Guidelines for Release of PCP Grant to Study Centres

Transcription

1 Guidelines for Release of PCP Grant to Study Centres 1. The PCP Grant will be released to the Study centers based on the actual admission of learners in each block of admission under stream I only and will be regulated as per the category of the Accredited Institutions i.e. A, B, C for 500, 300 and 150 capacity respectively. 2. For entitlement of PCP grant, each study centre has to compulsory conduct the PCP classes in respect of the learners registered at the study centres in each block of Stream I admission as per the norms laid down by the NIOS. 3. The PCP sessions including practical sessions will be conducted by each study centre within the time frame prescribed by NIOS and as per the time table prepared by each centre which will be supplied by them immediately after the admission data is finalized to their respective Regional Centre and the time table will be uploaded on web site of NIOS also. 4. It will be responsibility of the Study Centre to inform all the learners about the schedule of PCP programme and motivate them for attending the PCP sessions. 5. The Regional Centre will monitor the PCP classes through Academic Facilitator as well as through the staff of Regional Centre and will prepare a consolidated report of the conduct of PCP sessions. 6. The first installment which is 50% of the total grant due to a study centre will be released by each Regional Centre immediately after the close of admission and submission of Schedule for conducting the PCP sessions and practical sessions by the Study Centre. The same will be uploaded by the study centre on the Website of NIOS and the copy of the PCP Schedule should be displayed on the Notice Board of each study centre. 7. Submission of Utilisation Certificate of the previous session will be mandatory for release of first installment of current session. 8. All study centres are requested to conduct a common counseling session at the beginning of PCP session and inform the students about NIOS in details, how to study in NIOS, learners responsibilities, important dates, and other relevant informations. The study centres are requested to inform the date, time and venue of counseling to the students and the regional centre at least seven days before the conduct of the counseling session. 9. It will be the responsibility of each study centre to make sure that Tutor Marked Assignments are submitted by all the learners attached to the study centre as per schedule. These TMA s need to be evaluated by the qualified subject Tutors of the Study Centre and marks are to be uploaded in NIOS website The copy of the uploaded data and TMA answer books are to be forwarded to NIOS Regional Centre as per schedule. 10. Each Study centre will maintain complete accounts and also record for the expenditure incurred by them out of the PCP grant released to them and will sent final accounts to their regional centre in prescribed format. The payment in cash should be avoided. 11. The second and final installment of PCP grant will be released by the Regional centres only after ensuring that all the activities of PCP and TMA are performed by the study centre and they have submitted utilization certificate and complete accounts to the Regional Centre. 12. Regional centre may stop the 2nd installment of PCP grant to the study centre in the event of not conducting PCP or sending TMA awards to the Regional Centre in time. 13. If any study centre failed to submit the Accounts or TMA award or did not conduct the PCP sessions, all future grants will be stopped and action may be initiated for disaccrediting of the concerned study centre. 14. Rs. 500/ per learners is the maximum limit of PCP grant to be released to each study centre. In the event of having lesser number of learners registered at a study centre, grant will be regulated accordingly. The study centres are requested to prepare their budget keeping in view the payment norms of NIOS for PCP and Other activities. 15. In the event of any study centre not able to spend or utlise the money of PCP grant released to them, the balance will have to be refunded by these study centres to the Regional Centre. 1

