MINUTES KCTCS Board of Regents Academic Affairs and Curriculum Committee Meeting March 13, VOTE: The minutes were approved by unanimous consent.

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1 DRAFT MINUTES KCTCS Board of Regents Academic Affairs and Curriculum Committee Meeting March 13, 2008 Committee Members Present: Mr. Paul C. Callan, Jr., Vice Chair Mr. Richard A. Bean Ms. Anna K. Burton Mr. Jackie B. Cecil Ms. Cynthia L. Read Ms. Johnna Reeder Dr. Joseph B. Wise, III Committee Member Absent: Mr. Larry D. Savage, Chair CALL TO ORDER In the absence of Chair Savage, Vice Chair Callan called to order the meeting of the Kentucky Community and Technical College System Board of Regents Academic Affairs and Curriculum Committee at 2:03 p.m. (ET), on March 13, The meeting was held at the KCTCS System Office, Versailles, Kentucky, in Training Room 112. Vice Chair Callan announced that the press was notified of the meeting on March 6, There being a quorum present, Committee business began with the approval of the minutes from the last meeting. APPROVAL OF MINUTES Vice Chair Callan called for a motion to approve the minutes from the December 6, 2007, Committee meeting. MOTION: Ms. Burton moved that the minutes of the December 6, 2007, Committee meeting be approved. Mr. Cecil seconded the motion. VOTE: The minutes were approved by unanimous consent. ADDITIONS OR CHANGES TO THE AGENDA There were no additions or changes to the agenda. 131

2 DRAFT ACTION: RATIFICATION OF NEW CREDIT CERTIFICATE RECOMMENDATION: That the KCTCS Board of Regents ratify the approval of new credit certificate programs listed. Vice Chair Callan called on KCTCS Chancellor Keith Bird to provide additional information related to the recommendation. Dr. Bird noted that some of the certificate programs listed are a result of rolling over an existing curriculum to a new integrated curriculum with multiple exit points. All certificate programs included on the list are applicable toward at least one degree program, and additional resources are not required for their implementation. MOTION: Dr. Wise moved and Ms. Read seconded that the Academic Affairs and Curriculum Committee recommend that the KCTCS Board of Regents ratify the approval of new credit certificate programs listed in the agenda materials. VOTE: The motion was approved unanimously. NEW PROGRAM PROPOSALS The following college representatives were present at the meeting to assist with the program proposal presentations: Bowling Green Technical College Dr. Nathan Hodges, President Ms. Iris Dotson, Chief Academic Officer Ms. Patti Sumner, Division Chair Ms. Laura Cook, Instructor, Medical Information Technology Vice Chair Callan welcomed the college representatives to the meeting. AAS IN MEDICAL INFORMATION TECHNOLOGY FOR BOWLING GREEN TECHNICAL COLLEGE RECOMMENDATION: That the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Medical Information Technology with an option in Administrative for Bowling Green Technical College to be implemented in fall Vice Chair Callan asked Dr. Bird to present the program proposal. Dr. Bird noted that eight other colleges presently have this degree, and Bowling Green Technical College presently offers diplomas in Medical Information Technology and has the resources to implement the program, including qualified faculty for advising and teaching general education and technical courses. The credit hour Medical Information Technology program 132

3 DRAFT graduates prepare medical records and reports, maintain files, order supplies, perform accounting procedures, work with medical insurance and coding, and receive patients in a variety of health care settings. Students enrolled in the degree or diploma programs are required to do an internship or cooperative experience in a medical office environment. No additional funding is required for implementation. KCTCS does not have an articulation or transfer degree specific to Medical Information Technology. Murray State and Western Kentucky Universities do have a completer degree whereby a student can complete a baccalaureate degree. College representatives noted that support for the proposed program is excellent, as are local employment prospects for graduates. Opportunities in this field are favorable due to expanding medical facilities in the Bowling Green area and an increasing job market. Salaries vary a great deal, reflecting differences in skill, experience, and level of responsibility. It was noted that this field is changing, as technology is developed to assist with transcription and facilitate obtaining patient information using electronic forms. Because of technological changes, persons in this field also will serve as editors of the information collected electronically. MOTION: Ms. Read moved and Ms. Reader seconded that Academic Affairs and Curriculum Committee recommend that KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Medical Information Technology with an option in Administrative for Bowling Green Technical College to be implemented in fall VOTE: The motion was approved unanimously. Dr. Bird alerted the Committee that his office and a number of curriculum committees are addressing credit hour creep in the number of hours required for credentials, particularly associate degrees. The Committee held a brief discussion of the pros and cons of the length of KCTCS credit-hour ranges for associate degrees and the evolution of the curricula from the consolidation stage. AAS IN CRIMINAL JUSTICE FOR WEST KENTUCKY COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Criminal Justice with an option in Criminal Justice for West Kentucky Community and Technical College to be implemented in fall Dr. Bird noted that 10 KCTCS colleges presently have this degree. The credit hour Criminal Justice program prepares students for entry into the field of police work and related occupations. Criminal justice vocations have evolved from jobs with minimal requirements to jobs requiring complex knowledge and skills. Graduates may seek job opportunities on 133

