COURSEWORK SUBMISSION DEADLINES AND SUBMISSION PROCEDURES

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1 COURSEWORK SUBMISSION DEADLINES AND SUBMISSION PROCEDURES Submission deadlines are the latest time/dates for submission without late penalty and earlier submissions are welcomed and encouraged it is good practice, and is psychologically beneficial to you, to submit coursework before the specified deadline day. All coursework deadlines (date and time) will be published normally not later than first two weeks after the start of the relevant term by the lecturer and will be posted on BBLearn. Any necessary changes to the published deadlines will be notified to students as soon as possible. You MUST submit BOTH a paper copy and a BBLearn copy. Both MUST be submitted by the deadline. Submission by BBLearn only or by paper only will NOT be accepted. You will be given guidance in submitting your coursework via BBLearn, the Brunel e-learning system. Paper submissions must be made to the MJ Centre (not to tutors, lecturers, etc) so that all submissions can be properly logged. You may submit your work to the MJ Centre either in person or by post (NOT by ). Coversheets and anonymity All coursework is marked anonymously. Therefore, you should make sure that your name is not on your work. You MUST indicate your student number instead. It is advisable to print this on ALL pages in case any become separated. The School coversheet MUST be completed and attached to all coursework submissions prior to placing in the submission box. This also applies to submissions by post. Coversheets are available at various points in the MJ Centre. You must allow sufficient time to complete sheets before the 3.00pm deadline. Essays must be in the box, with the completed coversheet attached, by 3.00pm. The clock used for the deadline time is the clock in the submission area. Coursework must NOT be submitted directly to module convenors/leaders/teachers. If you wish to post your essays or cannot submit essays yourself for any reason, then you are strongly advised to collect coversheets and fill them in advance. Essays will not be accepted by fax or . The postal address to be used in all cases is: MJ Centre School of Social Sciences Brunel University Uxbridge Middx UB8 3PH If You Cannot Submit Your Work on Time If you cannot submit your work on time because of unforeseen circumstances, you can apply for a revised submission deadline (RSD). This must be by the deadline. Supporting evidence MUST be attached.

2 RSD forms are available from the MJ Centre and can be downloaded from the School Resources Page: To make an application for an RSD, you are required to make an appointment to see the UG/PG Programmes Manager or their Representative. Appointments are booked through the MJ Centre Reception desk. Please bring the completed form and supporting evidence with you to your appointment. Applications for revised submission deadlines MUST be made BEFORE the coursework deadline. PLEASE NOTE: ALL SUPPORTING DOCUMENTARY EVIDENCE MUST BE ORIGINAL. Any RSD requests made later than 7 days after the coursework deadline will normally be rejected and the standard late penalty will be applied. If you cannot submit an RSD form before the coursework deadline and are unable to submit your work on time because of unforeseen circumstances, you must submit a completed Mitigating Circumstances Form together with supporting evidence to the MJ Centre, ideally by the submission deadline and in any case no later than 7 days after the deadline see the resources page section on Mitigating Circumstances for the submission procedure. If you do not submit a Mitigating Circumstances form to the MJ Centre within 7 days of the deadline (unless not practicable), the standard late penalties will be applied to your submitted work. If you do submit a Mitigating Circumstances Form with supporting evidence, this will be considered by the Chair of the Mitigating Circumstances Panel (or their nominee) who will decide one of the following: that the MCs are not significant and decide that the normal late penalty should apply; that the MCs are accepted and define a revised submission deadline for you; that your MCs are serious/long term, suspend the late penalty requirements for your submission and require you to be counselled concerning your learning and assessment work plan. You will be notified of the decision as soon as possible by Coursework Late Penalties The following late penalty structure applies to all full-time and part-time taught-programme students in the University. The penalty takes the form of a cap, which is applied after assessment of the work. A working day is here defined as Monday to Friday at any time of year, with the exception of UK national holidays (if submission cannot be made in person to the submission point or through Blackboard Learn, submission must be made by post). An absolute cut-off date may be specified by Schools for all coursework submissions in the School such that for any work submitted after that date, regardless of mitigating circumstances, no guarantee is given that the submitted work will be assessed in time to be presented to the relevant Panel and Board of Examiners. PGT (except dissertations) The following applies to all full-time and part-time taught postgraduate programme students commencing their studies from 1 st September 2013 onwards: The penalty takes the form of a cap, which is applied after assessment of the work. The following caps will be uniformly applied, in the absence of accepted relevant mitigating circumstances:

3 Up to 1 working day late Marked capped at 70% Grade A- Up to 2 working days late Mark capped at 60% Grade B- Up to 5 working days late Mark capped at 50% Grade C- Up to 10 working days late Mark capped at 40% Grade D- Up to 15 working days late Mark capped at 30% Grade E- More than 15 working days late Mark capped at 0% Grade NS (non-submission) PGT (except dissertations) The following applies to all full-time and part-time taught postgraduate programme students commencing their studies before 1 September 2013: The following caps to be uniformly applied, in the absence of relevant mitigating circumstances accepted by the BoE: Up to 2 working days late Grade capped at B Up to 5 working days late Grade capped at C Up to 10 working days late Grade capped at D Up to 15 working days late Grade capped at E More than 15 working days late Grade capped at F UG (including projects) The following caps to be uniformly applied, in the absence of relevant mitigating circumstances accepted by the BoE: Up to 1 working day late Mark capped at 70% Grade A- Up to 2 working days late Mark capped at 60% Grade B- Up to 5 working days late Mark capped at 50% Grade C- Up to 10 working days late Mark capped at 40% Grade D- Up to 15 working days late Mark capped at 30% Grade E- More than 15 working days late Mark capped at 0% NS (non-submission) Late submission of Final Year Project Reports Late formal submissions of undergraduate Final Year Project reports will be treated in exactly the same way as other assessed undergraduate coursework as defined above. It is therefore vital that you schedule your project work, monitor your progress and ensure that your supervisor is kept abreast of any (particularly technical) problems that arise. You should, of course, schedule sufficient time before the deadline for addressing formatting and printing problems which may occur. If, however, you are unable to submit your report on time you must submit a Mitigating Circumstances Form, even if the unforeseen circumstance was known by your supervisor (your supervisor may be able to supply supporting evidence). Late Submission of Masters Dissertations Programme students first registering from 1 st September 2013 onwards, irrespective of their mode of study All postgraduate taught masters students are required to submit their dissertations by the submission deadline published by their School which shall be set out in the programme specification or other programme documentation provided to the student. For one-year full-time students commencing studies in September, all standard dissertation submission deadlines shall be before the Friday of the 52nd week of the academic year of study. For full-time students starting at other times of year all standard dissertation submission deadlines shall be not more than 52 weeks after the commencement of study.

4 Revision of Dissertation Submission Deadlines Revision of standard dissertation submission deadlines may apply in both of the following situations: a. In cases where a one-year full-time student is entitled to in-session reassessment relating to the taught part of the programme, the Board of Examiners may extend the standard submission deadline for the student s dissertation by a period of no more than 4 weeks. b. In cases where mitigating circumstances which relate to the dissertation are submitted by any masters student and are accepted on behalf of the Mitigating Circumstances Panel by the Chair, the period of extension to the standard submission deadline will not normally exceed 4 weeks from the date of the original deadline. Such a decision made by the Chair must be reported, as usual, to the Mitigating Circumstances Panel and to the Board of Examiners. Where the specific circumstances of the student may require a period of extension in excess of 4 weeks, the student s submission shall be considered by the Mitigating Circumstances Panel. A Board of Examiners should be held within 2 calendar months of the normal dissertation submission deadline for the programme to consider recommendations for degrees and other awards and shall consider the profiles, including the dissertations, of students with and without revised dissertation deadlines. Any masters student who fails to submit by the standard submission deadline (or revised submission deadline as in a or b above) will be assigned a Grade NS (non-submission) for the dissertation and will not be entitled to resubmit. Programme students first registering after the 1st September 2011 and before 1st September 2013, irrespective of their mode of study All postgraduate taught masters students are required to submit their dissertations by the submission deadline published by their School which shall be set out in the programme specification or other programme documentation provided to the student. For one-year full-time students commencing studies in September, all standard dissertation submission deadlines shall be before the Friday of the 52nd week of the academic year of study. For full-time students starting at other times of year all standard dissertation submission deadlines shall be not more than 52 weeks after the commencement of study. Revision of Dissertation Submission Deadlines Revision of standard dissertation submission deadlines may apply in both of the following situations: a. In cases where a one-year full-time student is entitled to in-session reassessment relating to the taught part of the programme, the Board of Examiners may extend the standard submission deadline for the student s dissertation by a period of no more than 4 weeks. b. In cases where mitigating circumstances which relate to the dissertation are submitted by any masters student and are accepted on behalf of the Mitigating Circumstances Panel by the Chair, the period of extension to the standard submission deadline will not normally exceed 4 weeks from the date of the original deadline. Such a decision made by the Chair must be reported, as usual, to the Mitigating Circumstances Panel and to the Board of Examiners. Where the specific circumstances of the student may require a period of extension in excess of 4 weeks, the student s submission shall be considered by the Mitigating Circumstances Panel. A Board of Examiners should be held within 2 calendar months of the normal dissertation submission deadline for the programme to consider recommendations for degrees and other awards and shall consider the profiles, including the dissertations, of students with and without revised dissertation deadlines.

5 Any masters student who fails to submit by the standard submission deadline (or revised submission deadline as in a or b above) will be assigned a grade F for the dissertation. It will then be at the discretion of the next Board of Examiners whether they are permitted to resubmit (for a capped grade C) by a final re-submission deadline defined by the Board. Programme students registering between 1 September 2007 and before 31 August 2011, irrespective of their mode of study. All PGT students are expected to submit their dissertations by the last working day of the last calendar month of their normal period of registration the normal submission deadline. The Board of Examiners, where retrievals are required of a student, may vary the normal submission deadline for that student s dissertation. Students who do not submit by the normal submission deadline will not normally be considered by the Board of Examiners meeting following the normal deadline and will be required to: re-enrol pay a 4 month dissertation extension fee (equal to a 1 year continuation fee) submit by the last working day of the 4 th calendar month following the normal deadline the extended submission deadline. Students will have full access to facilities and supervision during this time. Their submission will normally be considered (uncapped) by the Board of Examiners following the extended deadline. Students who fail to submit by the extended submission deadline will be awarded a grade F for the dissertation; it will then be at the discretion of the next BoE whether they are permitted to resubmit (for a capped grade C) by a final re-submission deadline defined by the Board of Examiners. Significant mitigating circumstances submitted during both the normal and extended dissertation periods will be used to decide upon appropriate periods of abeyance (in 1 month blocks) which will provide time-outs and resulting delays to deadlines for a student. The PGT Award Board of Examiners should be held within 2 calendar months of the normal submission deadline for the programme. The period between the (normal) extended deadline and the following Board of Examiners will be determined by other factors. PENALTY FOR LATE SUBMISSION OF CAPPED RE-ASSESSMENTS AT ANY TIME OF YEAR (Please note that this section does not apply if you are undertaking a further uncapped attempt due to accepted mitigating circumstances, in which case the policy described in the above sections applies) If you do not submit work for a capped re-assessment by the deadline notified to you, you will fail the reassessment and it will be recorded as grade NS (non-submission).