(AFT 1521) Abbie Patterson (Co-Chair) Stephanie Avery Bivinetto Jared Fowler (AFT Brad Young (AFT 1521) Susan McMurray Atkinson-Alston

Transcription

1 CPC Committee Agenda Meeting Date: 8/11/2014 (Noticed: 8/7/2014 ) Administration ASO Classified Faculty Ex-Officio Luis Rosas Patsy Morales (Pres) Ivan Clarke (Unrep) Juan Baez (AFT 1521) Farley Herzek Ann Tomlinson Jenna Anderson Claudette McClenney (SEIU 721) (AFT 1521) Abbie Patterson (Co-Chair) Stephanie Avery Bivinetto Jared Fowler (AFT Brad Young (AFT 1521) Susan McMurray 1521A) Atkinson-Alston (Co-Chair) Sandra Sanchez Mauro Gomez Lakshman De Nabeel Barakat (Academic Senate) Resources Silva (AFT 1521A) Bobbi Villalobos Joseph Lopez Art Ruelas (Bldg & Trades) Ellen Joiner (Academic Senate) Mercy Yanez Malik Pruitt Carlos Diaz (SEIU 99) Jim Stanbery (Academic Senate) Kristi Blackburn Bill Englert Mission Statement: Los Angeles Harbor College fosters learning through comprehensive programs that meet the educational needs of the community as measured by student success, personal and institutional accountability, and integrity. I. Approval of Agenda II. Approval of Minutes (July 14, 2014) III. Public Comment IV. Unfinished Business (Action Items/Noticed items from previous CPC meetings) A. Food Truck B. Enrollment Management Plan V. New Business A. New Program for African American Female Students (L. Minor) B. Shared Governance Calendar (K. Blackburn) VI. Reports A. President 1. District Information/Updates B. ASO C. Special Committees/Task Forces 1. Web Standards 2. Student Success Umbrella/ATD 3. Accreditation D. CPC Standing Committee Reports 1. Academic Affairs Cluster Committee 2. Student Services Cluster Committee 3. Administrative Services Cluster Committee 4. Budget Committee 5. Human Resources Committee 6. Work Environment Committee 7. Staff Development Committee 8. Technology Advisory Committee 9. Student Success Evidence Committee 10. Bond Steering Committee Updates (CORE) 11. Committees of Academic Senate VII. Good of the Order VIII. Adjourn

2 LOS ANGELES HARBOR COLLEGE COLLEGE PLANNING COUNCIL (CPC) MINUTES August 11, :30 PM SSA 219 Members Present: Co-chairs: Administration: ASO: Classified: Faculty: Resources: Guests: Abbie Patterson, Susan McMurray (Presiding) Luis Rosas, Nestor Tan, Bobbi Villalobos, Mercy Yanez, Susan Rhi-Kleinert, Priscilla Lopez None Claudette McClenney, Jared Fowler, Art Ruelas Juan Baez, Bill Loiterman, Brad Young, Nabeel Barakat, Ellen Joiner, Jim Stanbery Otto Lee, Kristi Blackburn Brian Henderson, Lori Minor, Peggy Loewy Wellisch, Joy Fisher, Kimberly Watson, Andrew Sanchez, Ken Roberts, Corey Rodgers, Mona Dallas Reddick Call to Order Meeting called to order at 1:38. The committee co-chairs welcomed Dr. Otto Lee, President of Los Angeles Harbor College. Attendees had an opportunity to introduce themselves. I. Approval of Agenda Approval of agenda by consensus. (Action Item 1) II. Approval of Minutes (July 14, 2014) Motion by N. Barakat to approve minutes as written. Second by B. Young. Approval of minutes by consensus. (Action Item 2) III. Public Comment A. A. Patterson Leige Doffoney will be undergoing surgery today. She asks for us to keep her in our thoughts or prayers. B. M. Yanez Steve Hirsch, EOPS Counselor, has been on illness leave for three weeks. He is currently very ill and is hospitalized at Kaiser in Harbor City. His family has asked that there be no visitors at this time. IV. Unfinished Business A. Food Truck In future meetings, this topic will no longer be a standing agenda item. O. Lee President Lee has consulted with the campus vice presidents and understands the various opinions on this topic. He commends the campus for providing so much opportunity for input. He recommends extending the civic center permit to allow a food truck to be present on campus for at least the first two weeks of the fall semester. This allows students to purchase food, while providing additional time to reach a more permanent solution. President Lee will work to reach an arrangement that satisfies our student needs, as well as the needs of our instructional programs. B. Enrollment Management Plan B. Villalobos 1

