Banner Gradebook Quick Guide. UCD Registry.

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1 UCD Registry Banner Gradebook Quick Guide UCD Registry. Clárlann UCD.

2 Content Introduction What is Banner Gradebook? Main features Getting set up Accessing Gradebook Seeing modules in Gradebook Select a module Enter component grades/marks Directly into Gradebook Via Upload facility Using subcomponents Amending component grades/marks Update final grades Flag Board decisions Select another module Commit grades to Academic History Contact details and further information October 2013 Gradebook User Guide 1

3 Introduction This document is designed to be a quick guide to Banner Gradebook. It is aimed at Module Co-ordinators and Assistant Graders who will use Gradebook to enter results for modules. For more detailed information on Gradebook and the assessment process please check the Assessment website. October 2013 Gradebook User Guide 2

4 What is Banner Gradebook? Banner Gradebook is designed to enable the relevant staff in Schools to enter assessment marks and grades directly to the Banner Student Information System via SISWeb. It is complimented by a suite of InfoView reports which enable Module Coordinators, Assistant Graders, Schools and Programme Examination Boards to review and amend all assessment information. There are also some reports available in InfoHub which is accessed via UCD Connect. October 2013 Gradebook User Guide 3

5 Main features Easy to find Look for the Assessment Menu tab in SISWeb Easy to use Intuitive and user friendly Easy to access your modules All your available modules appear in one easy to manage list Easy to enter results All component and final grade entry for a CRN is done via one data entry page Tailored spreadsheet allows you to record component results and then upload them Create a worksheet that allows you to record subcomponent results and upload an overall component result Grades/marks saved as you go Easy to access to reporting Grade profile reports available for each CRN Direct link to relevant InfoView reports October 2013 Gradebook User Guide 4

6 How do I get set up to enter results in Banner Gradebook? Module Co-ordinators get access automatically based on the information submitted at the Module Descriptor stage Contact your College Liaison (Curriculum Team) person if you have any queries Assistant Graders get access by filling out the Module Assignment Form stating the module(s) they require access to in Gradebook Access to modules is rolled over year on year. If you need to add or remove a module contact Business Support October 2013 Gradebook User Guide 5

7 How do I access Gradebook? (i) Check your internet settings If you are using Internet Explorer please check your Temporary Internet Files settings first. To do this: Open a browser In the menu bar click on: Tools Internet Options General Tab In the General tab you will see a section called Temporary Internet Files (if using IE 6) The section is called Browsing History in later IE versions Click on the Settings button. You will see a dialogue box that allows you to choose how often the browser looks for new versions of a webpage Click on the option Every visit to the page October 2013 Gradebook User Guide 6

8 How do I access Gradebook? (ii) Log into UCD Connect Once you have checked your Internet Explorer settings, log into UCD Connect in the usual way In Connect, click on the Administrative Services tab to access SISWeb via the channel provided In SISWeb click on the Assessment Menu tab Select Gradebook from the menu October 2013 Gradebook User Guide 7

9 How do I see what modules I have access to? Once you are in Gradebook, your modules for the current academic year will be listed under Current Modules October 2013 Gradebook User Guide 8

10 How do I select a module so I can begin to enter results? Access the CRN Grades page From the list in Current Modules, double -click on the row of the module that you want to work with You will be brought to the CRN Grades page where you can begin to enter grades/marks for that CRN October 2013 Gradebook User Guide 9

11 How do I enter component grades/marks? (i) Enter results directly. Enter results directly into Gradebook for each component Go to the column of the relevant component e.g. Portfolio Check if the component is Graded or Marked out of 100. Check that you are entering results against the correct student/component Use your keyboard to enter grades (e.g. A+, D-) or a mark out of 100 into the relevant field The Tab key on your keyboard will allow you to move to the right across the fields in a given row The Return key will allow you to move down the list in a given column Once all the components have a grade or mark added, the final grade will automatically calculate Component marks and grades, and the final grades will be automatically saved as they are entered October 2013 Gradebook User Guide 10

12 How do I enter component grades/marks? (ii) Upload results Use the Upload Grades facility Firstly, create a Gradebook template by clicking on You will see an Excel spreadsheet (in.csv format) for the CRN in question Enter grades or marks for each component Final grades can be entered but it is not required. If a final grade is entered which is different from the calculated grade, both will be displayed in Gradebook. Save the spreadsheet in CSV format to an appropriate folder on your PC October 2013 Gradebook User Guide 11