4 the federal, state, county, and municipal levels. With experience, graduates may move into administration or supervisory positions in corrections, security, and/or law enforcement. The average wage of criminal justice graduates is $43,500 or higher. No additional funding is required for implementation. West Kentucky Community and Technical College has the resources to implement the program. KCTCS has an articulation agreement with the University of Louisville (BS Administration of Justice) for the Law Enforcement Option. Course work for both the proposed Criminal Justice Option and the one for Law Enforcement are the same with the exception of one course - CJ 215. It was noted that work toward an articulation agreement with Eastern Kentucky University may be pursued in the future. MOTION: Ms. Reeder moved and Dr. Wise seconded that the Academic Affairs and Curriculum Committee recommend that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Criminal Justice with an option in Criminal Justice for West Kentucky Community and Technical College to be implemented in fall VOTE: The motion was approved unanimously. ACTION: KCTCS CANDIDATES FOR CREDENTIALS RECOMMENDATIONS: That the KCTCS Board of Regents approve the awarding of KCTCS college candidates for degrees and diplomas and ratify certificates as presented in the supplemental booklet, KCTCS Candidates for Credentials October 18, 2007, through January 22, 2008, with the credentials (degrees, diplomas, and certificates) to be awarded to the candidates upon certification that the requirements have been satisfactorily completed; and That the KCTCS Board of Regents approve the awarding of associate degrees as presented in the supplemental booklet, KCTCS Candidates for Credentials October 18, 2007, through January 22, 2008, to KCTCS college candidates who have met all requirements for programs approved by the University of Kentucky (UK) Board of Trustees, with the degrees to be awarded to the candidates by UK upon certification that degree requirements have been satisfactorily completed. Vice Chair Callan asked Dr. Bird to provide additional information related to the candidates for credentials. Dr. Bird noted that for the period of October 18, 2007, through January 22, 2008, there were 1,881 credential requests, including 1,319 certificates; 154 diplomas; 129 associate in arts; 39 associate in science; and 240 associate in applied science. Of these requests, 1,055 were unduplicated requests. 134

5 MOTION: Mr. Cecil moved and Ms. Burton and seconded that the Academic Affairs and Curriculum Committee recommend: DRAFT That the KCTCS Board of Regents approve the awarding of KCTCS college candidates for degrees and diplomas and ratify certificates as presented in the supplemental booklet, KCTCS Candidates for Credentials October 18, 2007, through January 22, 2008, with the credentials (degrees, diplomas, and certificates) to be awarded to the candidates upon certification that the requirements have been satisfactorily completed; and That the KCTCS Board of Regents approve the awarding of associate degrees as presented in the supplemental booklet, KCTCS Candidates for Credentials October 18, 2007, through January 22, 2008, to KCTCS college candidates who have met all requirements for programs approved by the University of Kentucky (UK) Board of Trustees, with the degrees to be awarded to the candidates by UK upon certification that degree requirements have been satisfactorily completed. VOTE: The motion was approved unanimously. ACTION: HONORARY DEGREE CANDIDATE AT BIG SANDY COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the KCTCS Board of Regents approve the awarding of an honorary associate degree in humane letters to former Governor Paul E. Patton, as requested by Big Sandy Community and Technical College President George Edwards on behalf of the local college and its board of directors. Governor Patton has contributed significantly to the nation, the Commonwealth of Kentucky, the Kentucky Community and Technical College System, Big Sandy Community and Technical College, and the Big Sandy community over the course of his lifetime. Dr. Bird noted that KRS (1) (e) specifies that the KCTCS Board of Regents may grant diplomas and confer degrees upon the recommendation of the president and faculty. In May 2003, the KCTCS Board of Regents approved Policy 4.17 Policy on Honorary Degrees, which authorizes the individual colleges to award honorary associate degrees in humane letters (honoris causa) to individuals who have contributed significantly to the awarding college or KCTCS. The Big Sandy Community and Technical College Board of Directors as well as the college Honorary Degree Committee support awarding an honorary associate degree in humane letters to former Governor Paul E. Patton, who currently resides in Pikeville, Kentucky. In addition to serving the state as Governor, Mr. Patton has served Kentucky in various positions and activities, including Co-Chair of the Appalachian Regional Commission, 135

