Internship Application Communication/Journalism Dept. Undergraduate & Graduate Students

Transcription

1 Internship Application Communication/Journalism Dept. Undergraduate & Graduate Students The following policies clarify and extend the University s policies on internships, found in the current Shippensburg University Catalog. These policies make the handling of internships consistent throughout the College of Arts and Sciences, although departments are free to institute additional requirements if they deem appropriate. DEADLINES: Completed internship applications are due to the dean's office by December 1 (for spring) and June 1 (for summer and fall). Completed applications should be submitted to the Dept. Internship Coordinator at least one week prior to these deadlines. Late applications may not receive credit. Students will not be scheduled for the internship course until completed paperwork is submitted to the dean s office. REQUIREMENTS: Undergraduate COM students must have a minimum of 60 credits, a 2.5 GPA overall and a 3.0 GPA in their major, plus prior experience in a student-media group as a member or leader to qualify for an internship. Students must also have taken 5 or more COM courses, including at least 1 in their professional emphasis. Graduate COM students must have been matriculated in a graduate program to qualify. CREDITS: Undergraduate students may take a maximum of three (3) credit hours for internships counting in the COM major or minor. Students may count three (3) credits toward their minor, provided both the major and minor departments agree. Students should receive one (1) credit for a minimum of 40 hours work. Graduate students should refer to their program requirements. Students must fill out the attached Letter of Agreement and Internship Checklist, which, after receiving approval, the department will keep for a minimum of three years. Students should keep a weekly log of their hours and activity and submit it to their faculty internship advisor. At the end of the internship, the student should submit to the faculty internship advisor copies of at least 3 samples of work created during the internship as well as a 2 3-page summary of the activities performed in the internship (see student internship evaluation form for guidance), briefly describing how these activities met his/her stated educational goals for the internship. Departments may add additional requirements as they deem appropriate. Faculty internship advisors must make every reasonable effort to visit interns, and in cases where this is not possible, the advisors must contact both the student and the employer by phone or during the period of the internship. At the mid-term and end of the internship, employers should complete an Organization Internship Evaluation and return it to the faculty internship advisor. Faculty internship advisors will complete a Faculty Advisor Evaluation. At the end of the internship, the student should complete the Student Internship Evaluation, which the internship coordinator will review and keep in the department office for three years. Revised May 2015

2 Letter of Agreement Among Intern, Organization, and College of Arts and Sciences It is understood that SAMPLE STUDENT will: (Print Student s Name) Work as an intern at SAMPLE ORGANIZATION from (Print Organization Name) date beginning January 2016 and concluding May 2016 ; Adhere to all policies of the organization with whom s/he is interning; if applicable, compensation will be provided at the rate of $ 10 /hour; Report to work promptly and in the event of an emergency notify his/her organization supervisor and faculty intern advisor immediately by phone; Direct energies to the completion of the work assignments; Adhere to policies of the college and of the respective department(s); Keep and submit a weekly log of hours and activities; Submit 3 work samples and a summary of activities at the end of the internship; and Complete the Student Internship Evaluation at the end of the internship and return to the faculty internship coordinator. It is understood that the Organization will Recognize the student as a trainee and provide appropriate experiences and adequate supervision; Assure safe and healthy conditions; Accept responsibility for supervising and evaluating the work of the student and return evaluation reports to the faculty internship coordinator; If for any reason termination of the internship is necessary, meet with both the student and faculty internship coordinator at a special conference; Provide the internships without regard to race, sex, or religion; Provide compensation on a voluntary basis; and Fill out and return the Organization Internship Evaluation to the faculty internship advisor at both the mid-term and end of the internship. It is understood the College of Arts & Sciences will Provide instruction concurrent with the internship as applicable; Arrange for supervision by the faculty internship coordinator who will visit the student and the organization at least once a semester or have telephone contact if distance is a factor; Provide guidance for special student problems; and Grant academic credit as approved toward the completion of the student s degree if the conditions of the internship are fulfilled in accord with University policy. Finally, it is understood that the intern, Organization, and College of Arts & Sciences will adhere to all applicable local, state, and federal regulations.