3 a. A draft of the Enrollment Management Plan was presented at the last CPC meeting, and CPC members have since provided feedback. Most of the feedback pertained to the data that was included in the draft. b. The plan provides guidelines for enrollment management, and includes 10 items that should be considered in our conversations about enrollment management. Among other suggestions, the plan proposes that joint meetings of Academic Affairs & Student Services be held when working on enrollment management. c. An explanation was provided about the changes that have been incorporated since July 14 th. A discussion took place regarding the absence of data from the new draft. Several attendees felt that it was important to leave the data in the plan. During our accreditation visit, LAHC was commended on our record of using evidence in the planning process. B. Villalobos explained that the data was removed because it will quickly be outdated. Furthermore, the plan states what types of evidence should be reviewed during the enrollment management process. A suggestion was made to place all of the data from the first draft into an appendix section. A. Patterson The Plan should also address SSSP and student equity to show how these goals influence our enrollment management planning. Also suggests including specific language about whether the college plans to grow. S. Rhi-Kleinert Suggests adding hyperlinks to the document so that data can be accessed through the LAHC website. Discussion regarding how many years the plan will be in effect. The committee ultimately agreed that the plan should be a one year functional planning document. The Enrollment Management Plan will cover the academic year. Motion by E. Joiner that the Enrollment Management Plan be a one year plan for , and that it include all of the appropriate data. Second by M. Yanez. Motion approved by consensus. (Action Item 3) V. New Business A. New Program for African American Female Students L. Minor would like for the campus to pilot a new program for African American female students. There are currently no programs in place for this population of students. The persistence rate for African American female students is 33%, and an intervention may help the campus improve this rate. This would also help with meeting our cultural equity goals of Achieving the Dream. ALLOVEME is a registered 501(c) nonprofit organization. Proposing a 12 month program. Get together once per month and have discussion/events. Proposing at least one event per month for program participants, including discussion and workshops on a variety of topics. Events will be designed to increase students selfconfidence and prepare them for academic and social success. Requesting 3-4 people to serve as advisors. Additional faculty/staff to serve as mentors, and FLEX credit may be available. L. Minor would like a table to promote this program during the opening day activities and hold a FLEX workshop during opening week. Ideally, the first event will take place in the fall semester. 2

4 There is no request for financial resources from the college at this time. A discussion followed regarding how the program would logistically fit into the campus. Suggestions included operating as a student club, an official college program, or remaining an outside program that uses campus facilities. Additional time will be given so that a more specific proposal can be developed. Suggestions are gladly welcomed. This topic will be discussed at the next CPC meeting. B. Shared Governance Calendar (K. Blackburn) 1. K. Blackburn gave a presentation on several documents: Appendix A of the Program Review Manual Schedule of College Planning Documents Shared Governance Calendar. 2. CPC members provided suggestions and corrections. Those recommendations will be incorporated into the final documents. 3. J. Baez The College hasn t always met agreed upon deadlines for submitting planning documents. Proposes that we carefully review these dates, look for any potential problems, and vote to approve them in the next meeting. 4. A discussion took place regarding the Shared Governance Calendar. Some meeting dates are still being decided upon and will be added to the document soon. Discussion about which meetings belong on the Shared Governance Calendar, and clarification about the process for removing inactive committees. 5. Moved by M. Yanez to extend the meeting for an additional fifteen minutes. Second by C. McClenney. Motion approved by consensus. (Action Item 4) VI. Reports A. President 1. Dr. Lee thanked CPC members for their attendance during the summer. A special thank you to Nestor Tan for his work as Acting Vice President of Administrative Services. The cluster is in good hands under his guidance. 2. He spent two days at the district office during his first week and is learning the dynamics of this large district, as well as issues that are important to the chancellor and Board of Trustees. Accreditation, Budget, and Enrollment Management are three big priorities, and we need to make sure that they are addressed as campus priorities. 3. The accreditation process can be complicated, and we have important milestones to meet. He would like to focus on simplifying things as much as possible so that we can all be sure about what is expected. He will work with CPC, the Academic Senate, and the Accreditation Steering Committee to simplify our process. 4. He is a firm believer in transparency and communication. It is important to have dialogue and consultation. Information needs to be transparent and easy to locate, especially when it pertains to decisions that influence campus spending. 5. Dr. Lee asks for feedback. Let him know what Harbor s strengths are, as well as which areas that need improvement. If campus communication needs to be improved, please let him know. B. ASO 3

