: You can set your Preferences so all pages in OWLv2 have their advanced controls displayed by default. See Preferences on page 16 for more details. CREATING ASSIGNMENTS OWLv2 allows you to create several types of custom built assignments, including Mastery, Non Mastery, Tests, Reading, Quick Prep, External Web Link, Adaptive Study Plan, and Study Tools assignments. Most of these assignments offer a distinct set of options you can use to specify what content is presented to your students, how it is presented, when it is available, how it is graded, and so forth. OWLv2 User Guide for Instructors March 15, 2017 pg. 93

101 Creating and Managing Assignments Choosing the Assignment Type The first set of tasks you need to do when creating most assignments is to choose the type of assignment, name it, and set its availability dates. The steps and options available after that depend on the assignment type you are creating. Note: Depending on the content in your course materials, some assignment type choices may not be available. Choose Assignment Type Action: To choose an assignment type 1 From the Assignments page, if necessary, make a selection from the Course or Section drop down menu. 2 Click the Create Assignment button. The Choose Type page opens. 3 Select the appropriate assignment type and click Continue to enter the assignment creation wizard. OWLv2 User Guide for Instructors March 15, 2017 pg. 94

102 Creating and Managing Assignments Assignment Types in OWLv2 On the Choose Type page you select the assignment type you want to create. Depending on your book s content some options may be unavailable. Once you make the appropriate selection, click Continue. Note: Because of the variation in delivery methods, content cannot be mixed between assignment types. If you want content to appear together in your students assignment list, simply make multiple assignments and have each use the same start and due dates. Assignment Type Description Suggested Use Intro When available, introductory material Always use! Assign at the start of Assignments appears as some of your first selections in your list of course materials when creating an assignment. This content explains navigation, assignment structure, grading, and have built in tools to ensure each student's browser is set up correctly. each semester to help students get started. Always use! Assign at the start of each semester to help students get started. Mastery Questions are delivered in groups. Assign as the bulk of the Assignments Students must get a certain number of correct responses to earn credit (usually 2 out of 3. You can change this by using Edit Details in Edit Assignment Content). Contain 3 way randomization to reduce pattern learning and encourage conceptual understanding. Multiple tries allow students to work at their own pace with question specific feedback and extra resources for fully supported learning. homework. The fully supported environment sets students up for success and allows them to work at their own pace until they master the topic. See Creating a Mastery, Test, or Non Mastery Assignment on page 101 for further details. OWLv2 User Guide for Instructors March 15, 2017 pg. 95

103 Creating and Managing Assignments Assignment Type Description Suggested Use Activities, Problems, and/or EOCs Assignments* (Non Mastery) EOCs* Questions match those in the textbook and provide a solid review of the material covered in a chapter. Have limited feedback in comparison to Mastery assignments. Math Review* Helps students refresh the math skills they'll need to be successful in your course. Tutors, Simulations, Visualizations, Interactive Examples, ChemWork* Multimedia activities designed to promote conceptual understanding through guided simulations, virtual labs, observation exercises, or step wise problem solving. Always available as an optional resource within Mastery assignments or you can assign for credit. Assign after Mastery homework as a chapter review or mix and match questions from many chapters as a mid term or final exam review. The EOC assignments have a LOT of questions, so you'll want to review and remove some to make them manageable for students. Assign entire assignment as notgraded optional at the start of semester OR insert individual questions into chapter assignments where the specific math skills are needed. Assign a few before each lecture as a concept instruction so students come to class already engaged with the topic. Also great as an extra credit assignment. Test Run in a special mode and are made Run in a special mode and are Assignments from available test banks. Offer students questions with minimal or no feedback for student assessment. Allows you to include your Self Authored Questions. Note: Use Create Assignment to see question content. Pre made test assignments are not included with your course template. See Creating a Mastery, Test, or Non Mastery Assignment on page 101 for further details made from available test banks. Offer students questions with minimal or no feedback for student assessment. Note: Use Create Assignment to see questions. Pre made test assignment aren't included with your course template. OWLv2 User Guide for Instructors March 15, 2017 pg. 96

104 Creating and Managing Assignments Assignment Type Description Suggested Use Reading Direct students to specific chapters or Assign to students for pre Assignments sections in their ebook to track your students access and time spend reading the assigned material. Reading assignments are tracked in the Gradebook, but do not provide points towards the course score. Pre made Reading assignment are not included with your course template. lecture, review or emphasize important information in the textbook. Note: Your students can also access the ebook for self study from their Study Tools page. See Creating a Reading Assignment on page 108 for more details. Quick Prep Learning modules that help students Assign at the start of the Assignments review key chemistry concepts and essential skills. Consist of a Pre Test or a Quiz that helps students identify concepts they need to practice and study and provides an adaptive study plan based on the results. See Creating a Quick Prep or Adaptive Study Plan Assignment on page 109 for more details. semester OR ask students to complete during break before course begins. Takes on average 20 hours to complete but you can reduce this by specifying focus topics in Assignment Options. Note: Depending on the course product, Quick Prep assignments can be presented in two versions, which have slightly different options (see Assignment Options Overview on page 118 for details). Adaptive Assign at the start of the semester OR Set up as a non graded Study Plan ask students to complete during break assignment so students can use Assignments before course begins. Takes on average 20 hours to complete but you can reduce this by specifying focus topics in your Assignment Options. it as self directed study that doesn't count towards final grade. Alternately, assign for a grade on chapter by chapter basis before an exam as review. OWLv2 User Guide for Instructors March 15, 2017 pg. 97

105 Creating and Managing Assignments Assignment Type Description Suggested Use External Web Allows you link to online material outside Direct students to online Link OWLv2 as if it were an OWLv2 resources such as research Assignments assignment. Students who access the site are given a score, however, you can edit score settings on the Assignment Options page. papers, experiment videos, or other ancillary material. For more information, see Creating an External Web Link Assignment on page 117. Note: You can use an option to create an External Gradebook Column as a Gradebook place holder. This allows you to enter points for any offline assignments you would like to include in the OWLv2 course score. See for Using an External Gradebook Column on page 154 more details. OWLv2 User Guide for Instructors March 15, 2017 pg. 98

106 Creating and Managing Assignments Assignment Information The Edit Assignment Information page allows you to enter the name and dates associated with your assignment and set preferences for a penalty on late assignments. Additionally, you can select options that allow your students to revisit certain assignments for ungraded self study after their unavailable date has passed. When editing section assignments, you may also be able to edit dates controlling the display of assignment feedback and scores. Assignment Information Action: To enter the assignment information 1 Enter the Assignment Name you want to use. The assignment name can include special characters, but must be unique and contain no more than 120 characters. (Required) If you are creating a number of assignments, planning the naming scheme in advance can save you some time renaming them later. OWLv2 User Guide for Instructors March 15, 2017 pg. 99

107 Creating and Managing Assignments Action: To enter the assignment information 2 Use the calendar widget to select the Assignment Available On date. This is the date/time on which students can start taking the assignment. (Required) 3 (Optional) Select the Assignment Due On date. This is the date/time by which students must have submitted the completed assignment to avoid any late penalties. Note: An assignment due date is required, if you want to provide your students with specialized custom feedback. 4 (Optional) Uncheck the Same as Due Date option and use the calendar tool to select enter an Assignment Unavailable On date that is after the due date. This will allow your students to submit a late assignment (you have an option to set a penalty for late assignments). If a student is working on the assignment when the Unavailable date and time arrives, the assignment is stopped and scored on progress to that point. Unavailable assignments are marked Closed in the student s Actions column on their Assignments page. 5 (Optional) For your Mastery, Non Mastery, and Test assignments selecting the option, Yes, but only after the unavailable date, makes the assignment available to your students for review and self study once the Unavailable Date has passed. Any work your students perform on a practice assignment does not affect their course score. Additionally, selecting And yes, immediately after their final submission of the assignment for grading makes the assignment available for practice once the student has submitted it for a grade. Note: Assignments that are never intended for a grade are labeled with a (Not Graded) suffix. A unique Practice button is used to begin all ungraded work, and practice assignments are clearly labeled during the student s assignment take. 6 (Optional Not available in Quick Prep and ASP assignments) Add a penalty to a late assignment by selecting the Penalty for Submissions After Due Date check box and making an entry for the percentage to be deducted (the default value is 10%). You can also set preferences for subsequent penalties for External assignments, if desired. () An Unavailable date must be provided to enable this option. OWLv2 User Guide for Instructors March 15, 2017 pg. 100

108 Creating and Managing Assignments Action: To enter the assignment information 7 (Optional) When editing section assignments you may also set dates for the options to Show overall assignment scores, Show question details, student responses and question scores and Show correct answers and feedback. Use the Reset dates to match course assignment dates button to return the dates to the values set in the parent course. Note: If the parent course assignment has Never or Immediately after assignment take selected for any of the feedback options, those date options will not appear on the Assignment Information page. 8 When you have entered all of the appropriate assignment information, click Continue, the Content Selection screen for your selected assignment type opens. 9 To continue the process for your selected assignment type, see the following sections: Creating a Mastery, Test, or Non Mastery Assignment on page 101. Creating a Reading Assignment on page 108. Creating a Quick Prep or Adaptive Study Plan Assignment on page 109 Creating a Study Tools Assignment on page 111. Creating an External Web Link Assignment on page 117 CREATING A MASTERY, TEST, OR NON MASTERY ASSIGNMENT Out of the assignment types that are available to you, Mastery, Non Mastery (Activities, Problems, and/or EOCs), and Test assignments all give you the most control over content selection and behavior. They also have the most in common in the way they are created and the way the content is presented. Once you select an assignment type and entered its Assignment Information name, availability dates, practice preferences, etc. you can select the content. See Assignment Information on page 99 for more details. OWLv2 User Guide for Instructors March 15, 2017 pg. 101

109 Creating and Managing Assignments Available Questions You work through the Available Questions page in two steps. Choose Content Source. First you select the appropriate chapters and sections as the initial selection pool from which you draw your assignment questions. Test assignments also allow you to select from your self authored questions. See Authoring in OWLv2 on page 211 for details. Select Number of Available Questions from Each Type. In this second step, which is available only for Test and Non Mastery assignments, you use filters to refine the pool of available questions you draw on. Following the Available Questions page, you can to review, select, and arrange questions individually on the Included Questions page. Available Questions - Choose Content Source Use the Choose Content Source page to select chapters or sections from which you want to draw questions or other items for your assignment. The Available Groups Page Choose Content Source OWLv2 User Guide for Instructors March 15, 2017 pg. 102

110 Creating and Managing Assignments Action: To choose content sources 1 Expand the content list and select one or more chapters or sections from your text by placing a check in the adjacent box. This creates a question pool from which you can draw questions or other items for your assignment. Titles with either a + icon contain additional items. Click an option to view the hidden items. Titles with either a icon can be used to minimize the currently displayed items. Click an option to hide the list of items. 2 Test and Non Mastery assignments provide filtering options that allow you to select specific characteristics for the questions in your assignment. Difficulty. This filter allows you to narrow the selection of available questions by their difficulty rating. The difficulty rating of each question is determined by the question s author and can range from Easy to Easy Moderate, Moderate, Moderate Difficult, Difficult, and Not Specified. Gradability. This filter allows you to determine whether to include questions that require manual grading. Questions with electronic gradability can be evaluated automatically by OWLv2 while questions with manual gradability require your subsequent review and grading of every student s work. Question values are generated. This filter allows you to include or exclude questions that regenerate new values and correct answers each time the question comes up in an online assignment and each time it is printed. Item type is. This filter allows you to limit the questions in your assignment by a specific type or a grouping of types. Depending on your book content, you can choose between Exercises, Simulations, Visualizations, Quick Prep Questions, Quick Prep Tutors, End of Chapter Questions, Math Review Questions, or Other. 3 When you are finished selecting content sources, click the Continue button to open the Select Included Questions page (or click Cancel to exit and return to the Assignments page). OWLv2 User Guide for Instructors March 15, 2017 pg. 103

111 Creating and Managing Assignments Selecting Questions Now that you have chosen chapters or sections from your course materials, you are ready to review and select specific content for your assignment on the Included Questions page (or for Mastery assignments, the Included Groups page). You can choose to add individual items to your assignment by moving them from the Available Questions list on the left to the Included Questions list on the right. The Included Questions Page Selecting an individual question or group name displays a working version in the preview pane at the bottom of the page. The question or group in the preview will appear and function exactly as it does when students are taking their assignment. The Included Questions Page The Available Questions (or Available Groups) list on the left displays the individual items from the content you selected on the Choose Content Source page. OWLv2 User Guide for Instructors March 15, 2017 pg. 104

112 Creating and Managing Assignments The Included Questions (or Included Groups) list on the right displays questions that will appear in your new assignment in the order in which they will appear. To rearrange them, select the question you want to move and drag it to a new location in the list. Once you have the proper assignment content selected, you click Continue to advance to the Assignment Options page. Action: To preview and select content on the Included Questions page The labeling of features on this page can vary slightly, depending on the type of assignment you are creating. 1 Make your selections using one of the following methods. Move specific items between the Available Questions and Included Questions lists by dragging and dropping them into place. Move all items from one list to the other by clicking Include All>> or <<Exclude All. Move one or more items from the Available Questions list to the Included Questions list by selecting one or more and clicking the Include Selected>> button. Note: When using the Include/Exclude Selected buttons, you can select multiple items or groups to move at one time by using Shift click or Ctrlclick. 2 (Optional) Highlight a question in either list to see a complete preview at the bottom of the page. 3 (Optional) In Test and EOCs assignments you can also see smaller previews of questions in the Available Questions pane by checking the option to Show previews in lists. Deselect the check box to remove the previews. 4 Review cumulative usage statistics on Average Difficulty and Average Completion Time for all included items just below the Included Questions pane. If completion time data is not yet gathered, you may see question marks instead of numbers. OWLv2 User Guide for Instructors March 15, 2017 pg. 105

113 Creating and Managing Assignments Action: To preview and select content on the Included Questions page 5 (Optional) Click Add More Questions or Add More Mastery Groups at the bottom of the page if you need to find additional content. This returns you to the Choose Content Source page where you can add questions to your original selections. 6 (Optional) Hovering your cursor over the difficulty produces a pop up window with additional information. The rules for the difficulty ranking are as follows: 1 = Easy 2 = Easy Moderate 3 = Moderate 4 = Moderate Difficult 5 = Difficult = Not Specified OWLv2 User Guide for Instructors March 15, 2017 pg. 106

114 Creating and Managing Assignments Action: To preview and select content on the Included Questions page 7 (Optional) From the Included Questions/Groups list, click the Edit Details button that appears to the right of your selected items. This allows you to edit the Score or Group Mastery requirements. (Your available options depend on the assignment type you are creating.) The Group Mastery option only appears when you are creating or editing Mastery assignments. This option allows you to select how many items appear in the group (Min. = 2, Max. = 5) and how many correct responses are required for achieving mastery (Min. = 1, Max. = 5). Your entry for the mastery requirement cannot be greater than the number of items presented in the group. Click Save to save your changes. 8 Click Continue once you have the items for your assignment selected and arranged how you want them to open the Assignment Options page. Click Cancel to quit and return to the Assignments overview page without saving. 9 On the Assignment Options page, set the options for your assignment. See Assignment Options Overview on page 118 for more information. 10 Click the Save Changes button at the bottom of the page once you have the options set to your liking to open the Assignment Created page, which provides you with links to likely next steps. At this point, your assignment or set of assignments is complete and assigned to the current course. OWLv2 User Guide for Instructors March 15, 2017 pg. 107

115 Creating and Managing Assignments CREATING A READING ASSIGNMENT You can create Reading assignments to track your students progress through course ebook sections. Although most course reading tends to be treated as ungraded self study, you may wish to set up reading assignments to verify students have looked at the material or manually assign credit for specific sections. OWLv2 does not provide a score to Reading as part of the course grade. You can begin creating a Reading assignment by clicking the Create Assignment button on the Assignments page. When you have finished creating your new assignment, you have the ability to go back and edit its information, dates, availability, or make modifications for specific students. Action: To create a Reading assignment 1 On the Assignments page, select the appropriate course from the drop down list. 2 Click the Create Assignment button and the Choose Type page opens. 3 Select the Readings (not graded) option. 4 Click Continue and the Assignment Information page opens. 5 Enter the assignment name, set practice preferences, and select the appropriate dates using the calendar widget. For details, see Assignment Information on page Click Continue to open the Choose Type page. 7 Click the + or icons next to the chapters or sections to view or hide their contents. 8 Select the appropriate chapter section for your assignment, and then click Done to open the Assignment Created page. Note: Students open the book at the assigned section, however, they will continue to have access to the entire ebook. OWLv2 User Guide for Instructors March 15, 2017 pg. 108

116 Creating and Managing Assignments Action: To create a Reading assignment 9 At this point, your Reading assignment is complete and assigned to the current course. However, you still have the ability to modify your assignment by using the links on the Assignment Created page. Note: You can also access this page later as the Assignment Summary page by clicking an assignment s name on the Assignments page list. For details, see Using the Assignment Created/Summary Pages on page Click Return to the Assignments List once you are finished. CREATING A QUICK PREP OR ADAPTIVE STUDY PLAN ASSIGNMENT Quick Prep and Adaptive Study Plan (ASP) assignments present your students with background information and exercises to help them prepare for their chemistry course. You use the same steps when creating these assignments. Note: Unlike other assignments, editing the Assignment Options page is not part of the assignment creation wizard for Quick Prep and ASP assignments. When you are completely finished creating your assignment, you can edit the Assignment Options by clicking the Edit link on the Assignments page. When taking an Adaptive Study Plan, students start with a diagnostic quiz to identify their knowledge gaps, then work through recommended materials until they achieve mastery on the topics requiring additional study. By default, ASP quizzes can be taken as many times as desired with no overwriting (although there is an option to limit the number of Quiz Takes); students are able to save their work and resume their take at a later time. A reporting tab displays graphs of compiled results from multiple quiz takes. OWLv2 User Guide for Instructors March 15, 2017 pg. 109

