SLR 105 Form SLR105C must accompany this form 1 STATE OF TEXAS. Page 84 of 104. Records Retention Schedule

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1 Page 84 of PUR36 RECORDS INVENTORY WORKSHEETS. US US RECORDS MANAGEMENT PLANS - RECORDS MANAGEMENT PLANS AND SIMILAR RECORDS THAT.2.04 PUR37 ESTABLISH THE POLICIES AND PROCEDURES US+ US+ UNDER WHICH RECORDS AND INFORMATION ARE MANAGED IN AN AGENCY. REG54 APPLICATION FOR GRADUATION. AC+5 AC+5 REG55 GRADUATION DIPLOMA. REG56 GRADUATION DIPLOMA SIGN-OUT FORM. REG57 AUDIT REGISTRATION - STUDENT RECORDS. AC+ AC+ STUDENT REGISTRATION AND CHANGE OF REG58 AC+ AC+ COURSE (ADD / DROP) FORMS. AC=END OF SEMESTER.

2 Page 85 of 04 REG59 CHANGE OF GRADE FORM. REG60 FACULTY GRADE ROSTERS. SUBMISSIONS RECEIVED BY REGISTRARS OFFICE AFTER POSTING DEADLINE HAS ELAPSED. CORRESPONDENCE - RELEVANT - STUDENT REG6 AC+5 AC+5 RECORDS. REG62 CREDIT BY EXAMINATION FORMS. AC+5 AC+5 OFFICIAL GRADUATION LIST FROM DEANS, WITH REG7 ADDENDA. NAME AND SSN CHANGE AUTHORIZATIONS - REG74 AC+5 AC+5 STUDENTS. REG75 PASS / FAIL REQUESTS - STUDENTS. AC+ AC+

3 Page 86 of 04 PERSONAL DATA INFORMATION FORMS REG76 AC+ AC+ (BACTERIAL MENINGITIS). WHO DO NOT ENTER. PERSONAL DATA INFORMATION FORMS REG76A AC+5 AC+5 (BACTERIAL MENINGITIS). WHO DO ENTER. DEPARTMENTAL REGISTRATION REQUESTS (ADD / REG77 AC+ AC+ DROP AND COURSE WAIVERS). REG78 TRANSCRIPTS REQUEST (STUDENTS). AC+ AC+ EXCHANGE PROGRAM TRANSFER CREDIT REG79 AC+5 AC+5 EVALUATIONS - STUDENT RECORDS. COMPLETE WITHDRAWAL AUTHORIZATIONS TO REG8 INCLUDE: (STUDENTS) - MILITARY LEAVE, MEDICAL, AC+5 ADMINISTRATIVE, FAMILY EMERGENCY, DEATH OF AC+5 STUDENT, DEATH OF FAMILY MEMBER.

4 Page 87 of REG82 CATALOGS - INSTITUTIONAL. ONE COPY TO BE RETAINED. ARCHIVES NOTES: THE REQUIRED COPIES OF THE CATALOGS SHOULD BE SENT TO THE TEXAS STATE PUBLICATIONS DEPOSITORY PROGRAM, TEXAS STATE LIBRARY AND ARCHIVES COMMISSION, BY LAW (GOVERNMENT CODE S ). REG83 COMMENCEMENT PROGRAM. REG87 CLASS SCHEDULES - INSTITUTIONAL. RECORD KEPT IN ELECTRONIC FORMAT AND PAPER MEDIUM. STUDENT REQUEST FOR NONDISCLOSURE OF REG89 AC+ AC+ DIRECTORY INFORMATION. AC=END OF SEMESTER. REG90 EXCHANGE PROGRAM FOREIGN TRANSCRIPTS. AC+5 AC+5

5 Page 88 of 04 DIPLOMA RELATED REPLACEMENT / SHIPMENT REG00 AC+ AC+ REQUESTS. RECONCILIATION OF ACCOUNT / RECEIPTS REG0 (TRANSCRIPTS, DIPLOMA REPLACEMENT / FE+3 FE+3 SHIPMENT). PROOF OF MENINGITIS VACCINE RECORD. REG02 AC+5 AC+5 STUDENTS WHO DO ENTER. RECORD KEPT IN ELECTRONIC AND PAPER MEDIUM. REG03 SUBPOENAS. PM=FERPA REQUIRES THAT DOCUMENTATION OF INFORMATION DISCLOSURES TO AN OUTSIDE PARTY WITHOUT WRITTEN CONSENT MUST BE RETAINED PERMANENTLY. 34 CFR 99.32(a)(2). REG04 ENROLLMENT VERIFICATIONS. AC+ AC+ AC=DATE OF VERIFICATION.

6 Page 89 of 04 REG05 CHANGE OF ADDRESS - STUDENTS. AC+5 AC+5 UT SYSTEM - TELECAMPUS PROGRAM - OFFICIAL REG06 AC+5 AC+5 STUDENT TRANSCRIPTS. REG07 TUITION REBATE FORMS. AC+ AC+ COURSE REPEAT PETITION FOR GPA REG08 AC+5 AC+5 RECALCULATION. OPTION 2 DOCUMENTATION. (REINSTATEMENT OF REG09 AC+5 AC+5 STUDENT AFTER EXTENDED ABSENCE POLICY). REG0 ACADEMIC FRESH START DOCUMENTATION. AC+5 AC+5 TEXAS EDUCATION CODE, SECTION REG CLASS SCHEDULING AND CHANGE REQUESTS. AC+ AC+ AC=END OF TERM.

7 Page 90 of 04 TRANSCRIPTS AUTHORIZATION RELEASE TO THIRD REG3 AC+ AC+ PARTIES. FACULTY/STAFF/ALUMNI AND FAMILY MEMBERS RES5 REGISTRATION FORMS (TO INCLUDE LIABILITY AC+3 AC+3 WAIVERS). AC=CESSATION OF ACTIVITY FOR WHICH THE WAIVER WAS SIGNED. RES6 PROGRAM SCHEDULE (RECREATIONAL SPORTS). FE+ FE+ STUDENT INTRAMURAL SPORTS MEMBERSHIP RES7 AC+3 AC+3 FORMS (TO INCLUDE LIABILITY WAIVERS). AC=CONCLUSION OF INTRAMURAL SPORTS SEASON RES8 FACILITIES RESERVATION LOGS. 2 YRS 2 YRS INVENTORY, NOTICES OF EQUIPMENT REMOVED RES9 FE+3 FE+3 FORM. LEGAL OPINIONS AND ADVICE ON INTELLECTUAL..04 RSP03 AV AV O PROPERTY.