SCHOOL MANAGEMENT SYSTEMS

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1 1 of 13 Deltasoft SCHOOL MANAGEMENT SYSTEMS VERSION 4.70 ( RELEASE 2014 ) INDEX S.No. Topic Page No. 1 Introduction 2 2 Clients 2 3 Student Information 4 4 Fee Collection 4 5 Examination 4 6 Student Attendance 5 7 SMS & Notices 5 8 Staff Management & Payroll 5 9 Accounts 6 10 Library 6 11 Up Coming Modules 6 12 School Management.Net Version ( Web & Windows interface ) 6 13 Static Website for School 7 14 Dynamic Website for School 8 15 Frequently Asked Questions ( FAQ ) 9 16 Database Distribution Available Versions Difference b/w Economical, Heavy and Light Versions Offered Cost After Sales Customer Support How To Purchase / Order Contact Us 13

2 of 13 INTRODUCTION The package of School

applications designed to fulfill the need of

client PCs and connected with a single database

Clients : Our applications are successfully

organizations Habib Public School A project of

Saudi Arabia The Fahims School System 11

Trust Gulbarga, India Multiple Campuses The

School Multiple Branches Embellish School System

2 2 of 13 INTRODUCTION The package of School Management System is a collection of many applications designed to fulfill the need of different departments of a school or any educational organization. All the modules could be run from different client PCs and connected with a single database ( existed on server ) to communicate each other. Clients : Our applications are successfully running in the following educational organizations Habib Public School A project of Bank Al-Habib, Karachi KN Academy Malir Cant & Bhadarabad Campuses, Karachi. Talent International School Khamis Mushyat, Saudi Arabia The Fahims School System 11 branches Karachi and Hyderabad Noor-e-Afzal EC Trust Gulbarga, India Multiple Campuses The Educator ( Pre-School and Senior ) Many Campuses Queen Marry School Near Airport, Sakkar International Islamic University Islamabad School Multiple Branches Embellish School System Gulshan-e-Hadeed, Karachi The Montessori Home Gulshan-e-Hadeed, Karachi Shining Pearls Montessori F.B.Area, Karachi The Vision School ( Falcon House ) Malir Kalaboard, Karachi.

3 3 of 13 Yen Academy Gulshan-e-Iqbal & Bahadrabad Campuses, Karachi. E-Complex School & College Gulshan-e-Hadeed, Ph-1, Bin Qasim, Karachi. City Cliff School & College Steel Town, Bin Qasim, Karachi New Ibn-e-Sena School Kot Addu, Near Multan, Punjab, Pakistan. Alterne High School Gulshan-e-Iqbal, Karachi Al-Barkat Group of Schools and Colleges Khanpur, Punjab. Pak School & College Mardan, Khyber Pakhton Khwa Bel College Gulshan-e-Hadeed, Karachi Rising kids Grammar School Allama Iqbal Town, Gujranwala Cantt Rising Sun Children Academy Rasheedabad, Karachi Al-Khair Education Foundation Gulshan-e-Iqbal, Karachi Zubaida Academy Bhakkar, Punjab The Petarians Schooling System Gulshan-e-Hadeed, Karachi Thinkers Alliance Bahkar, Punjab Unique College Model Town, Khan Pur New Quaid-e-Azam School Chowk Jamal, Khanewal And Many More