117 Creating and Managing Assignments Quick Prep assignments can be done in any order, however, content is placed into a diagnostic setup where your students can start with a evaluative assessment, review a customized Study Plan, and finish with a final assessment to determine their progress. These assignments do carry a score, but you can set up Quick Prep with the Not Graded assignment option if you simply wish to verify students have worked through the material. Consider staggering the start and due dates of your Quick Prep assignments or making them a prerequisite for some of your other assignments. You can also encourage students to register early and access these assignments before the course start date to help them get a jump start with the knowledge they need for your course. Note: Depending on the course product, Quick Prep assignments can be presented in two versions, which have slightly different options (see Assignment Options Overview on page 118 for details). Also, some Quick Prep assignments supply a Pre Test and Post Test, while other versions provide a single Quiz. Action: To create a Quick Prep or Adaptive Study Plan assignment 1 On the Assignments page, if necessary, select the appropriate course from the dropdown list. 2 Click Create Assignment and the Choose Type page opens. 3 Select either the Quick Prep or Adaptive Study Plan option. 4 Click Continue and the Choose Assignments and Provide Dates page opens. 5 Choose the sections you wish to include as assignments by selecting the adjacent check box. If multiple sections are selected, each one will become a separate assignment. The chapter titles are automatically provided as the assignment names. 6 Use the calendar widget to enter dates for the Assignment Available On, Assignment Due On, and Assignment Unavailable On fields. The Assignment Available On date is automatically set the same as the course start date. However, you can set the available date so students access these assignments before the course start date, or you can set an Assignment Option to make assignments a prerequisite for your other course assignments. OWLv2 User Guide for Instructors March 15, 2017 pg. 110

118 Creating and Managing Assignments Action: To create a Quick Prep or Adaptive Study Plan assignment 7 (Optional) Select the check box adjacent to the Assignment Unavailable On column to make the unavailable date the Same as Due Date. 8 Click Done at the bottom of the page to open the Assignment Created page. At this point, your assignment(s) are complete and assigned to the current course. However, you still have the ability to make modifications by using the links on the Assignment Created page to edit assignment information or assignment options. You can also access this page later as the Assignment Summary page by clicking an assignment s name on the Assignments page list. For details, see Using the Assignment Created/Summary Pages on page 122. Note: When you create assignments from Quick Prep or Adaptive Study Plan content, the graded sections are automatically made inaccessible for self study on the Study Tools page. When students open their self study content, sections assigned for a grade display an Assignment only link that redirects them to their Assignments page. CREATING A STUDY TOOLS ASSIGNMENT You can create graded or practice assignments from your OWLv2 Assignable Study Tools (also known as Personalized Study Plans), which are bundled with your course content. These assignments can include diagnostic Pre Tests, interactive content, and Post Tests (chapter quizzes) to assess your students grasp of the material. Study Tools assignments allow you to assign entire sets of interactive content quickly, as well as track and grade each student s work. You can easily assign a single Personalized Study chapter, selected chapters, or all chapters in the book. Many books allow you to set a range of additional options: Exclude selected content, such as the Pre Test or particular chapter sections. Set late penalties. Limit the number of takes and time allowed. Allow students to save a take in progress and resume it later. Hide assigned Pre Tests, Post Tests, or Worksheets from the student s Study Tools view. OWLv2 User Guide for Instructors March 15, 2017 pg. 111

119 Creating and Managing Assignments Creating Assignable Study Tool Assignments Before you can begin creating an assignment or a series of assignments, you must select a course or section in which to place it. Once you have created your assignment, you can use it in any courses or sections you wish. Note: Students are able to access all of their Study Tools content on an ungraded self study basis. If you choose not to hide self study chapter materials, students are able to see the assignment content on the Study Tools page. Be sure students understand that they must complete their Study Tools assignments from their Assignments page to receive credit for the assignment. Action: To create an assignment from Study Tools content 1 On the Assignments page, if necessary, select the appropriate course from the Course and Section drop down menu. 2 Click Create Assignment to open the Choose Type page. 3 Select the option to create an Assignable Study Tool (Including Personalized Study Plans) assignment. OWLv2 User Guide for Instructors March 15, 2017 pg. 112

120 Creating and Managing Assignments Action: To create an assignment from Study Tools content 4 Click Continue and the Assignment Information page will open. 5 Enter the assignment name and appropriate dates. For details, see Assignment Information on page Click Continue and the Choose/Customize AST page will open. 7 Find the appropriate chapter or chapters for your assignment(s). (Click the + or icons next to an item to view or hide its contents.) 8 Select the chapter or chapters you want to use, and then click Continue. 9 At this point, you will take one of two paths: 1. If you selected multiple chapters, you will be reminded that you are creating multiple assignments with the same Available, Due, and Unavailable dates, and the same initial options. Later, you can customize these details and set preferences for hiding sections from your students self study, if you wish. Click Continue to go to the Assignment Options page (see step 12 below). If you selected just one chapter, the Customize Assignable Study Tool Options pane will appear at the bottom of the page. OWLv2 User Guide for Instructors March 15, 2017 pg. 113

121 Creating and Managing Assignments Action: To create an assignment from Study Tools content 10 Depending on the selected content, you can choose to include/exclude specific chapter sections, such as Pre Tests, Post Tests, or Worksheets. See Customizing Assignable Study Tool Options on page 115 for details. 11 Once you have made your changes (if any) to the diagnostics and chapters selected for your assignment, click Continue to go to the Assignment Options page. 12 On the Assignment Options page, set the options for the assignment or assignments. See Assignment Options Overview on page 118 for details. 13 When you are done setting the assignment options, click the Save Changes button to open the Assignment Created page. If you created multiple assignments, you will see them listed on the drop down menu at the top. 14 At this point, your assignment or set of assignments is complete and assigned to the current course. However, you still have the ability to work with and modify an assignment using the links on the Assignment Created page. You can also access this page as the Assignment Summary page by clicking an assignment s name on the Assignments list. For details on these links, see Using the Assignment Created/Summary Pages on page 122. OWLv2 User Guide for Instructors March 15, 2017 pg. 114

122 Creating and Managing Assignments Customizing Assignable Study Tool Options When you are creating Study Tools assignments from a single Personalized Study chapter, or editing one later from Edit Assignments, you can use the Customize Assignable Study Tool Options pane to choose specific tests or sections to hide or include. Use the Pre and Post Test Options to assign only the chapter diagnostic Pre Test, the Post Test, or both. If you include the Pre Test, you can then choose whether to record the score. Use the check boxes to include or exclude specific Learning Assets or chapter sections from the assignment. The Customize Assignable Study Tool Options Page Note: These selections only appear on the Customize Assignable Study Tool Options page if you have chosen a content with Pre Test and Post Test sections. OWLv2 User Guide for Instructors March 15, 2017 pg. 115

123 Creating and Managing Assignments Note the check boxes to I would like to hide the pre test from the selfstudy view or I would like to hide the post test from the self study view. These settings hide the tests on the students Study Tools page until the end of the class. Similarly, you may also be able to select or deselect the option: I would like to hide the Worksheet from the self study view. (For certain titles, this may be the only option available.) These options ensure that students access these tests only as part of the scheduled class assignment, and prevents them from practicing on the tests independently ahead of time. Once the course ends, the students are able to access the tests for self study from their Study Tools page again. When you have customized the assignment content to your liking, click Continue to proceed to the Assignment Options page (when creating a new assignment), or click Done to return to Assignment Summary page (when editing an existing assignment). Caution: You don t have to hide assigned Pre Tests, Post Tests, or Worksheets accessed from the Study Tools page. However, please be sure your students know to access any course assignments from their Assignments page. Any work they complete on chapters accessed from their Study Tools page is ungraded self study only. Setting options for multiple Study Tools assignments When you create Study Tools assignments from multiple chapters, all of the assignments are created using the same Available, Due, and Unavailable dates and default grading. After the assignment set is created, you can access and edit the options for each assignment individually by clicking the Edit link on the Assignments overview page or using the editing links on the Assignment Summary page. For details on the other individual options available for your assignment, see Assignment Options Overview on page 118. Note: You can access the Customize Assignable Study Tool Options and Assignment Options pages once your assignment is created. See Creating and Managing Assignments on page 86 for more details. OWLv2 User Guide for Instructors March 15, 2017 pg. 116

124 Creating and Managing Assignments CREATING AN EXTERNAL WEB LINK ASSIGNMENT Creating an External Web Link assignment provides you with a way to create an assignment that accesses material from outside OWLv2 as if it were a OWLv2 assignment. External Web Link assignments have their own assignment options and contribute a score to the course grade. Note: There is an option to create an External Gradebook Column as a Gradebook place holder you can use to manually enter points for offline assignments you would like included in the OWLv2 course score. See Using an External Gradebook Column on page 154 for more information. Action: To create an External Web Link assignment 1 On your Assignments page, use the Courses and Sections drop down menu to select the course or section for your new assignment. 2 Click Create Assignment to open the Choose Type page. 3 Select the External Web Link option. 4 Click Continue to open the Assignment Information page. 5 Enter the assignment name and effective dates you want to use, and click Continue. 6 Paste a URL from the appropriate online source in the URL field. 7 Click the Continue button and the Assignment Options page will open. 8 On the Assignment Options page, you can set additional assignment options. For details on options, see Assignment Options Overview on page Once you have the options set to your liking, click the Save Changes button at the bottom of the page. The Assignment Created page opens. You may now review the finished assignment to edit the name, dates, or options, or edit the URL. You can also reorder or delete assignments as needed. See Managing and Editing Assignments on page 121 for details. OWLv2 User Guide for Instructors March 15, 2017 pg. 117

125 Creating and Managing Assignments ASSIGNMENT OPTIONS OVERVIEW The default assignment options and the options you can edit determine the essential behavior and characteristics of your assignments. The default options and settings available for your assignment depend on the assignment type. For example, assignable Reading do not have any options you can set, while a required Test has almost twenty. Note: Depending on the course product, Quick Prep assignments can be presented in two versions, which have slightly different options. Where noted in the table below, version 1 (V1) supplies the Pre Test and Post Test, while version 2 (V2) supplies a single Quiz. When editing options, you can allow full access to resource links in a homework assignment, or remove resource links in a final exam, if it suits you. Depending on the type of assignment you are editing, you can allow or disallow such things as hints, revealed solutions, and feedback (if available), or edit the number of takes and score values. If there are settings you intend you use more than once, you can create a custom option set that will remain available to you from the Option Sets menu. By selecting your own option settings and creating reusable option sets, you can create different kinds of assignments customized for the needs of your course and your students. Note: For detailed descriptions of individual assignment options, please refer to the online Textual Help that is available from the Global Actions Menu in OWLv2. Default Options for Common Assignment Types Option Mastery Activities, Problems, and/or EOCs Test Quick Prep AST Adaptive Study Plan This table shows default option settings for each of the primary assignment types. Settings that are unavailable for editing are marked with an asterisk (*) and cannot be changed. Settings marked with a dagger ( ) are disabled after the assignment has been taken. Assignment takes allowed 1 allowed, Cannot be edited* 1 allowed, Cannot be edited* 1 is default Unavailable* 10 is default Unavailable* OWLv2 User Guide for Instructors March 15, 2017 pg. 118

126 Creating and Managing Assignments Default Options for Common Assignment Types Option Mastery Activities, Problems, and/or EOCs Test Quick Prep AST Adaptive Study Plan Quiz takes allowed Unavailable* Unavailable* Unavailable* Available, set as Unlimited Unavailable* Available, set as Unlimited Time allowed per take Set to Unlimited, cannot be edited* Unlimited, cannot be edited* Unlimited Unlimited, cannot be edited* Unlimited Unlimited, Cannot be edited* Save assignment and resume Yes, cannot be edited* Yes, cannot be edited* Available, default is Yes Yes, Cannot be edited* Available, set as Yes Yes, Cannot be edited* Objective Option Unavailable* Unavailable* Unavailable* V1: Unavailable* V2: Yes, set so no objectives are selected for exclusion Unavailable* Yes, set so no objectives are selected for exclusion Password to take assignment Unavailable* Unavailable* Available, not set Unavailable* Unavailable* Unavailable* Prerequisite Available, not set Available, not set Available, not set Available, not set Available, not set Available, not set Possible score/not graded 1 point per group 1 point per question 1 point per question 1 point per question 10 points 10 points Scoring for multiple takes Unavailable* Unavailable* Best score Unavailable* Unavailable* Set to Default Curve factor of: Unavailable* Unavailable* Available, 100(%) Available, not set (%) Available, not set (%) Unavailable* Pass/Fail at: Available, not set (%) Available, not set (%) Available, not set (%) Available, not set (%) Available, not set (%) Available, not set (%) Extra credit Available, set to No Available, set to No Available, set to No Available, set to No Available, not set Available, not set (%) Pre Test score sufficiency Unavailable* Unavailable* Unavailable* V1: Available, set to 90(%) Unavailable* Available, not set V2: Unavailable* OWLv2 User Guide for Instructors March 15, 2017 pg. 119

127 Creating and Managing Assignments Default Options for Common Assignment Types Option Mastery Activities, Problems, and/or EOCs Test Quick Prep AST Adaptive Study Plan Resource availability Show both ebook and resource links Don t show ebook or resource links Unavailable* Unavailable* Unavailable* Unavailable* Question or Group attempt limit Unavailable* Unavailable* Unavailable* Scoring when multiple takes are allowed Takes are limited to 1* Takes are limited to 1* Best Score Unavailable* Keep 1, overwrite each take* Unavailable* Regenerate algorithmic questions Each student, first take, unavailable* Each student, first take, unavailable* Each student each take Unavailable* Unavailable* Unavailable* Show hints No No No Unavailable* Unavailable* Unavailable* Show correct incorrect (during assignment) Yes, cannot be edited* Yes, cannot be edited* Yes Yes, cannot be edited* Yes, cannot be edited* Unavailable* Show Yes Yes No Yes, after Pre Unavailable* Unavailable* feedback and Post Test (dependent (during the on text take) discipline) First question submission error detection Yes Yes Unavailable* Unavailable* Unavailable* Unavailable* Show overall assignment score Immediately after assignment take Immediately after assignment take Immediately after assignment take Always Immediately after take Unavailable* Show question details, student responses, and question scores Immediately after assignment take Immediately after assignment take Never At due date Immediately after take Unavailable* OWLv2 User Guide for Instructors March 15, 2017 pg. 120

128 Creating and Managing Assignments Default Options for Common Assignment Types Option Mastery Activities, Problems, and/or EOCs Test Quick Prep AST Adaptive Study Plan Plus show Never Never Never Unavailable* Unavailable* Unavailable* correct answers and feedback Hide Study Tools Unavailable* Unavailable* Unavailable* Set to hide activity from students on the Study Tools page Unavailable* (determined when creating the assignment) Set to hide activity from students on the Study Tools page Note: When the number of takes for an assignment are limited, be sure your students know that submitting the assignment uses up one of their allowed takes. MANAGING AND EDITING ASSIGNMENTS You can save and edit any of your assignments listed on the Assignments page. Simply use the links for common options on the Assignment Created page, the Assignments overview page Edit link, or click the assignment name to go to its Assignment Summary page, where you can modify almost every aspect of its content, appearance, or behavior. For example, for Mastery, Non Mastery, and Test assignments, you can add questions, reorder items, enable a practice mode, change the due dates, scoring, or select from other options. In many cases, you may find yourself copying a proven assignment and editing parts of it to suit a new class. Some assignment types may not have all editing options available to them. The Assignment Created page is the last page that appears when you have completed the assignment creation process. You can also access this page later as the Assignment Summary page by clicking an assignment s name on the Assignments page list. For details, see Using the Assignment Created/Summary Pages on page 122. The Assignment Summary/Assignment Created pages provide you with several links for modifying and managing your assignment. OWLv2 User Guide for Instructors March 15, 2017 pg. 121

129 Creating and Managing Assignments The Assignment Summary Page Using the Assignment Created/Summary Pages Assignment Created When you are able to create multiple assignments at one time a dropdown menu appears next to this heading where you can select individual assignments. Choose a specific assignment to work with the option links for modifying your assignment. As Student Loads the current assignment so you can do a preview and/or take it as a student. This lets you verify that the assignment content, hints, scoring, and so on, all work as intended. Note: This option provides only a single assignment preview: neither the take nor the score will be recorded in the Gradebook. See Manually Enrolling Instructors or Students on page 135 or Student View/Instructor View Toggle on page 15 for more information on making your own functional student account. OWLv2 User Guide for Instructors March 15, 2017 pg. 122

130 Creating and Managing Assignments Edit Assignment Information Opens the Assignment Information page for the assignment, allowing you to change the assignment name and dates. See Assignment Information on page 99 for details. Edit Assignment Content For Mastery, Non Mastery, and Test assignments, this option opens the Included Questions page, allowing you to remove or add new book items. See Editing Assignments on page 124 for details. For Study Tools assignments, this opens the Choose/Customize AST content page, from which you can change options for which Learning Assets to include or whether to hide Pre Tests and Post Tests from the Study Tools page. For External Web Link assignments, this option opens the Assignment Content page, where you can edit the URL. Note: Quick Prep and Adaptive Study Plan assignments allow you to edit information and options, but not content. The ability to edit content or assignment options is not available for Reading. Edit Assignment Options Opens the Assignment Options page for the assignment, allowing you to change assignment scoring, grading, feedback, and other overall assignment behavior. See Assignment Options Overview on page 118 for a list of assignment options and their default values. Take This Assignment Offline/ Online This link toggles between the offline and online options, depending on the current status of the assignment. You can either make the assignment temporarily unavailable to your students, or make an unavailable assignment available. Create Another Assignment Restart the assignment creation process from the beginning. Return to Assignment List Returns you to the main Assignments page. OWLv2 User Guide for Instructors March 15, 2017 pg. 123