2 ******* National Institute of Open Schooling A 24 25, Institutional Area, Sector 62, NOIDA CONSOLIDATED BILL FOR PERSONAL CONTACT PROGRAMME (TO BE FILLED IN BY COORDINATOR) AI No.... Name of the AI: 1. Name (in CAPITAL LETTERS) & Address of the Coordinator Designation of Coordinator.... Proforma I 3. Permanent address of Coordinator: No. of students registered for PCP Classes... (A) (B) (C) (D) (E) (F) (G) (H) (I) (J) (K) (L) (M) (N) (O) Particular Bill proforma Amount in Rs Remuneration of Coordinator As per (Refer: Annexure B) Proforma II Remuneration of Asstt Coordinator (Refer: Annexure B) Remuneration of Office Assistant (Refer: Annexure B) Remuneration of Lab Assistant (Refer: Annexure B) Remuneration of Farash Cum Attendant (Refer: Annexure B) Remuneration for TMA Evaluation (Refer: Annexure C) PCP Lecturer Payment (Refer: Annexure C) Bill of Conveyance charge of PCP lecturer (Refer: Annexure C) Bill of conveyance charges of Coordinator (Refer: Annexure D) Bill of conveyance charges Asstt. Coordinator (Refer: Annexure D) Bill of conveyance charges Office Asstt. (Refer: Annexure D) Bill of conveyance charges of Lab Assistant (Refer: Annexure D) Bill of conveyance charges Farash Cum Attendant (Refer: Annexure D) Postage and Stationery (Refer: Annexure E) Electricity (Certificate) (Refer: Annexure E) As per Proforma III As per Proforma IV As per Proforma II As per Proforma III please attach the original Bill As per Proforma V 2

3 (P) (Q) (R) (S) (T) (U) Phone and internet (Certificate) (Refer: Annexure E) Smart Board wherever facility is made available to NIOS learners ( Please attach the photographs of PCP sessions using smart board) (Refer: Annexure E) Practicals consumables (Certificate) (Refer: Annexure E) Advocacy (Refer: Annexure E) Data punching (Refer: Annexure E) Counseling Sessions (Refer: Annexure E) Total Claim = Less Advance Received= Amount to be received= As per Proforma V As per Proforma V As per Proforma V Report with photograph and bills Detail statement with date and Photographs Total amount Enclosures: 1. Duly filled in Proforma: II, III, IV and V 2. Acquittance of payment made to core staff of AI (proforma VI) 3. Acquittance of payment made to PCP tutors(proforma VII) 4. Details of PCP held (proforma VIII) 5. Students attendance (proforma IX) 6. List of tutors engaged in PCP (proforma X) (Signature of Coordinator) Name: Seal of AI (To be filled by NIOS Office) Total Bill: Less : Advance Paid: Less : Deductions (if any) Net amount payable 3

4 National Institute of Open Schooling A 24 25, Institutional Area, Sector 62, Noida Proforma II REMUNERATION BILL OF COORDINATOR /ASST COORDINATOR Name of the Course No. & Name of the Study Centre : Secondary/Sr. Secondary/ : Total number of Learner Registered with AI : Secondary Sr. Secondary Remuneration for working as Coordinator (@ Rs. 5/ per registered learner Asst 3/ per registered learner (if exceed 250) Bill of conveyance charges for days(s)* : Rs. (details to be given on page overleaf) Signature of the Coordinator Name (in block letters) Postal Address (Please fill in the details printed overleaf) Dated : (for Office use) 4

5 Details of Activities Sl. No Date PCP and Other activities Remarks *Total No. of Days Signature of the Co ordinator: Name of the Co ordinator: AI Code No.: Name & Address of the AI: 5

6 National Institute of Open Schooling A 24 25, Institutional Area, Sector 62, Noida Proforma III REMUNERATION BILL OF OFFICE ASST/LAB ASST/ FARASH CUM ATTENDANT Name of the Course No. & Name of the Study Centre : Secondary/Sr. Secondary/ : Total number of Learner Registered with AI : Secondary Sr. Secondary Remuneration for working as Office Assistant (@ Re. 1/ per registered learner Lab. 1/ per registered learner: Farash cum 1/ per registered learner: Bill of conveyance charges for days(s)* : Rs. (details to be given on page overleaf) Name (in block letters) Signature of the Coordinator Dated : Postal Address 6

7 Details of Activities Sl. No Date Activities Signature *Total No. of Days Signature of the Co ordinator: Name of the Co ordinator: AI Code No.: Name & Address of the AI: 7

