Dear Parent/Family, Kindly, Rebekah Ruhle Director of Admissions

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1 Dear Parent/Family, Thank you for your interest in enrolling your child in the Mecklenburg Area Catholic Schools for the school year! We are very excited about the quality and direction of our programs and look forward to having you join the MACS family. The MACS regional system is pleased to offer nine campus locations for students: Charlotte Catholic High School (9-12), Christ the King Catholic High School (9-12), Holy Trinity Catholic Middle School (6-8), St. Mark Catholic School (K-8), Our Lady of the Assumption (PK, K-8), St. Matthew Catholic School (TK, K-5), St. Gabriel Catholic School (K-5), St. Ann Catholic School (PK,TK, K-5),and St. Patrick Catholic School (K-5). You are always welcome to visit our schools for a tour. Please call the school directly to schedule a visit. Included in this packet you will find information on our schools, admission guidelines and applications for admissions. Our admissions process is a sincere attempt to look at each child s individual learning needs to determine if we have the most appropriate educational environment for him/her. Past school records and our testing procedures equip our admissions committee with information to best place each student. Please be sure to provide all requested documentation. Every effort will be made to assign your student to your first choice school. In the event that the first choice school has no available seats in the grade applied for, applicants are assigned to the second choice school (or third choice if the second choice school is full). If no second or third choice schools are listed, your child will be placed on a waitlist for the applied grade at the first choice school. Waitlists follow the MACS Priority Placement and also take into consideration when the application was received. In order to qualify for Catholic priority admittance and participating parishioner tuition rates, you must be verified by your pastor as a participating member of the parish listed on your application. Families relocating to Charlotte should submit a letter from their out-of-town parish indicating their participation in that parish. A participating parishioner is one who is baptized Catholic, registered in the parish, attends every Sunday and Holy Day Mass and contributes time, talent and treasure for the support of the parish. Our Catholic schools work to create an environment in which the teachings of Jesus are promoted and proclaimed as the basis of the values they teach and uphold. At the heart of the curriculum is the study of the Catholic Faith. Religion classes are an important part of each student s academic day. Catholic parents are required to enroll their children in their parish sacramental programs for Reconciliation, First Holy Communion and Confirmation. Catholic school teachers will teach the academic remote preparation for the sacraments; however, the liturgical proximate preparation, parent meetings, and retreats are completed at the student s family parish in which they are spiritually nurtured. This packet contains all of the information needed to begin the application process. Please visit our website at to find additional application information, plus MACS Tuition Assistance applications, information on the MACS Transportation system and After School Enrichment Programs. If we can be of any assistance to you during the admissions process, please do not hesitate to call the MACS Admissions Office at (704) Thank you for your interest and we look forward to having you as a member of the MACS family. Kindly, Rebekah Ruhle Director of Admissions RDRuhle@charlottediocese.org

2 High School Admissions Guidelines Thank you for your interest in MACS! Applications for enrollment at Charlotte Catholic High School and Christ the King Catholic High School will be accepted beginning December 1, Submit a completed application for each applicant to the MACS Admission Office. An application will begin to be processed once all paperwork is complete and copies of requested information and fees have been provided. Families are always welcome to visit our schools. If you would like to schedule a visit please call Charlotte Catholic High School or Christ the King to schedule an appointment. MACS Priority Placement Seats are assigned according to the MACS Priority Placement. MACS Priority Placement Siblings of current MACS students who are participating Catholics Students of current MACS teachers Participating Catholics of a parish in Mecklenburg County and surrounding areas Participating Catholics of a parish outside of Mecklenburg County and surrounding areas Siblings of non-participating Catholics and non-catholics currently attending a MACS school Non-participating Catholics and non-catholics In all cases involving Catholic students, their pastor must certify (with his signature on the Parish Participation Voucher) that they are participating Catholics in order to have priority placement and be eligible for the Catholic tuition rate. In order to be eligible for the participating parishioner tuition rate, Catholic families transferring into the Charlotte area may provide a letter from the pastor at their current parish stating that they are participating parishioners. Placement Test A placement test will be administered for applicants interested in the 9 th grade admission process. The screening will take place on Saturday, January 9 th, 2016 at both Charlotte Catholic High School and Christ the King Catholic High School. Additional information and registration forms are included in the application packet.