131 Creating and Managing Assignments Editing Assignments After you create an assignment, you still have the ability to go back and change the assignment s information, options, and content. You can access the Options for Editing window by clicking the Edit link in the Actions column on the Assignments main page. From this window, you can choose from one of three options for editing assignments. Options for Editing Assignments Note: If the assignment s current status is Assigned, not yet due, you may want to take it offline while you are working on it. In addition, you should consider whether changes to the assignment can affect students who have already taken it, or affect overall class grading. Edit Assignment Information. Selecting this option opens the Assignment Information page where you can adjust the Name, Date Available, Date Due, and Date Unavailable for the selected assignment. For more details, see Assignment Information on page 99. Edit Assignment Options. Selecting this option opens the Assignment Options page where you can redefine the characteristics and behavior of your assignment. See Assignment Options Overview on page 118 for a list of assignment options and their default values. Edit Assignment Content. Selecting this option opens a page where you can add or remove content for that particular assignment. See Editing Content in Assignments on page 125 for more details. OWLv2 User Guide for Instructors March 15, 2017 pg. 124

132 Creating and Managing Assignments Whenever possible, finish editing your assignment before making it available to students. If you edit an active assignment, you may create grading inconsistencies between those students who take the assignment before you make your changes and those who take it after. Note: Your available options will depend on the type of assignment you are editing. Quick Prep, Adaptive Study Plans, and Reading assignments are limited. Editing Content in Assignments Once you have created an assignment, you still have the option to edit its content. In Mastery, Non Mastery, and Test assignment types, you can remove, add, or reorganize the assignment content. In Personalized Study Plans you can choose which learning objectives to include and whether to hide content from the students self study view on the Study Tools page. Note: Depending on what assignment type you are editing, the names for pages or controls may vary slightly. Action: To remove assignment content 1 On your Assignments page, select the course containing the assignment you want to edit from the Course or Section drop down menu. 2 Click the Edit link in the Actions column for the assignment you want to edit and the Options for Editing window will open. 3 Select Edit Assignment Content, then click Continue to open the Included Questions page. 4 Select the item(s) you want to remove, and then click Exclude Selected. 5 When you have finished your edits, click Done to save your changes and return to the Assignments page. Action: To add assignment content 1 On your Assignments page, select the course containing the assignment you want to edit from the Course or Section drop down menu. 2 Click the Edit link in the Actions column for the assignment you want to edit and the Options for Editing window will open. OWLv2 User Guide for Instructors March 15, 2017 pg. 125

133 Creating and Managing Assignments Action: To add assignment content 3 Select Edit Assignment Content, then click Continue to open the Included Questions page. 4 Click the Add More Items button at the bottom left of the page to open the Choose Content Source page. 5 Use the Choose Content tools to select and filter additional questions from the designated course materials. See Available Questions Choose Content Source on page 102 for more details. 6 When you finish filtering the new questions, click Continue. The Included Questions page will open with your new set of filtered questions in the Available Questions list. You can now include new questions or exclude others as you wish. 7 When you have finished editing the assignment questions, click Done to save your changes and return to the Assignments page. Action: To edit content in Assignable Study Tool assignments As opposed to Homework and Test assignments, Assignable Study Tool assignments consist of several integrated, ready made segments. Individual questions cannot be managed as in other assignment types. 1 On your Assignments page, select the course containing the assignment you want to edit in the drop down menu. 2 Click the Edit link next to the name of the assignment and the Options for Editing window will open. 3 Select Edit Assignment Content and click Continue. 4 Depending on the book content, on the Choose/Customize AST page, you can set permissions for the comparison of self evaluation results, which sections are assigned, which learning assets are included, and whether to hide Pre or Post Tests. 5 When you have completed your selections, click Done to save your changes and return to the Assignments overview page. OWLv2 User Guide for Instructors March 15, 2017 pg. 126

134 Creating and Managing Assignments Action: To edit content in External Web Link assignments 1 On your Assignments page, select the course containing the assignment you want to edit in the Course or Section drop down menu. 2 Click the Edit link next to the name of the assignment and the Options for Editing window will open. 3 Select Edit Assignment Content and click Continue and the Assignment Content page will open. 4 Edit the URL leading to the site where the assignment content is located. 5 When you have finished your edits, click Done to save your changes and return to the Assignments overview page. ARCHIVING COURSES AND ASSIGNMENTS OWLv2 s archiving feature lets you store folders, courses, sections, and assignments you are not currently using on the Archived Materials page. Archived items are readily available for you to retrieve, copy into a new folder, course, or section, or delete permanently. The Archived Materials Page OWLv2 User Guide for Instructors March 15, 2017 pg. 127

135 Creating and Managing Assignments You can access your archived materials by clicking the View Archived Materials link available on your Home page Quick Link list, Courses or Assignments pages. You may need to click the link to Show All Options on the Assignments page, if the link is hidden. Your Archived Materials page is automatically organized according to the hierarchical structure of your folders, courses, sections, and assignments. This means that if you archive, for example, a course, any sections and assignments it contains are filed with it. If you want to archive only assignments, you must select and archive them at the assignment level, without selecting their associated sections or courses. If you archive a course section, only section level assignments, not course level assignments, is archived with that section, and so on. Archived items can be returned at any time to their original working area in OWLv2. To retrieve an assignment that was archived with its associated section or course, you are prompted to retrieve the relevant section or course as well. To retrieve a section of an archived course, you are also prompted to retrieve its course level assignments. And if you are a section level instructor, you must have the course level instructor retrieve your course level items for you. Using the Archived Materials Page The Archived Materials page shows the organization of your archived items, including icons for folders, courses, sections, and assignments. The archived items themselves display a file cabinet icon. Click the + or icon on each branch of the hierarchy tree to view or hide its contents. Use the Expand All and Collapse All links to either open or close the entire hierarchy tree. Use the check boxes to select items and item groups for retrieval, copying, or deletion. Use a search filter to find a particular course or to limit the list. Enter the appropriate information in the box, and click the Search button. Click the Clear button to return the list to its original state. OWLv2 User Guide for Instructors March 15, 2017 pg. 128

136 Creating and Managing Assignments Some items will auto select according to your selections, showing that the items were archived or organized as a group. Similarly, items with a dashed check box have one or more dependent items selected (an assignment in a course, for example). If an item displays a lock icon, you need the necessary system permissions to retrieve, copy, or delete that item. Archiving Your Materials Archiving will move the selected content to Archived Materials page. You can retrieve archived materials at any time. Action: To archive selected folders, courses, and sections 1 On the Courses page, click Show All Options to display the additional options if they are hidden. 2 From the Folders window or the Courses and Sections list, select the folder, course, or section containing the assignments you wish to archive. 3 Select Archive from the Courses and Sections drop down menu, if you have selected a course. 4 Or, select Archive Folder from the Folders drop down menu, if you have selected a folder. 5 Click OK in the Archive verification window and your selected course or folder is moved to the Archived Materials page. Action: To archive specific assignments within a course 1 On the Assignments page, first select the appropriate course from the Course or Section drop down menu. 2 Click the Show All Options link, if the additional options are not already displayed. 3 Select one or more assignments to archive. 4 Under Choose assignments and then select an option below, click the Archive button. 5 Click OK in the Archive verification window, and the selected assignment(s) will be moved to the Archived Materials page. OWLv2 User Guide for Instructors March 15, 2017 pg. 129

137 Creating and Managing Assignments Retrieving Archived Items Retrieving an item from Archived Materials moves it back to its original location in the Courses or Assignments page. Action: Retrieving archived items 1 Open the Archived Materials page by clicking the View Archived Materials link on the Assignments or Courses page. 2 Select the folders, courses, or sections you want to retrieve, and click the Retrieve Selected Items button. 3 In the Archived Materials Confirm Item Retrieval page, review your selections. 4 Click the Retrieve selected items button to finalize the retrieval, if your selections are correct. If necessary, you can use the Change current selections button to return to the Archived Materials page where you can make new selections. You can also click Cancel to quit and return to the Archived Materials page where you can make new selections, if necessary. Action: To retrieve specific assignments 1 Open the Archived Materials page by clicking the View Archived Materials link on the Assignments page. 2 Select the assignments you want to retrieve, and click the Retrieve Selected Items button. 3 In the Archived Materials Confirm Item Retrieval window, review your selections. 4 Click the Retrieve selected items button to finalize the retrieval, if your selections are correct. If necessary, you can use the Change current selections button to return to the Archived Materials page where you can make new selections. You can also click Cancel to quit and return to the Archived Materials page where you can make new selections, if necessary. OWLv2 User Guide for Instructors March 15, 2017 pg. 130

138 Creating and Managing Assignments Copying Items from Archived Materials You can copy folders, courses, or assignments from Archived Materials to the OWLv2 clipboard and then paste the items directly into a new folder, course, or section. This shortcut makes it easy to retrieve and update an archived item for a new use and saves you the work of creating it from scratch each time. Note: When pasting assignments, select the option to Apply paste action to all sections to add the selected assignment(s) to all sections in the same parent course. Action: To copy archived folders, courses, and sections 1 Open the Archived Materials page by clicking the View Archived Materials link on the Assignments or Courses page. 2 Select the folders, courses, and/or sections you want to copy, and click the Copy Selected Items button. A verification message will appear below. 3 Click the Go to Courses link. 4 On the Courses page, select the folder into which you want to paste the archived items. 5 Click the Show All Options link, if necessary, to display the Folders menu. 6 Select Paste Course from the Folders drop down menu and the OWLv2 Clipboard will open. 7 Click the Paste Selected Items button and your copied items should now appear in the selected folder. Click Close Window to exit the clipboard when you are done. You can also click the Cancel button to quit and return to the Archived Materials page without making any changes. Action: To copy archived assignments 1 On the Assignments page, use the Course or Section drop down menu to select the course that originally contained the archived assignments you want to copy. 2 Click Show All Options to display all options, if they are hidden. 3 Click the View Archived Materials link. OWLv2 User Guide for Instructors March 15, 2017 pg. 131

139 Creating and Managing Assignments Action: To copy archived assignments 4 On the Archived Materials page, select the assignments you want to copy, and click the Copy Selected Items button. Note: To return the archived assignments to the original course, use Retrieve Selected Items instead. 5 Click the Return to Assignments link near the top left of the page. 6 On the Assignments page, select the course or section into which you want to paste the copied assignments, and click Show All Options (if they are hidden). 7 Click Paste to open the OWLv2 Clipboard window. 8 Click the Paste Selected Items button and your copied assignments should now appear in the selected course or section. Click Close Window to exit the clipboard when you are done. You can also click the Cancel button to quit and return to the Archived Materials page without making any changes. Deleting Archived Items You can delete items permanently from your archive if you feel you need to reduce clutter or save disk space. Keep in mind that deleted items are gone for good. If there is any chance you may need to access that assignment, course, or student grade again, it s best to keep it in archived materials. Caution: It s strongly recommended that you adhere to the system default selections and prompts when deleting items. For example, say you archive an entire course but later delete some of its assignments. If you later retrieve that course, its Gradebook records will reflect only the remaining assignments and may not match your other course records. Action: To delete specific archived items 1 Open the Archived Materials page by clicking the View Archived Materials link on the Assignments or Courses page. 2 Select the items you want to delete, and click the Delete Selected Items button. OWLv2 User Guide for Instructors March 15, 2017 pg. 132

140 Creating and Managing Assignments Action: To delete specific archived items 3 In the Archived Materials Confirm Item Delete page, review your selections, and click the Delete button. You can click the Cancel button to return to the Archived Materials page without making any changes. To change your selections, click the Change current selections button and edit your selections as needed before deleting them. Note: If your selected archived assignment is assigned to a course or section, it cannot be deleted. OWLv2 User Guide for Instructors March 15, 2017 pg. 133

141 MANAGING USER ENROLLMENT As an instructor, you can use the features on the OWLv2 Users page to users in your course or sections and to manage enrollment of students and instructors. For example, you might want to manually add a student who comes to your office requesting to be added to the course. Or you might want to maintain rigorous control over course enrollment for an advanced seminar. The Users Page There are several ways to enroll students in your courses and sections. Many instructors use the Course Key URL or Student Registration Information document, both of which are automatically generated when the course is created. By ing this information or distributing it in printed class materials, you can allow student self enrollment. For details, see User Enrollment Options on page 82. Note: At some institutions, enrollment may be managed by an OWLv2 administrator or a lead teacher. OWLv2 User Guide for Instructors March 15, 2017 pg. 134

142 Managing User Enrollment MANUALLY ENROLLING INSTRUCTORS OR STUDENTS The manual enrollment features on the Users page let you search for and add specific students and instructors to your courses or sections. Note: The users you wish to manually enroll will first need to acquire access rights and log in to OWLv2. Once this is done, you can enroll them from the Users page. You must use the enrollment functions if you are creating a course with sections you want to assign to teaching assistants or other instructors. To assign the sections, you enroll those instructors as instructors in the appropriate sections of the course. The Enroll Students Page OWLv2 User Guide for Instructors March 15, 2017 pg. 135

143 Managing User Enrollment In addition to enrolling students manually, you can also choose to allow selfenrollment. Many instructors opt for self enrollment by using the Course Key URL or Student Registration Information PDF, both of which are automatically generated when you create a course or section. When you include this information in printed class materials or send it out in an , students can create an account, log into CengageBrain, and enroll themselves. For more details, see Setting Up Student Self Enrollment on page 83. Action: To enroll instructors or students in a class 1 Click the Users link to open the Users page, then select a course from the Course or Section drop down menu. This page will list any users who are currently enrolled in the course or section. Long lists are broken into pages. Use the alphabetical drop down menu to select a page based on users last names. You can also use the Previous and Next controls to look at the list sequentially. 2 Click the Enroll User(s) button and the Options for Enrolling Users window will open. 3 Select either Enroll or Unenroll Instructors or Enroll or Unenroll Users As Students from the list of options and click the Continue button. OWLv2 User Guide for Instructors March 15, 2017 pg. 136

144 Managing User Enrollment Action: To enroll instructors or students in a class 4 Under Available Instructors or Available Users heading, select the check box next to the names of users you wish to include. Note: The names of users who are eligible for enrollment appear on the left side of the page, those who are already enrolled are listed on the right. 5 (Optional) To limit the list further, use the search filters. Enter the appropriate information in the boxes, and click the Search button. 6 When you see the users you want to enroll, select the check boxes next to each name and then click the Enroll button. The names will be listed on the right side under the Enrolled Instructors or Enrolled Students heading. 7 Click the link to Return to the Previous Page to return to the Users overview page. OWLv2 User Guide for Instructors March 15, 2017 pg. 137

145 Managing User Enrollment Follow the steps outlined below for enrolling students into your course. Action: To manually enroll students 1 Click the Users link in the heading to open the Users page, if necessary, and make a selection from the Course or Section: drop down menu. 2 Click the Enroll User(s) button and the Options for Enrolling Users window will appear. 3 Select Enroll or Unenroll Users As Students from the list of options and click the Continue button to open the Enroll Users As Students page. 4 (Optional) To find a particular person or to limit the list, use the search filters. Enter the appropriate information in the boxes, and click the Search button. You can also use the alphabetical drop down menu to select a page based on users last names. 5 When you find the student(s) you want to enroll, select the check box next to each name and then click the Enroll button (or click Un enroll, if you want to remove a student). The names of enrolled students will move to the right side of the page, under the Enrolled As Students heading. Your enrollment selections are saved automatically. 6 Click the Return to the Previous Page link to return to the Users overview page. Note: You can also unenroll students from the Users page by selecting their name and clicking the Unenroll User(s) button. OWLv2 User Guide for Instructors March 15, 2017 pg. 138

146 Managing User Enrollment Action: To enroll yourself as a student By enrolling yourself as a student, you are able to view and take all of your course assignments just like your students do. In addition, you will see your attempts tracked, and your results graded and recorded in your course gradebook under your name. This provides a useful means of reviewing and testing your assignments and grading options. Note: Clicking the Change to Student View link in the page header enrolls you in the current course automatically, if you are not enrolled already. For details, see Student View/Instructor View Toggle on page From the Users page, use the Course or Section drop down menu to select the course for your self enrollment. 2 Click the Enroll User(s) button and the Options for Enrolling Users window will appear. 3 Select the option to Enroll Yourself As Student and click the Continue button. 4 Next, the Options for Enrolling Users window will automatically close and your name will appear on the right, under the Enrolled Students heading. Caution: You can only be enrolled as a student in either a course or one of its sections. Also, you cannot be enrolled in more than one section in the same course. If you happen to create conflicting enrollments, you will lose your enrollment, assignments, and grades in the first course or section. OWLv2 User Guide for Instructors March 15, 2017 pg. 139

147 Managing User Enrollment ing Users Use this procedure to send an to specific students and instructors from the Users page. Action: To send an message from the Users page 1 Click the Users link to open the Users page, then make a selection from the Course or Section drop down menu. 2 Click the User(s) button and the OWLv2 Send window will open. 3 From under the Available Recipients heading, select the users you want to . 4 Enter a heading in the Subject text box and your message in the text box below. 5 Use the text editor to format your text and insert images or videos. 6 When you are done, click the Send button. OWLv2 User Guide for Instructors March 15, 2017 pg. 140

