Saddleback College Enrollment Management Plan

Transcription

1 Scheduling for Student Success 1.1 Perform a comprehensive review of current student needs from a student perspective Review data from student survey VPI Council, Depart. Chairs Spring 2015 Completed Examine geographic scope, reach and yield (scope assesses and defines target populations, as well as tactics to engage target populations and yield measures enrollment performance) Examine existing academic program mix and saturation; identify niche programs (e.g. weekend/evening only, Freshman Advantage cohort) Office of Research, Planning and Accreditation Spring 2015 In progress VPI Council, Department Chairs Spring 2015 In progress Review existing program data to identify programs to undergo program revitalization VPI Council, Academic Senate Fall 2015 In progress Review curriculum/course titles for relevance and attractiveness to students. Department Chairs Fall Develop a college comprehensive multi-year Scheduling Plan to include all aspects of Instruction and Student Services Establish FTES targets for each department and division based on analysis of historic enrollment and potential growth/restoration VPI Summer 2015 Completed and each Identify means of creating a short-term enrollment bump to get increase FTES in VPI Council, Department Chairs, Summer 2015 Completed the short term (e.g. additional sections of Emeritus classes) faculty leaders, management team Develop strategies around schedule development, student retention, online education expansion, and K-12 partnerships VPI, VPSS, Deans Spring 2015 Completed and Expand on strategies that effectively increase recruitment and retention each year VPI, VPSS, Deans Summer 2015 In Progress Nudge and then call students who have missed their registration appointment Dean of Enroll. Services, Outreach Summer 2015 Completed, Nudge and then call students at risk of being dropped for fee nonpayment Dean of Enrollment Services, Financial Aid staff Nudge and then call students who Dean of Enrollment Services, a) have attended previously but not for the current semester Outreach b) have applied but not registered prior to the semester c) have applied but not registered in time for late start and 2nd 8 week classes Summer 2015 Summer 2015 Completed, Completed, Analyze registration statistics and identify barrier to completing the registration Dean of Enrollment Services Fall 2015 In process process Add additional elements to the enrollment management plan each year (e.g. VPs, Deans, Department Chairs Fall 2015 Not started recruitment/retention of student populations identified in our equity plan) 1.3 Ensure creation of a data-driven, student-centered schedule Create position and hire a Scheduling and Enrollment Management Analyst VPI Fall 2014 Completed

2 1.3.2 Create tools to facilitate data review and analysis Sched & Enrollment Mgmt. Analyst Spring 2015 In process Review each department schedule to evaluate effectiveness in meeting student need and target FTES Deans Summer 2015 Completed and Enforce block scheduling beginning Spring 2016 Deans Spring 2015 In process Develop operational guidelines/ principles for schedule development VPI Council Fall 2015 In process Move up and compact registration appointments for spring 2016 VPs, Deans of Enrollment Services Fall 2015 Completed Move up and compact registration appointments for summer and fall 2016 so that VPs, Deans of Enrollment Services Fall 2015 In process continuing and high school students can register before finals Survey students for information regarding scheduling preferences Office of Instruction Fall 2015 Completed Create a tool to model scheduling scenarios Sched & Enrollment Mgmt. Analyst Fall 2015 Not Started Review most commonly used Inform reports and work with IVC, District Services to improve them VPI, VPSS Fall 2015 In process 1.4 Improve curriculum approval process to facilitate updating and approval of new curriculum Evaluate current practices and identify short, medium and long-range plans to Curriculum Chair, Academic Spring 2014 Completed improve processes and timelines Senate Strengthen and streamline approval process to allow for more timely course and Curriculum Chair, Academic Spring In Progress program submission to CCCCO Senate, OOI Fall Identify and develop an accelerated curriculum model for providing basic skills Faculty, Curriculum Team Spring In Process instruction Fall Develop and approve new noncredit adult education curriculum Faculty, Curriculum Team, Deans Spring 2015 In Process 1.5 Secure resources needed to implement enrollment management plan Develop OSH budget to reach FTES targets for each department for OOI Spring 2015 Completed Submit resource requests for needed OSH, outreach, and other identified costs with data/rationale for request VPI Spring 2015 and Annually Completed and 1.6 Build enrollment in CTE courses Each CTE program will develop a two-year schedule of classes showing when each Department Chairs Fall 2015 In Process course in the program will be offered Update CWE course curriculum and District plan to increase units available and add general CWE; incorporate CWE/apprenticeship into CTE program curriculum Dean of EWD/Business Science, CTE Faculty Fall 2015 Under discussion