3 School Health Services All students are required by NC General Statute 130A-154 to have appropriate required immunizations in order to attend school (all public and private schools). Students must provide proof of immunization and be in compliance with North Carolina immunization requirements prior to admission into the school. All new students must provide proof of physical examination (completed no more than 12 months prior to the anticipated date of school entry). Parents are responsible for providing these records during the application process. Fees There is a $100 non-refundable application fee (due with application). The registration for students entering K-12 is $125 per student. Upon notification of acceptance, each new family is required to pay the registration fee of $125 as a non-refundable enrollment deposit within ten business days. Families starting after the start of the school year must pay these fees on or before the student s first day of school. Tuition Assistance Program For students in grades K-12, a tuition assistance plan exists for participating Catholic families with identified financial needs. The funds are reserved for tuition and capital fees only and do not include bus, activity or graduation fees. There is a separate application form which is available on the MACS website, at the MACS office and individual school offices. A student must be accepted and registered in order to receive tuition assistance results. Grants do not cover the entire tuition cost. Not all families who apply for tuition assistance qualify. Completed applications must be received by the deadline in order to be processed. Applications with missing information or IRS verification will not be considered until all information is provided. First Round Deadline: March 1 st results are mailed to families in mid-to-late May Second Round Deadline: May 1 st results are mailed to families about 8 weeks after this deadline ends (mid-to-late July) After May 1 st results will be processed by PSAS on a monthly basis and the results will be sent to the families as soon as possible thereafter. Additional Considerations All schools in the Diocese of Charlotte admit students of any race, color, sex, religion, national and ethnic origin to all the programs and activities generally accorded or made available to students at these schools.

4 To be completed by Parent/Guardian Application for High School Application for Admissions School Year Applying for the grade in at month and year planning to enter Charlotte Catholic or Christ the King 2 nd choice MACS Family ID Please complete this application and return it to the MACS office with the following: MACS USE ONLY $100 nonrefundable application fee to initiate admissions process, payable to MACS Check #: Official copy of transcript of grades, standardized test scores, GPA, and class rank Amount: Proof of Physical Exam and Immunizations (Health Form enclosed) Date: Complete Principal s Evaluation Form; Teacher Recommendation Forms: Math, Science, English and Foreign Language (enclosed) For : App Fee Parish Participation Voucher (enclosed) *No admission decision can be made until ALL documents listed above have been received. Student Information Full Name Preferred Name Permanent Address City State Zip Home Telephone Date of Birth Male Female Has applicant ever attended a Mecklenburg Area Catholic School? yes no If yes, year and school Religion Roman Catholic Parish Registered In *If a Parish Participation Voucher is not included with the application, status will City, State be non-participating until received Other Name of Religion How did you hear about MACS? Parent Information With whom does the applicant reside? Father's Name Title Last First M.I. Preferred Name Occupation Business Telephone Company Company Address Cell Telephone Address Mother's Name Title Last First M.I. Preferred Name Occupation Business Telephone Company Company Address Cell Telephone Address

5 Siblings Names of other children currently enrolled in a MACS school. Name School Grade Name School Grade School Information Currently in grade Present School NameTelephone Name of Principal/Head of SchoolCity, State, Zip Previous Schools Attended Grade Completed Grade completed Grades repeated, if any Has the applicant ever received auxiliary services such as outside tutoring, psychological or educational testing, speech and/or language assistance, or professional counseling? yes no If yes, explain and please provide copies of any testing results. Has the applicant been hospitalized for significant medical treatment? yes no If yes, please describe. Has a physician ever prescribed any medication for attentional or emotional concerns, or is the applicant presently receiving such medication? yes no If yes, list medication and possible side effects. Is your student currently receiving additional services at school? (i.e. gifted program, speech, language, or learning support) yes no If yes, list services. List any other health or learning considerations needed for this child. If English is not the primary language spoken at home, what is? Student s special interests, honors or activities These statements are true and accurate to the best of my knowledge. I understand that if pertinent information is not included or falsified, that my student s acceptance could be jeopardized or result in his/her removal from the school in the future. I enclosed a check for the application fee of $100 per student applying for admission to the Mecklenburg Area Catholic Schools. Signature of Parent Date