148 Managing User Enrollment REMOVING USERS FROM A COURSE OR SECTION Use the following procedures to remove specific students or instructors from a course or section. Note: When you unenroll an account, all records/grades to date are also removed. Be sure you have no future need for those records. Action: To remove students from a course or section 1 Click the Users link to open the Users page, then make a selection from the Course or Section drop down menu. 2 In the Enrolled Students column, select the check box for each student you want to remove from the course or section. (To select all students, click the check box at the top of the list.) 3 Click the Unenroll User(s) button and the page will refresh with the selected name(s) removed. Note: You can also unenroll students on the Enroll Users As Students page by selecting their name and clicking the Unenroll button. Action: To remove instructors from a course or section 1 Click the Users link to open the Users page, then make a selection from the Course or Section drop down menu. 2 Click the Enroll User(s) button and the Options for Enrolling Users window will open. 3 Select Enroll or Unenroll Instructors and click the Continue button. The Enroll Instructors page will open. 4 Select the names of the instructors you want to unenroll from the Enrolled Instructors column. 5 Click the Unenroll button and the selected names will be removed from the list. 6 Click the link to Return to the Previous Page to go back to the Users overview page. OWLv2 User Guide for Instructors March 15, 2017 pg. 141

149 MANAGING GRADES OWLv2 automatically grades everything it can grade electronically, marks items that require manual grading, and calculates a student s final grade or grade to date. Once a student finishes and submits an assignment, you can use tools found in your Gradebook to review the answers and score any items that need grading. If necessary, you can adjust scoring for any student, assignment, or take. GRADEBOOK TERMINOLOGY There are many ways to customize and weight grades. Familiarize yourself with the following Gradebook terms to understand how the course grade is calculated: Total Score The Total Score for student progress is the sum of each assignment s score multiplied by the assignment s weight. You can also find the Total Score for the course displayed (in parenthesis) in the Total Score column heading. This is the total possible points for the course, including any hidden assignments. Most problems have a default score of 1.0 for a correct answer, and so the assignment score equals the number of correct answers (or in the case of Mastery assignments, the mastery of a concept group). However, OWLv2 offers you ways to set up assignments to adjust or weight this value: You can alter the possible score of the entire assignment with the Possible Score and Curve factor of options. See Assignment Options Overview on page 118 for details. You can adjust scores by grouping assignments into custom categories and weighting the categories. See Creating and Editing Custom Grading Categories on page 155 for details. You can filter for specific assignments and select the option to Apply Filtering to Total Score in Gradebook Preferences. See Filtering Gradebook Assignments on page 149 and Gradebook Preferences on page 151 for details. Note: Unless you have selected Include missing assignments in totals, only assignments that are past due or have already been submitted are included in the student s total score. Any points from extra credit assignments are then added to the total. OWLv2 User Guide for Instructors March 15, 2017 pg. 142

150 Managing Grades Overall Grade This is a percentage calculated as the sum of assignment points earned to date divided by the possible score. Any custom Grading Categories are also applied. When the Gradebook Preference to Include missing assignments in totals option is checked, all assignments report to course score, and when it is unchecked, only submitted assignments are included (this can be assignments submitted by an overt submission or submitted by default because of the arrival of an unavailable date.) Possible Score This is the number of points a student could earn for an assignment, if he or she achieved a perfect score. The student s actual gradebook score can be modified by other factors such as category weighting and curve factor. Extra Credit Assignments can be assigned as extra credit by creating a custom grading category. Points earned as extra credit are added to the points earned, but not to the total possible score, when calculating the total grade (Total Score / Possible Score = Total Grade). For example, suppose you set up a class with nine regular assignments and one extra credit assignment. If each assignment is worth 10 points, the possible score for the course is 90. But a student who scored 100 percent on everything, including the extra credit assignment, would score 111 percent for the course (100/90 = 1.11). Category Score Category Score represents a student s grade for each category of assignments. Grading categories are optional; you create them on the Gradebook page as a means to adjust score weighting for a grouping of similar assignments. If you have not created any assignment categories, the default category score is the final score for the course. See Creating and Editing Custom Grading Categories on page 155. The category weight is a value that you determine. The assignment category score is calculated as follows: Category Score = (Total Score/Possible Score) x Category Weight (if any). Final Score The final score is the sum of the category scores and reflects the student s grade for the course. If a category is empty (i.e., the assignments have not yet been taken), that category s score is excluded. OWLv2 User Guide for Instructors March 15, 2017 pg. 143

151 Managing Grades USING THE GRADEBOOK OVERVIEW PAGE The Gradebook overview page displays the names of all students enrolled in a course and their individual scores for assignments. A gradebook shading feature indicates which student assignments are falling into a specific range of percentiles. See Gradebook Preferences on page 151 for more details. The Gradebook Overview Page Once a student finishes an assignment, you can use tools found in your Gradebook to review the answers and score any items requiring manual grading. If necessary, you can adjust scoring for any item, student, assignment, or take. Note: OWLv2 will not post a score to the Gradebook for a student s unsubmitted assignment take until after Unavailable Date is past. If you have not given the assignment an Unavailable Date, the Date Due is used instead. The Gradebook overview page offers several tools to help you manage grades. Controls for the Course or Section selector, Export Course Gradebook, and Edit Grading Categories are always visible. Clicking the Show All Options link will display additional settings for Gradebook Preferences; clicking Hide All Options will simplify your page. OWLv2 User Guide for Instructors March 15, 2017 pg. 144

152 Managing Grades Clicking the envelope icon next to any name sends an to an individual student. Also see ing Users on page 140 for information on sending a bulk to multiple students. Basic Options These tools are always visible on the Gradebook overview page. Function Looks like this... The OWLv2 Gradebook Analytics is a quick way for you to generate and view summaries of score information, response statistics, and content from individual questions or groups. Global data is provided so you can make a comparison between national averages and your class s performance. For instructions and descriptions of the report types, see Using Gradebook Analytics Reports on page 179. The Export Course Gradebook option allows you to export the information from the current course as a file format that can be imported into an alternate course management system or edited in a spreadsheet or database application. See Exporting a Course Gradebook on page 204 for more information. The Course or Section drop down menu allows you to select a new course or section and automatically refresh the page. OWLv2 User Guide for Instructors March 15, 2017 pg. 145

153 Managing Grades Function Looks like this... Sorting Student Names: To limit the names listed in a course with many students, you can select an alphabetical range from a drop down menu located to the right on the green show all options bar. Select the appropriate alphabetical grouping (i.e. An Run) to refresh the list. You can also use the Previous and Next links to browse the pages of student names in sequence. The Enter Student text box allows you to search for a specific student s information, enter part of the student s name, and click the Find button. When you would like to return to the full list of students, click the Show all students link. Perform Student and Assignment Actions Open the Perform student and assignment actions drop down menu to select one of the following management tools: Adjust Multiple Scores. This link opens the Adjust Multiple Scores page, where you can adjust students scores for multiple assignments in a course. You can adjust scores up or down by a designated amount (percent or points) or reset scores to a specific value. See Adjusting Multiple Assignment Scores on page 163 for details. Send to Users. This link opens the Send dialog box, where you can compose an to one or more of your students. This feature allows you to communicate with students quickly without leaving the Gradebook overview page. OWLv2 User Guide for Instructors March 15, 2017 pg. 146

154 Managing Grades Query Student Data. This link opens the Gradebook Search page, where you can use different criteria to find student grades for a course or assignment. This page is a handy reference for viewing student performance in their courses or in individual assignments. See Querying Student Data on page 172 for more information. Customize Assignment Options for Specific Students. This link opens the Select Assignment and Students for Custom Options and Dates page, where you can modify assignment availability, dates, and other options for individual students. This feature is useful when you need to accommodate special circumstances for specific students without having to adjust options for the entire class. See Customizing Assignment Options for Specific Students on page 176 for more details. Create External Gradebook Column An External Gradebook Column is a place holder in your Gradebook you can use to manually record grades for offline paper assignments or labs done outside of OWLv2. As your students complete their assignments, you can enter their grades which are then calculated into their course score. The information you enter also included on your students Assignments and Grades pages. You can create an External Gradebook Column by clicking the Create External Gradebook Column button and entering the Assignment Name, Possible Points, and Student Note. Once the column is in place you can click the pencil icon to perform edits or click the trash icon to delete the column. Deleting the assignment from the Assignments page removes the column from the Gradebook page as well. See Using an External Gradebook Column on page 154 for more details. OWLv2 User Guide for Instructors March 15, 2017 pg. 147

155 Managing Grades Manage Columns You use the Manage Columns drop down menu to show or hide columns, filter assignments, and view or restore any hidden assignments. Deselecting or selecting the check box for a column determines whether it is hidden or displayed. The Edit Assignment Filters option allows you to use filtering criteria to determine which assignments appear on your Gradebook. See Filtering Gradebook Assignments on page 149 for more details. Depending on your course preferences, the columns for Student Name, Student ID, the Student , Total Score, and Total Time Spent are initially displayed by default. You can also quickly hide columns by clicking the X icon in the column heading. Note: Establishing Student IDs is useful for large courses or when you have students with similar names. This information is also part of the output when exporting your Gradebook. If you want to use Student IDs, you can select the option to Require students to provide a student ID on login when creating or editing a course, which forces students to submit an ID when logging in for the first time. You can also create and/or edit Student IDs from the column on the Gradebook page. Gradebook Status Icons Mouse over the Icon Key at the bottom of the page to expand a legend for the status icons. These icons may appear as labels for assignments or students with special conditions. OWLv2 User Guide for Instructors March 15, 2017 pg. 148

156 Managing Grades Filtering Gradebook Assignments The Edit Assignment Filters feature allows you to determine which assignments appear on your Gradebook page and customize the contents of gradebook exports. You can select criteria to filter assignments based on assignment type, grade status, extra credit, or dates.your selections can also determine the amount displayed as the Gradebook s Total Score and contents of exported course Gradebook files. Action: To filter assignments appearing on your Gradebook page 1 Go to your Gradebook page and confirm you have the correct course or section selected in the Course or Section drop down menu. 3 Click the Manage Columns button on your Gradebook page and select Edit Assignment Filters from the drop down list to open the Assignment Filters pane. OWLv2 User Guide for Instructors March 15, 2017 pg. 149

157 Managing Grades Action: To filter assignments appearing on your Gradebook page 4 Select the appropriate check box under Date Filters to choose a date or a range of dates to apply as a filter.date filtering is based on the Available, Due, and Unavailable dates displayed on the Assignments page. Date overrides set on the Customize Assignment Options for Specific Students page are not considered. 1. Choose from Available, Due, and Unavailable to select the date category. 2. Choose from After, Before, or Between in the drop down menu to determine the association between the date type and the date you define in the next step. 3. Define the appropriate date or range of dates and times in the next field by using the calendar widget. Note that dates are inclusive, so when using "before" as a search criteria you will get results that are "before or on" the specified date. Note: Assignments without a Due Date or an Unavailable Date will display when the After filter is applied, as OWLv2 considers them as being set to a very distant date. 5 Select to filter by Assignments Type by deselecting one or more check boxes. At least one type must be selected. You can choose from Mastery, EOC (Non Mastery), Test, Reading, Adaptive, Assignable Study Tool, and External. Note: Quick Prep and Adaptive Study Plan assignments are both classified as Adaptive. Selecting or deselecting External affects the display of both External Gradebook Column and External Web Link assignments. OWLv2 User Guide for Instructors March 15, 2017 pg. 150

158 Managing Grades Action: To filter assignments appearing on your Gradebook page 6 Filter by Grading status by selecting or deselecting the check boxes for Graded or Not Graded. 7 Filter by Extra Credit status by selecting or deselecting Extra Credit or Not Extra Credit. 8 (Optional) Click Apply Defaults at any time to remove all filtering selections and exit the Assignment Filters window. Your Gradebook page refreshes automatically. 9 When you are done, click Submit to apply your filtering selections. Clicking Cancel returns you to your Gradebook page without making any changes. Gradebook Preferences Use the Gradebook Preferences to control what kind of information is included on your Gradebook page. To display this feature if it is hidden, click the link to Show All Options; you can also click Hide All Options to simplify the view of the page. Use the radio buttons to select between display styles; check the box next to an item to include the information on the page or as part of the score calculation. Gradebook Preferences OWLv2 User Guide for Instructors March 15, 2017 pg. 151

159 Managing Grades Assignments You can use this option set to sort the list of assignments by your predefined assignment Categories or by their Due Date, in either an ascending or descending order. The default setting is by Categories in ascending alphabetical order. Then additionally, within each category, the sort order is ascending due date (primary) and ascending alpha (secondary). Grades You can choose to display your Gradebook s course score either as a Percentage or as Total points (raw score only, does not factor in category weighting), or simply display the assignments as either Taken/Not Taken. An assignment can contribute its earned and possible points to the course score by one of two methods: In method 1, the assignment has reached its unavailable date. In method 2, the assignment has not yet reached its unavailable date, but the student has submitted the most recent take. Include missing assignments in totals. Select this check box to include the possible points (but not the earned points) for those assignments that would otherwise not report points to the course score. This includes hidden assignments, assignments not yet taken, or in progress assignments. Note: Selecting this option affects how assignments are organized on the Student Grade Details page. See Using the Student Grade Details Page on page 165 for more information. Enable Shading. Select this check box to allow color coded shading of your students scores. Using this option helps you to quickly review and scan scores. If your preference is to display scores as Total Points rather than as a Percentage, Enable Shading will continue to color code your Gradebook scores as described. Selecting the Taken/Not Taken grade display disables shading. Lowest (red). below 70%. 3rd Quarter (orange). 70% to 79.99%. 2nd Quarter (yellow). 80% to 89.99%. Top (green). 90% and above. OWLv2 User Guide for Instructors March 15, 2017 pg. 152

160 Managing Grades Apply Filtering Preferences to Total Score Select this check box to change the amount displayed for Total Score to include only the points from assignments who meet your filtering criteria. See Filtering Gradebook Assignments on page 149 for more details. Drop Lowest Scores The Drop Lowest Scores option allows you to determine the number of low scoring assignments to drop from the course score calculations. Making a selection from the drop down menu determines how the assignments are selected. When an assignment score is dropped, the assignment information continues to appear on both the Gradebook and Assignments pages. The dropped score is indicated by the Low score assignment dropped icon; clicking this icon takes you to the Edit Grade Details page. Respecting grading categories. This option allows you to enter a number of assignments to exclude from individual grading categories (if any). Ignoring grading categories. This option allows you to enter a number of assignments to exclude from the course overall and ignores grading categories (if any). Note: When Gradebook Preferences are set to display scores as either Total points or Taken/Not Taken, Ignoring grading categories will be the only available option. Tie Breaking When Dropping Lowest Scores When comparing assignment scores to determine which to drop, OWLv2 uses an earned / possible quotient. Resolving a tie between two assignment scores (e.g. two assignments at 50%) is as follows: First, the greatest level of precision is used. For example, if 50% from two assignments is actually and 49.95, then is lowest. Next, in cases where there is a tie at this level of precision, the assignment with the least number of possible points is dropped. Lastly, if the first two methods cannot determine which assignment to drop, one of the tied assignments is chosen at random. OWLv2 User Guide for Instructors March 15, 2017 pg. 153

161 Managing Grades Using an External Gradebook Column You can create an External Gradebook Column to serve as a place holder for assignments that your students take outside of OWLv2. In this way, you can reserve a place in your Gradebook to manually enter points for paper assignments or lab projects that otherwise would not be included in your students OWLv2 course score. Once the results for the offline assignment can be determined, you can enter the grades manually. The grade for this assignment is calculated in the course score along with the electronically graded OWLv2 assignments. Your students can see information for the assignment from their Assignments and Grades page. Action: To create an External Gradebook Column 1 From your Gradebook page, use the Course or Section drop down menu to select the appropriate course. 2 Click the Create External Gradebook Column button to open the Create External Gradebook Column dialog box. 3 Enter the appropriate information for the Assignment Name, Possible Score, and Student Note. Note: Your Student Note will appear as a pop up comment on the student Assignments page. Please keep your message to less than 60 characters. 4 Click Create when you have completed the information to display your new assignment column on the Gradebook page. A corresponding column will also appear in your Assignments page. As the offline assignment is completed, you can enter the grades for individual students from your Gradebook page. You can also edit the Gradebook Column information by clicking the pencil icon in the column header or delete the column entirely by clicking the trash can icon. Note: Your students can see details for these offline assignments from their OWLv2 Grades and Assignments page. Information for the Due Date, Date & Time Submitted, # of Submissions, and Time Spent/Allowed are not included. OWLv2 User Guide for Instructors March 15, 2017 pg. 154

162 Managing Grades Creating and Editing Custom Grading Categories By using custom grading categories you can group assignments into types (i.e., Homework, Extra Credit, or Quiz ) so that they can be weighted collectively in final grade calculations. For example, you can create a category containing homework assignments and weight it to 30 percent of the course grade. Once you have created one or more grading categories, you can assign them to individual assignments by using the drop down menus on the Edit Grading Categories page. When an assignment is assigned to a category, a color coded bar will appear at the top of their column on the Gradebook page. This enables you to tell at a glance which category an assignment belongs to. The Edit Grading Categories page provides a color code key for the categories in use. These category colors are assigned in the order they are created. To have the same category colors for all of your courses, note the order in which you created them, and repeat that order for all your courses. The Edit Grading Categories Page OWLv2 User Guide for Instructors March 15, 2017 pg. 155