5 1. A. Patterson ASO will hold a planning retreat in August, allowing students an opportunity to plan events for the coming year. 2. B. Young The process that clubs use for money handling is problematic. Advisors are issued checks in their own name. They must then cash those checks at an off-campus bank and give the cash to the students. Some advisors have resorted to keeping cash in their offices so that they don t need to go to the bank. The process is not only time consuming, but advisors feel that the process leaves them vulnerable. The issue should be addressed as soon as possible, preferably before the fall semester. 3. A. Patterson Gary Gonzales is planning a training event for club advisors. She will ask him to hold this even earlier than had been planned. C. Special Committees/Task Forces 1. Web Standards 2. Student Success Umbrella/ATD Approximately 280 students in the Harbor Advantage program have gone through assessment testing, orientation, and have been enrolled in a full schedule of classes. The Success Games event will take place on two evenings in August. Harbor Advantage students will be assigned faculty mentors. Shazia Kahn and others are planning the Student Success Summit. The Student Success Summit and the Transfer Fair will take place simultaneously on Tuesday, Sept. 16 th from 10-2pm. 3. Accreditation E. Joiner CPC held a retreat in February and evaluated our planning process. A handout was later provided, summarizing the recommendations that were made. Recommends that each of these recommendations become the basis of our accreditation report as we go forward. In each CPC meeting, there can be a brief update and then a conversation can take place regarding one of the recommendations. Through these discussions, we can formulate some suggestions for improvement. The CPC Co-chairs thanked Dr. Joiner for the recommendation, saying they would be happy to work on this. J. Stanberry Recommends adding a list on the back of each CPC agenda showing what tasks must be completed before our midterm report is due in December. D. CPC Standing Committee Reports 1. Academic Affairs Cluster Committee 2. Student Services Cluster Committee 3. Administrative Services Cluster Committee 4. Budget Committee The campus has been closing budgets from the fiscal year. We are ending the fiscal year with a carryover of roughly $255, Human Resources Committee 6. Work Environment Committee 7. Staff Development Committee 8. Technology Advisory Committee 9. Student Success Evidence Committee 10. Committees of Academic Senate VII. Good of the Order A. Harbor Teacher Preparatory Academy (HTPA). 4

6 1. S. McMurray asked if anyone knew who was selected as the new principal of the Harbor Teacher Preparatory Academy (HTPA). 2. K. Watson informed the committee that Jan Murata is the new principal. She started her position at HTPA last week. The high school also hired a new assistant principal. VIII. Adjourn Meeting adjourned at 3:24 PM. 5

