VCU Education Abroad Faculty-Led Program Proposal (New Program)

Transcription

1 VCU Education Abroad Faculty-Led Program Proposal (New Program) Please complete this form if you are a VCU faculty member who is proposing to create and lead a new short-term study abroad program. Please review the VCU Education Abroad Program Director Handbook before completing this form. It is strongly recommended that you meet with a representative of the Education Abroad office to discuss your plans to propose a program prior to completing this form. Please contact the appropriate staff person who advises for your program's destination: If your program is approved and you are not a US citizen, please be aware that you are subject to the terms of your employment and visa status at VCU and may only be compensated according to those terms. Your username (davenportse@vcu.edu) will be recorded when you submit this form. Not davenportse? Sign out * Required Approval Process Proposals will be reviewed by members of VCU's Global Learning Advisory Panel ( Preference is given to programs that are: -Sustainable -High-capacity -High-impact -Multi-disciplinary -Engaging -Immersive -Affordable Programs may not be approved for a variety of reasons including, but not limited to, the following: -Program previously ran under enrollment minimum and no clear plan exists to ensure sufficient enrollment for the future -Program fee is estimated at an unreasonably high amount -Similar programs (either VCU or affiliate/alternative) already exist for population that the proposed program targets -Program does not require faculty to be in-country for the full length of the program -Program does not appeal to a sufficient population of students -Faculty does not have a plan for recruiting widely across departments/schools Personal Information

2 1. Your Name and Title * ex: John Doe, Adjunct Instructor 2. Your Department and School/College * ex: Department of English, College of Humanities and Sciences 3. Your Role in the Study Abroad Program * Please select one of the following roles that best describes your responsibility in planning and leading this study abroad program. Please refer to the Program Leader Handbook for details on our compensation policy: Single Faculty Leader (sole faculty responsible for all aspects of the program before, during and after the experience abroad; max. 1 per program) Co-Director (two faculty with equal responsibility in leading the study abroad program; max. 2 per program) Primary Faculty Leader (lead faculty responsible for all aspects of the program before, during and after the experience abroad; max 1 primary faculty leader per program, but can also be joined by a secondary faculty) Secondary Faculty Leader (faculty who participates in leading the study abroad program by assisting another faculty) 4. Address * 5. Office Phone Number * 6. Cell Phone Number Please provide your cell phone number if we may contact you at that number to discuss matters related to your study abroad program. 7. Home Phone Number Please provide your home phone number if we may contact you at that number to discuss matters related to your study abroad program. Other Faculty Information

3 8. Are there other VCU faculty who will be involved in leading and/or teaching this program? * Yes Skip to question 9. No Skip to question 21. Additional Faculty Please complete this information if there are additional faculty who will be involved in leading and/or teaching this program abroad. Faculty Leader #2 Information 9. Name, Title, Department, School/College 10. Their Role in the Study Abroad Program * Please select one of the following roles that best describes their responsibility in planning and leading this study abroad program. Please refer to the Program Leader Handbook for details on our compensation policy: Co-Director (two faculty with equal responsibility in leading the study abroad program; max. 2 per program) Primary Faculty Leader (lead faculty responsible for all aspects of the program before, during and after the experience abroad; max 1 primary faculty leader per program, but can also be joined by a secondary faculty) Secondary Faculty Leader (faculty who participates in leading the study abroad program by assisting another faculty) 11. ex: sdoe@vcu.edu

4 12. Phone Numbers ex: office ; cell ; home Faculty Leader #3 Information 13. Name, Title, Department, School/College 14. Their Role in the Study Abroad Program Please select one of the following roles that best describes their responsibility in planning and leading this study abroad program. Please refer to the Program Leader Handbook for details on our compensation policy: Co-Director (two faculty with equal responsibility in leading the study abroad program; max. 2 per program) Primary Faculty Leader (lead faculty responsible for all aspects of the program before, during and after the experience abroad; max 1 primary faculty leader per program, but can also be joined by a secondary faculty) Secondary Faculty Leader (faculty who participates in leading the study abroad program by assisting another faculty) 15. ex: sdoe@vcu.edu 16. Phone Numbers ex: office ; cell ; home

5 Faculty Leader #4 Information 17. Name, Title, Department, School/College 18. Their Role in the Study Abroad Program Please select one of the following roles that best describes their responsibility in planning and leading this study abroad program. Please refer to the Program Leader Handbook for details on our compensation policy: Co-Director (two faculty with equal responsibility in leading the study abroad program; max. 2 per program) Primary Faculty Leader (lead faculty responsible for all aspects of the program before, during and after the experience abroad; max 1 primary faculty leader per program, but can also be joined by a secondary faculty) Secondary Faculty Leader (faculty who participates in leading the study abroad program by assisting another faculty) 19. ex: sdoe@vcu.edu 20. Phone Numbers ex: office ; cell ; home Program Information