3 To be completed by the student: Student s Name (Last, First, Middle): JOHN N. SAMPLE Student ID Number (not Soc. Sec. #): Letter of Agreement, Continued Undergraduate Graduate Ship js0000@ship.edu Student s Permanent (Home) Address: 1 Sample Road City: Sample State: PA Zip: School/Summer Address (if different from above): City: State: Zip: Major/Minor: Communication/Journalism Major/Emphasis: Print Media Faculty Internship Advisor: Dr. Borrell Department Internship Coordinator: Prof. Ott Phone Number: (000) Total Earned Credits: 60 Total Earned Internship Credits: 0 Overall GPA: 3.5 / 4.00 Major GPA: 3.80 / 4.00 Internship Semester: Spring Summer Fall NOTE: Application is for one semester only Name of the Organization: SAMPLE ORGANIZATION Organization s Website: The organization is Non-Profit On-Campus Government Private Organization s Address: 2 Sample Road City: Sample State: PA Zip: Supervisor s Name (Last, First): JANE N. SUPERVISOR supervisor@sample.com Supervisor s Phone Number: ( 000 ) Intern s Job Title: SPORTS WRITER Supervisor s Fax Number: ( 000 ) Paid position? Yes No Estimated TOTAL # of work hours: 130 Hours of academic credit (40 work hours = 1 credit hour): 3 To be completed by the Dean s Office or Major Department Personnel: Student s Name (Last, First, Middle) SU ID # Semester # Course # Section Credits (#) PLEASE READ: By signing this document, the student, faculty internship advisor, department internship coordinator, and organization supervisor have read and agreed to the described activities, learning objectives, and classification of unpaid internships (see previous page). (1) Student (PRINT) (1) Student/Date (SIGN) (2) Organization Supervisor (PRINT) (2) Organization Supervisor/Date (SIGN) (3) Faculty Internship Advisor (PRINT) (3) Faculty Internship Advisor/Date (SIGN) (4) Dept. Internship Coordinator (PRINT) (4) Dept. Internship Coordinator/Date (SIGN) (5) Department Chair (PRINT) (5) Department Chair/Date (SIGN) (6) Dean/Associate Dean, Arts & Sciences (PRINT) (6) Dean/Associate Dean, Arts & Sciences/Date (SIGN)

4 Letter of Agreement, Continued Please answer the following two questions in some detail. If needed, continue on a separate sheet. 1) Describe your anticipated activities, tasks, and projects during the internship. CONSULT WITH YOUR ORGANIZATION INTERNSHIP SUPERVISOR WHEN COMPLETING THIS SECTION. YOUR DESCRIPTION MUST CLEARLY DEMONSTRATE HOW YOU WILL ENGAGE IN A SCHOLARLY LEARNING EXPERIENCE. 2) Describe your career and educational goals and how this internship will strengthen these goals. PLEASE BE THOROUGH. PROVIDE SPECIFIC EXAMPLES. In accordance with The Fair Labor Standards Act, the U.S. Department of Labor (April 2010) acknowledges unpaid internships as fair and legal only if the [below] six criteria are met. The following six criteria must be applied when making this determination: 1. The internship, even though it includes actual operation of the facilities of the employer, is similar to training which would be given in an educational environment; 2. The internship experience is for the benefit of the intern; 3. The intern does not displace regular employees, but works under close supervision of existing staff; 4. The employer that provides the training derives no immediate advantage from the activities of the intern; and on occasion its operations may actually be impeded; 5. The intern is not necessarily entitled to a job at the conclusion of the internship; and 6. The employer and the intern understand that the intern is not entitled to wages for the time spent in the internship. NOTE: If you have questions regarding whether or not your internship qualifies, please contact Dr. James Delle, Associate Dean of the College of Arts and Sciences, at (717) or by at jadelle@ship.edu.

5 Communication/Journalism Undergraduate Internship Checklist This form must be completed before internship credits are scheduled. It will be kept on file in the department office. Graduate students do not need to complete this form. NAME:_ John N. Sample ID #:_ SHIP CLASS RANK (circle one): Junior Senior My cumulative GPA is at least 2.5: Yes No My major GPA is at least 3.0: Yes No I have completed at least 5 COM courses, including Practicum or at least 1 in my emphasis: Yes No I have done an internship for credit in the C/J Dept. before. Yes No If yes, for how many credits? I have met with the Department Internship Coordinator, Prof. Holly Ott, to discuss this internship: Yes No Internship Coordinator Initial/Date: (You must get Prof. Ott s signature here) My choice for my Faculty Internship Advisor is LIST FACULTY (Does not have to be your academic advisor) Faculty Advisor Initial/Date (You must get your selected faculty member s signature here) I have had a leadership or membership role in a student-media group: Yes No Which one(s)? The Slate WSYC SUTV PRSSA Cumberland Yearbook Dates active (semester/year): Explain role(s): Student-media advisor(s) signature/date: This information is now complete, correct, and I am applying for an Internship Add Slip for the following course(s) for credit. In the Communication/Journalism Dept., up to three (3) hours of undergraduate internship credits may be awarded for a single internship, depending upon the complexity and range of experience for that internship. Individual credit decisions will be made by the Department Internship Coordinator in consultation with the student s Faculty Internship Advisor and Department Chair. PLEASE SIGN & DATE THE BOTTOM OF THIS FORM. ** To be completed by the Dept. Secretary or Internship Coordinator** FALL/SPRING YEAR COM 395 Internship I (undergraduate; ) Cr. Hrs. 20 COM 396 Internship II (undergraduate; ) Cr. Hrs. 20 SUMMER (TERM A) COM 395 Internship I (undergraduate; ) Cr. Hrs. 20 COM 396 Internship II (undergraduate; ) Cr. Hrs. 20 Student Signature Faculty Internship Advisor Signature Date Date

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