163 Managing Grades By default, categories are organized in ascending alphabetical order on your Gradebook page, however, you can drag and drop individual category rows on the Edit Grading Categories page to reorganize the order in which they appear. Note: Using categories is optional. If you do not create your own custom categories, all assignments will remain in the Default category. Action: To create custom categories 1 From the Gradebook overview page, select a course or section from the drop down menu. 2 Click the Edit Grading Categories link to open the Edit Grading Categories page. 3 In the box next to the Add button, enter a name for your category (for example, Homework, Practice, or Final Exam ). 4 Click Add and your new category will appear in the Category Name list. 5 Enter a value in the % of Grade column to determine the percentage of the total course grade that this category will represent. 6 (Optional) Add a comment about the category. 7 Any portion of the course score not allocated to a custom category will remain in the default category. OWLv2 User Guide for Instructors March 15, 2017 pg. 156

164 Managing Grades Action: To create custom categories 8 Click Save to save your changes and stay on the page, or click Save & Return to return to the Gradebook overview page. Click Cancel if you want to exit without saving. Note: You can also weigh assignments individually using the Possible score and Curve factor of which are available on the Assignment Options page. You can use these options regardless of whether the assignments have been put in a custom category. Action: To place assignments in categories 1 From the Gradebook overview page, select the appropriate course or section in the drop down menu. 2 Click the Edit Grading Categories link and the Edit Grading Categories page will open. 3 Locate the Category column in the Assignments table in the lower half of the page. 4 Use the drop down menus in the Category column to place assignments in the appropriate category. 5 Click Save to save your work or click Save & Return to save and return to the Gradebook overview page. Click Cancel if you want to exit without saving. OWLv2 User Guide for Instructors March 15, 2017 pg. 157

165 Managing Grades EDITING GRADE DETAILS The Edit Grade Details page lets you view and edit individual student scores, manage takes, edit the time spent on a take, and make editing notes in a Comment field for later viewing. The Edit Grade Details Page For those assignments that can allow it, the lower half of the page contains a preview area where you can see question details and your student s responses for each attempt of the assignment OWLv2 User Guide for Instructors March 15, 2017 pg. 158

166 Managing Grades You can access the Edit Grade Details page from the Gradebook page by clicking the score you wish to view or edit. You can also edit assignments labeled as marked with an in progress icon or the words not taken. Note: You cannot edit Reading or ungraded, practice assignments. Once you are on the Edit Grade Details page, you can choose from several options to manage which assignment information is displayed. To edit grade details for a different assignment submitted by the currently selected student, you can choose an assignment name from the drop down menu under View a different assignment. To view an assignment for another student, select the student s name in the drop down menu under View the grades for a different student. To view the content and responses for a question or group from a specific attempt (in assignments where multiple attempts are allowed), make a selection from the Question/Group or Group menu and then select an attempt from the Attempt drop down menu. Note: By default, the Edit Grade Details page will open the to the take with the best score, the first question, and the most recent attempt (when multiple takes and attempts are available). The middle section of the Edit Grade Details page allows you to edit aspects of the overall assignment score, delete takes, a student, and manage your changes. Save and Return Saves your work, adds one take to the student s assignment if there were none previously, and returns you to the Gradebook overview page. Save Changes and Continue Editing Saves your changes in progress while you continue editing without leaving the Edit Grade Details page. It also can add one take to the student s assignment, if there were none previously. Return Without Saving Allows you to exit and return to the Gradebook overview page without saving your changes. However, any deleted takes or edits saved in progress will remain. OWLv2 User Guide for Instructors March 15, 2017 pg. 159

167 Managing Grades Customize Assignment Options Opens the Customize Assignment Options for Specific Students page where you can edit date and take preferences for the student and assignment currently selected. (The available options depend on the assignment type.) Student Allows you to students from the Edit Grade Details page. Clicking the Student button opens the Send page in a new window. Assignment Score Allows you to view and edit the student s overall assignment score by entering the number of correct answers. (This yields the same result as changing it on the Assignment Details page). Any late penalty previously assigned will still apply. When you save the grade change, the score is marked on the Assignment Details page as manually graded. When you edit and save the score, an option to Reset to Electronic Grade will appear; you can select the checkbox and save to return the score to its original, electronic grade. Adjusted Score Displays the value of penalty applied, and the score after the penalty is subtracted. Gradability Any time you view an assignment on this page and click one of the save buttons, the Your Evaluation column on the Assignment Details page shows the assignment as Evaluated, along with the date. When you manually change a grade and save your changes, that item is marked as Graded. To mark an item as Graded that you have not manually adjusted, check My grading is complete. Time Spent Use this field to modify the recorded amount of time the student has spent on this assignment. The assignment Time Spent is the total of the time spent answering each question and any time the student spent at dialog boxes, reading messages, or loading items during the assignment. Date Progress Saved Displays the date and time the assignment was saved in progress, to resume later. OWLv2 User Guide for Instructors March 15, 2017 pg. 160

168 Managing Grades Date Completed Take Displays the date and time the assignment was completed. For assignments that allow multiple takes, you can use a Take check box to select a specific take to view or delete. The list of available takes is limited to the most recent 20. Re Open Most Recent, Submitted Take Use this feature when you want to allow a student to continue working on a previously submitted assignment. Your student can then click the Resume button on the Assignments page to proceed (the student s Assignments page may need to be refreshed for the button to display). The Re Open Most Recent, Submitted Take button may be disabled under the following conditions: The most recent take is not yet submitted. The assignment status is not takable (offline or hidden). The condition you set for the Prerequisite assignment option is not met (if any). The assignment is not resumable (e.g. timed Tests are not resumable). The Unavailable Date has passed or the Start Date has not yet arrived. The student is no longer enrolled in the course or the student account no longer exists. The student cannot get a higher score if the take is reopened (e.g. if the late penalty will cause the highest score the student can get to be lower than their score in the last take). Question or Group Use the Question or Group drop down menu to view a specific question from the assignment. By default this opens to the first question (or group) from the assignment and if there has been an attempt, the score is displayed to the right. (In Mastery assignments you will select a Group of questions.) OWLv2 User Guide for Instructors March 15, 2017 pg. 161

169 Managing Grades Attempt In assignments that allow multiple attempts, you can use the Attempt drop down menu to select a specific attempt for the selected question. By default this option opens to the most recent attempt. Delete Selected Take After a student has taken an assignment, you can delete one or more specific takes. For example, if the student has an extended computer failure during a test, you may want to delete that take altogether. The takes are displayed with sequential numbers and results. To delete a take, click the check box next to any take to select it, and click the Delete Selected Take button. The selected take and all of the associated responses are reset, and the student can attempt the take again. Use caution when deleting a student take; this action cannot be undone as it is automatically saved by the OWLv2 server. Note: After deleting a take, do not click Save and Return as doing so automatically adds a take. In this situation, to exit the Edit Grade Details page, use Return Without Saving. Comment Enter a short comment to the student regarding this assignment or the grading. The comment will be visible from both the Notes column of your Student Grade Details page and in the Notes column in your student s Assignments and Grades pages. Reset to Electronic Grade (Optional) To return your edited score back to its original value, select the check box for Reset to Electronic Grade and click Save and Return or Save Changes and Continue Editing. OWLv2 User Guide for Instructors March 15, 2017 pg. 162

170 Managing Grades Adjusting Multiple Assignment Scores In addition to editing assignment scores one at a time from the Edit Grade Details page, you can edit students scores for multiple assignments in a course from the Adjust Multiple Scores page. This powerful feature lets you adjust scores up or down by a designated amount (percentage or points) or reset scores to a specific value. In addition to allowing you to modify assignment scores, this page can indicate incomplete assignments, unassigned assignments, and assignment scores that have already been modified by late or custom penalties. Scores of incomplete or in progress assignments cannot be modified. Action: To adjust all assignment scores 1 Select the appropriate course from the Course or Section drop down menu. 2 Select Adjust Multiple Scores link from the Perform student and assignment actions menu and the Adjust Multiple Scores page will open. OWLv2 User Guide for Instructors March 15, 2017 pg. 163

171 Managing Grades Action: To adjust all assignment scores 3 Select the scores you want to modify. To select all scores for the course, click the Select All link. To deselect all scores, click the Select None link. To select all scores for a specific assignment, select the check box next to the assignment name. You can then choose multiple assignments. To select all scores for a particular student, select the check box next to the student s name. You can then choose multiple students. To select individual assignment scores for specific students, select the check box for each score. You can select multiple individual scores. 4 Under Choose an adjustment option, select an option for adjusting the selected scores. To raise the scores by a specified percentage or number of points, select Add. To reduce the scores by a specified percentage or number of points, select Subtract. To set all selected scores to a particular value, select Set To. 5 Enter the value of the score adjustment in the adjacent box. For example, to adjust the value by 15 percent or 15 points enter Select Percent or Points, as appropriate, for the adjustment value. 7 Under Settings, you can choose to allow negative scores, extra credit for adjusted scores, or enable the Automatic Preview selection. 8 Click Update Preview to see the effect of your settings on the selected scores. If the results are not what you expected, you can make additional changes and click Update Preview again. Select the Automatic Preview setting to enable automatic updates of the scores. (If this option is selected the Update Preview button is not displayed.) If the results are not what you expected, change your settings and click Update Preview again. OWLv2 User Guide for Instructors March 15, 2017 pg. 164

172 Managing Grades Action: To adjust all assignment scores 9 You can choose one of the following actions to either exit the page or save your work in progress: Click Save Changes and Return to Gradebook to accept your grade adjustments and return to the Gradebook overview page. Click Save Changes and Continue Editing to keep working on this page. Click Return Without Saving to discard your modifications and return to the Gradebook overview page. USING THE STUDENT GRADE DETAILS PAGE From the Gradebook overview page click on a student name to go to the Student Grade Details page. This page displays all assignment grades for an individual student in a particular course. Assignments are organized by their category (if custom categories are being used). Click a category row to collapse or expand it. The Student Grade Details Page OWLv2 User Guide for Instructors March 15, 2017 pg. 165

173 Managing Grades When you have created and assigned your own custom grading categories, the assignments are grouped into tables by category. You can simplify the appearance of the page by clicking an assignment category heading to expand or minimize the list. See Creating and Editing Custom Grading Categories on page 155 for more information. The Student Grade Details page offers the following tools: Overall Grade Overall Grade displays the score as a percentage with the weighing of the grading categories factored in (when custom categories are used). This score is calculated as (points earned/points possible) x category weight. When Gradebook Preferences are set to display as Total Points, the Overall Grade is not shown, as the influence of any categories is not included. View the grades for a different student Select a name from the drop down menu, which contains a list of all students enrolled in the course. Send to Users Clicking this button opens the Send page in a new browser window. This allows you to quickly communicate with to your student without leaving the Student Grade Details page. The is automatically addressed to the student you are viewing. Go Back to the Gradebook Clicking this button returns you to the Gradebook overview page. Sorting the Assignment Display Clicking a heading expands or collapses the assignment information for that grading category in the table. Assignments are organized by grading category (if you have created them). Status Icons Mouse over the Icon Key at the bottom of the page to expand a legend for the status icons. These icons may appear as labels for assignments or students with special conditions The following Gradebook settings affect the page display and score calculations on the Edit Student Grade Details page: OWLv2 User Guide for Instructors March 15, 2017 pg. 166

174 Managing Grades When Include missing assignments in totals is unchecked in Gradebook Preferences, OWLv2 will not include assignments that are not yet submitted, notyet due, and in progress as part of the score calculation. On the Student Grade Details page these assignments are displayed in the table for Assignments not currently counting towards grade. When Include missing assignments in totals is checked in Gradebook Preferences, OWLv2 will include not yet submitted, not yet due, and in progress assignments in the score calculation. These assignments are then organized in tables by their category (if any). Note: If you choose to enable Drop Lowest Scores in Gradebook Preferences, those scores are also excluded from the grade when Include missing assignments in totals is unchecked. When the Gradebook Preferences are set to Total points, any assigned categories will not impact the score and the percent correct is calculated as points earned/possible score. When the Gradebook Preferences are set to Percentage, if categories are used they will impact the score and the percent correct is calculated as (points earned/possible score) x category weight. If categories are not being used, the percent correct uses the standard calculation where points earned/possible score. Note: To see detailed information on the student s responses and edit scores for a particular assignment, click the score in the % column to open the Edit Grade Details page. See Editing Grade Details on page 158 for more information. EDITING ASSIGNMENT DETAILS The Assignment Details page displays all student scores and details for a single assignment that you can review and edit. For questions in most OWLv2 assignments, OWLv2 automatically evaluates the student's answers and then enters grades, scores, and other information as soon as the student completes the assignment. OWLv2 User Guide for Instructors March 15, 2017 pg. 167

175 Managing Grades At some time, you may find it necessary use the Assignment Details page to manually edit assignment results. By turning on the score editing mode, you can edit scores at the assignment level for any of the students in your course. You can also click an active score link to go to the Edit Grade Details page where you can view and edit scores for an individual student and their responses. The Assignment Details Page To get to the Assignment Details page from the Gradebook overview page, click on an assignment name. (To go to the Student Grade Details page instead, click on the student s name.) Assignment Details Page Basic Options These options are always available from the Assignment Details page. See Gradebook Preferences on page 151 for information on the options available when you click the Show All Options link. OWLv2 User Guide for Instructors March 15, 2017 pg. 168

176 Managing Grades Gradebook Analytics Use the OWLv2 Gradebook Analytics link as a quick way to generate and view summaries of score information, response statistics, and review content in individual questions or groups. For instructions and descriptions of the report types, see Using Gradebook Analytics Reports on page 179. Export Course Gradebook Select this option to export a file containing the contents of the current Gradebook page. You can then take this exported file and import it into a database or spreadsheet application. See Exporting a Course Gradebook on page 204 for more information. Export Assignment Data Allows you to save information from the currently selected assignment to your computer as a Microsoft Excel (.CSV) file. The file is organized with students sorted alphabetically by their last name and contains the following details. Student Name OWLv2 ID Course Grade Assignment Score (Correct / Possible) Custom Penalty # of Takes Time Spent Gradability Your Evaluation In Course or Section Name Use this drop down menu to select a different course or section to view. Select a different assignment to view from the list in the drop down menu. Enter Student To search for a specific student s information, enter the student s name, and click the Find button. OWLv2 User Guide for Instructors March 15, 2017 pg. 169

177 Managing Grades Go Back to the Gradebook Returns you to the Gradebook overview page. Change Category Click Change Category to go to the Edit Grading Categories page, where you can create and manage custom grading categories, and place assignments to weight their grade in your course. See Creating and Editing Custom Grading Categories on page 155 for more details. Assignment Details Table The following information is available in the table on the lower half of the Assignment Details page. Student Displays the name of the student for the information in that row. OWLv2 ID Displays the log in name / address used for the student account. Course Grade Displays the student s overall course grade as a percentage. Assignment Score Displays the student s current score and the total score possible for the assignment in points. Clicking a score opens the Edit Grade Details page. See Editing Grade Details on page 158 for more information. Custom Penalty Displays the applied penalty as a percentage (if any). You can edit this field when the Edit All Scores on This Page link is clicked. # of Takes When available, displays the number of times the student has taken the assignment and the number of available takes (this counts only the take of record and does not include Take Another Version attempts). Time Spent Displays the time spent on the student s most recent take. Gradability Displays if the assignment is graded electronically or manually. OWLv2 User Guide for Instructors March 15, 2017 pg. 170

178 Managing Grades Your Evaluation Displays the date of your most recent edits. Status Icons Mouse over the Icon Key at the bottom of the page to expand a legend for the status icons. These icons may appear as labels for assignments or students with special conditions Assignment Details Page Advanced Options You may need to click Show All Options to access these options. Please note that some of these controls can be hidden if there are no students enrolled. Edit All Scores on This Page This command causes the Assignment Details page to refresh, allowing you to edit the score and custom penalty values for a student without navigating to the Edit Grade Details page. Student Actions Click this icon to open a drop down list of gradebook management tools. You can then select one of the options described below. Customize Assignment Options for Specific Students This feature lets you modify assignment availability, dates, and other options for individual students. See Customizing Assignment Options for Specific Students on page 176 for details. Adjust Multiple Scores This feature lets you adjust students scores for multiple assignments in a course. You can adjust scores up or down by a designated amount (percent or points) or reset scores to a specific value. See Adjusting Multiple Assignment Scores on page 163 for details. Send to Users This feature opens the Send page in a new browser window. This allows you to quickly communicate with specific instructors and students without leaving the Assignment Details page. Query Student Data This command takes you to the Gradebook Search page, where you can use different criteria to find student grades for a course or assignment. See Querying Student Data on page 172 for more details. OWLv2 User Guide for Instructors March 15, 2017 pg. 171

179 Managing Grades QUERYING STUDENT DATA Select the Query Student Data option in the Perform student and assignment actions menu to open the Gradebook Search page. This page allows you to search for and view details on student performance by course or assignment. The Gradebook Search Page The search criteria you select determines which additional filters are available. You can use more than one search parameter at a time. Click the Add Criteria button to bring up another row of filter boxes, or remove rows by clicking the Remove Criteria button. Note: In situations where you are selecting multiple options as your search criteria, your search is performed in an "AND" fashion rather than an "OR" fashion. OWLv2 User Guide for Instructors March 15, 2017 pg. 172