6 21. Program Name * Please indicate the title you would like us to use in advertising your program. Be sure to include the name of the destination in your title (preferably at the beginning). Ex: Barbados: Atlantic History and Culture; Ghana: Child Development and Disability Culture 22. Destination Country * Please indicate the country or countries in which your program will be based. 23. Destination City * Please indicate the city or cities in which your program will be based. If your program is not based in one location, please list the various destinations. 24. During what term will the travel take place? * Summer (May 15-August 15) Winter Intersession (December and/or January) Spring Break Fall Semester Spring Semester 25. What is the proposed length of travel? * Please keep in mind that in order for undergraduate students to be eligible to apply for the Gilman Scholarship, they must spend a minimum of four weeks (28 days) in one country. 1 week or less 7-10 days 10 days-27 days 4-8 weeks Full semester Other:

7 26. Please provide dates of travel and indicate whether the dates are tentative or confirmed. * (The first day of the program should be the date on which students must arrive in country to begin the program. The last day should be the date on which students depart the host country.) 27. What is the maximum group size? * All programs will be based on a minimum budget of 10 students; programs enrolling less than 10 students will not be authorized to operate and may jeopardize the possibility of offering the program in the future. 28. What is the estimated cost of the program per student (not including tuition) and what is included and not included in that amount? (Be specific.) (ex: $2500 includes housing, 2 meals a day with tips, 3 weekend excursions, and in-country transportation to excursions. Does not include: lunches, single room fee, in-country transport from host family to host institution) 29. Will airfare be included in the program fee? * Yes After the last question in this section, skip to question 34. No After the last question in this section, skip to question How much spending money would the average student need (not including airfare)? * Please provide a break down and indicate the purpose of the money (e.g. $400 for public transportation; $200 for additional meals)

8 31. Do you plan to use a third party study abroad provider? If so, please include name and contact information for provider. 32. What is the preferred deadline for students to apply? * Winter, spring and spring break programs preferred deadline: November 1-15; Summer program preferred deadline: Feb 1-April 1. Please allow two weeks beyond the deadline for authorization of travel and any payments to vendors. Airfare 33. Do you prefer for students to book their tickets individually, or as a group? Course Information 34. Will VCU students enroll in courses taught at a foreign institution during your program? Yes After the last question in this section, skip to question 40. No After the last question in this section, skip to question 43.

9 35. Please indicate the names of all VCU courses to be offered on this program and the corresponding instructor of record for each course. (ex: HIST 391 The Pre-Colombian Americas, 3 credits, Dr. Doe; HIST 591 History of the Aztec Civilization, 3 credits, Dr. Smith) 36. Please provide specific details on course pre-requisites, possible course combinations, restrictions, etc. ex: "SPAN 101 and 102 are 4-credit courses, all other courses are 3 credits. The courses SPAN 414 and SPAN 430 can be taken for the Certificate in Translation and Interpretation students are strongly encouraged to take these before other courses in translation and interpretation. Students who have completed SPAN 202 or SPAN 205, need ONLY four classes (12 credits) for a Spanish MINOR. Students can take two of those four required classes at Universidad Internacional, Cuernavaca. Students can take two SPAN 491 courses in Mexico. SPAN 491, for majors and minors, may be repeated for a maximum of 9 credits provided the course topics differ." 37. Who is the contact person responsible for course maintenance forms in the various departments through which your program will offer credit? Please list their names and addresses (if possible). Service-Learning

10 38. If interested, please indicate which courses you would like to offer as service-learning courses on the study abroad program. Read more about service-learning courses at VCU on the Division of Community Engagement's website: Teaching Assistant 39. If available to you, would you like to hire a Teaching Assistant to accompany your program? Yes No Maybe Host Institution Information 40. Name and location of host institution ex: University for Foreigners in Perugia, Italy 41. VCU courses offered on your program that will be taught by host institution faculty Please include ALL courses that will be offered to students on your program, regardless of who will be the VCU instructor of record for the courses. (ex: ITAL 101, 102, 201, 205, 300, 301, 491)

11 42. Please provide website link to host institution Eligibility Criteria 43. Please list the criteria by which applicants should be selected (e.g. major, class standing, interview, portfolio review, pre-requisites taken) At a minimum, VCU Education Abroad opens all programs to students with at least a 2.0 GPA (in good academic standing) 44. Would you like to require applicants to submit an academic, personal, and/or professional letter of reference with their application? Only one letter will be required, so please indicate which type you are willing to accept. Check all that apply. Academic letter of reference Personal letter of reference Professional letter of reference No letter required 45. Will the program be open to non-vcu students? (students at University of Richmond, Virginia Union University, J Sergeant Reynolds Community College, etc.) Yes No 46. Will the program be open to community members? You will be asked to provide a justification if you select "yes." Yes After the last question in this section, skip to question 49. No After the last question in this section, skip to question 50.

