Application Process and Information

Transcription

1 Application Process and Information Thank you for considering Vancouver College for your son s education. Please read carefully all the information in this application kit before submitting your application. You are required to submit the Application Document Checklist, Application Form, and all supporting documentation. ADMISSION OF STUDENTS TO VANCOUVER COLLEGE Applicants are admitted to Vancouver College in Kindergarten, Grades 4, 7, and 8. Typically the number of spaces per grade level is as follows: Grade No. of Openings Kindergarten 26 Grade 4 2 Grade 7 30 Grade Applicants may also be admitted at other grade levels as openings occur. APPLICATION PROCESS Vancouver College is holding its annual Open House on January 11, 2018 beginning promptly at 6:30 pm in the Alumni Gymnasium. Parents and their sons who have applied or who are interested in applying for K 12, are invited to Vancouver College to meet Board Members, Administrators, Faculty, and students. Students applying for Grades 4, 7, 8, or 9 are required to write an entrance/placement exam on Saturday, January 27, To be eligible to write the exam, applicants must have submitted a completed application by January 19, Grade 4 applicants write from 9:00 10:00 am. Sign in begins at 8:30 am in the Cafeteria. Grades 7 9 applicants write from 9:00 11:30 am. Sign in begins at 8:30 am in the Alumni Gymnasium. Students who have previously applied and are on the waiting list are required to write the entrance/ placement exam again as they are now applying for a new grade level. This not only enhances your son s application but shows his commitment to attending Vancouver College. Kindergarten applicants and their parents are interviewed as part of the selection process. Students applying for Grade 10, 11, and 12 will be interviewed by the Senior School Assistant Principal and/or Principal in February & March and/or as needed. After reviewing all applications and entrance exam results in the month following the exam or interview, the parents of all applicants will be notified by mail regarding the status of their son s application by the first week of March. If your son is accepted, you will be asked to complete our registration package accompanied by a non-refundable tuition deposit of $1,000 by the deadline specified. If your son is not accepted for the school year for which he is applying, you will receive a Request to Keep Application on File form by in November. It is the parents/guardian s responsibility to provide the Registrar with a valid and current address for communication purposes. The completed form and all requested supporting documentation must be received by the deadline specified. Once these documents are received, the applicant s file will remain active. If these documents are not received, your son will be removed from our waiting list and a new application package must be submitted in order to be re-considered. As seats become available, selected candidates will be contacted and interviewed by the appropriate Assistant Principal and/or Principal. KINDERGARTEN Vancouver College offers two Kindergarten classes with 13 students in each. To be eligible for Kindergarten, boys must have turned five by December 31st of the year they begin Kindergarten. Please turn page over...

2 Application Process and Information TUITION FEES Tuition for the school year is $7,400 for Kindergarten to Grade 12 and $19,900 for International Students. Tuition fees for the school year will be determined by the Board of Directors at their January 2018 meeting. Vancouver College issues a charitable donation tax receipt for the religious portion of the tuition. The exact amount is determined annually using a formula created by the Society of Christian Schools in British Columbia in collaboration with Canada Revenue Agency. SUPPORTING VANCOUVER COLLEGE Since 1922, Vancouver College has benefited from the dedicated support of our community and a strong tradition of giving. As we approach the school s centennial, we stand at the crossroads of Vancouver College s history. The Our Next Century Campaign is a $36 million campaign that will fund our academic vision and campus redevelopment plans. The renewal of our aging buildings is a seismic imperative. Gifts to the campaign may be directed towards our three funding priorities: the Capital Reserve Fund for our new campus, the Bursary Fund ensuring families receive financial assistance for tuition, and the School s Greatest Needs Fund for the emerging needs of the school. Vancouver College asks all families in our community to fully participate by supporting Our Next Century. Every gift, of every size, is critical for us to reach our shared goal. For more information about the Our Next Century Campaign please visit or contact Ronith Cogswell, Director of Advancement. THE BLESSED EDMUND RICE BURSARY PROGRAM In the spirit of Blessed Edmund Rice, who founded a congregation of lay religious dedicated to the education of youth, Vancouver College strives to provide financial assistance to families who may be unable to pay full tuition. Families may apply for a bursary once their son has been accepted to Vancouver College. The Bursary Application Form is available online on the school website ( ca) under Admissions/Financial Aid and at the main office. All applications are held in strict confidence. FINNEGAN AFTER SCHOOL CARE PROGRAM Vancouver College has an After School Care Program with facilities on campus operating from 2:45 to 5:30 pm on school days. We will accept applications for this program once students have been accepted and completed the registration process. As space is limited, siblings will have priority. This program is only in operation during school days (i.e. no child care service will be available on Pro-D days, statutory holidays, and summer vacation). Acceptance to the school does not guarantee a spot in the Finnegan After School Care Program. For more information, please Ms. Barbara Seppelt, Elementary School Assistant Principal, at bseppelt@mail.vc.bc.ca. OPEN HOUSE 2018 Vancouver College is holding its annual Open House for prospective students and families on Thursday, January 11, 2018 from 6:30 8:30 pm 6:20 pm All prospective students and parents assemble in the Alumni Gymnasium 6:30 pm School Presentation 7:00 pm Student-led Tours 8:00 pm Reception in the Cafeteria