6 To be completed by Parent/Guardian High School Placement Test for 9 th grade applicants The MACS High School Placement Test is administered each year to all 8 th graders who wish to apply to high school (CCHS or CTKCHS). The placement test is scheduled for Saturday, January 9 th, The test will be from 8:00 am until 11:30 am at Charlotte Catholic High School and Christ the King Catholic High School. There is no scheduled make-up test date. Pre-registration is required for this test. The registration form below is to be completed and mailed to CCHS or CTKCHS. Registration includes a $25 fee to be paid online on the following sites: Charlotte Catholic High School - or Christ the King Catholic High School - Students are to arrive at the high school on the day of the testing by 8 am. Please bring two #2 pencils and a simple calculator. Students should bring a sweater or jacket in case the testing room is cold. Placement test scores and an explanation of the test will be mailed to you in March For more information or any questions, please call Charlotte Catholic High School Assistant Principal, Mrs. Angela Montague at (704) or Christ the King Catholic High School Principal, Mr. Brendan Keane at (704) Complete the entire form below and mail to either Charlotte Catholic High School or Christ the King Catholic High School (address below). To complete registration go to your school s link above and make payment. Student Name Last First M.I. School Applied: Charlotte Catholic HS Christ the King HS DOB Male Female Home Phone Father s Name Cell Phone Mother s Name Cell Phone Send Mail to: (circle one) Mr./Mrs. or Mr. or Ms. (name) Address: Number and Street Name City State Zip Code Name of Current School City/State Religion: Catholic Name of Parish/City non-catholic Charlotte Catholic High School Attn. Mrs. Angela Montague 7702 Pineville-Matthews Road Charlotte, NC Christ the King Catholic High School Attn. Mr. Brendan Keane 2011 Crusader Way Huntersville, NC 28078

7 Parent/Guardian: Please complete, sign and return to your child s current school Transcript Release Request To Current Principal/Head of School: Please release records (including copies of complete transcript of grades, all standardized test scores and any other pertinent information) concerning this student. Please return completed form to: MACS Admissions Office 1123 South Church Street Charlotte, NC Our child has applied to the Mecklenburg Area Catholic Schools for admission to the grade for the school year. Student s Name: Last First M.I. Home Address: Street City State Zip Home Phone: School Name: School Address: Street City State Zip Current School Telephone: Current School Fax: I,(parent or guardian), do hereby declare that I am legally responsible for the release of information concerning said student, and I do hereby request and authorizeschool to give in writing to Mecklenburg Area Catholic Schools copies of all records, including immunization records, pertaining to said student, upon receipt of this Release Request. Signed:Date: Parent or Guardian MACS Office of Admissions Phone (704) Fax (704)

8 Parent/Guardian: Please complete student information and submit to your child s current school High School Admissions Principal Recommendation Our child has applied to the Mecklenburg Area Catholic Schools for admission to the grade for the school year at Charlotte Catholic High School Christ the King Catholic High School. Student s Name: Last First M.I. Current School Name: Current School Address: Street City State Zip Current School Telephone: Current School Fax: I,(parent or guardian), do hereby declare that I am legally responsible for the release of information concerning said student, and I do hereby request and authorize School to give in writing to Mecklenburg Area Catholic Schools copies of all records, including immunization records, pertaining to said student, upon receipt of this Release Request. Signed:Date: Parent or Guardian ************************************************************************************* To Current Principal/Head of School: Please release records (including official copies of complete transcript of grades; all standardized test scores; recommendations from student s math, English, science and foreign language teachers (see attached forms) and any other pertinent information) concerning this student. Please return completed form to: MACS Admissions Office 1123 South Church Street Charlotte, NC Has this student ever appeared before your Discipline Committee? yes no If yes, please comment below. Has this student ever been suspended from your school? yes no Please note, if yes. How would you rate this family s overall support of the school? Signed:Date: Principal or Head of School MACS Office of Admissions Phone (704) Fax (704)