7 Enrollment Management Plan "When applied astutely and ethically, enrollment management enables a college or university to meet its mission better than could ever be imagined. Enrollment management recruits students for success, links them to faculty and other mentors, and helps them become college graduates and lifelong achievers." (Orehovec) I. Executive Summary Student access and success are priorities of enrollment management. Enrollment management goals and strategies should ensure that the college is as effective as possible in meeting educational needs of the community and serving all of its diverse populations. Essential to enrollment management is meeting FTES targets to ensure maximum revenue for College programs is received while supporting student learning, student success, and academic standards/quality. In addition, honoring commitments to K-12 and to the College student success initiatives must be considered in an enrollment management plan. Regardless of the fiscal stability of the state, Los Angeles Harbor College must be in a position to take critical actions to fulfill its mission. Enrollment management at Los Angeles Harbor College (LAHC) is an integrated, holistic, and collaborative approach driven by Academic Affairs and Student Services that supports continuous improvement in serving students. The Enrollment Management Plan: 1. Provides proactive vision, leadership and strategic direction to enrollment efforts. 2. Moves LAHC from simply counting numbers of students and credit hours to an intrinsic process revolving around students. 3. Integrates with other planning documents a. District Strategic Master Plan b. Educational Master Plan c. Technology Plan d. Facilities Master Plan e. Student Success and Support Program Plan f. Student Equity Plan 4. Strives to create and exceed benchmarks of excellence and quality. Mission and Goals Los Angeles Harbor College fosters learning through comprehensive programs that meet the educational needs of the community as measured by student success, personal and institutional accountability, and integrity. Vision The College vision is to create a personalized, student-centered learning environment dedicated to preparing our community for life s challenges and opportunities. Background and Purpose As California s community colleges (CCCs) join with their counterparts across the nation to improve achievement using targeted student support through the Student Success Act 2012 (SB 1456), many constituents faculty, student services professionals, administrators, policymakers, and advocacy 8/7/2104bv

8 groups are weighing in on how to preserve this essential function and redefine ways to effectively engage students. Connected with the national movement, fundamental change in the California Community College is also under way. The Student Success Task Force has made 22 recommendations that attempt to refocus our system. The focus is on the needs of students so that the resources we have and those we will seek can be used more effectively to continue to enroll as large and diverse a population of students as possible while guiding many more of them to an educational pathway and outcome that will have the greatest impact on their future options and earnings. This approach is also intended to address the future workforce needs of the state. Rationale Annually the District sets budgetary enrollment targets for each of the nine colleges. LAHC then develops strategies to meet these enrollment targets. The review of data such as fill rate, persistence, success and completion provides insights for developing the schedules of classes. The College strives for a delicate balance in an attempt to meet enrollment targets and operate within the annual allocated budget. Reviewing analyzed data and recommendations for action that are provided by the Office of Institutional Effectiveness guides the college in evidence-based enrollment management planning. The Enrollment Management Plan involves significant data/data summaries. The appendices of this report provide data upon which enrollment management decisions are based. A larger compilation of data is available in the Institutional Effectiveness Office for reference. The intent of this document is to help guide the College s overall enrollment planning process. Enrollment management decisions, both instructional and student services, should also consider the support/growth of campus wide student success initiatives: the Harbor Advantage, where every first time in Harbor College student is guaranteed a full schedule of classes including English, math, a success course, and elective(s) in their identified pathway/major; Achieving the Dream interventions and Basic Skills Initiative activities (both College and District) as they pertain to student enrollment; Student Success and Support Program goals and core components, (orientation, assessment, counseling and advising and follow-up for at risk-students; Middle College High School, and recommended activities in the Student Equity Plan. Introduction/Guiding Principles Enrollment management (EM) is a term used to describe aspects of community college planning that is inclusive of: Intentionally links marketing and recruitment strategies, academic programs, support programs, enrollment and student financial services, and information technology to the EM process Evaluates processes, procedures, and policies to improve service Evaluates recruitment and retention strategies and tactics Improves access to information Continually improves service delivery and student experiences Growth Scenario The Vice President of Academic Affairs and the Interim President of Harbor College recommend an FTES target of 7,000 for This target is above the target set by the District Office and would represent an approximate growth of 8% from , which was demonstrated as feasible based on the growth experienced in the academic year. Slight growth (2.75%) is reflected in the May revise for the State Budget. Currently, the largest FTES demand by students is for general education/transfer courses that can accommodate large class maximum enrollment. At this time reduction of enrollment is not indicated for the college. 8/7/2104bv