4 4 of 13 INTRODUCTION The package of School Management System is a collection of many applications designed to fulfill the need of different departments of a school or any educational organization. All the modules could be run from different client PCs and connected with a single database ( existed on server ) to communicate each other. STUDENT INFORMATION ( FREE Software ) This module is designed to manage all the personal records of a student from his / her admission till his / her leaving from Documents Management, Reminders etc. For more details please [ DOWNLOD ] presentation Strength Report, New Admissions, Left Students Contact Lists ( Class wise ) Male Female Totals (class wise) Family / Guardian reports I.D. Cards with student photo School Leaving Certificate, Reference Certificate and Provisional Certificate Etc. FEE COLLECTION 1. Fee Vouchers Generation 2. Issue data / due data / valid up to dates 3. Auto Fee Calculations ( Regular / Arrears ) 4. Fine / Late Fine / Other Fee Support 5. Monthly / Annual / Once Fee support 6. Customizable Fee Structures etc. For more details please [ DOWNLOD ] presentation Class wise Fee Structure Student Fee Structure Fee Voucher ( Bank / Classic ) Guardian Voucher and Student Vouchers Daily / Weekly / Periodic Income Report Defaulters List Defaulters Notice Student Vouchers History ( with Ledger ) EXAMINATION 1. Exam Schedule Generation 2. Obtained marks data entry like excel 3. Auto Result Card Generation 4. Main subjects support 5. Extra curricular activities support 6. ( Weekly / Monthly / Main ) Exams 7. Auto calculation of sub marks For more details please [ DOWNLOD ] presentation Exam schedule reports ( Class wise ) Blank report of class students for teacher to enter obtained marks Subject wise result reports All subjects result summary report Result Cards ( with attendance ) Top best results records ( 1 st 2 nd 3 rd ) Best students of the month / year / ever

5 5 of 13 STUDENT ATTENDANCE 1. Create annual calendar of school with the details of holidays and study days. 2. Enter attendance of current students easily ( Present, Absent, Sick Leave, Casual Leave etc. School Calendar ( Main events ) School Calendar Week wise details Daily Attendance details Daily Class wise attendance summary Student Attendance record with % For more details please [ DOWNLOD ] presentation SMS & NOTICES 1. Create Notices 2. Send SMS on the Mobile number of parents with any Mobile attached with a data cable with PC. Print Notices for selected students of a class with student Information. For more details please [ DOWNLOD ] presentation STAFF MANAGEMENT & PAYROLL STAFF MANAGEMENT & PAYROLL 1. Departments & Designations 2. Pay Scale wise Salary Structure 3. Pay Scale wise Leaves Policies 4. Appointment Form a. Personal Information b. Probation Information c. Jobs Assignment & History 5. Employee Browser 6. Bulk SMS to Employees 7. Salary Generation 8. Employee Attendance Record 9. Employee Leaves Management 10. Salary Slips a. Basic Salary b. Allowances c. Deductions 11. Salary Payments etc. Employee List ( with photograph ) Employee contact list Department wise Employee List Employee Letters o Appointment Letter o Experience Letter o Termination Letter ID Cards ( with bar code ) Salary Slips Salary Payments o Cash Payment o Cheque Payment o Bank Transfer into Employee Accounts Periodic Reports ( b/w two dates ) o Joined, Left Employees o Paid Salaries

6 6 of 13 ACCOUNTS 1. Flexible chart of Accounts 2. General Transactions 3. Cash Income / Credit Income 4. Cash Expense / Credit Expense 5. Periodic Reports For more details please [ DOWNLOD ] presentation Chart of Accounts ( Capital, Liability, Assets, Income, Expense ) Current Balance of Accounts Account Activity Report Income Statement Balance Sheets Library 1. Two level books grouping 2. Books database 3. Shelf / Cupboard management 4. Members ( Staff, Students or others ) 5. Issue / Collect 6. Age check / Permissions Check 7. Default Policies ( days, fine etc. ) Book tags Books lists Periodic reports ( Issued books / Collected books / Late books etc. ) Most issued books, Most active members Idol books Members lists Etc. Time Table 1. Class wise Subjects 2. Subject Quota / week 3. Teacher wise subjects 4. Bell timings ( Auto Bell / Reminder ) 5. Auto time table generation 6. Custom time table generation 7. Free and busy teachers Class table Teacher time table Concise time table of all classes Teachers per week busy and free periods Bell timing chart Class wise subjects per week chart Etc. Deltasoft SCHOOL MANAGEMENT 2015 Launching in next summer By the grace of Almighty Allah, our 5 th version of school management system is under development, which is completely based on.net Studio and have both interfaces ( Web Interface and Windows Interface. Our existing client could upgrade their existing data on new version just by paying difference of cost.