9 Parent/Guardian: Please complete student information and submit to current teacher High School Admissions English Teacher Recommendation Student Name: Grade Applying to: Last First M.I. Applying to: Charlotte Catholic High School Christ the King Catholic High School Current Teacher Name: Current School: Directions: Please evaluate the candidate in the following areas by placing a check in the appropriate column. Excellent Above Below Poor Reading Ability/Reading Comprehension Written Expression Spelling Writes Grammatically Correct Sentences Verbal Expression Vocabulary Range Creativity Organizational Ability Works Independently Classroom Conduct Completion and Quality of Homework Assignments Name of English Course this student is currently enrolled in: Title/publisher/grade level of text used: Comments: Signature of English Teacher: Date Thank you for the time and effort you have taken in completing this evaluation. Please Return to: Office of Admissions Mecklenburg Area Catholic Schools 1123 South Church St. Charlotte, NC MACS Office of Admissions Phone (704) Fax (704)

10 Parent/Guardian: Please complete student information and submit to current teacher High School Admissions Foreign Language Teacher Recommendation Student Name: Grade Applying to: Last First M.I. Applying to: Charlotte Catholic High School Christ the King Catholic High School Current Teacher Name: Current School: Directions: Please evaluate the candidate in the following areas by placing a check in the appropriate column. Excellent Above Below Poor Knowledge of Parts of Speech Vocabulary Acquisition Willingness to Speak Targeted Language Classroom Conduct Completion and Quality of Homework Assignments Foreign Language currently enrolled in: Spanish French Latin Other (please identify) Taken for High School Credit?YESNO Title/publisher/grade level of text used: Comments: Signature of Foreign Teacher: Date Thank you for the time and effort you have taken in completing this evaluation. Please Return to: Office of Admissions Mecklenburg Area Catholic Schools 1123 South Church St. Charlotte, NC MACS Office of Admissions Phone (704) Fax (704)

11 Parent/Guardian: Please complete student information and submit to current teacher High School Admissions Math Teacher Recommendation Student Name: Grade Applying to: Last First M.I. Applying to: Charlotte Catholic High School Christ the King Catholic High School Current Teacher Name: Current School: Directions: Please evaluate the candidate in the following areas by placing a check in the appropriate column. Excellent Above Below Poor Problem Solving Grasp of New Concepts Organizational Ability Works Independently Classroom Conduct Completion and Quality of Homework Assignments Name of Math Course this student is currently enrolled in: Title/publisher/grade level of text used: Comments: Signature of Math Teacher: Date Thank you for the time and effort you have taken in completing this evaluation. Please Return to: Office of Admissions Mecklenburg Area Catholic Schools 1123 South Church St. Charlotte, NC MACS Office of Admissions Phone (704) Fax (704)

12 Parent/Guardian: Please complete student information and submit to current teacher High School Admissions Science Teacher Recommendation Student Name: Grade Applying to: Last First M.I. Applying to: Charlotte Catholic High School Christ the King Catholic High School Current Teacher Name: Current School: Directions: Please evaluate the candidate in the following areas by placing a check in the appropriate column. Excellent Above Below Poor Reading Comprehension Written Expression Problem Solving Ability Grasp of New Concepts Organizational Ability Works Independently Classroom Conduct Completion and Quality of Homework Assignments Name of Science Course this student is currently enrolled in: Title/publisher/grade level of text used: Comments: Signature of Science Teacher: Date Thank you for the time and effort you have taken in completing this evaluation. Please Return to: Office of Admissions Mecklenburg Area Catholic Schools 1123 South Church St. Charlotte, NC MACS Office of Admissions Phone (704) Fax (704)

13 Diocese of Charlotte Catholic Schools School Health Services School Year All students are required by NC General Statute 130A-154 to have the following immunizations in order to attend school (all public and private schools) 1. DTP/DTaP 5 doses Tdap - a booster dose is required for individuals who have not previously received Tdap and who are entering the 7 th grade or by 12 years of age, whichever comes first. 2. Polio 4 doses 3. Hib 2 doses (cannot be administered after age 5) 4. Hepatitis B 3 doses 5. Varicella 2 doses Documentation of disease must be from a physician, nurse practitioner, or physician s assistant verifying history of disease, approximate date or age of infection and a healthcare provider signature. 6. Measles 2 doses 7. Mumps 2 doses 8. Rubella 1 dose 10. Meningococcal conjugate Vaccine (MCV) 2 doses One dose is required for individuals entering the 7 th grade or by 12 years of age, whichever comes first. A booster dose is required by 17 years of age or by entering the 12 th grade. 11. Pneumococcal conjugate vaccine (PCV) 4 doses No individuals 5 years of age or older is required to receive this vaccine. The above requirements are applied for certain age groups and whether or not immunizations began as an infant. The school nurse reviews these requirements on an individual basis as each student is enrolled. Parents must provide the immunization certificate to school. The immunization certificate may be copied. The original certificate should be retained by the family (and updated as booster doses are received) throughout the child s school career extending through college. Immunization Certificates presented to school must include: 1. Name of child, birth date, address and names of parent/guardian. 2. Full dates of each immunization dose (month, day, year) 3. Name and address of physician or clinic which administered the immunizations. 4. Certificates are to be signed or stamped by the physician or clinic.

