SCHOOL MANAGEMENT SYSTEM P a g e 1
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1 SMS & Notices Accounts Staff Management Student Attendance Time Table Examination Transport Fee Collection Library Student Register School Inventory SCHOOL MANAGEMENT SYSTEM SCHOOL MANAGEMENT SYSTEM P a g e 1
2 About Deltasoft Deltasoft is a team of professional, who are serving IT industry since We provide solutions for business industry and education sector. Schools, Colleges & Universities Habib Public School A project of Bank Al-Habib, Karachi SEAS ( Islamabad Campus) Under ISRA University Hyderabad School Management System The Deltasoft School Management System is designed to fulfill the need of different educational organizations, such as schools, colleges and universities. Clients we are providing services to different chain of schools, colleges and universities. The Smart School ( City School ) Multiple Campuses KN Academy Malir Cant & Bhadarabad Campuses, Karachi. The Fahims School System 11 branches Karachi and Hyderabad The Educator ( Beacon House ) Many campuses all over Pakistan Al-Hadi Academy Ayesha Manzil, Karachi International Islamic University Islamabad School Multiple Branches Talent International School Khamis Mushyat, Saudi Arabia Inam Cadet Academy Gulshan-e-Hadeed, Ph-1, Karachi Wilderness School & College Sheikh Manda, Quetta Noor-e-Afzal EC Trust Gulbarga, India Multiple Campuses SCHOOL MANAGEMENT SYSTEM P a g e 2
3 Bel College Gulshan-e-Hadeed, Karachi Yen Academy Gulshan-e-Iqbal & Bahadrabad Campuses, Karachi. Queen Marry School Near Airport, Sakkar The Vision School ( Falcon House ) Malir Kalaboard, Karachi. City Cliff School & College Steel Town, Bin Qasim, Karachi Embellish School System Gulshan-e-Hadeed, Karachi Al-Khair Education Foundation Gulshan-e-Iqbal, Karachi Alterne High School Gulshan-e-Iqbal, Karachi Shining Pearls Montessori F.B.Area, Karachi The Petarians Schooling System Gulshan-e-Hadeed, Karachi Pak School & College Mardan, Khyber Pakhton Khwa Zubaida Academy Bhakkar, Punjab Unique College Model Town, Khan Pur Rising kids Grammar School Allama Iqbal Town, Gujranwala Cantt Thinkers Alliance Bhakkar, Punjab The Montessori Home Gulshan-e-Hadeed, Karachi British Grammar Shool Bahkar, Punjab SCHOOL MANAGEMENT SYSTEM P a g e 3
4 New Quaid-e-Azam School Chowk Jamal, Khanewal Rising Sun Children Academy Rasheedabad, Karachi Eloner School System Gulshan-e-Hadeed, Ph-1 Ext. Karachi E-Complex School & College Gulshan-e-Hadeed, Ph-1, Bin Qasim, Karachi. Gallant Foundation School Gulshan-e-Hadeed, Karachi Misali Zakriya Public School Pak Pattan, Punjab New Ibn-e-Sena School Kot Addu, Near Multan, Punjab, Pakistan. Al-Kamran Public School Kosar Town, Malir, Karachi Angel s Academy of Education Pir-Jo-Goth, Khair Pur Al-Barkat Group of Schools and Colleges Khanpur, Punjab. Al-Shams Public School Gulshan-e-Hadeed, Ph-2, Karachi Beacon Askari School System Model Colony, Beside Karachi Air Port My School System Kot Addu, Punjab H. A. School & H.A. Montessori Molvi Tameezudin Road, Karachi Sky Higher Sec. School Hunza, Gilgit Baltistan R.P.S. School System Canal Road, Tandlianwala, Punjab Silver Streak Sec. School Baldia Town, Karachi SCHOOL MANAGEMENT SYSTEM P a g e 4
5 STUDENT REGISTER Registration Admission Promotion into new classes Family management School leaving process ID card generation for each session Creation of certificates General reports ( etc.) Admission Form Student contact list ( class wise ) School strength report Families report Admission Time Pending documents Date of birth report House wise student groups Last school wise students Area wise students G.R. Register Registration b/w two dates Admission b/w two dates Left students b/w two dates ID Cards School Leaving Certificate Reference Certificate Provisional Certificates ADMISSON FORM CERTIFICATES SCHOOL MANAGEMENT SYSTEM P a g e 5
6 Collection & Other Notices Defaulters Management FEE COLLECTION Cash / Bank Challans School Printed Challans Generation of fee challans ( Current + Arrears ) Cash / Bank Challan Customizable fee structures of classes Concession option for certain students Installment option on Voucher Student Ledgers ( Voucher wise ) Bulk operations on fee vouchers User wise management Integrated with main accounts ( etc.) Class wise Fee Structures Bank Voucher Cash Voucher ( Office ) Custom Printed Voucher Student Ledger Voucher detail Student Ledger Voucher Summary Defaulters List Class wise Defaulters List Family wise Defaulters Notice Family wise Outstanding Detailed Outstanding Aging Report Fee Collection Class wise Fee Collection Date Wise Summary Fee Collection Account wise Student Concession Report Frozen Students... And many more Fee Dues Dear Parent of Ali, Rs. 2,200/- are due on him. Please pay mentioned amount immediately. Thanks, SCHOOL MANAGEMENT SYSTEM P a g e 6