180 Managing Grades To begin a search, make a selection to Search Within either a Course or Assignment, and then define your search parameters using the following criteria. Search criteria with Course selected: Unadjusted Score (as percent or points) Adjusted Score (as percent or points) Student Ranking Search criteria with Assignment selected: Content Name (assignment name) Taken at Time Spent Times Taken Has Taken Is Manually Graded Can Take Assignment Unadjusted Score (as a percent or points) Adjusted Score (as a percent or points) Note: The Unadjusted Score reflects any manually edited grades, custom grading categories, curve factor settings, late penalties, or the pass/fail setting when the student is able to receive full points for the assignment. The Adjusted Score takes into account all the adjustments listed above can have an impact. (If you select Total points in Grading Preferences, category weighting is not factored in to the Adjusted Score.) When you are done selecting filters, click the Search button to view the Search Results page with all possible matches displayed according to the search criteria you set. If you want to reset your filters before performing another search, click Clear to return the Gradebook Search page back to its original state. To start another search you can click Search Again from the Search Results page. OWLv2 User Guide for Instructors March 15, 2017 pg. 173

181 Managing Grades Sending a Search Results You can send an message to a selected number of students who match the entered search criteria (and who also have a valid address). Action: To send an from OWLv2 1 From the Gradebook Search page, perform a search for a list of student names. See Querying Student Data on page 172 for details. The page will refresh, displaying the Search Results table and the options. 2 Select the students to receive the message by clicking the adjacent check boxes. OWLv2 User Guide for Instructors March 15, 2017 pg. 174

182 Managing Grades Action: To send an from OWLv2 3 Click the button to open the page. 4 Enter a Subject and enter the text of your message. Use the text editor to format text or add attachments. 5 (Optional) To attach a file, click Choose File to find the desired file, select it, and click Upload. If you want to delete an attachment, click Remove. You also have the option to select Send me a copy of this 6 Click the Send button when you are done, or click Cancel to exit without saving your changes. OWLv2 User Guide for Instructors March 15, 2017 pg. 175

183 Managing Grades CUSTOMIZING ASSIGNMENT OPTIONS FOR SPECIFIC STUDENTS You can customize the assignment dates, times, number of takes, and time allowed for particular students. This feature helps you make exceptions and accommodate the special circumstances of certain students without having to change the assignment options for the whole class. Customize Assignment Options for Specific Students Note: If you adjust the date settings for a specific student s assignment, the Exception Made for Student status icon indicates those students and assignments with modifications on your Gradebook page. The status icon does not appear, however, if the maximum takes, or time allowed per take settings are altered. OWLv2 User Guide for Instructors March 15, 2017 pg. 176

184 Managing Grades Action: To customize assignment options for specific students 1 Click the Gradebook link in the heading to open the Gradebook page. 2 Expand the Perform student and assignment actions drop down menu and select Customize Assignment Options for Specific Students to open the Select Assignment and Students for Custom Options page. Note: You can also open the Select Assignment and Students for Custom Options page by clicking a button on the Edit Grade Details page. 3 If necessary, select a different assignment from the drop down menu. 4 Select the students that require the customized assignment settings. To select all of the students, choose the check box at the top of the list. Note: If you have many students, you can use the Find Students search fields to locate a specific student quickly. Enter your search criteria and click Find student. 5 Once you have both the correct assignment and student(s) selected, click the Continue button to open the Customize Assignment Options for Specific Students page. 6 The Customize Assignment Options for Specific Students page lists your selected student(s). 7 If needed, use the Change Selected Students link to return to the previous page where you can select different students. Note: Before you opt to Change Selected Students, first click Save. OWLv2 User Guide for Instructors March 15, 2017 pg. 177

185 Managing Grades 8 Action: To customize assignment options for specific students You can make the following changes to the assignment s settings for the selected students. Each student s initial settings match the settings for the assignment. Status. Select whether the assignment is specifically Assigned or Not Assigned to the student. Available. Set the date and time when the student can begin the assignment. Select Use Default to use the assignment s settings, select Any Time to allow the student to begin the assignment whenever he or she likes, or enter a specific date and time when the student can begin the assignment. Due. Select Use Default to use the assignment s settings for due date and time, select Not Specified to remove the deadline for the student, or enter a different date and time by which the student must complete the assignment. Unavailable. Select Use Default to use the assignment s settings, select Not Specified to make the assignment always available, or enter a different date and time when the assignment will become unavailable to the student. Maximum Takes Allowed. Select Use Default to use the assignment s settings, select Unlimited to let the student take the assignment as many times as he or she likes, or enter a different number of takes that the selected student may have. (This option is not available for Adaptive Study Play, Mastery, Non Mastery, and Quick Prep assignments.) Note: If you want to modify an option for all the students listed on the current page, you can edit the settings in the row labeled Apply to Students Listed Below. OWLv2 User Guide for Instructors March 15, 2017 pg. 178

186 Managing Grades Action: To customize assignment options for specific students 9 When you are done customizing assignment options for this combination of assignment and student(s), you have several options available to you: Use the Assignment drop down menu to keep your currently selected student(s) and switch to a different assignment. A confirmation dialog box gives you the option to save your current changes or cancel without saving. Click Save to simply save your changes and stay on the current page. Click Change Selected Students to return to the Select Assignment and Students for Custom Options and Dates page where you can make all new selections and start again. Click Done to save your changes and return to the Gradebook page. Click Cancel to exit. A confirmation dialog box gives you the option to save your current changes or exit without saving USING GRADEBOOK ANALYTICS REPORTS OWLv2 Gradebook Analytics reports supply detailed overviews of your class performance. You can create reports from several different perspectives that can help you quickly find troubled areas or see information on specific objectives in your course. Some reports contain data on global results allowing you to compare assignment data against the national average. There are two types of Analytics reports you can access from the Gradebook page: one supplies data for the class as a whole (aggregate reports) and the other is specific to an individual student. Both report types allow you drill down to create summaries with increasing levels of detail for assignments, question groups, and items including the ability to filter for content related to a specific taxonomies, objectives, or standards. Once you are viewing either the class or student report, you use the Choose your report menu to select new reports or navigate back to a previous report. Also, names that are active links within the report tables can take you to a report with more specific data. OWLv2 User Guide for Instructors March 15, 2017 pg. 179

187 Managing Grades Note: You may find it useful to refer to a report while working elsewhere in OWLv2. To open a Gradebook Analytics report in a new tab or browser window, right click the link and select the appropriate option from your system s menu. Class Aggregate Report Click the Gradebook Analytics link at the top of the Gradebook page to access the OWLv2 analytic reports for your class as a whole. See Using Class Aggregate Reports on page 181 for more details. Individual Student Report Click the bar graph icon next to a student name in the Gradebook table to generate reports for a student s performance within the course. See Using Student Analytics Reports on page 194 for more details. Only results from qualifying assignments are recorded in the reports. Qualifying content is determined by the following conditions: The assignment is intentionally submitted by the student, with at least one of the items or groups completed. The assignment is submitted by the passing of the unavailable date, with at least one of the items or groups completed by the student. For assignments allowing multiple takes, the results used are from those applied to the student s grade (take of record). For Test assignments, this is determined by your selection of either Best Score or Last Score the assignment option for Score Multiple Takes. Any options you may use to adjust the final outcome of scores (e.g. Curve Factor, Pass/Fail/Penalties, etc.) do not affect the scores displayed in your Analytic reports. When there are multiple item attempts within a single assignment take (through the user of Try Another Version), the last submission within the take of record is always used. Note: For Quick Prep assignments, the record shown in the report is from the most recent take of the Pre Test or Post Test. For Assignable Study Plan assignments, the record shown in the report is from the most recent Quiz take. OWLv2 User Guide for Instructors March 15, 2017 pg. 180

188 Managing Grades Using Class Aggregate Reports The Class Aggregate Analytics reports supply an overview of the performance for your entire class. From the initial Assignments Summary report you can choose to create a series of reports, which serve as useful tools for viewing different aspects of student progress in your class. Depending on your selections, you can create reports based on data from an assignment, items from a particular assignment, all qualifying items in the course, items from a particular content category, or see the content from an individual question or group. For additional information, see Using Gradebook Analytics Reports on page 179 or Using the Class Aggregate > Choose Your Report Menu on page 183. Creating a Class Aggregate > Assignments Summary The Assignments Summary is the report that initially opens when you click the Gradebook Analytics link on your Gradebook page. From this page you can use links in the table or the Choose your report menu to create additional reports on your class as a whole. Class Aggregate Assignments Summary OWLv2 User Guide for Instructors March 15, 2017 pg. 181

189 Managing Grades Action: To generate the Class Aggregate > Assignments Summary report Clicking a column header arranges the table by that column s data in either ascending or descending order. The Assignments column is the default sorting category, and the default sort order is ascending alpha. 1 If necessary, click the Gradebook link in the header to open the Gradebook page. 2 Make the appropriate selection from the Course or Section drop down menu. 3 Click the Gradebook Analytics link at the top of the page to open the Assignments Summary report. The report displays the following information: Assignment. Displays the names of the qualifying assignments in your course as they appear on your Gradebook and Assignments pages. Due Date. Displays the date the assignment is due for full credit. Class Average. Displays the class average score as a percentage for students in the course with a qualifying assignment submission. # of Students Completed. Displays the number of students with a qualifying assignment/total number of students in the course (for example, 35/40). Note: For reports with more than 10 rows, use the navigation tools at the bottom of the table to see any additional pages. 4 (Optional) The Score Distribution bar provides a visual display of the score information for the course divided into 4 ranges (below 70%, 70% 79.99%, 80% 89.99%, and 90% or above). By altering which score ranges are active, you can filter the appearance of your report. Use the Score Distribution bar to limit the table data to results from a selected range of scores. Click a section in the bar or one of the grade range color coded keys to remove that range of scores from the table. Click the section or key again to return that information to the table. OWLv2 User Guide for Instructors March 15, 2017 pg. 182

190 Managing Grades Action: To generate the Class Aggregate > Assignments Summary report 5 (Optional) Click the Export Report button to download an aggregate course report as a spreadsheet file (.xlsx). 6 (Optional) Make a selection from the Choose your report menu to create a new report with data from all the qualifying Questions in your course or a report for items tagged with a specific taxonomy, outcome, or objective (your available options can vary). See Using the Class Aggregate > Choose Your Report Menu on page 183 for more details. 7 (Optional) Click an assignment name in the Assignments column to view the class aggregate Question/Group Summary for items from that assignment. 8 Return to the Gradebook overview page by clicking the Gradebook link in the header or create a new report by making a selection from the Choose your report menu. Using the Class Aggregate > Choose Your Report Menu When viewing a class aggregate Assignments report, expanding the Choose your report menu reveals a list of options for generating additional reports, including reports on any concepts or objectives covered in the assignment content. Note: When you click a linked item name in the report table, the Choose your report menu also supplies a breadcrumb list of links that allow you to see your navigation to the current report and return to a previous report. The potential options in the Choose your report menu are listed below. You may not see all options, as the choices in the list depend on the content available in the qualifying assignments. Assignments Selecting Assignments in the Choose your report menu returns you to the default report that initially opens when you click the Gradebook Analytics link. The Assignments Summary displays a table with information on the qualifying assignments in your course. For additional details, see Using Class Aggregate Reports on page 181. OWLv2 User Guide for Instructors March 15, 2017 pg. 183

191 Managing Grades Questions Selecting Questions in the Choose your report menu opens a Question/Group Summary report with details on all the items from qualifying assignments in your course allowing you to compare your class performance to global results on the same material. See Creating a Class Aggregate > Question/Group Summary on page 186 for additional details. Concept Reports Selecting one of the concept report options in the Choose your report menu opens a report containing details on assignment content meeting the objective s requirements. You may see the following options listed: Bloom s Cognitive Taxonomy, Chemistry Discipline Taxonomy, Course Outcomes, Learning Objectives, or MCAT Standards. Class Aggregate Bloom s Cognitive Taxonomy Report OWLv2 User Guide for Instructors March 15, 2017 pg. 184

192 Managing Grades Choose a concept from the Choose your report menu and a new report will open, displaying the following information and options: Category Name (Your selection in the Choose your report menu). Displays the titles of topics within the concept category you selected. These are also links you can use to open a report for the specific items. See Creating a Class Aggregate > Question/Group Summary on page 186 for additional information. Class Average for Submitted Questions. Displays the class average score for those students with a qualifying submission. # of Takes. Displays the total number of takes in qualifying assignment submissions for the course. # of Questions. Displays the total number of questions from qualifying assignments in the course. Export Report. Click this button to download an aggregate course report as a spreadsheet file (.xlsx). Choose your report. Make a selection from this menu to see a new report or return to a previous report (breadcrumb links may also appear as an option). Score Distribution. Click a section in the bar to determine which results are displayed. Clicking the bar again returns that data to the table. OWLv2 User Guide for Instructors March 15, 2017 pg. 185

193 Managing Grades Creating a Class Aggregate > Question/Group Summary The Question/Group Summary report supplies information on item performance for the class from qualifying course content. This allows you to compare class performance to global results on the same material. Class Aggregate Question/Group Summary When generating this report, you have the option to choose from three types of data sets: all items in the course, items in an assignment, and items in a concept report created from your selection in the Choose your report menu. OWLv2 User Guide for Instructors March 15, 2017 pg. 186

194 Managing Grades Action: To generate a Class Aggregate > Question/Group Summary report Clicking a column header arranges the table by that column in either ascending or descending order. The Question/Group column is the default sorting category, and the default sort order is ascending alpha. 1 If necessary, click the Gradebook link in the header to open the Gradebook page. 2 Make the appropriate selection from the Course or Section drop down menu. 3 Click the Gradebook Analytics link at the top of the page to open the Assignments Summary report for the course. 4 Choose a method to create one of the three types of Question/Group Summary reports: Items from a Single Assignment. Click an assignment name in the Assignment column. All Qualifying Items. Select Questions from the Choose your report menu. Items Associated with a Concept. Select any concept title listed in the Choose your report menu, then click a label in the resulting report. OWLv2 User Guide for Instructors March 15, 2017 pg. 187

195 Managing Grades Action: To generate a Class Aggregate > Question/Group Summary report 5 The following information appears in your report, regardless of the data you selected: Question/Group. Displays the question or group name you see if you open the assignment s Edit Assignment Content tool from your Assignments page. % Correct. Displays the percentage of students who received a 100% score for the question or group. This data is provided for your Class (for this particular assignment), and for Global usage (for any assignment containing the item). Note: For Test assignments that are set to allow multiple takes, the take of record is influenced by your selection of Best Score or Last Score in the assignment option for Score Multiple Takes. # of Graded Attempts. Displays the number of qualifying takes for this assignment in your Class and for any assignment that contains the question/group in the Global population (does not include the use of Try Another Version). Note that the information in this column can only be for a single score for a student + assignment combination. For instance, Test assignments allow multiple takes of the same assignment, but only the one that counts as the assignment score is counted in the # of Graded Attempts data. OWLv2 User Guide for Instructors March 15, 2017 pg. 188

196 Managing Grades Action: To generate a Class Aggregate > Question/Group Summary report 6 (Optional) The Score Distribution bar provides a visual display of the score information for the course divided into 4 ranges (below 70%, 70% 79.99%, 80% 89.99%, and 90% or above). By selecting a section in the bar, you can filter the report to show only those results from a specific range of scores. Use the Score Distribution bar to display only results from questions in the selected range of scores: Click a section in the bar or one of the grade range color coded keys to remove that range of scores from the table. Click the bar or key again to return that information to the table. OWLv2 User Guide for Instructors March 15, 2017 pg. 189

197 Managing Grades Action: To generate a Class Aggregate > Question/Group Summary report 7 (Optional) Click the Show More link to see the following additional columns: Avg. Time Per Attempt (h:min). Displays the average time needed to complete the question take of record based on results from your Course and for any assignment that contains the question in the Global population. Results from qualifying assignments are aggregated, averaged, and rounded to the nearest whole minute (does not factor in the time spent on ungraded Try Another Version attempts). Avg. # of Attempts. Displays the average number of attempts for the question take of record based on Course results (does not include the use of Try Another Version). Bloom s Taxonomy. When available, this column displays the name of any Bloom s taxonomy concepts associated with items in the selected assignment. Clicking a taxonomy label opens a Question/Group Summary report for those items meeting the Bloom s criteria. Appears in Assignment(s) (In This Course). Displays the names of assignments containing this question. Click a linked assignment name in this column to open its Question/Group Summary report. Click Show Less to return to the original report format. 8 (Optional) Click the Export Report button to download an aggregate course report as a spreadsheet file (.xlsx). 9 (Optional) Click a name in the Question/Group column to open an Item Preview to see the content for that specific item. 10 Return to the Gradebook overview page by clicking the Gradebook link in the header or create a new report by making a selection from the Choose your report menu. OWLv2 User Guide for Instructors March 15, 2017 pg. 190

198 Managing Grades Creating a Class Aggregate > Item Preview From the Item Preview report you can view question content, including feedback, resources, and controls that appear for your students during a take. You can open the Item Preview by clicking an item name in the Question/Group Summary or a concepts report. Class Aggregate Item Preview OWLv2 User Guide for Instructors March 15, 2017 pg. 191

199 Managing Grades Action: To generate a Class Aggregate > Item Preview report Note that individual items in reports may display Not Available if the student was unable to respond due to changes in the assignment s content. 1 If necessary, click the Gradebook link in the header to open the Gradebook page. 2 Make the appropriate selection from the Course or Section drop down menu. 3 Click the Gradebook Analytics link at the top of the page to open the Assignments Summary report. 4 Generate a list of items to choose from by creating one of three Question/Group Summary reports: Items in Single Assignment. Click an assignment name on the Assignments Summary report to open its Question/Group Summary report. You can then click a question name to open an Item Preview. All Qualifying Items. Select Questions from the Choose your report menu to see a Question/Group Summary report with all qualifying items in the course. You can then click a question name to open an Item Preview. Items Associated with a Concept. Select any concept listed in the Choose your report menu, then click a category name in the resulting report to create a Question/Group Summary report. You can then click a question name to open an Item Preview. 5 Use the Class % Correct pie chart to determine the percentage of students whose scores are Fully Correct (100% correct) or Not Fully Correct (<100% correct). OWLv2 User Guide for Instructors March 15, 2017 pg. 192