9 II. Guidelines for Enrollment Management To successfully implement enrollment management as a means to maintain efficiencies while supporting the educational goals of the College, the following factors should be considered: 1. Mission of the California Community Colleges California Community Colleges have three primary areas of focus: transfer, basic skills, and career technical education/workforce development. These core areas should be given high-level consideration when making decisions related to enrollment management, all having equal priority. Transfer: Course offerings in General Education requirements found in plans A, B, and C. Attainment of the AA/AS degrees Required courses for majors as defined by curriculum guides Program-specific accreditation-required courses Basic Skills: Per the California Community College Chancellor s Office, basics skills are those foundational skills in reading, writing, mathematics, and English as a Second Language, as well as learning skills and study skills, which are necessary for student to succeed in college-level work. (Basic Skills as a Foundation for Student Success in California Community Colleges). Career Technical Education/Workforce Development: Course that reflect the demands of the regional economy as determined by up-to-date and accurate regional trend data. Support for such courses should reflect priorities of grant funding agencies to community colleges, including: Chancellor s Office funding, Department of Labor grants, Department of Education grants, Health Recourses Services Administration, National Science Foundation grants. CTE majors should be linked to current and emerging job trends as determined by upto-date and accurate regional trend data. 2. Goals and strategies of the District and College a. LACCD Strategic Goals: Goal 1: Access and Preparation for Success Goal 2: Teaching and Learning for Success Goal 3: Organizational Effectiveness Goal 4: Resources and Collaboration b. LAHC Educational Master Plan Goals of the academic and service departments regarding growth, decline, and status quo of programs. c. LAHC Institutional Learning Outcomes (ISLO): ISLO 1: Communication, use language and nonverbal modes of expression appropriate to the audience and purpose. 8/7/2104bv

10 ISLO 2: Cognition, use critical thinking skills to analyze, synthesize, and evaluate ideas and information. ISLO 3: Information Competency, utilize research skills necessary to achieve educational, professional, and personal objectives. ISLO 4: Social Responsibility in a diverse world, demonstrate sensitivity to and respect for others and participate actively in activities that empower self and others. d. Support for State and College wide student success initiatives, such as the Harbor Advantage, Achieving the Dream, Basic Skill Initiative efforts, and Student Success Act 2012 (SB 1456)/Student Success and Support Program goals, along with recommended activities in the Student Equity Plan. 3. FTES Targets FTES targets as set by the District Office impact enrollment management decisions. For example, the College FTES allocation for , as recommended by the District Office, is represented in Appendix E. Based on the FTES allocation with three scenarios represented for growth, the FTES target ranges from 6,664 credit and 44 non credit (2.75% growth) to 6,745 credit and 45 non credit (4% growth). It should be noted that the District/College is currently receiving Prop 30 funding that will expire in two years. Should Prop 30 not be extended, funding to the District/College may be reduced. 4. Student Demographics/Goals Harbor students are generally full-time (70%) and age 24 years or under (66%). The educational goals of our students, per information on the CCC Apply applications, are as follows: 44.6% Transfer 21% CTE 14.9% General Education 16% Other/undecided Top majors (based on graduation rates) at the College include: Liberal Arts (252), Nursing (76), Interdisciplinary Math and Physical Science (83), and Child Development (14). 5. Data regarding current offerings/past enrollment patterns Enrollment planning should consider data such as the following: Class size quartiles in relation to FTEF Section/Section Counts Comparisons FTE Projections and Expenditure to Achieve FTES Goals Five-year enrollment patterns to identify high enrollment/high success, high enrollment/low success, low enrollment/high success, and low enrollment/low success courses Efficiency (FTES/FTEF) by Division (per current Fact Book) Part-time to full-time ratios in conjunction with FTE generation (per current Fact Book) Distance Education course persistence, completion, and success data (per current Fact Book) 6. State Chancellor s Office Scorecard data Success, persistence, completion rates for degrees, basic skills, and CTE 8/7/2104bv

11 The college should review the number of English and math sections offered/demand in order for students to progress through Basic Skills. 7. Workforce Indicators Offering courses that reflect the workforce demands of the College s regional service area allows the College to fulfill the Career Technical Education/Workforce Development mission of community colleges and provides the education and training needed for students to enter sustainable careers. Environment scans for each CTE programs must be conducted bi-annually to meet needs of the region. 9. Data regarding assessment and placement trends Enrollment planning should consider data such as the following: Placement trends in basic skills math and English Placement trends in college-level math and English Increases or decreases in the number of assessments completed by students For example, per assessment data, 25% of student placed in college-level English, 55% placed in English 28 (one level below college level), and 20% placed in lower levels (English 21 and Development Communication 20); math placements in Math 112 declined by 18% from 2013 to Student Satisfaction and Engagement Survey Results Summary Per the guidelines above, the following Enrollment Management Scheduling Priorities (see chart below) guides Enrollment Management processes for LAHC. In addition, for long-term planning and demonstrated connection to the LAHC Educational Master Plan, the College will follow the strategies outlined on the attached Course Enrollment Management Goals chart (see Section III). 8/7/2104bv