14 To be completed by your child s physician STUDENT HEALTH RECORD SCHOOL GRADE NAM E(LAST) (FIRST) (MIDDLE) BIRTH DATE SEX FATHER AND MOTHER (MAIDEN NAME) OR GUARDIAN ADDRESS CITY/STATE ZIP RECORD OF IMMUNIZATION (Enter date of EACH dose - Mo/Day/Year) VACCINE #1 #2 #3 #4 #5 DTP/DTaP Tdap POLIO Hib MMR HEPATITIS B SERIES MEASLES #1 #2 #3 MUMPS VARICELLA #1 #2 RUBELLA MCV #1 #2 PCV STATE LAW REQUIRES MINIMUM DOSES FOR EACH VACCINE (SEE REVERSE) NOTE: Exemptions from NC State Immunization Law require that a statement must be on file in student s permanent record. Exemptions must meet requirements of the law. Medical HEIGHT WEIGHT BP LAB REPORT VISUAL ACUITY (R) (L) W/O Glasses/Contacts HEARING Pass Fail PHYSICAL EXAM NORMAL ABNORMAL PHYSICIAN S COMMENTS NUTRITION SKIN AND SCALP ENT TEETH EYES HEART LUNGS ABDOMEN ORTHOPEDIC NEURO CHECK BOX PRESENT ABSENT PHYSICIAN S COMMENTS EMOTIONAL/MENTAL BEHAVIOR PROBLEM PHYSICAL HANDICAP-LIMITS ACTIVITY RESTRICTION NEEDED ENCOURAGE PARTICIPATION OTHER HANDICAP/DISABILITY: SEIZURES ALLERGIES ON MEDICATION (SPECIFY) FOLLOW-UP RECOMMENDED Cleared - I certify that I have examined the above named student and that such exam reveals no condition that would prevent this student from participating in interscholastic sports or physical education classes. Not cleared. If student not qualified, list reasons. DATE of EXAM PHYSICIAN S SIGNATURE Physician s Address Revised 10/14

15 PARISH PARTICIPATION VOUCHER Each family expecting to be classified as a participating parishioner of a Mecklenburg Area Catholic Parish is required to complete this form, have the form signed by their pastor and return it to the MACS Business Office. Without this form, signed by your pastor, your family will be classified as a non-participating parishioner and charged the corresponding rate. Families who are relocating to the Charlotte area must submit a voucher signed by their current pastor in order to be eligible for the participating parishioner rate. The Catholic transfer status will be valid for a six-month period. After six months, a voucher from a Mecklenburg Area Catholic Parish will be required. Each family expecting to participate in the parish subsidy program is required to be registered and participating in a Mecklenburg Area Catholic Parish. This matter is to be clarified for each student before formal enrollment in the school system. Your status as a participating parishioner will be verified annually. FAMILY INFORMATION Family Name: Address: City: State: Zip: (Please print or type all information) Telephone Number: Previous Parish: STUDENT INFORMATION Student Name: Entering Grade: Student Name: Entering Grade: Student Name: Entering Grade: School: School: School: I/We, the parents/guardians of the student(s) listed above understand: A. A registered member is one who is officially listed on the parish census. B. A participating member is one who is involved and intends continued involvement in every Sunday and Holy Day Mass and contributes time, talent and treasure for the support of the parish. Parent/Guardian Signature: Date: Parish: Envelope No. I certify, as pastor of the above designated parish, that the listed parent and student(s) are participating parishioners. Pastor Signature: Date: REVISED PRSHVCH.DOC