200 Managing Grades Action: To generate a Class Aggregate > Item Preview report 6 Click an item name to open its Item Preview report. You can then review the following data in the Item Information table: Score %. Displays the item s average score as a percentage from take of record from qualifying assignments. This information is provided for your Class results (for this particular assignment) and for Global usage results (for any assignment containing the question # of Graded Attempts. Displays the number of qualifying takes for this item in your Class and for any assignment that contains the question in the Global population (does not count multiple takes through the use of Check My Work). Avg. Time Per Attempt (h:min). Displays the average time needed to complete the item s take of record based on results from your Class and for any assignment that contains the question in the Global population. Results from qualifying assignments are aggregated, averaged, and rounded to the nearest whole minute (does not factor in the time spent on ungraded Check My Work attempts). Avg. # of Attempts. Displays the average number of attempts for the question take of record based on Class results. This information does not include use of Check My Work. Appears in: (Activities, Blooms, Objectives, etc.). Displays the areas in your course where this item can be found. Click a linked name in this row to open an associated report. 7 (Optional) Click the Export Report button to download an aggregate course report as a spreadsheet file (.xlsx). 8 Return to the Gradebook overview page by clicking the Gradebook link in the header or create a new report by making a selection from the Choose your report menu. OWLv2 User Guide for Instructors March 15, 2017 pg. 193

201 Managing Grades Using Student Analytics Reports OWLv2 Student Analytics allow you to review the performance of an individual student. Options within the reports supply you with increasingly granular data on assignments, questions, and course concepts. Creating a Student > Assignments Summary The student Assignments Summary is the report that initially opens when you click the bar graph icon next to a student s name. From this page you can create a series of reports, which serve as useful tools for viewing a specific student s performance. For additional information, see Using Gradebook Analytics Reports on page 179 or Using the Student > Choose Your Report Menu on page 196. Student Assignments Summary Report OWLv2 User Guide for Instructors March 15, 2017 pg. 194

202 Managing Grades Action: To generate a Student > Assignments Summary report Clicking a column header arranges the table by that column in either ascending or descending order. The Assignments column is the default sorting category, and the default sort order is ascending alpha. 1 If necessary, click the Gradebook link in the header to open the Gradebook page. 2 Make sure you have the appropriate selection in the Course or Section menu. 3 Click the bar graph icon next to a student s name to open the student Assignments Summary. The table in the report provides the following information: Assignment. Displays the name of the assignment as it appears on your Gradebook and Assignments pages. Due Date. The date the assignment is due for full credit. Your Score. Displays the percentage of correct responses the student received for the qualifying assignments. Class Average. Displays the class average score as a percentage for students in the course with a qualifying assignment submission. Note: For reports with more than 10 rows, use the navigation tools at the bottom of the table to see any additional pages. 4 (Optional) The Score Distribution bar graph provides a visual display of the score information for the course divided into 4 ranges (below 70%, 70% 79.99%, 80% 89.99%, and 90% or above). By selecting a section in the bar, you can filter the report to show only those results from a specific range of scores. Use the Score Distribution bar to display only results from questions in the selected range of scores: Click a section in the bar or one of the grade range color coded keys to remove that range of scores from the table. Click the bar or key again to restore that information to the table. OWLv2 User Guide for Instructors March 15, 2017 pg. 195

203 Managing Grades Action: To generate a Student > Assignments Summary report 5 (Optional) Click a name in the Assignment column to open the student Question/Group Summary report. This report supplies results for the items in this specific assignment (or select Questions in the Choose your report menu to see results for the content in all the student s qualifying assignments in the course). See Creating a Student > Question/Group Summary Report on page 198 for more details. 6 Return to the Gradebook overview page by clicking the Gradebook link in the header or create a new report by making a selection from the Choose your report menu. Using the Student > Choose Your Report Menu When viewing a student Assignments Summary report, expanding the Choose your report menu reveals additional options for filtering content and generating new report. In addition to choosing to see all items from qualifying assignments for the student, you can also pick from the available taxonomies and objectives used in the assignment content. When working with the more granular report types, this menu also supplies a breadcrumb list of links that allow you to return to a previous report and also see how you arrived at the current page. Note: You may not see all the choices listed below, as the Choose your report menu reflects only those concepts used in the student s qualifying assignments. Assignments Selecting the Assignments option in the Choose your report menu returns you to the default report that initially opens when you clicked the bar graph icon next to the student s name. The Assignments Summary report displays a table with information on all the student s qualifying assignments in your course. For additional details, see Creating a Student > Assignments Summary on page 194. Questions Selecting Questions in the Choose your report menu opens a report displaying details on items from all qualifying assignments for the selected student. See Creating a Student > Question/Group Summary Report on page 198 for additional details. OWLv2 User Guide for Instructors March 15, 2017 pg. 196

204 Managing Grades Concept Reports Selecting one of the concept report options in the Choose your report menu opens a report containing details on assignment content meeting those requirements. You may see the following options listed: Bloom s Cognitive Taxonomy, Chemistry Discipline Taxonomy, Course Outcomes, Learning Objectives, or MCAT Standards. Student Bloom s Cognitive Taxonomy Report Make your selection from the Choose your report menu and a new report will opens displaying the following information and options: Category Name (your selection in the Choose your report menu). Displays the topics within the concept category you selected. These are also links you can use to open a report for the specific items. See Creating a Class Aggregate > Question/Group Summary on page 186 for additional information. Your Average for Submitted Questions. Displays the student s average score for related items with a qualifying submission. Class Average. Displays the class average score for related items with a qualifying submission. OWLv2 User Guide for Instructors March 15, 2017 pg. 197

205 Managing Grades # of Questions (Taken / Total). Displays the student s takes of record vs. the total number of questions known to the course tagged with an appropriate concept (via qualifying assignments). Note: The value used for questions the student has taken does not factor in the use of Try Another Version. Choose your report. Expand this drop down menu to generate a new report or return a previous report. Score Distribution. Click a section in the bar to determine which results are displayed. Clicking the bar again restores that data to the table. Creating a Student > Question/Group Summary Report The student Question /Group Summary report opens when you click an assignment name in the student Assignments Summary. This report provides data from the selected student in comparison to global results for responses and student participation. Student Question/Group Summary Report OWLv2 User Guide for Instructors March 15, 2017 pg. 198

206 Managing Grades Action: To generate a Student > Question/Group Summary report Clicking a column header arranges the table by that column in either ascending or descending order. The Questions column is the default sorting category, and the default sort order is ascending alpha. 1 Click the Gradebook link in the header to open the Gradebook page. 2 If necessary, make the appropriate selection from the Course or Section menu. 3 Click the bar graph icon next to a student s name to open the student Question/Group Summary report. 4 Choose a method to create one of three types of Question/Group Summary reports: Items from a Single Assignment. Click an assignment name in the Assignment column. All Qualifying Items. Select Questions from the Choose your report menu. Items Associated with a Concept. Select any concept listed in the Choose your report menu, then click a category name in the resulting report. 5 The table in the report provides the following information: Question/Group. Displays the names of the qualifying questions or groups as you would see them from the Edit Assignment Content tool from your Assignments page. Clicking an item name opens its Item Preview. See Creating a Student > Item Preview Report on page 202 for more details. % Correct. Displays the comparison of performance for the Student (green check indicates mastered, red X is not mastered), for your Class (as a percentage), and the performance from Global usage (from any assignment containing that item). # of Graded Attempts. Displays the number of student takes represented from your Class and the number from Global results. OWLv2 User Guide for Instructors March 15, 2017 pg. 199

207 Managing Grades Action: To generate a Student > Question/Group Summary report 6 (Optional) Click the Show More link to see the following additional columns: Avg. Time Per Attempt (h:min). Displays the average time to complete the question take of record based on results for the Student, from your Course, and for any assignment that contains the question in the Global population. Results from qualifying assignments are aggregated, averaged, and rounded to the nearest whole minute (does not factor in the time spent on ungraded Try Another Version attempts). Avg. # of Attempts. Displays the average number of attempts for the question take of record based on Course results. The Student sub column counts each assignment take, and does not include the student s use of the Try Another Version option. Bloom s Taxonomy. When available, this column displays the name of any Bloom s taxonomy concepts associated with items in the selected assignment. Clicking a taxonomy label opens a Question/Group Summary report for those items meeting the Bloom s criteria. Appears in Assignment(s) (In This Course). Displays the names of assignments in your course that contain this question. Clicking an assignment name that s an active link opens an Question/Group Summary report. Click Show Less to return to the original report format. OWLv2 User Guide for Instructors March 15, 2017 pg. 200

208 Managing Grades Action: To generate a Student > Question/Group Summary report 7 (Optional) The Score Distribution bar graph provides a visual display of the score information for the course divided into 4 ranges (below 70%, 70% 79.99%, 80% 89.99%, and 90% or above). By altering which score ranges are active in the graph, you can filter your report. Use the Score Distribution bar to limit the table data to results from a selected range of scores. Click a section in the bar or one of the grade range color coded keys to remove that range of scores from the table. Click the section or key again to return that information to the table. Note: For reports with more than 10 entries, use the navigation tools at the bottom of the table to see any additional pages. 8 (Optional) Click a name in the Questions column to open a preview page containing that item s content. See Creating a Student > Item Preview Report on page 202 for more details. 9 Return to the Gradebook overview page by clicking the Gradebook link in the header or create a new report by making a selection from the Choose your report menu. OWLv2 User Guide for Instructors March 15, 2017 pg. 201

209 Managing Grades Creating a Student > Item Preview Report The student Item Preview report opens when you click a question name in a student Question/Group Summary report or a concept report created from the Choose your report menu. Student Item Preview Report (Mastery) From the Item Preview you can see the item content, including feedback, resources, and controls as they appear for your student s take of record. You can view and interact with the question content as a student would in an assignment, without your entries being saved. OWLv2 User Guide for Instructors March 15, 2017 pg. 202

210 Managing Grades Action: To generate a Student > Item Preview report Note that individual items in reports may display Not Available if the student was unable to respond due to changes in the assignment s content. 1 Click the Gradebook link in the header to open the Gradebook page. 2 If necessary, make the appropriate selection from the Course or Section menu. 3 Click a bar graph icon Summary report. next to a student s name to open the student Assignments 4 Choose a method to create one of three types of Question/Group Summary reports: Items from a Single Assignment. Click an assignment name on the Assignments Summary report to open its Question/Group Summary report. You can then click a question name to open the Item Preview. All Qualifying Items. Select Questions from the Choose your report menu to see a Question/Group Summary report with data from all qualifying items for this student. You can then click a question name to open the Item Preview. Items Associated with a Concept. Select any concept listed in the Choose your report menu, then click a category name in the resulting report to create a Question/Group Summary report. You can then click a question name to open the Item Preview. 5 Review the item as it appeared in the student s take of record: review the question content, see the appropriate feedback, and access any resources. Note: Some question types allow you to interact with the content. 6 Return to the Gradebook overview page by clicking the Gradebook link in the header or create a new report by making a selection from the Choose your report menu. OWLv2 User Guide for Instructors March 15, 2017 pg. 203

211 Managing Grades EXPORTING A COURSE GRADEBOOK The Export Course Gradebook link allows you to download a file containing all the data from the current Gradebook overview page. Information is automatically organized so students are sorted alphabetically by their last name. Once you make your selection, you can save a file to your computer for editing in a spreadsheet application or for importing into another course management system. Gradebook Options Header Note: Establishing Student IDs is useful for large courses or when you have students with similar names. This information is also part of the output when exporting your Gradebook. If you want to use Student IDs, you can select the option to Require students to provide a student ID on login when creating or editing a course, which forces students to submit an ID when logging in for the first time. You can also create and/or edit Student IDs from their column on the Gradebook page. OWLv2 User Guide for Instructors March 15, 2017 pg. 204

212 Managing Grades Action: To export a course Gradebook 1 Click the Gradebook link and confirm that you have the appropriate course selected. 2 (Optional) Open the Manage Columns menu and select Edit Assignment Filters to set filtering criteria to limit the assignment data included when exporting a Microsoft Excel or Text Editor file. See Filtering Gradebook Assignments on page 149 for more details. 3 Click the Export Course Gradebook link to open the Export Course Gradebook dialog box. 4 From the Format to Export: menu, select the appropriate file format. OWLv2 User Guide for Instructors March 15, 2017 pg. 205

213 Managing Grades Action: To export a course Gradebook 5 (Optional) If you selected Microsoft Excel or Text Editor as the file format, you will see the options to Export All Assignments or Export Only Filtered Assignments (see step #2 above). You can also choose to Export Sections With Shared Assignments or Export Sections With All Assignments to include information from sections in the parent course. By default, Don t Export Sections is selected. 6 Click Export and the File Download dialog box opens. 7 Depending on your system, click Save and choose a location on your computer to save the file (or select Open to view the file in an application). 8 Rename the file (optional) and specify a location on your computer. 9 Click Save when you are done. Note: The exported Gradebook in formation does not include data for assignments completed by an instructor enrolled as a student. OWLv2 User Guide for Instructors March 15, 2017 pg. 206

214 USING THE STUDY TOOLS PAGE The Study Tools page allows you to select and display the Cengage Learning ebooks, Personalized Study Books, Tutorials, and Interactive Learning tools that you can access and assign in OWLv2. To see a book on the Study Tools page, you must have previously registered that book or product. You typically register for your book(s) during your initial OWLv2 registration. The Study Tools Page Your students can read their ebook for self study, or access Personalized Study products directly from this page (unless you have specified to hide section(s) that are part of a graded assignment). Work that students perform from the Study Tools page is ungraded and is separate from any graded assignments you may have created from the same content. Caution: Please be sure your students know to access their graded course assignments from their Assignments page. Any work they complete on chapters accessed from their Study Tools page is for ungraded self study only. OWLv2 User Guide for Instructors March 15, 2017 pg. 207

215 Using the Study Tools Page WORKING WITH STUDY TOOLS Depending on your book s content, the following types of study materials may be available on the Study Tools page: ebooks are online versions of a textbook, usually in Flash or FlashPaper format. Quick Prep content consists of a study plan designed to provide your students with a review of key chemistry concepts. Content is placed into a diagnostic setup where your students take an evaluative Pre Test, review a customized Study Plan, and finish with a Post Test that evaluates their progress. Alternate versions of Quick Prep assignments provide a single evaluative Quiz that can be taken multiple times. Adaptive Study Plans provide students with a customized study plan. The student takes a diagnostic quiz (Pre Test) at the beginning of each section and then receives a Study Plan based on the quiz results. Students work through the study materials until mastery is achieved on the required topics. Assignable Study Tools (Personalized Study Plans) provide students with diagnostic content that supplies a customized list of recommended study material. The student takes a Pre Test at the beginning of each section and receives a Personalized Study Plan based on the quiz results. The Post Test at the end of each section demonstrates the student s learning. Exercises and Practice Tests. You can use these activities to take practice homework and tests online. This will help reinforce learning and prepare you for class assignments and tests. Tutorial Books offer students a wide range of supplemental activities and readings to complement the core text. OWLv2 User Guide for Instructors March 15, 2017 pg. 208

216 Using the Study Tools Page Action: To access Study Tools content 1 Click the Study Tools link. 2 If you have access to more than one title, select the desired book or product link from the Textbook menu. Note: The content on your Study Tools page can vary, depending on the type of book you are accessing. 3 Choose the book content you would like to access and the page will refresh, displaying the content you selected. A MindTap ebook Page Depending on your book s content, each chapter may consist of reading or a Study Plan, while other books may have chapters with a wide array of learning assets, objectives, and interactive content from which to choose. OWLv2 User Guide for Instructors March 15, 2017 pg. 209

217 Using the Study Tools Page Hiding Content from the Self Study View Generally, your students have unlimited access to content on their Study Tools page on a self study basis. When creating graded assignments you have the ability to control whether students continue to have access to this content for self study. When assigning a Personalized Study Plan, however, you have the option to hide or show diagnostic Pre Test and Post Test from your students Study Tools page. These options are available while creating the assignment, or afterwards you can edit your content preferences from the Edit link on the Assignments page. For more information, see Customizing Assignable Study Tool Options on page 115. Quick Prep and Adaptive Study Plan assignments have an Assignment Option that determines whether content is available for self study from the Study Tools page. By default, this option is set to hide graded assignments from the self study view. After the assignment is created, you can change your assignment option preferences from the Edit link on the Assignments page. Editing Assignments on page 124 for details. Even though the work your students perform on the Study Tools page is ungraded, they are able to track their progress by clicking the Study Tools link on their Grades page. From this alternate view of the student Grades page, they can see details such as information identifying the ebook sections, the number of visits, time spent, and the date and time last visited. OWLv2 User Guide for Instructors March 15, 2017 pg. 210

218 AUTHORING IN OWLV2 The OWLv2 Instructor Authoring system supplies with the tools you need to easily create and modify your own questions. By using intuitive features such as a WYSIWYG editor, properties to control question behavior, and familiar tools for formatting, you can build assignments to suit your unique requirements. OWLv2 Question Editor When your self authored questions are complete, you can publish them to the OWLv2 content banks where they are available for placement in your Test assignments. When selecting assignment content for Tests on the Available Items page, your questions appear in a separate section labeled Self Authored Questions. If your questions are organized into folders, the same folder hierarchy is maintained on the content list. OWLv2 User Guide for Instructors March 15, 2017 pg. 211