3 Student Success and Retention 2.1 Engagement Train and prepare Student Success Mentors to be on campus at key traffic areas to Matriculation Team Spring 2015 In progress assist students during the first two weeks of the semester Continue to encourage College Pride Tuesdays (Saddleback colors and name badge) Student Success Steering Spring 2015 and inform faculty about ways to engage with students Committee College Study Tip of the Week: Prepare campaign with signs and marquee messages, Student Success College Tip of the Spring 2015 along with list of tips for faculty to incorporate into their classes. Week Workgroup 2.2 Early Alert Introduce Early Alert Phase 1 during Professional Development Week and continue Student Success Early Alert Work Spring 2015 In progress to work with District IT on phase two, to be incorporated into new Student Dashboard. On average 2,000 students are on academic probation each semester. Earlier intervention may reduce this number by 20%. Group Increase offerings of Counseling 161A (Study Skills Course 1.5 unit). Target academic, disqualified and other at risk students. Cross reference with academic and dismissal list. Offer one additional course in second 8 weeks and then at least 4 course offerings in the Dean of Counseling Summer 2015 In progress summer. By summer 2014 increase enrollment of Counseling 161 A from 0 enrolled to 80 students. 2.3 Freshman Advantage Continue to work with current fall 2014 Freshman Advantage Students (541) and track their fall progress. This program had a 93% retention rate and 75% of these students earned GPAs 2.0 and above. A full report on Freshman Advantage is available through the Student Success Committee. Matriculation and Research Spring 2015 Completed Encourage full-time enrollment in placed English, Math, Counseling Course, and one appropriate general education course to fall 2015 Freshman Advantage students. Matriculation and Research Spring 2015 Completed, Recommend COUN 140 or 160 course, and next sequential course in English and math to Freshman Advantage 2015 cohort; use nudges to communicate Freshman Advantage Fridays February 20 through June 25 th. Communicate options for 2nd eight weeks and summer courses to get a jump start. 1,500 students to be Matriculation and Counseling Spring 2015 Completed, Matriculation and Counseling Spring 2015 Completed,

4 2.3.5 Recruit basic skills and remedial level Freshman Advantage and Early Advantage students to Refresh Workshops to help students improve their placements in English, reading and math. 500 students to be targeted Matriculation, Counseling, LRC, English/Reading/Math Departments and LRC Spring 2015 In Progress

5 Online Education and Learning Resources 3.1 Online Education Create first draft of the Online Education Strategic Plan Dean OELR, Academic Senate, Spring, 2016 In progress Faculty, DE Coordinator Establish and implement training on best practices in online education for all deans and department chairpersons Dean OELR & Academic Senate DE Coordinator Fall, 2015 In progress Coordinate and implement individual training sessions and workshops on best practice in online education for all faculty Dean OELR & Faculty Center Staff Fall Spring Continuing, Strengthen the coordination between Saddleback College and the Statewide Online Dean OELR & Academic Senate DE Fall Spring In progress Education Initiative (OEI) Coordinator Collect data on the success, persistence, and retention rates of students in online Dean OELR, Research Office Spring 2016 In progress education based upon type/structure of course Analyze data to determine best scheduling practices in online education Dean OELR, Research Office Spring, 2016 In progress Determine and address areas of deficiencies in divisions with potential growth in Dean OELR and Division Deans Fall 2015-Spring In progress online education Identify and implement new online education course approval process Curriculum Committee Fall 2015 Completed 3.2 Learning Assistance Implement weekly mandatory tutoring appointments for math and English BSI athletes enrolled in the PASS program Learning Assistance Director, Dean Athletics Fall 2015 Completed, Expand embedded tutoring by putting a tutor in all basic skills math courses, and increasing embedded tutors in basic skills English courses by 20% Dir, Learning Assistance, faculty in LA and MSE Fall 2015 Completed, Develop and implement Refresh workshops to move students out of basic skills pathways, in coordination with matriculation, English, Math and Reading departments Dir, LA, Matriculation Coordinator, faculty in English, Spring Summer 2015 Completed, math and Reading Develop and Launch Online Tutoring Dir, Learning Assistance (LA) and Fall 2015 Completed LRC Tutoring 3.3 Library Sciences Increase LIB 2 to two sections for fall, 2015 semester Dean OELR, Library Faculty Spring, 2015 Completed Visit 10 ENG 1A and 1B classrooms in fall, 2015 for to promote enrollment in LIB 2; use course s to promote late-starting course section via Dean OELR, Library Faculty Fall, 2015 In progress

6 3.3.3 Follow block schedule for LRC 314 to open up the course to other divisions for scheduling; avoid peak hours of M-Th, Dean OELR, Library Faculty Spring, 2016 In progress