6 Lieutenant Governor of Kentucky, Secretary of Economic Development, Deputy State Transportation Secretary, and as a member of the Job s for America s Graduates Board. Governor Patton has accomplished much to improve the lives of all Kentuckians. Now retired, Governor Patton continues to be active in the community in promoting economic development and educational improvement. Governor Patton has contributed significantly to the nation, the Commonwealth of Kentucky, the Kentucky Community and Technical College System, Big Sandy Community and Technical College, and the Big Sandy community over the course of his lifetime. He is credited with the vision to implement postsecondary education reform in Kentucky, which included the passage of House Bill 1 in 1997, creating the Kentucky Community and Technical College System (KCTCS). Governor Patton has unselfishly donated his time, expertise, and resources to ensure the success of many community projects as well as promoted the value of education his entire life. MOTION: Ms. Burton moved and Dr. Wise seconded that Academic Affairs and Curriculum Committee recommend that the KCTCS Board of Regents approve the awarding of an honorary associate degree in humane letters to former Governor Paul E. Patton, as requested by Big Sandy Community and Technical College President George Edwards on behalf of the local college and its board of directors. VOTE: The motion was approved unanimously. UPDATE: ACCREDITATION VISIT Dr. Bird noted that Bowling Green Technical College hosted a Commission on Colleges of the Southern Association of Colleges and Schools (SACS) visiting committee related to their application for membership. It was noted that the visit was a milestone for the System in that Bowling Green is the last of the stand alone technical colleges to seek accreditation with SACS. The site visit was historic for the System and the college. Dr. Hodges noted the visit went very well. He thanked the college s staff, the KCTCS Board of Regents, the KCTCS System Office staff, and his colleagues for the assistance provided related to the site visit and the college s application for membership. 136

7 DRAFT UPDATE: BACCALAUREATE STUDENT TRANSFER Dr. Bird updated the Committee on his legislative testimony related to transfer. He distributed copies of the Kentucky Transfer Feedback Report for and First-time Transfers from KCTCS to Four- Year Public and Independent Institutions: Fall 2006/Spring 2007 prepared by the Council on Postsecondary Education (CPE). He noted that CPE staff believes that transfer is an issue for approximately 1 percent of KCTCS students transferring to the state s public universities. The CPE percentage is a direct contradiction to KCTCS data as well as information presented to CPE from Dr. Aims McGuiness of the National Center for Higher Education Management Systems (NCHEMS). NCHEMS was instrumental in providing background information for the Kentucky Postsecondary Education Improvement Act of The NCHEMS report to CPE indicated that transfer was problematic at each Kentucky institution its staff recently visited. Of most concern is KCTCS transfer students coursework receiving equal credit at the receiving institution, especially general education courses. Dr. Bird also updated the Committee on the development of a Memorandum of Understanding (MOU) related to Student Information Reports. The MOU will establish guidelines for the exchange of student information reports to support KCTCS student transfer to four-year institutions. Both public and independent fouryear institutions have expressed overwhelming interest in this opportunity. The development of this MOU represents an opportunity for KCTCS to demonstrate leadership in addressing barriers to transfer by creating a systematic process for providing student information reports. KCTCS currently provides systemwide reports of graduating KCTCS students to four-year institutions upon their request. This process includes a designated schedule for distributing reports and designates key information to assist KCTCS four-year educational partners in providing information and developing resources to assist KCTCS students in planning for transfer. It also provides for KCTCS to receive information from participating four-year institutions about the academic success of KCTCS students once they transfer. One of the key barriers KCTCS students perceive regarding transfer, as identified in the 2004 Identifying Barriers to College Student Transfer Study conducted in partnership by CPE and KCTCS, is a lack of student academic planning, preparation, and knowledge about transfer, which limits their success in the transfer process. The development of the MOU represents an opportunity for KCTCS to demonstrate leadership in addressing one of Kentucky s key barriers to transfer by creating a systematic process for providing student information reports. 137