8 National Institute of Open Schooling A 24 25, Institutional Area, Sector 62, NOIDA Proforma IV REMUNERATION BILL FOR THE TUTORS Name of the Course : Secondary/Sr. Secondary/ No. & Name of the Study Centre : Name of the Tutor : Subject handled during PCP : (Please fill in the details printed overleaf) Remuneration for working as PCP Lecturer (i) Remuneration for no. of sessions : Rs. (ii) Conveyance for days(s) : Rs. (iii) Remuneration for evaluation of TMA : Rs. (TMA in Sub:, No. of TMAs evaluated ) Total Claim in. : Rs. Signature of Tutor: Name (in block letters) Postal Address Signature of the Coordinator Contact No: Dated : (for Office use) 8

9 Details of PCP: SL.NO. DATE OF LECTURE SUBJECT & PAPER TOPICS COVERED 1. (Signature of the Tutor) (Signature of the Coordinator.) 9

10 Summary of PCP sessions for (Block: I /II) Sl No. Subject No of students registered No. of PCP session conducted Subject Name Subject Code Theory Practical 10

11 National Institute of Open Schooling A 24 25, Institutional Area, Sector 62, NOIDA Proforma V CERTIFICATE ON USE OF ELECTRICITY, INTERNET, PHONE AND PRACTICAL CONSUMABLES I. the Coordinator of AI No. do hereby certify that, the electricity, internet, telephone, smart board and practical consumables of our institution. have been used during the conduct of PCP of Admission session, Block I/II. As per the NIOS norms an amount of Rs.. (Rupees ) is to be received by our Study Centre. The entire amount received will be deposited in the account of our institution vide cheque/neft. (Signature of the Coordinator) Seal 11

12 Proforma VI Acquittance of Remuneration paid to the Staff (As per NIOS norms) Session S. No Name of the staff Position (Coordinator / Asst Coordinator, Office Assistant / Lab Asst./ Farash cum Attendant) Designation & office address Amount Received Cheque no./ Date Name of the Bank Signature with date Balance amount to be received Total Amount in Rs Certified, that the above statements are correct and genuine. Date Seal of AI Signature of the Co ordinator: Name of the Co ordinator: AI Code No.: Name & Address of the AI: 12

13 Proforma VII Acquittance of Remuneration paid to PCP Tutors Session S. No Name of the Teacher Designation & office address Subject taught Number of Session taken Amount Rs 125/ or Rs. 150/ Amount due for TMA evaluation Total advance received Cheque no. Signature with date Balance amount to be received Total Amount in Rs Certified, that the above statements are correct and genuine. Date Seal of AI Signature of the Co ordinator: Name of the Co ordinator: AI Code No.: Name & Address of the AI: 13

14 Proforma VIII Details of Personal Contact Programmes (PCP) held for Secondary/ Sr Secondary Course Session Subject: Subject code: No. of Sections* for this subject (*please refer to the instructions given in Formation of PCP sessions ) S. No Date of PCP Session Section No. of students attended Signature of PCP teachers Remarks Total Certified, that the above statements are correct and genuine. Date Seal of AI Signature of the Co ordinator: Name of the Co ordinator: AI Code No.: Name & Address of the AI: 14

15 Proforma IX National Institute of Open Schooling A 24 25, Institutional Area, Sector 62, NOIDA PCP ATTENDANCE SHEET (to be filled for each session) DATE OF PCP: TIME: SUBJECT: SUBJECT CODE: NO. OF LEARNERS PRESENT: Sl. No Name Enrolment No Signature (Signature of PCP Tutor) Name: Name: Designation Contact no: (Signature of Coordinator of AI) 15

16 Proforma X List of Teachers engaged in Personal Contact Programmes (PCP), Secondary Level Level (Secondary or Sr. Secondary) Session Sl No Name of Teacher Contact No. Qualification with Subject Subject(s) handled in PCP Certified, that the above statements are correct and genuine. Date Seal of AI Signature of the Co ordinator: Name of the Co ordinator: AI Code No.: Name & Address of the AI: 16