7 EXAMINATION Creation of Examination Date Sheet Date Sheet SMS / Print Obtained marks data entry ( like Excel ) Cleared / Failed / Promoted Ranks / Positions ( Optional ) Marks Sheet / Result Card review Result SMS Export result to website Mark Sheet Print Blank list for obtained marks Single subject results summary All subject result summary All subject result detailed Mark Sheet ( School / Student Copy) Top 3 students of each section Top 3 students on each class Top 10 students of school... And other requested reports... Date Sheet Internal Exam ( Class I ) 2-Mar> Eng 3- Mar> Urdu 4-Mar> Math 5-Mar> Isl 6-Mar> S.St 9-Mar> Scn Final Term Exam Result Class I-A Ali Hassan Eng 86/100 Urdu 84/100 Math 93/100 Isl 87/100 S.St 79/100 Scn 96/100 SCHOOL MANAGEMENT SYSTEM P a g e 7
8 STUDENT ATTENDANCE Annual Calendar Attendance Status ( Present, Absent, Sick Leave, Other Leave ) ( etc.) Annual calendar of school Week wise calendar of school Day attendance of class Day attendance summary of all classes Single student attendance report ( month wise ) Attendance performance b/w two dates Dear Asif Iqbal, Abdula Asif Malik did not come to school on 20-Jan Please submit the cause of absence at school office. Thanks,... And other requested reports... SCHOOL MANAGEMENT SYSTEM P a g e 8
9 SMS & NOTICES SMS via Mobile / Corporate account Quick SMS & Scheduled SMS SMS from other applications (Attendance, Fee & Exam etc.) Built in PTA rules 1 SMS per family / Sent to all Notices printing Mobile numbers validation Notice printing SMS history Pending / Sent SMS... And other requested reports... Dear parents, Government extended winter vacations till 11 th Jan Now school will be re-open from 12 th Jan Thanks, SCHOOL MANAGEMENT SYSTEM P a g e 9
10 STAFF MANAGEMENT Departments & Designations Pay Scale wise Salary Structure Pay Scale wise Leaves Policies Appointment Form Personal Information Probation Information Jobs Assignment & History Employee Browser Bulk SMS to Employees Salary Generation Employee Attendance Record Employee Leaves Management Salary Slips Salary Payments etc. Employee List ( with photograph ) Employee contact list Appointment Letter Termination Letter ID Cards ( with bar code ) Salary Slips Salary Payments ( Cash / Cheque / Bank ) Bank Transfer into Employee Accounts Periodic ( b/w two dates ) Joined, Left Employees SCHOOL MANAGEMENT SYSTEM P a g e 10
11 ACCOUNTS Chart of Accounts ( four levels ) Financial Years Voucher ( Journal, Bank Payment, Bank Receiving, Cash Payment, Cash Receiving ) Vouchers Browsing ( Search by different criteria ) Financial ( etc.) Chart of Accounts Account Balances Voucher Vouchers Summary Account Ledgers Trail Balances Income Statement Balance Sheet Other Financial... And other requested reports... SCHOOL MANAGEMENT SYSTEM P a g e 11
12 TRANSPORT Vehicles record Drivers record Area assignments to vehicles Transport card generation Area wise students Vehicles list Drivers list Area wise transports Area wise students Transport wise students... And other requested reports... SCHOOL MANAGEMENT SYSTEM P a g e 12
13 TIME TABLE Bell Timings Management Auto bell rings & Announcements Subject wise per week period quota Teacher subject assignment Auto time table generation Manual time table generation Combine periods management Busy and Free teachers Absent teachers substitution Class & Section wise time tables Teacher wise time tables Bell timings chart Whole school time table sheet Teachers busy / free Periods Subject quota per week... And other requested reports... SCHOOL MANAGEMENT SYSTEM P a g e 13
14 LIBRARY Books database ( groups & sub groups) Books tagging & Shelf / Cupboard management Multi copies of single book Age check, Books ratings (Readers ) Books permission ( All, Teacher only, In Library or Locked ) Library cards generation Issue books : Member, Date, For Days, Condition Return books : Return Date, Late Fine, Condition Book Tags ( Title Slip, Inner Slip and side tag ) Books list group wise Book list shelf wise Book list ( Excel sheet ) Issued books ( b/w two dates ) Collected books ( b/w two dates ) Pending books ( b/w two dates ) Idol books ( b/w two dates ) Most issued books Library Cards Most active member Members List ( Issue / collect ) Statement Member ( Issue / Collect Ledger ) SCHOOL MANAGEMENT SYSTEM P a g e 14