7 7 of 13 Official Website of School ( Static ) Deltasoft Services offers a well designed website for school. HOME PAGE Intro animations School Intro Mission Statement Principal Profile News Notice Board Navigation menu : School images, messages and motto : Brief intro with full intro page link : Brief statement with full statement link : Brief profile with full profile link : current news : current notices : Links for other pages ADMISSION PROCESS All required details for admission procedure for a new student SAMPLE WEBSITE PROSPECTUS Prospectus details about school. ONLINE REGISTRATION Online Registration Form ( sent into ) JOB SEEKERS Online Jobs and Data Form ( sent into ) PHOTO GALLERY Different albums for school students DOWNLOADS Different sections for download different documents and other files. CONTACT US Contact details + Feed back form which will sent to official address of school.

8 of 13 Official Website of School ( Database Integrated Dynamic ) Deltasoft Services offers a well designed dynamic website with back end database for school. It is also integrated with main form.

8 8 of 13 Official Website of School ( Database Integrated Dynamic ) Deltasoft Services offers a well designed dynamic website with back end database for school. It is also integrated with main form. HOME PAGE Intro animations School Intro Mission Statement Principal Profile Student of the month : School images, messages and motto : Brief intro with full intro page link : Brief statement with full statement link : Brief profile with full profile link : current student of the month pic + previous students history News : current news scroll ( with links ) Notice Board : current notices + ( previous notices links ) Navigation menu : Links for other pages SAMPLE WEBSITE ADMISSION PROCESS All required details for admission procedure for a new student and a link to Online Registration Form for new candidates for admission. So that school admin inform them about admission details when admission starts. PROSPECTUS Prospectus details about school. ANNUAL CALENDAR Annual holidays and event details OSTUDENT DASH BOARD Online result of student summary and detailed with print option PHOTO GALLERY Different albums for school students DOWNLOADS Different sections for download different documents and other files. JOB SEEKERS Online Job request form. Admin can view their reports and send them notification for Interviews CONTACT US Contact details + Feed back form which will sent to official address of school. ADMIN PANEL ( MANAGEABLE PAGES ) News Panel, Student of the Month, Notice board, Online Registration, Online Results, Jobs, Gallery, Download Section

9 9 of 13 FREQUENTLY ASKED QUESTIONS ( FAQ ) 1- In which technology the software is designed? Language : Microsoft Visual Basic 6 Database : Jet 4.0 ( Light version ) / Microsoft SQL Server ( Heavy version ) Reports : Crystal Reports + Excel Reports 2- How many Licenses are there for software? We provide flat package licensing. This means buy once use on your discretion. No workstations limits. 3- Can a customer customize software by his own? Yes all the necessary customization support is implemented in the software. Such as flexible fee structures of classes, customizable examination structures etc. 4- How much customization is included in the package? 1. The school logo, school name, school address will be changed. 2. The addition of more fields in existing structure is supported. ( if possible w.r.t. database structure ). 3. Requested reports will be designed. 4. For additional changes extra amount will be charged according to job. 5- What is the extent of implementation services included in the package? In start the Beta copy of each module will be provided for one month time period. Client will use it and inform us in case of any bugs or problems occurred. We ll solve them and provide upgraded copies. When the Beta time period expired ( i.e. one month for each module ) There are two types of after sale customer support is available. (1) With monthly contract ( a fixed amount will be charged Monthly / Half year / Annual basis) a. The new version of software will be provided. b. The new requested reports will be designed. c. The new changes will be done. d. Technical support in case of any unexpected problem is occurred. (2) Without monthly contract a. Technical support in case of any unexpected problem is occurred. 6- Which documents will be provided? a. How to install and Implement documentation will be provided. b. User manuals of all the modules are available on our website. 7- How much training will be provided? The first time training will be given by one of our trainer while additional training could be provided later on request of client. 8- Why the application is divided into separate modules There are many reasons but some of them are : 1. So that schools have an option to purchase selective modules according to their needs 2. In as Network based school all the modules are installed on different PCs w.r.t. department needs. 3. For new version of some modules upgrade of whole network is not required.