3 Application Document Checklist CANADIANS AND PERMANENT RESIDENTS (International students complete reverse page) Along with the fully completed Application Form, the documents listed below must be included at the time of submission in order to process and consider your application. Failure to submit any of the required documents may delay the processing of your son s application. Please check the box for documents enclosed and do not submit original documents. We do not accept faxed or ed applications. Please use a paper clip to hold the documents together. Do NOT staple documents. Student s Applying for Grade: Last First Starting September 20 (please fill in year) 1. For Canadian or Permanent Resident Applicants Copy of proof of Canadian citizenship (Birth Certificate or Citizenship Card) OR Copy of proof of Permanent Residence (Permanent Resident Card or Record of Landing) with a copy of your son s certificate 2. Proof of Citizenship of both mother AND father, regardless of nationality. The following are acceptable documentation: photocopy of Birth Certificate, Citizenship Card, Permanent Resident Card, Record of Landing, or Passport showing name, date of birth, and passport number. 3. A signed copy of Legal Residency of Parent form (Either Form A or Form B); AND Proof of Residency Address 4. For Catholics, A copy of your son s baptismal certificate; AND Completed Endorsement from Parish Priest or Leader at Place of Worship form (Form C) For Non-Catholics, Completed Endorsement from Parish Priest or Leader at Place of Worship form (Form C) (if applicable) 5. A copy of your son s report card for the current school year 6. A copy of your son s last report card from the previous school year 7. Recent photo of your son (school photo preferred) 8. Non refundable $100 application fee payable by cheque to Vancouver College (your cleared cheque is proof of receipt) 9. Personal note written by the student stating why he would like to attend Vancouver College 10. Other supporting documents (if applicable) e.g. Medical information, Individual Education Plan, Case Management Plan, etc. Reference letters from alumni of VC, parents of present VC students, and extracurricular instructors/coaches REMINDER: Please have your son s teacher complete the Student Information Sheet - Form D.1 (for Gr applicants only) or Form D.2 (for Kindergarten applicants) which must be sent directly to the school. Thank you.