17 List of Annexures Sl. No Annexure Details 01 Annexure A Responsibilities of staff at Study Centre 02 Annexure B Remuneration for Staff 03 Annexure C Remuneration for Tutors 04 Annexure D Conveyance to Other Staff 05 Annexure E Rates for Various Items 06 Annexure F Approximate Expenditure for Study Centres 17

18 Responsibilities of staff at Study Centre Annexure A Staff at the Study Centre Coordinator# Assistant Coordinator* Tutors# Office Assistant # Lab Assistant Farash cum Attendant Responsibilities Assigned Over all In Charge of the Study Centres Next to Coordinator at the Centre where more than 250 learners are registered Subject Experts To support Coordinator in ministerial work All lab related activities For various assistance to the staff, cleanliness and waterman *Asstt. Coordinator would be provided above the 250 registered learners. 18

19 ANNEXURE B REMUNERATION FOR STAFF Number of Learners Learner Learner Learner Learner Learner Remunerations Per month Per Stream Per month Per Stream Per month Per Stream Per month Per Stream Per month Per Stream Coordinator Rs. 5/ per registered learner Asstt Coordinator 300 ( ) 1800 ( ) 600 ( ) 3600 ( ) per registered learner NO PAYMEMT NO PAYMEMT NO PAYMEMT NO PAYMEMT Office Assistant Rs. 1/ per registered learner Lab Assistant Rs. 1/ per registered learner Farash Cum Rs. 1/ per registered learner *Asstt. Coordinator would be provided above the 250 registered learners. 19

20 REMUNERATION FOR TUTORS ANNEXURE C Item TMA Evaluation PCP Conveyance per attendance per day Revised Rs. 10/ Rs. 12/ Sr. Secondary 125/ Secondary Rs. 150/ Sr. Secondary Rs 150/ city X Rs 100/ city Y Rs 50/ city Z ANNEXURE D CONVEYANCE TO OTHER STAFF Conveyance Class X (Per Block) Class Y (Per Block) Class Z & unclassified city (Per Block) Coordinator Rs Rs Rs Asst. Coordinator Rs Rs 3000 Rs Office Asst. Rs Rs Rs Lab Assistant Rs Rs Rs Farash Cum Attendant Rs Rs Rs. 500 Conveyance per day of attendance Rs. 150/ city X Rs. 100/ City Y Rs. 50/ City Z Subject to maximum of above limit as well as number of learners registered. 20

21 ANNEXURE E RATES FOR VARIOUS ITEMS: Other items Rs.5/ per learner Rs.5/ per learner Phone & Internet Counseling Charges@ Rs15/ Charges For 100 For 200 For 300 For 400 For 500 Rs.500/ Rs.1000/ Rs.1500/ Rs.2000/ Rs.2500/ Rs.500/ Rs.1000/ Rs.1500/ Rs.2000/ Rs.2500/ Rs.250/ Rs.500/ Rs.1500/ Rs.1500/ Rs.1500/ Rs.1500/ Rs.3000/ Rs.4500/ Rs.6000/ Rs.7500/ Advocacy Rs.1000/ Rs.1000/ Rs.1500/ Rs.1500/ Rs.1500/ Data 0.5o per learner Rs.50/ Rs.100/ Rs.150/ Rs.200/ Rs.250/ Smart Rs.5/ per learner Practicals Rs.5/ per learner Rs.500/ Rs.500/ Rs.1000/ Rs.1000/ Rs.1500/ Rs.2000/ Rs.2500/ Rs.1500/ Rs.2000/ Rs.2500/ 21

22 ANNEXURE F Approximate Expenditure for Study Centres: Head 100 Learners 200 Learners 300 Learners 400 Learners 500 Learners Honorarium Conveyance Stationery Electricity Phone and internet Smart Board wherever facility is made available to NIOS learners Practicals consumables Advocacy Data punching Conv. No of PCPx100x 155x100x section (For Tutor) =15500 Counseling Sessions