12 47. What level of credit is offered on this program? Undergraduate only Graduate only Both undergraduate and graduate credit 48. Who is the intended audience for this program? (ex: Freshman, Sophomores, and Juniors who have taken ARTH 104; not restricted to ARTH majors) Community Members Please note that it is not permissible for students to attend as "field trip only" participants; all participants must enroll in the program for academic credit; any deviation of this policy must be approved in advance by the Director of Education Abroad 49. Please provide a justification to allow community members to apply to this program. Recruitment 50. Number of 8.5x11 flyers you would like us to have printed to advertise your program Please consider the environment and the cost of printing. If you run out after your first printing, we are often able to order more.

13 51. Please indicate the following ways in which you will advertise your program. Check all that apply. 10 or fewer classroom visits 10+ classroom visits 5 or fewer information tables 5+ information tables Announce to students in my class Post link to Blackboard Share program information via social media (Facebook, Twitter, Instagram, Google+, etc.) Attend the annual Study Abroad Fall Fair Work with my department and/or School/College to promote the program Work with faculty from another department to promote the program Offer courses from various academic disciplines on the program Inform my department's academic advisors of my program Work with University College staff/faculty to promote program Work with Honors College staff/faculty to promote program Work with VCU living-learning community (e.g. Globe, ASPiRE) staff/faculty to promote program Have my program posted on websites other than the VCU Education Abroad website Hold information sessions about my program Announce my program to attendees at a special lecture, seminar, workshop, symposium, or other event Post my program on the VCU TelegRam Promote my program to a university student club Promote my program in a newsletter or blog Promote at another institution beyond VCU Other: 52. Who is the primary communications/pr contact for your academic department? Please provide name and

14 53. Please use this space to elaborate on your plans to recruit students for your program. Academics Discuss the academic program and course outline, addressing how the course(s) will integrate the chosen location. Please prepare the program's courses syllabi and send to no later than September 12, 2015 in a single message with the subject line titled "New Program Proposal - First Name Last Name". The syllabus should address the required readings, educational activities, other culturally orienting activities, and the contact hours. Please consider the following: 1) What is the rationale for choice of course topics, goals, readings, and other elements of the curriculum as they relate to the course location? What are the academic advantages to conducting this course abroad, specifically in this destination? 2) Will the academic rigor be comparable to courses offered on campus? 3) Does the course enhance or supplement, rather than duplicate, on-campus curriculum? 4) Are your academic goals feasible given the program duration and resources/facilities available to students? 5) What teaching methods and other pedagogical approaches will be used and how will they facilitate the learning process to ensure that the course objectives are met? 6) Estimate the percentage of the on-site teaching and guiding that you will do yourself. Will you be using guest lectures? If yes, why and how are they used and how will you integrate them into the course? 54. Please address the academic component of your program in a statement as described above. * Student Engagement The VCU Global Education Office is committed to increasing student engagement on study abroad programs. Outline how this program will integrate students into the local community. What is the nature and degree of exposure to the host culture and language? How will the pre-departure materials/sessions you provide prepare students for the academic and

15 intercultural experience? If English is not the language of the location of this course, will there be a language prerequisite for the course? If not, how will participants carry out their course work and interact with the local population, if applicable? 55. Please address the student engagement component of your program in a statement as described above. * Programmatic Details Outline the program plan including support services available to students, orientation, housing arrangements (for students and faculty), excursions, transportation, and itinerary. If the course involves a home stay experience, describe the length of the home stay and the individuals and/or organizations responsible for arranging home stays. 56. Please address the programmatic details of your program in a statement as described above. * Program Director Background Discuss prior off-campus teaching experience (if any), host language proficiency (if applicable), experience in the proposed location, budgetary experience, and crisis management experience. 57. Discuss prior off-campus teaching experience (if any), host language proficiency (if applicable), experience in the proposed location, budgetary experience, and crisis management experience. Additional Information

16 58. Please include any other information you would like to include to provide a thorough description of your proposed program. Fall Fair Participation 59. If your program is approved, would you like to attend the annual Study Abroad Fall Fair on Monday, September 29 from 10-2:30 on the Commons Plaza (under a tent)? Your table must be staffed at all times by either yourself, another faculty member, or a student. Yes No Other: Attachments By September 12, please the following attachments in a single message addressed to the Education Abroad office at abroad@vcu.edu with the subject line titled "New Program Proposal - First Name Last Name": 1) Syllabus/syllabi 2) Program description text to include the following sections (for template, view any faculty-led program description on our website -Intro text -Course and credit option -Course description(s) -Registration deadline -Program fee breakdown (what's included; what's not) -Airfare -Eligibility -Accommodation and Meals -Program director bio Final Submission By submitting this proposal, I hereby confirm that I have discussed the above course/program proposal

17 with my department chair and dean, and agree that it will enhance the course offerings of this department. It does not create unsustainable competition with other summer study abroad courses within the department. I understand that any student feedback the Education Abroad office receives including surveys and evaluations regarding this program can and will be shared with my department chair. Furthermore, I certify that I am familiar with the following policies: FERPA ( and VCU Computer and Network Use Policy ( Send me a copy of my responses. Powered by