219 Authoring in OWLv2 You can access the Instructor Authoring page from the following locations in OWLv2: From the Assignments page, click the Self Authored Questions link at the top of the assignments table. (If you don t see this link, you may need to click Show All Options.) From the Home page, click the Author New Questions link in the Quick Links window. (You may need to enable the display of this link by clicking Edit Page.) Note: A Home page is not available when OWLv2 is accessed through an integrated Learning Management System. Authoring Topics You can find descriptions on key topics in the following sections: Getting Started on page 213. An overview of primary authoring features. Creating Folders and Managing Questions on page 214. How to create folders for organizing and managing your questions. Uploading Images on page 218. How to upload your own graphics for use in your self authored questions. Question Editor Overview on page 219. Instructions on using the Question Editor features. Creating a New Question on page 228. by step instructions on creating a new question. Note: The information in this user guide is intended as a general reference only. Refer to the OWLv2 online Textual Help for detailed instructions. OWLv2 User Guide for Instructors March 15, 2017 pg. 212

220 Authoring in OWLv2 GETTING STARTED The first steps for authoring your own questions include creating folders, uploading any images you may need, and selecting the appropriate question template to create. My Questions and Images pane In the column on the left of the Instructor Authoring page, two tabs appear: My Questions tab Supplies options for managing folders and subfolders. You can organize and sort your questions by type, difficulty, discipline, or any other category of your choosing. See Creating Folders and Managing Questions on page 214 for more details. My Images tab Provides you with tools for uploading new images and searching for one of your existing images. You can later use these graphics in any of your questions. See Uploading Images on page 218 for more details. Below these tabs are buttons supplying basic options. The buttons you see depend on which tab is selected. OWLv2 User Guide for Instructors March 15, 2017 pg. 213

221 Authoring in OWLv2 Create With the My Questions tab selected, click this button to open the dialog box for creating a new folder or question. Search With either the My Questions or My Images tab selected, click this button to open the search dialog box. Enter part of a name to find either an uploaded image or a specific question. Publish With either the My Questions or My Images tab selected, you can click this button to publish all questions to the OWLv2 content banks. This action also updates questions in untaken assignments. Creating Folders and Managing Questions Use the options on the My Questions tab to create, delete, rename, edit questions and folders, or move questions between your folders and subfolders. Note: Folders can contain subfolders or questions, but not both. The question types available for you to create from scratch are as follows. See Creating a New Question on page 228 for step by step instructions. Multiple Choice Allows students to select an answer from a list of possible responses. Multiple Select A variation of Multiple Choice allowing students to select their answer from a drop down list of potential options. This question type supports more than one correct response. True False Allows students to select true/false or yes/no to a question s statement. Fill in the Blank Allows students to enter or select a short response. Answer field types include numeric, text, chem (provides students with a chemistry editor), and select (similar to Multiple Choice, select answer fields provide a dropdown list of possible responses). OWLv2 User Guide for Instructors March 15, 2017 pg. 214

222 Authoring in OWLv2 Sample Questions with Image and Chemical Formula A Multiple Choice template with instructions for inserting images and creating a chemical or math formula. You can use this template to get a head start with creating a question with these elements or you can simply use it as a guide. Sample Question with Table A Multiple Choice template with instructions for creating and editing tables. You can use this template to get a head start with creating a question with these elements or you can simply use it as a guide. Sample Table with Math Formula, Table, and Hint A Multiple Choice template with instructions for inserting images and creating a chemical or math formula. You can use this template to get a head start with creating a question with these elements or you can simply use it as a guide. Action: To create a folder 1 Click the Self Authored Questions link on the Assignments page to open the Instructor Authoring page. You may need to click Show All Options, if the link is not displayed. 2 Click the Create button appearing at the top of the My Questions tab to open the Create a New Folder and/or Question window. Note: To create a subfolder, click Create a New Folder and/or Question (folder icon) adjacent to the parent folder and follow the same steps below. 3 Select Folder Name and enter a name in the Folder Name text box. 4 Click OK and the new folder appears in the My Questions column. 5 Click the X in the upper right corner of the window to exit without saving. Action: To rename questions and folders Once you ve created a folder or question, you can edit their names at any time. 1 On the My Questions tab, mouse over the folder or question you want to rename, and click Edit Folder Name or Edit Question Name (pencil icons). 2 In the Rename window that appears, enter the new name. OWLv2 User Guide for Instructors March 15, 2017 pg. 215

223 Authoring in OWLv2 Action: To rename questions and folders 3 Click OK. Note: You can also create a user friendly question name to appear in assignments and reports using the Display Name property on the Edit properties tab. Action: To move questions between folders Once your folders and questions are in place, you can reorganize the folder contents. 1 On the My Questions tab, select the question(s) you would like to move. 2 Mouse over the folder to reveal the folder options. 3 Click the Move Selected Questions To This Folder icon. 4 Click OK in the confirmation dialog box. Action: To delete questions and folders Once all the associated questions and subfolders are removed, you can delete a folder. 1 On the My Questions tab, open the folder you wish to delete. 2 If there are any questions inside the main folder, click the Delete Question (trash can) icon to remove them. You can also move the questions into a different folder. 3 If there are any subfolders, delete or move those questions and then click the adjacent Delete Folder icon. 4 Click the Delete Folder icon again to remove the final folder. 5 Click OK in the confirmation dialog box. Note: Deleting a question on the Instructor Authoring page does not affect copies of questions already placed in an assignment. Deleted questions, however, no longer appear in the available assignment content list after your changes are published. OWLv2 User Guide for Instructors March 15, 2017 pg. 216

224 Authoring in OWLv2 Action: To edit an existing question Republishing edited questions updates the versions previously published to the available assignment content list and also updates questions in any assignments that are not yet taken. 1 On the My Questions tab, find the question you need to edit. 2 Click the question name and the authoring pane repopulates with the selected question. 3 Perform your edits, clicking the Save button for each tab as you work. 4 Click the global Save button at the top of the page when your changes are complete. 5 When your question is finished, click Publish to post your changes to the available assignment content list and any untaken assignments that contain that question. OWLv2 User Guide for Instructors March 15, 2017 pg. 217

225 Authoring in OWLv2 Uploading Images You can upload copies of image files from your local computer into the OWLv2 server. These files are then available for you to organize into folders and access anytime for use in your self authored questions. Also see Creating Folders and Managing Questions on page 214 for information on folder management. Action: To upload an image file Note: Unlike files saved from Upload Files on the Assignments page, your authoring files are not accessible for your students to download. 1 Click the Self Authored Questions link on your Assignments page to open your Instructor Authoring page. You may need to click Show All Options, if the link is not displayed. 2 Select the My Images tab, if necessary. 3 Click the Upload button to open the Upload an Image window. 4 (Optional) Use the drop down menu to Select an Existing Folder to place your question or select Folder Name to create a new folder. The Current folder is listed to the right. 5 Click Choose File and browse for the appropriate file on your computer. Note: The maximum file size is 100kb. Unsupported file formats cannot be selected. 6 Select the file you wish to use and click Open. The name of your selected file is now displayed next to the Choose File button and an image preview appears below. 7 Once you confirm the appropriate file is selected, click the Upload button. 8 Click Done to exit and the file name appears in the list of uploaded images. 9 Manage your files by using the following options: See a preview of an image by clicking the file name. Rename a file by clicking Edit Image Name (pencil icon). Delete a file by clicking Delete Image (trash can icon). OWLv2 User Guide for Instructors March 15, 2017 pg. 218

226 Authoring in OWLv2 QUESTION EDITOR OVERVIEW The Question Editor offers editing capabilities for a variety of basic questions. When you initially open the question editor the Home tab along with Format and Find appear for every type of question template. These tabs supply key features to assist you with creating the content for your new questions. They allow you to include specialized question content, apply text formatting and styles, and a the ability to search for and replace text. You access the Question Editor from the following locations in OWLv2: From the Assignments page, click the Self Authored Questions link at the top of the assignments table. (If you don t see this link, you may need to click Show All Options.) From the Home page, click the Author New Questions link in the Quick Links window. (You may need to enable the display of this link from Edit Page.) Note: If you access OWLv2 through an integrated Learning Management System, a Home page is not available. Using the Question Editor To help you add content and specialized objects in your questions and feedback, the Home tab s Question Editor is available from most editing areas on the Instructor Authoring page. This What You See Is What You Get (WYSIWYG) toolbar makes it easy to insert tables, graphs, formulas, and images uploaded from your local system. You can also define and insert input and popup text fields. These specialized options are introduced below. Note: Also refer to the OWLv2 online Help for detailed instructions. OWLv2 User Guide for Instructors March 15, 2017 pg. 219

227 Authoring in OWLv2 The Question Editor supplies several generic options you can use when authoring any type of template. The upper section of the Question Editor contains the following controls, however, your available options depend on which question type you are creating or editing. The Question Editor Tabs Preview button Click Preview to refresh the editor and display the current question in a student view. Editor button Click Editor to return to the previous editing screen after viewing a Preview. Save button Click the global Save button to save all your work on the current question. Note: It s always a good idea to save your work periodically, so that a mistake or computer glitch doesn t cost you a significant amount of work or time. Done button Click the Done button at the top of the screen to exit the Question Editor and return to your original page in OWLv2. OWLv2 User Guide for Instructors March 15, 2017 pg. 220

228 Authoring in OWLv2 Breadcrumb links Click a link in the breadcrumb trail to return to a previous editing area. Undo/Redo buttons Click Undo to remove any changes you made to the question since the last time you saved. Click Redo to revert back to the previous state. Save/Cancel buttons When available, click Save at the bottom of individual editing tabs before opening a different tab. Click Cancel to leave the tab without saving your changes. Home tab The Home tab supplies entry fields for the question prompt, hints, a solution, and feedback, as well as a Question Editor palette of tools for inserting tables, graphs, formulas, symbols, images, answer fields, setting options, and creating answers. The options available to you depend on the selected question template. OWLv2 User Guide for Instructors March 15, 2017 pg. 221

229 Authoring in OWLv2 Format tab The Format tab supplies you with a palette of basic text editing options. You simply select the text to be formatted and click the appropriate icon to apply the changes. Find tab The Find tab provides tools you can use to search for specific text or perform a search and replace. Click either the Search or Replace buttons to open the pane with the appropriate options. OWLv2 User Guide for Instructors March 15, 2017 pg. 222

230 Authoring in OWLv2 Depending on the question template, the Question Editor toolbar can contain the following controls: The Question Editor Toolbar Styles Menu Use this drop down menu to assign one of the pre formatted styles to the selected text or object. Style Highlight Click this icon to highlight the selected text with a opaque green bar. Click Undo to remove the highlighting. Insert Math Formula Click this icon to insert formulae using advanced mathematical or chemistry notation. The equation can include variables and a full range of symbols. OWLv2 User Guide for Instructors March 17, 2017 pg. 223

231 Authoring in OWLv2 Insert Chemistry Formula Click this icon to open a basic Chemistry Formula Editor in a pop up window. You can use this editor to create chemical formula with the appropriate formatting. Insert Image Click this icon to open the Insert Image pane where you can upload and place images in your questions, hints, or rejoinders. You can upload images into OWLv2 from either the Insert Image window or from the My Images tab. Files that are not in a usable format cannot be selected for upload. Insert Table Click this icon to insert and format complex tables of information. Tables are a helpful way to present a sample data set for use in a question. You can use the Insert Table pane to set preferences such as adding rows, columns, cell formatting, setting alignment, and shading. Insert Symbol Click this icon to open the Insert Symbol pane where you can choose from a wide variety of custom characters to use in your question. Place a symbol in your question or feedback field by selecting it from the pane. Insert Answer Field In Fill in the Blank questions, you can use this drop down menu to insert an Input Field into the body of your question. Simply place your cursor on the appropriate area in the Question field and make a selection for either a chem, text, number, or select answer type. The Answers tab automatically opens once you ve selected a field. From this tab you can author the responses, create rejoinders, and set a grading tolerance. Double clicking in an input field opens the Answers tab again. OWLv2 User Guide for Instructors March 17, 2017 pg. 224

232 Authoring in OWLv2 Edit True False Click this icon In True False questions to open both the Answers and Edit tabs where you can author feedback and edit settings specific to True False questions. You can also double click on the answer field to open both the Answers and Edit tabs. Edit Choices In Multiple Choice and Multiple Select questions, clicking this icon opens the Choices tab where you can choose to shuffle answer choices, author the correct responses, and create feedback for each choice in your question. Edit Properties Click this icon to open the Edit properties pane where you can set several preferences that affect the behavior of your question. Insert Popup Highlight a section of text and click this icon to create a popup message that appears when the selected text is clicked. You can set the popup window s width, height, and style (hotspot or popup) properties, then enter the text for your message. Click Insert when you are done, then click Preview to see how your message appears in an assignment. Note: Right clicking on the question window provides quick access to some of the more commonly used options. Question The Home tab s Question field is generally your starting point. You use this field to enter or edit the statement/prompt for the body of your question. Type directly into the editing field to enter the basis of your question. You can then use the OWLv2 Question Editor to easily include images, equations, graphs, tables, input (FITB) boxes, and format text. OWLv2 User Guide for Instructors March 17, 2017 pg. 225

233 Authoring in OWLv2 Feedback The Home tab s Feedback field is used to enter or edit any feedback messages you may want to provide for the question as a whole. This message is shown at the bottom of the page only after the question is answered and submitted. You can also use the OWLv2 Question Editor to include images, equations, graphs, tables, or format the text in your message. Note: If the Feedback is not defined, a simple rejoinder of either Correct, Incorrect, or Partially Correct is displayed, depending on the score. (In questions that provide it, partial credit must be enabled to use Partially Correct. ) Solution Hints The Home tab s Solution field is used to enter or edit a message with details about the correct response. This information is saved as a comment that is visible only from within the Question Editor. You can also use the OWLv2 Question Editor to include images, equations, graphs, tables, or format the text in your comment. In the Hints field, you can author a series of hints to appear in the question. Hints are different from feedback or rejoinders in that they appear in a sequence and are viewable before the question is answered. Students need to click the Hints button to have them displayed. You can create multiple hints by clicking the Add Hint link. The hints appear in ascending numbered order and are labeled so the student can determine if more hints are available (For Example: Hint #1 of #3). Hints can also contain images, graphs, tables, equations, and formulas. Use the Question Editor to insert these additional objects. Advanced Question Editor Tabs You can select additional editing tabs by clicking icons on the Question Editor. The Edit Properties, Settings, Edit, and Answers tabs supply features for specifying settings, setting preferences, creating answers, entering formulae, among other options. OWLv2 User Guide for Instructors March 17, 2017 pg. 226

234 Authoring in OWLv2 Note: The properties available on these tabs are generally unique to a particular question, you can click the inline help icon to quickly bring up the help page for additional details. Edit Properties Tab When editing or creating questions in the Question Editor, clicking the Edit Properties icon opens a pane of options allowing you to set a wide variety of preferences. On this tab you will find the more common property settings and grading features, most of which are universal to all questions. You can alter the default values for these properties to affect the functioning and appearance of the question you re authoring. Settings Tab The Settings tab generally contains options unique to a specific question template. These options affect how the question operates and how it is presented. Answers Tab From the Answers tab you can create correct and incorrect responses and specific feedback for each answer status. The steps and available options for creating answers depends on your question type. Refer to the OWLv2 online help for specific examples for each Clicking within the boundary box for the answer in the Question field or clicking the Show All Answers button (when available) opens the virtual editor where you can create or edit the correct answer. The options you see may include properties for the answer type, scoring, accuracy, and directed feedback (sometimes called rejoinders ). For some types of questions, such as True False, you simply identify which response to the question is correct. For Multiple Choice and Multiple Select questions, you enter the right answer and several wrong answers. Well written wrong answers reduce the odds for successful guessing and let you provide specific feedback (rejoinders) in response to common mistakes. If you wish, you can also create partially correct answers and rejoinders. For Fill in the Blank questions where students type in their answers, you can set up multiple answer rules that evaluate a range of possible responses. OWLv2 User Guide for Instructors March 15, 2017 pg. 227

235 Authoring in OWLv2 Table Tab The Table tab appears when you select an existing table in the editing field. You can use the available options on the Table toolbar to edit table properties and formatting. Tooltips Tab The Tooltips tab allows you to create a brief popup message for input fields. You can choose from premade message options or create your own custom message. Creating a New Question Once your folders are created and organized, you can begin authoring your own questions. The procedure below provides a generic overview to help you get started; refer to the descriptions on specific questions in the online help for additional details. Also see Question Editor Overview on page 219 for details on features available in the Question Editor. Action: To create a new question Note: Before getting started, be sure to read the tips and instructions provided in the editor s text fields. 1 Go to your Assignments page and click the Self Authored Questions link to open the Instructor Authoring page. Note: You can also use the Author New Questions on the Quick Links section of your Home page. (You will not have a Home page if you access OWLv2 through an integrated Learning Management System.) 2 Click the Create button to open the Create a New Folder and/or Question window. OWLv2 User Guide for Instructors March 15, 2017 pg. 228

236 Authoring in OWLv2 Action: To create a new question 3 (Optional) Use the drop down menu to Select Existing Folder to place your question or select Folder Name to create a new folder. 4 Select Chemistry from the Discipline drop down menu. 5 Expand the Question Template drop down menu and select the appropriate Question Template. OWLv2 User Guide for Instructors March 15, 2017 pg. 229