7 4.1 K-12 Enrollment Convene a college-wide workgroup to develop the K-12 Enrollment Management Dean, CE, EI,& K-12 Partnerships, Fall 2014 Completed Action Plan Outreach Develop a (3-5 year) action plan to further the K-12 enrollment management focus EM K-12 Workgroup Fall 2015 In progress 4.2 Outreach, Recruitment, and Other K-12 Activities K-12 Partnerships Collect current campus K-12 Outreach and Recruitment efforts Outreach & Recruitement Fall 2014 Completed Develop a comprehensive list of current efforts and examine the efforts from the Outreach & Recruitement lens of the K-12 student Identify gaps in activities, if any, and further develop new efforts that focus on Outreach & Recruitement In progress increasing K-12 enrollment Review articulation agreements with feeder districts to identify needed changes and Outreach & Recruitement, K-12s, In progress gaps, if any, where articulation agreements can be developed OC Pathways Develop articulation agreements to fill identified gaps, if needed TBD Spring 2016 Pending Increase awareness of artic. agreements with High Schools to students and parents TBD Spring 2016 Pending Develop a checklist of expectations/logistics for faculty members who will be Outreach & Recruitment Fall 2015 In progress teaching on a HS site Examine current and potential PLCs for strengthening partnerships. TBD Pending 2.3 Communication Efforts Review current communications to the K-12 community including new K-12 webpage Dean, CE, EI,& K-12, Outreach Spring 2015 Completed Identify opportunities to further communicate to this population EM K-12 Workgroup Spring Develop a letter to High School AP students to promote concurrent enrollment as a Jennie, Penny, and Leslie Fall 2014 Completed means to compete on 4-year university applications Discuss/develop a Concurrent/Dual Enrollment Brochure as a resource for high EM K-12 Workgroup Spring 2015 Completed schools, parents, and students Review and update current video designed for perspective concurrent enrolled Communication Arts Faculty Chair Fall 2015 In progress students & EM K-12 Workgroup Begin an oncampus campaign communicating that Outreach & Recruitment is EM K-12 Workgroup In progress "everyone's responsbility" Increase communcation to parents EM K-12 Workgroup In progress

8 4.4 Data Collection Collect K-12 data on Concurrent/Dual Enrollment and High School capture rates Outreach, Research Spring 2015 Completed Develop baselines and targets for concurrent/dual enrollment and high school EM K-12 Workgroup Fall 2015 capture targets Update enrollment data of K-12 students to include comparison of last three Enrollment Services Fall 2015 In progress academic years Collect data from K-12 Districts on where students attend college after HS. Outreach & Recruitment Fall 2015 In progress 4.5 Support Systems Identify and examine specific instructional and student services support system/s EM K-12 Workgroup Spring 2015 Complete from the lens of the K-12 student experience Recommend instructional and student services support system/s changes, if needed, EM K-12 Workgroup Spring 2015 to benefit the K-12 student experience 4.6 Class Schedule Examine the class schedule from the lens of the K-12 student EM K-12 Workgroup Spring 2015 Complete Share outcomes of with VPI Council and make recommendations to further HSPC, EMK-12 Workgroup Complete align classes (including summer) with the High School requests/ calendar 4.7 Resource Allocation Identify and prioritize needed resources to further the K-12 Enr Mgmt Action Plan Dean, CE, EI,& K-12; Outreach Fall 2015 In progress Implement strategies of the K-12 Enrollment Management Action Plan based on the resources provided Adult Education 4.8 Transitional Advisory Group (TAG) EM K-12 Workgroup Convene a Transitional Advisory Group to develop the Adult Education Action Plan Adult Education Fall 2014 Completed Develop a (1-3 year) action plan to transition CUSD and SVUSD Adult School programs to Saddleback College Ensure that the action plan aligns with identified needs as reflected in the AB86 Final Report TAG In progress TAG In progress

9 4.9 Outreach, Recruitment, and Student Equity Plan Collect current CUSD and SVUSD Outreach and Recruitment efforts TAG Spring 2015 Completed Develop a comprehensive list of current efforts and examine the efforts from the TAG Spring 2015 Completed lens of the Adult Education student Identify gaps in activities, if any, and further develop new efforts where needed TAG Spring 2015 Completed Ensure access and equity for all members of our community TAG Spring Ensure proper Student Services support for Adult Education efforts Adult Education Communication Efforts Review current communications to the Adult Education community TAG Spring 2015 Completed Identify opportunities to further communicate to this population including TAG Spring 2015 In progress development of new college webpages Develop and oncampus communicaiton campaign to build awareness Adult Education In progress 4.11 Data Collection Review data as provided by the State that reflects the needs of our community TAG Spring 2015 Completed Review community data to determine local needs and trends TAG Spring 2015 Completed Review K-12 district enrollment and financial data to determine appropriate targets TAG Spring 2015 Completed 4.12 Implementation Develop systems and processes for accounting, curriculum, educational goal Adult Education In progress setting, student ID#s, assessment, human resources, and physical space both on and off 4.13 Class Schedule Build a comprehensive class schedule of programs that continues to meet the needs TAG of our Adult Education community Reenvision and build out SHS, the College and Career Campus, and other locations Adult Education to meet community need Resource Allocation Review funding resources and determine how those resources can be maximized to the benefit of the Adult Education community TAG Completed

10 Determine the need for additional resources and seek funds where needed. TAG Fall 2015 Completed Ensure that the college prioritizes resources (including fulltime faculty) needed to ensure a successful transition of programs in year one and ongoing support for future years. TAG