8 Other items included in the transfer update included: KCTCS AAS in Construction Technology to Northern Kentucky University (NKU) BS in Construction Management. This agreement provides for the transfer of credits between KCTCS and NKU, including general education as well as courses applicable to the major. Eastern Kentucky University (EKU) Course to KCTCS AAS in Human Services. This agreement provides for the transfer of credits between KCTCS and EKU for SWK 100: Food Benefits (or its equivalent), which is delivered in collaboration with the Kentucky Cabinet for Health and Family Services, as a technical elective. KCTCS/Georgetown College Transfer Partnership. This agreement provides a framework for enhancing transfer opportunities from KCTCS to Georgetown College. It formally establishes the duties and responsibilities of the Georgetown College/KCTCS Transfer Coordinator and enhances the opportunities for KCTCS students to participate in the KCTCS/Georgetown College Oxford Scholars Program. UPDATE: THE KENTUCKY PLAN FOR EQUAL OPPORTUNITIES Vice Chair Callan called on Dr. Gwendolyn Joseph, KCTCS Vice President, to present the KCTCS 2007 Degree Program Eligibility Report. Dr. Joseph noted that the report is an annual assessment developed by the Council on Postsecondary Education (CPE) that describes institutional success in implementing strategies to achieve the objectives of The Kentucky Plan for Equal Opportunities. The assessment is part of CPE s monitoring of progress under The Kentucky Plan for Equal Opportunities, which promotes compliance with Title VI of the federal Civil Rights Act of The assessment was conducted for the fiscal year, which used fall 2006 student enrollment data and November 2006 employment data to evaluate the level of compliance with the four (4) equal opportunity objectives to which KCTCS colleges are responsible. Compliance with the four objectives determined degree program eligibility status for calendar year The equal opportunity objectives for KCTCS colleges are as follows: 1. Kentucky Resident African-American Undergraduate Student Enrollment 2. Employment of African-Americans in Executive, Administrative, and Managerial Positions 3. Employment of African-Americans as Faculty 4. Employment of African-Americans as Other Professionals (Professional Non-Faculty) 138

9 DRAFT Based on the level of compliance with the four (4) objectives, CPE assigns colleges one (1) of three (3) degree program eligibility status categories, as follows: Automatic eligibility status equals continuous progress in at least 3 of 4 objectives. Quantitative waiver eligibility status equals continuous progress in 2 of 4 objectives. Qualitative waiver eligibility status equals continuous progress in 0 or 1 of 4 objectives. The CPE compliance data indicate that 15 KCTCS colleges have achieved or made continuous progress in at least three (3) of four (4) objectives and, therefore, achieved a status of automatic eligibility. Of the 15 colleges achieving automatic eligibility, eleven (11) achieved four (4) of four (4) objectives. One college, Southeast Kentucky Community and Technical College, achieved zero (0) of four (4) objectives and is, therefore, eligible to apply for a qualitative waiver. However, according to an unofficial snapshot based on Academic Year , Southeast Kentucky Community and Technical College has made continuous progress in three (3) of four (4) objectives and now has an unofficial program eligibility status of automatic eligibility for Calendar Year NEXT MEETING Vice Chair Callan announced that the next regular meeting of the Academic Affairs and Curriculum Committee would be June 12, 2008, at the Big Sandy Community and Technical College in Prestonsburg, Kentucky. ADJOURNMENT Ms. Burton moved that the meeting adjourn. Ms. Read seconded the motion. VOTE: The motion was approved unanimously, and the meeting adjourned at 3:57 p.m. (ET). 6/12/08 Date Approved by the Academic Affairs and Curriculum Committee Paul C. Callan, Jr. Committee Vice Chair 139

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