13 How do I enter component grades/marks? Upload results cont d Upload results from a Gradebook Template Select the appropriate CRN from Current Modules In the CRN Grades page, click on Click on the Browse button to select your file Find the appropriate spreadsheet and upload it into Gradebook The component results will populate and the Final Grade will be calculated If there are any invalid grades or marks in your file (e.g. a grade of S, or a mark of 350 out of 100), you will receive an error message telling you which student and which component has the errors Correct these and upload again You may override these results if necessary October 2013 Gradebook User Guide 12

14 How can I enter results for subcomponents? In the CRN Grades page, go to the component in question e.g. Exam Click on the button marked Worksheet to open a Grading Worksheet Use the Grading Worksheet to create your subcomponents October 2013 Gradebook User Guide 13

15 How can I enter results for subcomponents? Create the subcomponents Step 1 Select how many subcomponents you want e.g. if you have a component that is an Examination with 3 questions then you can make each question a subcomponent Indicate how many questions a student must attempt e.g. 2 out of 3 Step 2 Select how you want the subcomponents to be graded/marked October 2013 Gradebook User Guide 14

16 How can I enter results for subcomponents? Create the subcomponents Step 3 Make any adjustments necessary If students are required to answer a particular question tick the box in the Mandatory column Users must make sure that the weightings assigned are correct to ensure that the correct component result is achieved Step 4 When you are happy with the subcomponent set-up, click on Create October 2013 Gradebook User Guide 15

17 How can I enter results for subcomponents? Grading Worksheet When you hit Create, you will be brought to the Grading Worksheet screen where you can enter the results for each subcomponent for each student. You may edit the subcomponents at any stage by clicking on Please note that editing sub-components after there are grades entered will wipe existing grades. Once you are done, click on and you will see that the component result has been recorded in the CRN Grades page October 2013 Gradebook User Guide 16

18 Can I change component grades/marks? You may change component result at any stage before the CRN is committed to Academic History Select the CRN in question from the Current Modules page In the CRN Grades page you will see the component results that have already been entered You may click into a field and use your keyboard to override the existing grade or mark You may also upload new grades/marks from a spreadsheet A new Final Grade will be calculated Changes are automatically saved as you enter the grades October 2013 Gradebook User Guide 17

19 Can I update a Final Grade? If you are the module coordinator for the module in question then you may change final grade at any stage before the CRN is committed to Academic History Select the CRN in question from the Current Modules page In the CRN Grades page you will see the existing final grade for a student in the Final Grades column To update the final grade simply click into the field You will see a list of appropriate grades Select the grade you need e.g. IX and hit Save The new final grade will appear on the CRN Grades page The original final grade calculated by Gradebook will appear in brackets beside the updated grade Changes are automatically saved as you enter the grades October 2013 Gradebook User Guide 18

20 How do I flag that a grade that has been changed due to a board decision? Select the CRN in question from the Current Modules page In the CRN Grades page make sure that has been ticked Make the necessary amendments to the component grades/marks or the final grade for the student in question Changes are automatically saved as you enter the grades October 2013 Gradebook User Guide 19

21 How do I select another module? If you are in the CRN Grades page, click on This will bring you back to the list of modules in Current Modules Click on the module that you want and you will be brought to the CRN Grades page for that module October 2013 Gradebook User Guide 20

22 How do I commit grades to Academic History? Under Current Modules you will see the CRNs to which you have access Go to the CRN for which you wish to commit grades Check that there are no Grades Outstanding In the Select column, tick the box to indicate that you want to commit grades for that CRN to Academic History If a user isn t module coordinator, a message will appear saying that they don t have the privileges required to commit grades. If this facility is not currently available, a message will appear to this effect. Click on The grades are now in Academic History and any further changes will need to be made by the Assessment Office October 2013 Gradebook User Guide 21

23 Contact details and further information Assessment Office For Grading and Assessment process information go here For General assessment queries Administrative Services The Curriculum Team look after queries regarding the structures of modules, including components. Check here to see who your College Liaison person is or Business Support look after GradeBook training and support queries: or phone: Our A to Z Search may also help you find what you need. **************************************************** IT Services ithelpdesk@ucd.ie Useful links (Information on registration for undergraduates) (For information on policy and regulations) October 2013 Gradebook User Guide 22

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