15 SCHOOL WEBSITE Home Page Intro animations : School images, messages and motto School Intro : Brief intro with full intro page link Mission Statement : Brief statement with full statement link Principal Profile : Brief profile with full profile link Student of the month : current student of the month pic + previous students history News : current news scroll ( with links ) Notice Board : current notices + ( previous notices links ) Navigation menu : Links for other pages Admission Process Prospectus Annual Calendar Student Dash Board Photo Gallery Downloads Job Seekers Contact us Admin Panel ( Manageable Pages ) All required details for admission procedure for a new student and a link to Online Registration Form for new candidates for admission. So that school admin inform them about admission details when admission starts. Prospectus details about school. Annual holidays and event details Online result of student summary and detailed with print option Different albums for school students Different sections for download different documents and other files. Online Job request form. Admin can view their reports and send them notification for Interviews Contact details + Feed back form which will sent to official address of school. News Panel, Student of the Month, Notice board, Online Registration, Online Results, Jobs, Gallery, Download Section SCHOOL MANAGEMENT SYSTEM P a g e 15
16 AVAILABLE VERSIONS HEAVY VERSION LIGHT VERSION ECONOMICAL VERSION Deltasoft School Systems are availble in different versions. Please select a version which is suitable for your needs STUDENTS Unlimited Students 600 students 400 students BRANCHES Multiple branches Single Branch Single Branch INTEGRATION WITH WEBS ITE Yes - - NETWORK SUPP ORT PCs Network 4-5 PC Network - PERF OMANCE High Medium Low F EATURES Special Standard Basic CUSTOM RE PORT S Yes No No SMS FROM ALL MODULES Yes Immediate SMS only Immediate SMS only USER BA SE SE CURITY User base role and rights + Delete Log User time stamp User time stamp DATABASE SQL Server 2005 Express Jet 4.0 ( MS Access ) Jet 4.0 ( MS Access ) REPORTS Crystal & Excel Crystal & Excel Crystal & Excel ITERFACE Advanced User friendly User friendly LANGUAGE.Net or Visual Basic Visual Basic Visual Basic MOD ULES 1. Student Register 2. Fee Collection 3. Examination 4. Student Attendance 5. SMS & Notices 6. Accounts 7. Staff Management + Biometric Attendance + Payroll 8. Transport 9. Time Table 10. Library 11. School Shop And many more. 1. Student Register 2. Fee Collection 3. Examination 4. Student Attendance 5. SMS & Notices 6. Accounts 7. Staff Management + Payroll 8. Transport 1. Student Register 2. Fee Collection 3. SMS & Notices SCHOOL MANAGEMENT SYSTEM P a g e 16
17 OFFERED COST IN PAKISTAN CONCESSION POLICY Module Economical Light Heavy Student Register ( Essential ) Fee Collection SMS & Notices Examination Student Attendance Staff Attendance + Payroll Accounts Transport Time Table Library School Inventories Static Website Dynamic Website AFTER SALES CUSTOMER SUPPORT To get latest Rates Please visit HOW TO PURCHASE Form OR Contact Deltasoft A client can avail customer support in two ways ( with support contract / without contract. ) Service With contract Without contract Online technical / training support Free Free ( 1 month ) Changes in application Free New reports / Modified reports Free New versions Free Date recovery Free 20% Concession On purchase of 6 or more modules 10% Concession On purchase of 4 or more modules No Concession MULTIPLE BRANCHES POLICY On Purchase of 1-3 modules 2 nd & 3 rd Branch 50% of actual cost will be charged 4 th and more Branches THINGS TO REMEMBER 40 % of actual cost will be charges for every next branch. Purchase of all the modules at once is not necessary, while Student Information is essential. Mentioned rates and offers are valid only for next 30 days. If a client upgrade to a higher version then only difference of cost will be charged. SCHOOL MANAGEMENT SYSTEM P a g e 17
18 How to Place Order STEP 1 : CALCULATE COST Calculate the total cost of your selected products Deduct concession ( if any ) according to concession policy STEP 2 : SEND FOLLOWING DATA Please send the following data at our address : DeltaSoftServices@gmail.com Monogram of School School Full Name School Level (eg: Nursery To Matric ) School Address School Contacts List of modules which you want to purchase STEP 3 : SEND FOLLOWING DATA Send 50% of total cost to us by : Online Bank Account Cheque Cash For Bank Account or N.I.C.No. details contact us. Send remaining 50% after 10 days of software delivery REQUIRED TIME IN PRODUCT DELIVERY DELIVERY TIME ADDITIONAL CHANGES DATA ENTRY TIME DATA ENTRY SERVICE 5-7 working Days ( after arrival of required data and Advance payment ) Additional time will be estimated w.r.t. additional job. Additional time ( minimum 5 days ) will required in case of student data is provided by school in form of MS Excel Sheet. Just fill your student data in ( our sent Excel sheet ) or export your data into an Excel sheet from your existing software. We will fill in database. ( Charges Rs. 10/- per student ) CONTACT US OFFICE C-60, Gulshan-e-Hadeed, Phase-1, Karachi MOBILE , LAND LINE WEBSITE DeltasoftServices@gmail.com To send a message or place an order please visit : SCHOOL MANAGEMENT SYSTEM P a g e 18
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