4 Application Document Checklist INTERNATIONAL STUDENTS Along with the fully completed Application Form, the documents listed below must be included at the time of submission in order to process and consider your application. Failure to submit any of the required documents may delay the processing of your son s application. Please check the box for documents enclosed and do not submit original documents. Do NOT staple documents. Please send application package by mail or courier - do NOT fax/ . Student s Applying for Grade: Last First Starting September 20 (please fill in year) All submitted documents must be in English or officially translated into English. 1. For International Student Applicants: Photocopies of passport pages clearly showing the passport number, dates of issue and expiry, name and date of birth; AND Copy of your son s birth certificate; AND If presently in Canada, a photocopy of the stamp made by Canadian authorities of your son s most recent entry into Canada PLUS a photocopy of current immigration document (if applicable). 2. Proof of Citizenship of mother AND father, regardless of nationality. The following are acceptable documentation: photocopy of Birth Certificate, Citizenship Card, Permanent Resident Card, Record of Landing, or Passport showing name, date of birth, and passport number. 3. A signed copy of Legal Residency of Parent form (Either Form A or Form B) 4. For Catholics, A copy of your son s baptismal certificate; AND Completed Endorsement from Parish Priest or Leader at Place of Worship form (Form C) 5. For Non-Catholics, Completed Endorsement from Parish Priest or Leader at Place of Worship form (Form C) (if applicable) 6. A copy of your son s report card for the current school year (official translation in English if necessary) 7. A copy of your son s last report card from the previous school year (official translation in English if necessary) 8. SSAT Results (6 month validity) OR Proof of English proficiency from International School applicants (e.g. sample of work submitted during that academic year signed by the applicant s Principal or Head of School) 9. Recent photo of your son (school photo preferred) 10. Reference Letters from non-family members (e.g. Administrators, teachers, coaches, etc.) 11. Non refundable $100 application fee payable by cheque to Vancouver College (your cleared cheque is proof of receipt) 12. Personal note written by the student stating why he would like to attend Vancouver College 13. Other supporting documents (if applicable) e.g. Medical information, Individual Education Plan, Case Management Plan, etc. Reference letters from alumni of VC, parents of present VC students, and extracurricular instructors/coaches NOTE: Completion of Student Information Sheet - Form D.1 or D.2 is not required for international students. Qualified short listed applicants will be interviewed whether in person or online by the Principal and/or Assistant Principal at a pre-arranged, mutually convenient time.

5 Legal Residency of Parent: Form A/B LEGAL RESIDENCY OF PARENT/S FORM A (If parents are deceased, please complete Form B on the back of this page.) Completion of this form is required by the Ministry of Education and must be returned with your Application Form. It is to be completed and signed by the applicant s parent or legal (court- appointed) guardian. (If the legal guardian is completing this form, please attach a copy of the court order stating legal guardian appointment.) LAWFULLY ADMITTED INTO CANADA (Please check ( ) one): I AM A Canadian Citizen (if not born in Canada, attach photocopy of citizenship paper/card). A Landed Immigrant (attach photocopy of landed immigrant status paper). Lawfully admitted to Canada under one of the following documents (please mark the appropriate box below and attach a clear photocopy of the document): Admission as a refugee claimant; A Student Permit for two or more years (or issued for one year but anticipated to be renewed for one or more additional years); A Work Permit for two or more years (or issued for one year but anticipated to be renewed for one or more additional years); A person carrying out official duties as a diplomatic or consular official (with a foreign representative acceptance counter foil in his/her passport); Other Document description (Must be cleared with Immigration Canada): RESIDENCY IN BRITISH COLUMBIA (Please check ( ) one) Yes, I am a resident of British Columbia and reside at: A recent copy of of a a utility bill, bill, mortgage document, rental agreement, or or tax tax assessment MUST be be attached. No, I am not a resident of British Columbia. CONFIRMING SIGNATURES Signed by Legal Parent or Guardian: Please print name of Legal Parent or Guardian: Date:

6 Legal Residency of Parent: Form B LEGAL RESIDENCY OF PARENT/S (DECEASED) FORM B To be completed and signed by the student applicant and a knowledgeable adult (one who knows the student s parent/s) and has knowledge of the facts respecting the deceased and the matters set out in this document. The student s deceased parent was at time of death: A Canadian Citizen A Landed Immigrant The student s deceased parent was at time of death a resident of British Columbia (Please X one): Yes, with Residency Address: No, was not a resident of British Columbia Signed by: (Knowledgeable adult is one who knows the student s parent/s and has knowledge of the facts respecting their decease and the matters set out in this document.) Student: Name of Knowledgeable Adult: Signature of Knowledgeable Adult:

7 Endorsement of Parish Priest or Leader at Place of Worship: Form C Name of Parish or Place of Worship: I,, (Print Name of Parish Priest or Leader at Place of Worship) am pleased to advise that (Student s first and last name) and his family are: Registered Parishioners - or - Registered and Active Parishioners (Regularly Attend Mass) Additional Comments about the Applicant and/or his family: Signature of Parish Priest or Leader at Place of Worship: Date:

