TEDS Frequently Asked Questions

Transcription

1 TEDS Frequently Asked Questions Key Terms Interchange: Category: Extension: XML schema definitions which group related complex types These are the files that contain the PEIMS data. A grouping of sub categories that are related Similar to the Record Types in the Legacy PEIMS Data Standards (Org, Finance, Student, etc.) A complex type or grouping of complex types that are related In the PDM, you will recognize these as the Sub Categories of data (Budget, Actual, Payroll, Enrollment, Student Basic Information, Course Completion, etc.) Complex Type: A grouping of one or more data elements that comprise specific information Similar to the Records in the Legacy PEIMS Data Standards. There can be multiple complex types within an Extension/Sub Category or single complex types within an Extension/Sub Category. Data Element: A single unit of data Same as in Legacy PEIMS FAQs How do I find which Interchange Schemas are required for a PEIMS submission (Fall, Mid r, Summer, Extended r)? TEDS Section 8.7 How do I find the load order of the Interchange Schemas? TEDS Section 8.7 How do I find which Complex Types (records) are in an Interchange Schema (file)? TEDS Section 8.1, pages 4 6 How do I find out which Complex Types (records) are required for a PEIMS submission (Fall, Mid r, Summer, Extended r)? TEDS Section 8.2.0, pages 6 7 How do I find out which Sub Categories are in a Category? TEDS Section 8.2.0, pages 3 5 How do I find out which Category and Sub Categories are in each PEIMS submission (Fall, Mid r, Summer, Extended r)? TEDS Section 8.5, pages 1 2 Since TEDS is not web enabled, how can I more easily cross reference Elements and Code Tables? PEIMS Appendix 8.B lists Elements alphabetically by Element Name PEIMS Appendix 8.C lists Elements numerically by Element ID :\TSDS\TSDS General\ \TSDS Two Day District Technical Training Sept Oct 2016\JS Instructor Materials\TEDS\TEDS FAQs.docx Updated 9/16/2016

2 Section 8.1 PEIMS Data Submission Specifications & Responsibilities Interchange Schemas with Associated Complex Types Chart The following chart provides the list in the order to submit the PEIMS interchange schema(s) and associated complex types for the indicated PEIMS data collections. PEIMS Complex Type Description Category InterchangeEducationOrganizationExtension EducationServiceCenter Education Service Center Education Organization LocalEducationAgencyExtension School District and Charter Schools Education Organization School Campus Education Organization ClassPeriod Class Periods Education Organization Course Campus Course Section Education Organization InterchangeEducationOrgCalendarExtension CalendarDateExtension Day in the School Calendar Education Organization ReportingPeriodExtension Reporting Period Education Organization InterchangeMasterScheduleExtension CourseOffering Campus Course Offerings Education Organization SectionExtension InterchangeStudentExtension Campus Course Section Education Organization Student StudentExtension Student ID and Demographics Student InterchangeStudentEnrollmentExtension StudentSchoolAssociationExtension Campus Enrollment and Withdrawal Student StudentSectionAssociation Student Section Enrollment Campus Course CareerAndTechnicalEducationCourseExtension SchoolLeaverExtension StudentGraduationProgramExtension Student Career and Technical Education (CTE) Course Student leavers in grades 7-12 during the prior school year Students that are pursuing a graduation program such as the Foundation High School Program Section Student Student Student 1 Fall 2 M 3 SUM Student 4 E 4 PEIMS

3 Section 8.1 PEIMS Data Submission Specifications & Responsibilities Complex Type Description Category 1 Fall 2 M 3 SUM 4 E InterchangeStaffAssociationExtension StaffExtension Staff ID and Demographics Staff StaffEducationOrgEmploymentAssociationExtension Staff Employment Staff StaffResponsibilitiesExtension Staff associated with their responsibilities within the LEA and/or school TeacherSectionAssociationExtension Teacher Section Assignment Campus Course Section Staff ContractedInstructionalStaffFTEExtension Number Contract Staff by Program Intent Staff Staff PayrollExtension Staff Pay Staff InterchangeStudentAttendanceExtension BasicReportingPeriodAttendanceExtension SpecialProgramsReportingPeriodAttendanceExtension InterchangeStudentDisciplineExtension Student Basic Attendance by Reporting Period Student Special Programs Attendance by Reporting Period Student Student DisciplineIncidentExtension Student Disciplinary Action Reason Student StudentDisciplineIncidentAssociationExtension Student Disciplinary Incident Student DisciplineActionExtension Student Disciplinary Action Student InterchangeStudentTranscriptExtension StudentAcademicRecord Student Course Completion Student CourseTranscriptExtension Student Course Completion Student InterchangeStudentProgramExtension StudentProgramExtension Student Programs Student StudentCTEProgramAssociationExtension Student CTE Program Student StudentESProgramAssociationExtension Student ES Program Student StudentSpecialEdProgramAssociationExtension Student Special Ed Program Student StudentTitleIPartAProgramAssociationExtension Student Title I Part A Program Student 5 PEIMS

4 Section 8.1 PEIMS Data Submission Specifications & Responsibilities Complex Type Description Category Fall M SUM E InterchangeSSAOrganizationAssociationExtension SSAOrgAssociationExtension Shared Service Arrangement Fiscal Agent Education Organization InterchangeFinanceExtension ActualExtension Educational Organization s Actuals Finance BudgetExtension Educational Organization s Budget Finance SharedServiceArrangementExtension Shared Service Arrangement Members Finance InterchangeStudentRestraintEventExtension RestraintEventExtension Student Restraint Event Student 6

5 Texas Education Data Standards (TEDS) Public Education Information Management System (PEIMS) Section 8.7 PEIMS Interchange Schemas September 1, 2016 Prepared by: Statewide Education Data Systems (SEDS) Business Management Division

6 Section 8.7 PEIMS Interchange Schemas Table of Contents Table of Contents... 2 Interchange schemas... 3 Education Organization Interchange... 3 Education Organization Calendar Interchange... 3 Master Schedule Interchange... 3 Student Extension Interchange... 3 Student Enrollment Interchange... 4 Staff Association Interchange... 4 Student Attendance Interchange... 4 Student Discipline Interchange... 4 Student Transcript Extension Interchange... 4 Student Program Interchange... 4 Shared Services Arrangement Organization Interchange... 5 Finance Interchange... 5 Student Restraint Interchange... 5 i

7 Section 8.7 PEIMS Interchange Schemas Interchange schemas Interchange schemas are built from the reusable types of the Ed-Fi Core and Texas Core Extension interchange library. The following interchange schemas will be used for loading data to the Education Data Warehouse (EDW). Interchange Load Order & Collection Submissions Due to referential integrity of the data, the interchanges must be loaded in the order shown below. Load Order Interchange Load Order & Collection Submission Table PEIMS Interchange Collections 1 InterchangeEducationOrganizationExtension 1, 2, 3, 4 TSDS Collection 2 InterchangeEducationOrgCalendarExtension 3 3 InterchangeMasterScheduleExtension 3, 4 4 InterchangeStudentExtension 1, 3, 4 N/A 5 InterchangeStudentEnrollmentExtension 1, 3, 4 6 InterchangeStaffAssociationExtension 1, 3 7 InterchangeStudentAttendanceExtension 3, 4 8 InterchangeStudentDisciplineExtension 3 10 InterchangeStudentTranscriptExtension InterchangeStudentProgramExtension 1, 3, 4 12 InterchangeSSAOrganizationAssociationExtension 1, 2 N 13 InterchangeFinanceExtension 1, 2 N 14 InterchangeStudentRestraintEventExtension 3 N Education Organization Interchange The interchange schema for Education Organization can be used to exchange organizational information about a state s education agencies, from campus to Local Education Agency to Education Service Center to State Education Agency. In addition, the interchange (optionally) supports the definition of the education offerings provided by campuses, specifically the courses taught, the sections in each course offered and the class period and location of those sections, and the alternative/supplemental programs offered. PEIMS Collection: 1, 2, 3, 4 Open Education Organization Interchange Schema Education Organization Calendar Interchange The interchange schema for Education Organization Calendar information is used to exchange LEA-wide or campusspecific school calendars that define the instructional, in-service, holidays, weather days, etc. PEIMS Collection: 3 Open Education Organization Calendar Schema Master Schedule Interchange The interchange schema for the Master Schedule is for education organization s education course offerings schedule. PEIMS Collection: 3, 4 Open Shared Master Schedule Interchange Schema Student Extension Interchange 7.3

8 Section 8.7 PEIMS Interchange Schemas The interchange schema for Student information can be used when only student identification, characteristic, and demographic information is required to be exchanged. The Student information includes identifiers, name sex, ethnicity and race, birth data and contact information. In addition, flags are included for economically disadvantaged, school food service eligibility, and limited English proficiency. Information is included regarding the student s home situation, language(s), displacement status, and disabilities. PEIMS Collection: 1, 3, 4 Open Student Interchange Schema Student Enrollment Interchange The interchange schema for Student Enrollment information can be used to exchange campus enrollments and/or enrollments in specific class sections. PEIMS Collection: 1, 3, 4 Open Student Enrollment Interchange Schema Staff Association Interchange The interchange schema for Staff Association information can be used to exchange a wide variety of personnel, demographic, employment, assignment, teaching, and attendance information about staff of education organizations. PEIMS Collection: 1, 3 Open Staff Association Interchange Schema Student Attendance Interchange The interchange schema for Student Attendance information can be used to exchange daily attendance or class-level attendance. The interchange schema can be used in cases where just absences are reported, or where both attendance and absences are reported. PEIMS Collection: 3, 4 Open Student Attendance Interchange Schema Student Discipline Interchange The interchange schema for Student Discipline can be used to exchange discipline incidents and discipline actions. The exchange may be used to exchange student discipline data for student records or longitudinal analysis or used to exchange anonymous discipline data. PEIMS Collection: 3 Open Student Discipline Interchange Schema Student Transcript Extension Interchange The interchange schema for Student Transcript information can be used to exchange a complete academic record and select course transcript information associated with a student. PEIMS Collection: 3, 4 Open Student Transcript Interchange Schema Student Program Interchange The interchange schema for Student Program information can be used to exchange students participation in programs. The interchange includes extensions for Bilingual, English as a Second language (ESL), Extended ear Services (ES), 7.4

9 Section 8.7 PEIMS Interchange Schemas Special Education, Career and Technical Education (CTE), Supplemental Services, and Title I Part A programs. PEIMS Collection: 1, 3, 4 Open Student Program Interchange Schema Shared Services Arrangement Organization Interchange The interchange schema for Shared Services Arrangement is used to exchange the education organization to which another education organization (fiscal agent) provides services. PEIMS Collection: 1, 2 Open Shared Services Arrangement Organization Interchange Schema Finance Interchange The interchange schema for Finance information is used to exchange financial data such as actual, budget, and shared services arrangement actual. PEIMS Collection: 1, 2 Open Finance Interchange Schema Student Restraint Interchange The interchange schema for Student Restraint is used to exchange the student restraint events. PEIMS Collection: 3 Open Student Restraint Interchange Schema 7.5

10 TSDS Client Side Validation Tool (page 1 of 3) TSDS-Tech-L002-D004 Downloading and Installation Technical Quick Reference Guide 1. Access the TSDS Client-Side Validation Tool through TEAL. Access the TEAL login page from the TEA website: Then click the TEASE and TEAL secure applications button on the right hand site of the page. Next, click the TEAL login button. 2. Enter your TEAL username and password. 3. Select the Texas Student Data System Portal from the list of available applications. 4. Once logged in, select the Utilities Tab to access the download for the install. 5. Once inside the application, select the TSDS Client-Side Validation Tool link to download the tool. 6. The installation process is then initiated. 7. The installation wizard launches and walks through the process. Click next on each screen to advance to the next step.

11 Technical Quick Reference Guide TSDS Client Side Validation Tool (page 2 of 3) Install (continued) 8. When prompted, select the directory for the installation files. The user will be presented with a default which they can accept or designate a new directory where the software will be installed. Click Next. 9. Next select the Start Menu folder. There will also be the option to create a shortcut for the TSDS Client-Side Validation Tool. Check the boxes to select these options and then click Next. 10. The installation then completed in the selected directory. 11. Click on Finish to complete the installation. 12. The icon will be placed on the desktop and the pinned to the Start Menu.

12 TSDS Client Side Validation Tool (page 3 of 3) Version Updates Technical Quick Reference Guide 1. A notification screen will appear when the application is launched if a newer version of the TSDS Client-Side Validation Tool is available. Click next to launch the download. 2. Once the download is complete, select es to execute the update immediately or No to run the update installer at a later point. 3. The other option is to manually check for a newer version of the TSDS Client-Side Validation Tool. Click Help from the menu at the top left of the screen and then select Update. The process will follow the same steps as explained above.