10 10 of 13 DATABASE DISTRIBUTION DEPARTMENT A DEPARTMENT B DATABASE ( SERVER IN SCHOOL) DEPARTMENT C PARENTS SMALL DATABASE ( ON WEBSITE ) VISITORS

11 11 of 13 AVAILABLE VERSIONS AVAILABLE MODULES LIGHT VERSION HEAVY VERSION 1- Student Information System (Essential) 2- Fee Collection System ( Bank / Office ) 3- SMS Communicator 4- Examination 5- Student Attendance 6- Staff Management And Payroll 7- Accounts Management System 8- Transport 9- Time Table 10- Library Management DIFFERENCE BETWEEN VERSIONS FEATURE LIGHT VERSION HEAVY VERSION Recommended Strength 400 to 750 Unlimited Branches Single Multiple Single PC / Network Front End + Reports 1 Server + 5 Clients VB 6 Crystal & Excel Reports 1 Server + Unlimited Clients VB 6 +.Net Crystal & Excel Reports Database Engine MS Jet 4.0 MS SQL Server 2005 Features & Interface Standard Advanced Users User Time Stamp User base roles Integration with website Limited Complete

12 12 of 13 OFFER COST IN PAKISTAN ( RS. ) AVAILABLE MODULES LIGHT HEAVY VERSION VERSION 1. Student Information System (Essential) FREE 20,000/- 2. Fee Collection System ( Bank / Office ) 10,000/- 20,000/- 3. SMS Communicator 10,000/- 15,000/- 4. Examination 15,000/- 20,000/- 5. Student Attendance ( *without Biometric Support ) 10,000/- 15,000/- 6. Staff Management And Payroll ( *without Biometric ) 20,000/- 30,000/- 7. Accounts Management System 15,000/- 30,000/- 8. Transport 10,000/- 20,000/- 9. Time Table 15,000/- 25,000/- 10. Library Management 15,000/- 25,000/- * Biometric machine compatible versions are also available CONCESSION POLICY On Purchase of ( 1 to 3 ) *modules : No Concession On Purchase of ( 4 to 5 ) *modules : 10 % Concession on total cost On Purchase of ( 6 or more ) *modules : 20 % Concession on total cost ( * Other than FREE Module ) ADDITIONAL BRANCH POLICY 2 nd & 3 rd Branch : 40% of actual cost will be charged 4 th and more Branches : 30 % of actual cost will be charges for every next branch. OTHER THINGS TO REMEMBER Purchase of all the modules at once is not necessary, while Student Information is essential. Mentioned rates and offers are valid only for next 30 days. AFTER SALES SERVICES / CUSTOMER SUPPORT Services Without Contract With Contract Online Technical Support FREE ( 1 month ) FREE Change in Applications Charged FREE New Reports Charged FREE New Versions Charged FREE * Cost is calculated on the basis of ( Version, Installed Modules, Database size & Branches ) OFFER COST WEBSITES STATIC WEBSITE DYNAMIC ( CMS ) WITH SOFTWARE INTEGRATION 15,000/- 40,000/-

13 13 of 13 HOW TO PURCHASE Step 1 Send the following data on our DeltaSoftServices@gmail.com address : Monogram of School School Full Name School Level (eg: Nursery To Matric ) School Address School Contacts List of modules which you want to purchase Step 2 Send 50% of total cost to us by : Online Bank Account Cheque Cash For Bank Account or N.I.C.No. details contact us. When we send you the complete software send us the remaining 50% REQUIRED TIME IN PRODUCT DELIVERY SAME VERSION 5-7 working Days ( after arrival of required data and Advance payment ) ADDITIONAL CHANGES Additional time will be estimated w.r.t. additional job. Data Entry Time Additional time ( minimum 5 days ) will required in case of student data is provided by school in form of MS Excel Sheet. DATA ENTRY SERVICE Just fill your student data in ( our sent Excel sheet ) or export your data into an Excel sheet from your existing software. We will fill in database. ( Charges Rs. 10/- per student ) Contact Us Pakistan Office Address : C-60, Gulshan-e-Hadeed, Phase-1, Karachi Mobile : , Phone : DeltasoftServices@gmail.com Web : To send a message please visit : To place an order please visit :

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