8 Student Information Sheet: Form D.1 This form is to be completed by a subject teacher of the student applying for Grades For students applying for Kindergarten, please complete Form D.2 on the back of this page. C O N F I D E N T I A L T O B E C O M P L E T E D B Y T H E A P P L I C A N T S T E A C H E R O R A D M I N I S T R A T O R F O R G R A D E ( F O R M D. 1 ) Student s Current Grade: Teacher s School: Exceeds Fully Meets Generally Meets Minimally Meets Not Yet Within General Organizational/Self-Discipline Skills Ability to Work Independently Work Habits Reading Comprehension Writing Skills Mathematics Skills Artistic Ability Athletic Ability Religious Studies Homework Completion Interaction with Peers Extra-Curricular: Badminton Basketball Chess Club Cross-Country Floor Hockey Odyssey of the Mind Soccer Softball Student Council Track & Field Volleyball Wrestling Other Service and Volunteering: Crossing Guard Peer Helper Play Day Office Duty Morning Music Other Does the student have an Individual Education Plan (IEP)? No Yes Special Placements/Recommendations: Other important information: Signature: Date: Please send directly to: Ms. Margaret Vossen Registrar 5400 Cartier Street, Vancouver BC V6M 3A5 Tel: Fax: mvossen@mail.vc.bc.ca

9 Student Information Sheet: Form D.2 This form is to be completed by a subject teacher of the student applying for Kindergarten. For all other applicants, please use Form D.1. C O N F I D E N T I A L T O B E C O M P L E T E D B Y T H E A P P L I C A N T S P R E S C H O O L T E A C H E R F O R K I N D E R G A R T E N ( F O R M D. 2 ) Student s Name of Preschool: Teacher s Phone No. of School: The objective of the following checklist is to give an overview of the student s performance. Not Evident Experiencing Difficulty Making Progress Well Developed Behaves appropriately in class Interacts well with others Works well in group situations Able to work independently Listens attentively Speaks politely and respectfully Willing to share and take turns Home is actively engaged Demonstrates reading readiness (letter name & sound knowledge) Does the student have an Individual Education Plan (IEP)? No Yes Other important information: Signature: Date: Please send directly to: Ms. Margaret Vossen Registrar 5400 Cartier Street, Vancouver BC V6M 3A5 Tel: Fax: mvossen@mail.vc.bc.ca

10 Application Form APPLICATION FORM STUDENT INFORMATION Applicant s (Surname) (First) (Middle) (Preferred) PLEASE PRINT CLEARLY Applying for Grade: Starting September 20 (specify year) Home Phone: Address: City & Province: Postal Code: Date of Birth: mm-dd-yyyy Place of Birth: Citizenship: Are you First Nations? Yes No Applicant s Present School: Religious Denomination: Parent (REQUIRED) Home Parish: Does your son have an Individual Education Plan (IEP) or a Case Management Plan (CMP) from his previous school? No Yes - Please attach current and relevant supporting documents. Is your son currently in an ESL / ELL Program in a school in BC/Canada? No Yes - Please indicate no. of years in this program Medical Information (allergies, special needs, physical, or emotional conditions): (Please attach any pertinent documents, test results, etc.) Has your son been asked to leave or been suspended from another school? No Yes If yes, explain on a separate sheet. Brother(s) at Vancouver College: Grade: Grade: Brother(s) Applying to Vancouver College: Grade: Grade: Alumni Relatives: Grad Year/Relationship: Grad Year/Relationship: PARENTAL INFORMATION (ALL INFORMATION BELOW MUST BE COMPLETED.) Father Mother Citizenship: Address: (if different from applicant s) Phone Numbers: Work: Cell: Work: Cell: Employer: Occupation: SIGNATURE BOTH parents of the Applicant have jointly agreed to submit this application for consideration. The Applicant s Parents/Guardians affirm that they have answered all questions fully and truthfully. The Administration of Vancouver College reserves the right to cease processing of the application for non-disclosure of information. Parents Signatures: Date of Application: this area Application Fee processed on: Received by: