MINUTES Kentucky Community and Technical College System Board of Regents Meeting June 15, 2012

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1 MINUTES Kentucky Community and Technical College System Board of Regents Meeting June 15, 2012 Board Members Present: Mr. Porter G. Peeples, Chair Ms. Marcia L. Roth, Vice Chair Ms. Jackie B. Cecil, Secretary Mr. Richard A. Bean Mr. Elijah Buell, Jr. Mr. Robert G. Cooper Ms. Betsy E. Flynn Dr. Michael Ginsberg Dr. Gail R. Henson Mrs. Jan M. Hite Mr. John. Pence Ms. Doris C. Thomas Mr. Thomas O. Zawacki Board Members Absent: Ms. Barbara A. Hoskins CALL TO ORDER KCTCS Board of Regents Chair P.G. Peeples called to order the meeting of the Kentucky Community and Technical College System Board of Regents at 8:35 a.m. (ET) on June 15, The meeting was held in the Board Room at the KCTCS System Office in Versailles, Kentucky. The press was notified of the meeting on June 6, Hon. J. Campbell Cantrill, KCTCS General Counsel, served as parliamentarian. There being a quorum present, Board business began with the approval of minutes. APPROVAL OF MINUTES MOTION: Ms. Flynn moved and Ms. Thomas seconded that the March 16, 2012, KCTCS Board of Regents meeting minutes be approved. VOTE: The minutes were approved by unanimous consent. ADDITIONS OR CHANGES TO THE AGENDA ELCOME COLLEGE PRESENTATIONS There were no additions or changes to the agenda. Chair Peeples welcomed guests to the meeting. He thanked KCTCS President Michael B. McCall for hosting the Board for dinner Thursday evening at the Kentucky Horse Park and for arranging the overview of the North American Racing Academy program at the Thoroughbred Training Center. Chair Peeples called on President McCall to introduce Dr. Jo Marshall, Somerset Community College President, to present the college s vision and the campus master plan. 1

2 Following the presentation, Chair Peeples thanked Dr. Marshall for the information and expressed gratitude to the college for addressing the needs of students and the local community. PRESENTATION: CPE TRANSFER/TES EBSITE DEMONSTRATION Chair Peeples called on President McCall to introduce Dr. Jay Box, KCTCS Chancellor, and members of his staff to present the Council on Postsecondary Education s Transfer/Transfer Evaluation System (TES) ebsite Demonstration. Dr. Gloria McCall, KCTCS Vice Chancellor, and Ms. Lucinda hite, System Registrar, who have successfully worked with KCTCS colleges and the eight public universities across the state, demonstrated the software tool that has been implemented to facilitate seamless transfer between KCTCS and other higher education institutions. This software facilitates aligning course equivalencies and publishing them for use by faculty and staff advisors as well as provides a public view for students. The software also enables the background data to be used to populate CPE s website KnowHow2Transfer. The System Office has completed entries of course equivalencies for 1,321 university courses for each of the catalog years and In addition to the course equivalencies, TES has been updated to list course credit granted at KCTCS for both Advanced Placement Exams (AP) and the College Level Examination Program (CLEP). All KCTCS colleges are currently using TES as a resource for advising students concerning course equivalencies. PRESENTATION: ECONOMIC IMPACT OF KCTCS Chair Peeples called on President McCall to introduce Dr. Kenneth Troske, Senior Associate Dean for Administration, Faculty and Research and Sturgill Endowed Professor of Economics at the University of Kentucky (UK), who presented an overview of the economic value of KCTCS statewide and in the college communities. President McCall noted that Dr. Troske, as a staff member of the Center for Business and Economic Research (CBER) in UK s Gatton College of Business Economics, conducted a study of the economic value of KCTCS in Dr. Troske discussed the advantages of the type of study previously conducted compared to the traditional economic impact study. Dr. Troske emphasized that a conventional economic impact analysis is not appropriate for KCTCS because these studies focus on new tax dollars/revenues in a region as the result of the opening or closing of a business or a public works project (i.e., stadiums, parks, bridges, etc.). KCTCS, a higher education/college system, doesn t have the same conditions that fit this model. A more relevant approach, as used in the 2007 study, is to examine the economic value of KCTCS for the entire state and for regions in the state by analyzing 1) work-life financial returns from an associate degree for Kentucky residents, 2) short-run benefits from a degree, diploma, or certificate, and 3) Kentucky citizens willingness to pay for an expansion of KCTCS. The 2007 analysis determined that Kentuckians were 2

3 willing to fund the expansion of KCTCS and that the benefits of expanding the system are much greater than the costs of expansion. CHAIR S REPORT ACTION: RESOLUTIONS OF APPRECIATION FOR REGENTS LEAVING THE BOARD ACTION: RESOLUTION OF APPRECIATION JOHN. PENCE Chair Peeples reported that the KCTCS Foundation, Inc. Board of Directors conducted a conference call on May 24, During the call they accepted the Fiscal Year (FY) 2012 Financial Report, reported that Dean Dorton Allen Ford was engaged as the audit firm, and discussed the 2012 President s Gala scheduled for October 27, 2012, in Louisville. The next KCTCS Foundation, Inc. Board of Directors meeting is to be a retreat and is scheduled for August 29-30, 2012, in Nashville, Tennessee. Chair Peeples called attention to resolutions distributed at the meeting. The resolutions express appreciation to those members whose terms end before the next Board of Regents meeting. RECOMMENDATION: That the KCTCS Board of Regents approve the Resolution of Appreciation - John. Pence (Attachment A). Chair Peeples called on Regent Jackie Cecil to read the Resolution of Appreciation - John. Pence. MOTION: Mr. Zawacki moved and Dr. Ginsberg seconded that the KCTCS Board of Regents approve the Resolution of Appreciation - John. Pence (Attachment A). ACTION: RESOLUTION OF APPRECIATION JAN M. HITE RECOMMENDATION: That the KCTCS Board of Regents approve the Resolution of Appreciation - Jan M. Hite (Attachment B). Chair Peeples called on Regent Lige Buell to read the Resolution of Appreciation - Jan M. Hite. MOTION: Mr. Zawacki moved and Ms. Thomas seconded that the KCTCS Board of Regents approve the Resolution of Appreciation - Jan M. Hite (Attachment B). VOTE: The motion was approved unanimously. ACTION: RESOLUTION OF APPRECIATION THOMAS O. ZAACKI RECOMMENDATION: That the KCTCS Board of Regents approve the Resolution of Appreciation - Thomas O. Zawacki (Attachment C). Chair Peeples called on Regent Richard Bean to read the Resolution of Appreciation - Thomas O. Zawacki. 3

4 MOTION: Mr. Bean moved and Ms. Flynn seconded that the KCTCS Board of Regents approve the Resolution of Appreciation - Thomas O. Zawacki (Attachment C). PRESIDENT S REPORT KCTCS President Michael B. McCall provided an update on CHANGE , his annual initiative, and the KCTCS Strategic Plan Performance Measures. Reclaiming the American Dream: A Report from the 21 st Century Commission on the Future of Community Colleges was also shared with the Board. President McCall was one of 38 members appointed to the Commission to prepare this report. A demonstration of the election eballot process for the upcoming faculty and staff Board of Regents elections was included in the report. The written report presented at the meeting is posted in its entirety at CONSENT AGENDA RECOMMENDATION: That the following items listed under the KCTCS Board of Regents Consent Agenda be approved: Executive Committee J-1. **Action: KCTCS Board of Regents 2013 Regular Meeting Calendar. Finance, Technology, and Human Resources Committee K-1. **Action: Ratification of Personnel Actions. Academic Affairs and Curriculum Committee L-1. **Action: Ratification of New Credit Certificate and Diploma Programs. L-2. **Action: KCTCS Colleges Candidates for Credentials. Chair Peeples noted that the items on the Consent Agenda were discussed separately during committee meetings of the KCTCS Board of Regents. He asked whether any regent would like to discuss or remove an item from the Consent Agenda. Dr. Henson, Academic Affairs and Curriculum Committee Chair, asked that agenda item L-1. Action: Ratification of New Certificate and Diploma Programs be removed from the Consent Agenda due to a revised motion and discussion. Dr. Henson noted the item will be reviewed during the Academic Affairs and Curriculum Committee report. By unanimous consent, the Consent Agenda items were approved as presented with the exception of Agenda Item L-1 Action: Ratification of New Credit Certificate and Diploma Programs. EXECUTIVE COMMITTEE Chair Peeples called upon Executive Committee and Board of Regents Vice Chair Roth to make the committee s report. 4

5 ACTION: RENEAL OF MISSION STATEMENT FOR HAZARD COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the KCTCS Board of Regents approve the renewal of the mission statement for Hazard Community and Technical College as presented in the agenda materials. Ms. Roth presented the mission statement renewal and noted that it is the policy of KCTCS that a college mission statement be reviewed annually and that the mission statement be submitted to the KCTCS Board of Regents for approval at least once every three years. KCTCS Board of Regents policy indicates that each of the SACS-accredited colleges under the jurisdiction of the KCTCS Board of Regents have a statement of purpose approved by the Board. The Principles of Accreditation: Foundations for Quality Enhancement of the Commission on Colleges of the Southern Association of Colleges and Schools (SACS) states that an institution must have a clearly defined and published mission statement specific to the institution and appropriate to an institution of higher education. and that it must be approved by the governing board (and) is periodically reviewed by the board. Ms. Roth reported that a Mission Task Team was appointed in August 2011 to review the current mission statement, which was approved by the KCTCS Board on September 26, The Hazard Community and Technical College (HCTC) faculty, staff, and administration were asked to provide input via about the current mission statement on September 12, The HCTC Board of Directors discussed the mission review process at the November 17, 2012, meeting and reviewed the current mission statement at that meeting. The Mission Task Team recommended no changes to the mission statement on December 7, The HCTC Leadership Team reviewed and recommended no changes to the mission statement on December 8, The HCTC faculty reviewed and recommended no changes to the mission statement on December 9, The mission statement with no changes was endorsed by the HCTC Board of Directors on February 16, MOTION: On behalf of the Executive Committee, Ms. Roth moved that the KCTCS Board of Regents approve the renewal of the mission statement for Hazard Community and Technical College as presented in the agenda materials. Chair Peeples called for discussion. There being none, he called for the vote. VOTE: The motion was approved unanimously. ACTION: REVISION OF MISSION STATEMENT FOR JEFFERSON COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the KCTCS Board of Regents approve a revised mission statement for Jefferson Community and Technical College as presented in the agenda materials. Ms. Roth noted that the Jefferson Community and Technical College (JCTC) mission statement was last revised in The mission review process 5

6 began in August 2011 with meetings of the Board of Directors. The process involved a review by various stakeholder groups, including discussions with the College Leadership Team, College Quality Council, Faculty Council, Staff Council, and Program Advisory Committees. The process also involved input from all faculty and staff electronically in November 2011 and in February The JCTC Board of Directors reviewed and commented on the draft mission and goals statement at its February and March meetings. The Mission Review Committee revised the draft mission and goals statement based on feedback from the faculty and staff survey and from comments by the Board of Directors. On April 10, 2012, the JCTC Board of Directors approved the revised mission and goals statement. MOTION: On behalf of the Executive Committee, Ms. Roth moved that the KCTCS Board of Regents approve the revised mission statement for Jefferson Community and Technical College as presented in the agenda materials. Chair Peeples called for discussion. There being none, he called for the vote. VOTE: The motion was approved unanimously. UPDATE: 2012 KCTCS LEGISLATIVE AGENDA Ms. Roth provided a brief summary of the committee s discussion. She noted that the 2012 General Legislative Session officially ended on April 12 th with House Bill (HB) 265, the State/Executive Budget Bill, passing, along with other bills. It was noted that the Governor s vetoes did not have any impact on the legislation that KCTCS had been monitoring during the session. ACTION: KCTCS PRESIDENT S ANNUAL LEADERSHIP INITIATIVE RECOMMENDATION: That the KCTCS Board of Regents approve the KCTCS President s annual leadership initiative for as presented in the revised materials that were ed to the Board June 12, 2012, and distributed at the meeting. Ms. Roth asked President McCall to make a PowerPoint presentation of his initiative to the full Board. President McCall reviewed the state and national higher education agendas and noted the alignment with the KCTCS Transformation agenda. In particular, the recently released AACC report Reclaiming the American Dream: A Report from the 21 st Century Commission on the Future of Community Colleges calls for the nation s colleges to Redesign the student s educational experience, Reinvent institutional roles, and Reset to create incentives for student and institutional success. Additionally, he noted that the Bluegrass Economic Advancement Movement (BEAM), a joint public policy initiative of the 6

7 Louisville and Lexington community leaders, aligns well with the KCTCS mission and vision and the Transformation initiative. President McCall plans to visit each college and engage in a dialogue with the faculty and staff about their perceptions of what it takes to make KCTCS a premier system. He invited Board members to participate in these sessions as their schedules permit. The full outline of President McCall s initiative, ENGAGEMENT, is attached (Attachment D). MOTION: On behalf of the Executive Committee, Ms. Roth moved that the KCTCS Board of Regents approve the KCTCS President s annual leadership initiative for as presented in the revised materials that were ed to the Board June 12, 2012, and distributed at the meeting. Chair Peeples called for discussion. President McCall responded to an inquiry concerning the involvement of the President s Leadership Team (PLT) in the development of the initiative. Dr. James Selbe, Hopkinsville Community College President, and Dr. Jo Marshall, Somerset Community College President, spoke to the PLT support of the initiative. At the conclusion of the discussion. Chair Peeples called for the vote. VOTE: The motion was approved unanimously. FINANCE, TECHNOLOGY, AND HUMAN RESOURCES COMMITTEE ACTION: KCTCS TUITION Chair Peeples called on Finance, Technology, and Human Resources Committee Chair Doris Thomas to make the committee s report. RECOMMENDATION: That the KCTCS Board of Regents approve and report to the Council on Postsecondary Education (CPE) the following per credit hour tuition rates for for KCTCS colleges: In-State Students $140 Out-of-State Students $280 From Contiguous Counties $490 Other Out-of-State Students Ms. Thomas reported that at the April 20, 2012, CPE meeting, parameters for KCTCS tuition rates were established. These parameters provide that the KCTCS in-state tuition rate may increase $5 per credit hour over the per credit hour rate of $135 to $140 per credit hour (an increase of 3.7 percent). The CPE parameters also provide that the KCTCS out-of-state tuition rates shall be at least two times the in-state rate. The recommended out-of-state tuition rates are consistent with the CPE parameter for 7

8 KCTCS out-of-state tuition and continue the out-of-state rate structure that KCTCS has used for the past several years. CPE was scheduled to meet later in June to act on KCTCS tuition rates. The additional revenue for generated by tuition rate growth will be available to the KCTCS Board of Regents in developing the KCTCS operating budget as presented in Agenda Item K-4, Action: KCTCS Annual Budget. MOTION: On behalf of the Finance, Technology, and Human Resources Committee, Ms. Thomas moved that the KCTCS Board of Regents approve and report to the Council on Postsecondary Education (CPE) the following per credit hour tuition rates for for KCTCS colleges: In-State Students $140 Out-of-State Students $280 From Contiguous Counties $490 Other Out-of-State Students Chair Peeples called for discussion. There being none, he called for the vote. VOTE: The motion was approved unanimously. ACTION: KCTCS SALARY SCHEDULE RECOMMENDATION: That the KCTCS Board of Regents approve the KCTCS Salary Schedule (Attachment E), which includes salary ranges for regular full-time faculty and staff. Funding for the salary schedule must be approved by the KCTCS Board of Regents within the KCTCS annual budget. Ms. Thomas noted that the proposed KCTCS Salary Schedule has been designed with consideration of best practices, market conditions, and available resources. There was also consideration of benchmark pricing, internal equity, and academic rank. The proposed Salary Schedule (Attachment E) is based on the continuing principle of maintaining a competitive, market-based compensation plan for KCTCS faculty and staff. The salary schedule was last revised by the KCTCS Board of Regents in June The salary schedule reflects a 2.5 percent market-trend adjustment to the minimum, market, and maximum rates for each band. The salary schedule reflects monthly salaries to accommodate the period of assignment in months for regular full-time faculty and staff. Faculty assignments range from 10 to 12 months. Staff assignments range from 9 to 12 months. 8

9 MOTION: On behalf of the Finance, Technology, and Human Resources Committee, Ms. Thomas moved that the KCTCS Board of Regents approve the KCTCS Salary Schedule (Attachment E), which includes salary ranges for regular full-time faculty and staff. Funding for the salary schedule must be approved by the KCTCS Board of Regents within the KCTCS annual budget. Chair Peeples called for discussion. During the discussion, inquiries were made regarding the cost to implement the salary schedule and the definitions of the minimum, market, and maximum rates for each band, which are based on the results of national market research. At the conclusion of the discussion, Chair Peeples called for the vote. VOTE: The motion passed, with Mr. Bean voting against the motion. ACTION: KCTCS SALARY INCREASE RECOMMENDATION: That the KCTCS Board of Regents approve a 2.5 percent recurring salary increase in for each full-time regular KCTCS faculty and staff who earns at least the Fully Met Job Requirements (M) rating in the KCTCS performance evaluation system (or at least the Achieves (A) rating in the evaluation process piloted in ). Ms. Thomas reported that the recurring salary increase will be funded using existing funding bases. The revenue from tuition rate increases will be used to fund fixed cost increases and replace funding lost in the state appropriation reduction enacted by the 2012 General Assembly. It was also reported that the President s Leadership Team (PLT) supports the proposed salary increase. The proposed balanced budget for KCTCS has been developed anticipating funding this recurring salary increase. For the KCTCS Transformation Initiatives to be effectively implemented, KCTCS faculty and staff need to be fully committed to these initiatives and the future of KCTCS. This recurring salary increase is an indication of the KCTCS commitment to its faculty and staff and recognition of their commitment to KCTCS. The cost of the recurring salary increase is $6.5 million. hen combined with the employee fixed cost increases, the total compensation increase will equal 4.1 percent. MOTION: On behalf of the Finance, Technology, and Human Resources Committee, Ms. Thomas moved that the KCTCS Board of Regents approve a 2.5 percent recurring salary increase in for each full-time regular KCTCS faculty and staff who earns at least the Fully Met Job Requirements (M) rating in the KCTCS performance evaluation system (or at least the Achieves (A) rating in the evaluation process piloted in ). Chair Peeples called for discussion. 9

10 The PowerPoint presentation made to the Finance Committee was referenced; and the slide reflecting the state appropriation reduction and additional expenses balanced with the additional revenue from tuition growth, the recurring budget reserve, and internal reallocation was discussed further. There were also inquiries in regard to the purpose and use of the KCTCS budget reserve. At the conclusion of the discussion, Chair Peeples called for the vote. VOTE: The motion passed, with Mr. Bean voting against the motion. ACTION: KCTCS ANNUAL BUDGET RECOMMENDATION: That the KCTCS Board of Regents adopt the budget resolution (Attachment A, pages 65-66) regarding the Annual Budget for the Kentucky Community and Technical College System. This budget and its provisions will be effective July 1, 2012, through June 30, Ms. Thomas reported that the annual budget directs the use of financial resources available to KCTCS to achieve the mission and vision of KCTCS. This budget places emphasis and the highest priority on students and the effective and efficient use of available resources, incorporating the Transformation principles of reallocation, automation, and outsourcing. The KCTCS budget will: Fund a 2.5 percent salary increase for faculty and staff (see Agenda Item K-4 for more details). Fund the Salary Schedule (see Agenda Item K-3 for more details). Fund fixed cost increases in current employee benefits programs. Fund the cost of faculty promotions. Fund fixed cost increases in utilities and facility insurance. Maintain a nonrecurring budget reserve for each college, the systemwide operations and support programs, the Fire Commission, and the Kentucky Board of Emergency Medical Services (KBEMS). The recommended budget presented is supported by the KCTCS President s Leadership Team (PLT). The proposed balanced budget for each KCTCS college, the systemwide operations and support programs, the Fire Commission, and the Kentucky Board of Emergency Medical Services (KBEMS) have been developed anticipating funding the recurring salary increase. The $2.0 million recurring funds used in the past to fund the KCTCS Merit Bonus Program has been reallocated in developing this balanced annual budget. Although the state appropriation to KCTCS declined by approximately $13 million from the appropriation in , the budgeted total public funds (state appropriation plus tuition revenue) in remained relatively at the same level as budgeted in

11 The proposed resolution (Attachment F) provides for adequate fiscal control and oversight by the KCTCS Board of Regents consistent with common practice within postsecondary education institutions. At the same time, the resolution provides a reasonable amount of discretion to the KCTCS President and establishes limits and thresholds that the President cannot exceed without the expressed consent of the Board. The proposed budget and its provisions will be effective for the fiscal year beginning July 1, 2012, and ending June 30, MOTION: On behalf of the Finance, Technology, and Human Resources Committee, Ms. Thomas moved that the KCTCS Board of Regents adopt the budget resolution (Attachment A, pages 65-66) regarding the Annual Budget for the Kentucky Community and Technical College System. This budget and its provisions will be effective July 1, 2012, through June 30, Chair Peeples called for discussion. There being none, he called for the vote. VOTE: The motion passed, with Mr. Bean voting against the motion. UPDATE: KCTCS QUARTERLY FINANCIAL REPORT Information for the third quarter of fiscal year , which ended March 31, 2012, was derived from the KCTCS Administrative Financial System. The Statement of Revenues and Expenditures reflects the actual program and operational expenditures compared to the fiscal year budget approved by the KCTCS Board of Regents June 17, Total revenues of $745 million reflect 82 percent of the budgeted revenue and appropriated funds. Current fund expenditures and budget reserve total $682 million, 76 percent of the expenditures budgeted for the year. As of the end of the third quarter, KCTCS has received 96 percent of tuition revenue; and 97 percent of the total budgeted financial aid has been received and expended; and 100 percent of the nonrecurring budget reserve from prior year funds is in place. The Statement of Net Assets reflects the overall financial position of the System and includes assets, liabilities, and net assets as of March 31, UPDATE: FACILITIES MANAGEMENT AND SUSTAINABILITY STATUS REPORT UPDATE: RESOURCE DEVELOPMENT The current report includes updates on KCTCS capital construction projects, property management, sustainability initiative, energy management, and facilities utilization. Information on property management activities reported include property acquisitions and leases, insurance settlements, asset audits, and surplus property disposition. For the first time, the report contains facilities utilization information that reflects how well the colleges are using their classroom space and laboratories. Ms. Thomas noted that the new report format given to the Finance, Technology, and Human Resources Committee has been developed since the closing of the 11

12 Fulfilling the Promise Campaign as of October 31, 2011, and is to be effective July 1, Chair Peeples called for discussion. MOTION: Ms. Flynn moved and Dr. Ginsberg seconded that the KCTCS Board of Regents commend President McCall and his staff for their work on the Budget and for their stewardship of the operations and funds of the System to enable such a budget to be possible in light of the current economic times. Chair Peeples called for additional discussion. There being none, he called for the vote. VOTE: The motion was approved unanimously. RECESS ACADEMIC AFFAIRS AND CURRICULUM COMMITTEE ACTION: RATIFICATION OF NE CREDIT CERTIFICATE AND DIPLOMA PROGRAMS The KCTCS Board of Regents recessed at 12:41 p.m. (ET) and reconvened at 12:59 p.m. (ET). Chair Peeples called on Academic Affairs and Curriculum Committee Chair Gail Henson to make the committee s report. RECOMMENDATION: That the KCTCS Board of Regents ratify the approval of new credit certificate programs listed in the agenda materials and ratify the diplomas listed, which were created by rollover to aligned curricula. Dr. Henson made the following motion: MOTION: On behalf of the Academic Affairs and Curriculum Committee Dr. Henson moved that the KCTCS Board of Regents approve the new credit certificate programs listed in the agenda materials and approve the diplomas listed, which were created by rollover to aligned curricula. Chair Peeples called for discussion. The appropriate action, ratification vs. approval, to be taken on the new credit certificate programs was discussed. KCTCS Board of Regents Board Policy 4.11 Policy on Program Approval (Attachment G) was distributed to the Board members for review, and it was confirmed that the Board is to ratify the approval of certificate programs as the recommendation was originally presented. MOTION: Ms. Hite moved and Mr. Buell seconded that the motion for the KCTCS Board of Regents to approve the new credit certificate programs listed in the agenda materials and approve the diplomas listed, which were created by rollover to aligned curricula, be amended to the original 12

13 recommendation for the KCTCS Board of Regents to ratify the new credit certificate programs listed in the agenda materials and ratify the diplomas listed, which were created by rollover to aligned curricula. Chair Peeples called for additional discussion. There being none, he called for the vote. VOTE: The motion to amend the motion was approved unanimously. MOTION: Dr. Henson moved and Ms. Flynn seconded that the KCTCS Board of Regents ratify the approval of new credit certificate programs listed in the agenda materials and ratify the diplomas listed, which were created by rollover to aligned curricula. Chair Peeples for the vote. VOTE: The motion was approved unanimously. ACTION: KCTCS COLLEGE CANDIDATE FOR CREDENTIAL STUDENT REGENT JAN M. HITE RECOMMENDATION: That the KCTCS Board of Regents approve the awarding of an Associate in Arts in Humanities to Ms. Jan. M. Hite, Henderson Community College, as presented in the supplemental booklet, KCTCS Candidates for Credentials January 18, 2012, through April 11, 2012, with the credential to be awarded to Ms. Hite upon certification that her requirements have been satisfactorily completed. Chair Henson noted that it has been KCTCS Board of Regents practice to honor student regents who request a credential during their term on the Board. MOTION: On behalf of the Academic Affairs and Curriculum Committee Dr. Henson moved that the KCTCS Board of Regents approve the awarding of an Associate in Arts in Humanities to Ms. Jan. M. Hite, Henderson Community College, as presented in the supplemental booklet, KCTCS Candidates for Credentials January 18, 2012, through April 11, 2012, with the credential to be awarded to Ms. Hite upon certification that her requirements have been satisfactorily completed. Chair Peeples called for discussion. There being none, he called for the vote. VOTE: The motion was approved unanimously. ACTION: NE PROGRAM PROPOSALS RECOMMENDATION: That the KCTCS Board of Regents approve the five Associate in Applied Science degrees (AAS) and one Associate in Fine Arts (AFA) as presented in the agenda materials and as follows: Associate in Applied Science (AAS) in Health Science Technology for Hopkinsville Community College. Associate in Applied Science (AAS) in Human Services for Gateway Community and Technical College. 13

14 Associate in Applied Science (AAS) in Medical Assisting for Jefferson Community and Technical College. Associate in Applied Science (AAS) in Medical Information Technology for Ashland Community and Technical College. Associate in Applied Science (AAS) in Medical Information Technology for Hopkinsville Community College. Associate in Fine Arts (AFA) in Visual Art for Hazard Community and Technical College. Dr. Henson commended the presentations by the colleges at the committee meeting. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Dr. Henson moved that the KCTCS Board of Regents approve the five Associate in Applied Science degrees (AAS) and one Associate in Fine Arts (AFA) as presented in the agenda materials and as follows: Associate in Applied Science (AAS) in Health Science Technology for Hopkinsville Community College. Associate in Applied Science (AAS) in Human Services for Gateway Community and Technical College. Associate in Applied Science (AAS) in Medical Assisting for Jefferson Community and Technical College. Associate in Applied Science (AAS) in Medical Information Technology for Ashland Community and Technical College. Associate in Applied Science (AAS) in Medical Information Technology for Hopkinsville Community College. Associate in Fine Arts (AFA) in Visual Art for Hazard Community and Technical College. Chair Peeples called for discussion. There being none, he called for the vote. VOTE: The motion was approved unanimously. ACTION: POLICY REVISION 4.12 POLICY ON COLLABORATIVE PROGRAM DEVELOPMENT RECOMMENDATION: That the KCTCS Board of Regents approve the proposed revision of KCTCS Board of Regents 4.12 Policy on Collaborative Program Development. Following the passage of House Bill 160 (signed into law April 12, 2010), the Council on Postsecondary Education (CPE) initiated statewide faculty workgroups to review competencies and align general education for transfer across all nine Kentucky public postsecondary institutions. The work included utilization of national Association of American Colleges and Universities Liberal Education and America s Promise (AAC&U LEAP) standards. Assuring compliance with SACS standards, the KCTCS General Education Committee then made general education recommendations through the KCTCS faculty curriculum review process. The KCTCS Curriculum Review 14

15 Committee (CRC) recommended and the KCTCS Senate Council approved the new general education competency statements and general education requirements for all KCTCS credentials on October 14, Based on CPE Policy, general education certification requirements were recommended by CRC on March 23, 2012, and approved by the KCTCS Senate Council on April 20, At the state level, a common course numbering crosswalk was developed; and a Transfer Equivalency System (TES) was implemented for students to access transfer information. Proposed revisions of academic policy and procedures from statewide work reflect best practices, reinforce state-level and institutional policies to create a more coordinated approach to academic programming, and better connect academic program approval with the review of existing academic programs. The revisions were approved by CPE on September 22, 2011, with implementation spring MOTION: On behalf of the Academic Affairs and Curriculum Committee, Dr. Henson moved that the KCTCS Board of Regents approve the proposed revision of KCTCS Board of Regents 4.12 Policy on Collaborative Program Development. Chair Peeples called for discussion. There being none, he called for the vote. VOTE: The motion was approved unanimously. UPDATE: STUDENT SERVICES Chair Henson provided the following updates: 2012 KCTCS New Horizons Student Award Luncheon. o Two KCTCS students per college were honored based on scholastic and community service. Customer Service Philosophy Statement. o The KCTCS Student Service Center Team has sponsored six regional dialogue sessions to engage faculty, staff, and students to assist in building a systemwide customer service philosophy. o The customer service philosophy will serve as the foundation for providing high quality student services in all KCTCS colleges. o Thus far, 300+ have participated. Service Center. o The goal of the Service Center is to develop a virtual 24/365 Student Services Call Center Help Desk for all KCTCS students. o The original plan for all colleges to go live at the same time with all services in summer 2012 has been revised to ensure the engagement of faculty, staff, and students. o The vendor, Blackboard Student Services, now plans to phase-in the services, starting with financial aid, student accounts, password reset, Blackboard Learn, and Learn on Demand in Phase 1. 15

16 Kentucky Institute for International Studies (KIIS). o KCTCS recently joined the Kentucky Institute for International Education (KIIS) Consortium, which offers semester and summer study abroad programs for member institutions. o Students who study abroad receive credit transferable to KCTCS or any other accredited institution. UPDATE: KENTUCKY INS NEXT MEETING ADJOURNMENT Chair Henson provided a summary of the committee s discussion. The average wage for trainees for KY INS projects steadily increased from $17.32 at the inception of the program in FY to $26.05 in FY In FY the average trainee wage showed a decrease for the first time in the history of KY INS. Since that time, the average trainee wage has remained in the $24.00 range. The number of projects has increased from 11 in FY to 162 in FY (as of mid-april). Chair Peeples announced that the next regular meeting of the KCTCS Board of Regents would be September 21, 2012, at Hazard Community and Technical College, Hazard Kentucky. Mr. Zawacki moved that the meeting adjourn. Ms. Hite seconded the motion. VOTE: The motion was approved unanimously, and the meeting adjourned at 1:28 p.m. (ET). 9/21/12 SIGNED COPY ON FILE Date Approved by the KCTCS Board of Regents Porter G. Peeples, Chair KCTCS Board of Regents SIGNED COPY ON FILE Jackie B. Cecil, Secretary KCTCS Board of Regents SIGNED COPY ON FILE Michael B. McCall, Ed.D. KCTCS President 16

17 Attachment A N Resolution of A ppreciation JOHN. PENCE HEREAS, the Kentucky Postsecondary Education Improvement Act of 1997 created the Kentucky Community and Technical College System (KCTCS) as Kentucky s ninth institution of postsecondary education; established the KCTCS Board of Regents as the System s governing board; and determined that the KCTCS Board membership be composed of fourteen members, including two elected members representing the System s students; and HEREAS, John. Pence has served as a Student Member of the Board of Regents of the Kentucky Community and Technical College System for the academic year; and HEREAS, Mr. Pence has demonstrated leadership abilities through his service as KCTCS Student Body Co-President and Hazard Community and Technical College Student Government Association President; and HEREAS, Mr. Pence has served the Kentucky Community and Technical College System with distinction and has honorably performed his duties to the KCTCS Board of Regents by articulating important issues and concerns affecting all KCTCS students as a member of the Academic Affairs and Curriculum Committee; and HEREAS, Mr. Pence has supported the Board of Regents by his presence, achieving a 100 percent attendance; and HEREAS, Mr. Pence has discussed issues openly, expressing his long-term vision for Kentucky Community and Technical College System and the welfare of its students and other constituents; and HEREAS, Mr. Pence has demonstrated his dedication, ability, leadership, and willingness to serve the Kentucky Community and Technical College System as well as the entire Commonwealth of Kentucky, while balancing various student, leadership, and personal roles; and HEREAS, Mr. Pence has fulfilled his responsibilities as prescribed by the Kentucky Revised Statutes, KCTCS Board of Regents Bylaws, and KCTCS policies; HEREAS, the Kentucky Community and Technical College System Board of Regents wishes to express its congratulations to Mr. Pence on his educational achievements and looks forward to his continued friendship and support of KCTCS; O, THEREFORE, BE IT RESOLVED that the Kentucky Community and Technical College System Board of Regents hereby commends Mr. Pence for his energy, talents, and dedication as a Student Member of the Kentucky Community and Technical College System Board of Regents; and the Board extends its best wishes for continued success to Mr. Pence in his future endeavors. ADOPTED this fifteenth day of June ATTEST: Porter G. Peeples, Sr., Chair KCTCS Board of Regents Jackie B. Cecil, Secretary KCTCS Board of Regents Michael B. McCall, Ed.D. KCTCS President 17

18 Approved Attachment 09/21/2012 B Resolution of A ppreciation JAN M. HITE HEREAS, the Kentucky Postsecondary Education Improvement Act of 1997 created the Kentucky Community and Technical College System (KCTCS) as Kentucky s ninth institution of postsecondary education; established the KCTCS Board of Regents as the System s governing board; and determined that the KCTCS Board membership be composed of fourteen members, including two elected members representing the System s students; and HEREAS, Jan M. Hite has served as a Student Member of the Board of Regents of the Kentucky Community and Technical College System for the academic year; and HEREAS, Ms. Hite has demonstrated leadership abilities through her service as KCTCS Student Body Co-President and Henderson Community College Student Government Association President; and N HEREAS, Ms. Hite has served the Kentucky Community and Technical College System with distinction and has honorably performed her duties to the KCTCS Board of Regents by articulating important issues and concerns affecting all KCTCS students as a member of the Finance, Technology, and Human Resources Committee; and HEREAS, Ms. Hite has supported the Board of Regents by her presence, achieving a 100 percent attendance; and HEREAS, Ms. Hite has discussed issues openly, expressing her long-term vision for Kentucky Community and Technical College System and the welfare of its students and other constituents; and HEREAS, Ms. Hite has demonstrated her dedication, ability, leadership, and willingness to serve the Kentucky Community and Technical College System as well as the entire Commonwealth of Kentucky, while balancing various student, leadership, and personal roles; and HEREAS, Ms. Hite has fulfilled her responsibilities as prescribed by the Kentucky Revised Statutes, KCTCS Board of Regents Bylaws, and KCTCS policies; and HEREAS, the Kentucky Community and Technical College System Board of Regents wishes to express its congratulations to Ms. Hite on her Associate in Arts degree; and O, THEREFORE, BE IT RESOLVED that the Kentucky Community and Technical College System Board of Regents hereby commends Ms. Hite for her energy, talents, and dedication as a Student Member of the Kentucky Community and Technical College System Board of Regents; and the Board extends its best wishes for continued success to Ms. Hite in her future endeavors and looks forward to her continued friendship and support of KCTCS. ADOPTED this fifteenth day of June ATTEST: Porter G. Peeples, Sr., Chair KCTCS Board of Regents Jackie B. Cecil, Secretary KCTCS Board of Regents Michael B. McCall, Ed.D. KCTCS President 18

19 Approved Attachment 09/21/2012 C Resolution of Appreciation N THOMAS O. ZAACKI HEREAS, the the Kentucky Postsecondary Education Improvement Act of 1997 created the Kentucky Community and Technical College System (KCTCS) as Kentucky s ninth institution of postsecondary education, established the KCTCS Board of Regents as the System s governing board, and determined that the KCTCS Board membership be composed of fourteen members, including eight gubernatorial appointees; and HEREAS, the Thomas O. Zawacki was appointed to the KCTCS Board of Regents by Governor Ernie Fletcher for a term beginning September 28, 2004 ending July 21, 2006, and reappointed for a six-year term beginning August 14, 2006, and ending July 21, 2012; and HEREAS, the Mr. Zawacki led the development of KCTCS policies that ensure continuous progress toward achieving the KCTCS Mission, KCTCS Vision, and KCTCS Strategic Plan, including identification of performance measures to gauge progress toward strategic plan achievement and to clearly communicate the value KCTCS provides to the Commonwealth and its citizens; and HEREAS, the Mr. Zawacki endeavored to create and maintain the highest level of quality public accountability and contributed to KCTCS Board policy development, including (but not limited to) policies related to student services, academic and technical program offerings, workforce development, employee compensation, baccalaureate student transfer, credentials awarded, diversity, finance and budgeting, human resources, strategic planning, organizational issues, legislative issues, consolidation and single accreditation, and institutional effectiveness; and HEREAS, the Mr. Zawacki displayed dedication, ability, leadership, and willingness to advance the Kentucky Community and Technical College System by serving on various KCTCS Board of Regents committees, including the Executive Committee (where he served for seven years, and as Chair for two years); the Finance, Technology, and Human Resources Committee (where he served for eight years, serving as Committee Chair for five year and as Vice-Chair for one year); and the Efficiency, Effectiveness, and Accountability Committee (where he served for eight years); and HEREAS, the Mr. Zawacki was held in such esteem by the KCTCS Board of Regents that his fellow regents elected him as a Board Officer, resulting in his service as KCTCS Board of Regents Chair from July 1, 2009, to June 30, 2011; and HEREAS, the Mr. Zawacki has advocated for KCTCS through the legislative sessions, resulting in support for KCTCS legislative agendas; and HEREAS, the Mr. Zawacki enthusiastically sought to improve KCTCS baccalaureate student transfer by leading the KCTCS Board in the pursuit of the passage of House Bill 160 (The Transfer Bill) by the 2010 General Assembly, through meetings with legislators, Kentucky Council on Postsecondary Education members, university presidents, and business and industry leaders; and HEREAS, the Mr. Zawacki encouraged implementation of an advocacy and marketing approach that clearly communicates the benefits KCTCS provides to the Commonwealth s economic well-being through the education and workforce training solutions KCTCS provides; and HEREAS, the Mr. Zawacki has steadfastly promoted sustainability initiatives, supplier diversity, fiscal responsibility, and accountability; and HEREAS, the Mr. Zawacki showed commitment to the long-term future and well-being of the Kentucky Community and Technical College System through his steadfast support and service to the Commonwealth and the KCTCS Board of Regents; and HEREAS, the Kentucky Community and Technical College System Board of Regents wishes to express its heartfelt appreciation to Mr. Zawacki for his leadership and service; O, THEREFORE, BE IT RESOLVED that the Kentucky Community and Technical College System Board of Regents hereby commends Thomas O. Zawacki for his enthusiasm, guidance, advocacy, vision, diligence, talents, dedication, leadership, and time spent serving, supporting, and developing the Kentucky Community and Technical College System; extends its best wishes for continued success to Mr. Zawacki; and looks forward to his continued friendship and support of KCTCS. ADOPTED this fifteenth day of June ATTEST: Porter G. Peeples, Sr., Chair KCTCS Board of Regents Jackie B. Cecil, Secretary KCTCS Board of Regents Michael B. McCall, Ed.D. KCTCS President 19

20 Attachment D KCTCS PRESIDENT S LEADERSHIP INITIATIVE THEME: ENGAGEMENT Engaged employees are those who are fully involved in, and enthusiastic about their work, and thus will act in a way that furthers their organization's interests. ikipedia Free Dictionary Goal: The KCTCS President will actively engage the KCTCS faculty and staff in re-imagining the future of KCTCS as the nation s premier community and technical college system. The implementation of these engagement activities will support the ongoing KCTCS Transformation and the achievement of the goals, performance measures, and targets outlined in the KCTCS Strategic Plan and the three KCTCS mission areas of: orkforce Education Transfer Education College and orkforce Readiness Target Measurement: President McCall will: Visit each KCTCS college to engage faculty and staff in a dialogue about their aspirations and perceptions of KCTCS as the premier system in the nation. Involve KCTCS faculty and staff in defining KCTCS as the nation s premier community and technical college system based on the following guiding principles that were developed by the KCTCS President s Leadership Team in May 2012: Student Success Shared Vision Innovation Continuous Improvement Report a summary of the input received from the interactions and dialogue with faculty and staff to every KCTCS employee to serve as a guide for moving forward with KCTCS Transformation and beyond. 20

21 Attachment E PROPOSED KCTCS Salary Schedule* Funding for the salary schedule must be approved annually by the Board of Regents. Faculty (Monthly**) Rank Minimum*** Market Maximum Instructor $3,521 $4,399 $5,279 Assistant Professor $3,960 $5,015 $6,071 Associate Professor $4,572 $5,867 $7,162 Professor $5,416 $7,041 $8,665 Staff (Monthly**) Band Minimum*** Market Maximum 1 $1,389 $1,703 $2,016 2 $1,523 $1,874 $2,223 3 $1,675 $2,066 $2,459 4 $1,846 $2,286 $2,725 5 $2,042 $2,536 $3,031 6 $2,263 $2,821 $3,379 7 $2,515 $3,147 $3,780 8 $2,803 $3,522 $4,239 9 $3,135 $3,951 $4, $3,513 $4,444 $5, $3,950 $5,013 $6, $4,454 $5,671 $6, $5,035 $6,434 $7, $5,707 $7,317 $8, $6,487 $8,349 $10, $7,393 $9,547 $11, $8,452 $10,950 $13, $9,687 $12,593 $15,498 *Applies to regular, full-time positions only. **Faculty and staff annual salaries are based on the period (number of months) of assignment. Faculty assignments range from 10 to 12 months; staff assignments range from 9 to 12 months. ***For existing employees, a rating of at least the Fully Met Job Requirements (M) in the KCTCS performance evaluation system (or at least the Achieves (A) rating in the evaluation process piloted in ) is required to receive a annual salary increase. 21

22 Attachment F Kentucky Community and Technical College System Board of Regents Annual Budget Adoption Resolution Be it Resolved, that upon due consideration and upon recommendation of the Kentucky Community and Technical College System (KCTCS) President, the following operating budget authorizations totaling $921,256,500 are approved for KCTCS for the fiscal year beginning July 1, 2012, and ending June 30, Of this amount, $586,659,600 are unrestricted current funds; and $334,596,900 are restricted funds from sources such as federal, state, private gifts, grants, contracts, or appropriations. Be it Resolved, that upon due consideration and upon recommendation of the KCTCS President, the capital budget authorization totaling $188,584,000 from agency funds and state funds is approved, contingent upon receipt and availability of those funds for KCTCS for fiscal year beginning July 1, 2012, and ending June 30, In the event current fund revenues now estimated should not be realized, the KCTCS President shall take appropriate action to reduce budget authorizations to amounts sufficient to ensure that expenditures do not exceed available revenues. The KCTCS President shall report to the Board in advance any major deviations from the approved operating budget. The KCTCS President may make other adjustments to the budget in the following way: In the event actual annual revenues exceed estimated revenues, the KCTCS President may authorize an increase in the unrestricted current funds expenditure budget as follows: the first 1.0 percent will be used to establish additional budget reserves at the System level, and thereafter, in amounts not greater than 2.0 percent of the Board s authorized expenditure level. The Board may ratify increases and reauthorize expenditure levels within the 2.0 percent cap during a regular or special Board meeting. Increases greater than 2.0 percent of the authorized expenditure budget must have prior approval of the Board. 22