12 LAHC Enrollment Management Scheduling Priorities Intended outcome: To provide direction and guidance to division chairs, deans and vice presidents for scheduling courses effectively within budget allocations. Tier 1 (Highest Priority) Golden Four: English, speech, critical thinking, mathematics GE/Transfer: courses with GE/Transfer Areas A, B, C, D, E, and IGETC Programs with external accreditation requirements (e.g. Nursing) Preparation for the major/transfer requirements (TMC, AA-T, AS-T) Basic Skills/Developmental curriculum (courses numbered below college level English and, mathematics; ESL and non- credit basic skills) Courses required for both certificate and degree completion Courses for completion of CTE certificates and degrees State mandated regulations (e.g. GED preparation, Adult Education) Support for student success initiatives Tier 2 (Second Priority) Planned rotation of primary (required) electives to support student completion of a certificate or degree requirement Review of course-level multiple sections and adjustments made based on student need Grant requirements (STEM, Nursing, CTE) Tier 3 (Third Priority) Planned rotation of secondary (recommended level electives to support student completion of a certificate or degree requirement High demand/community interest Courses not required in a certificate/degree or stand-alone courses Considerations for CTE/Economic Development Course Offerings Grants allow the college to try out new ways of approaching the issues in hopes of finally solving the problem. For example, many of the grants listed below a partial list of all LAHC grants) are in place to offer solutions to problems of student access or to keep the college curriculum current and relevant as it relates to changes in the industry and/or technology. 1. Health Science TAACCT Grant will aim to streamline curriculum across all 9 LACCD campuses to allow for greater portability of credentials for students. Changes may include the development of more robust certificate programs under Health sciences and the enhancement of existing programs. 2. HSI/Stem Grant will impact math, science, and technology areas, with a focus on reducing time to completion for minority students who seek STEM degrees. 3. New Pathways Trust Grant and the Career Advancement Academy Grant will focus on advanced manufacturing pathway and will work with architecture and engineering. We will seek to adopt and integrate the project lead the way curriculum to further enhance the preengineering and industrial design pathways with an emphasis on manufacturing 4. HIB Grant is focused on Medical Billing will be offered through Community Services (Extension). 5. The IDRC grant is focused on 3D virtual reality and will seek to create a career pathway for computer science students interested in virtual reality. 8/7/2104bv

13 III. Enrollment Management Process Academic Affairs and Student Services will jointly call Enrollment Management meetings as needed to review data per the guidelines outlined in the Enrollment Management Plan. Recommendations from the EM meetings will 1) provide direction to Division Chairs in scheduling classes and 2) provide direction to Student Services regarding service needs in areas such as Admissions and Records, Counseling, and Assessment. The Enrollment Course Management Goals chart outlines specific goals, strategies, activities and deadlines in the process. Enrollment Course Management Goals Goal Strategy Activity EMP Goal Allocate Develop Develop allocations in a course annual timely manner offerings allocation effectively by division Notify division chairs of annual allocations by [date] Measurable Outcomes Allocations are developed before first scheduling rollover Division chairs are notified of their allocation before first scheduling rollover Responsible Person/Committee VP Academic Affairs, Academic Deans VP Academic Affairs, Academic Deans Completion Deadlines Develop standards for curriculum and scheduling balance Specify and separate allocations for special programs (Outreach, DSPS, PACE) Develop standards for the balance of transfer, degree, CTE and basic skills course offerings Develop standards for the balance of online, hybrid, and traditional course offerings, day/evening/weekend Special programs allocation are included in allocations Standards are recommended by the Academic Affairs Cluster Standards are recommended by the Academic Affairs Cluster VP Academic Affairs, Academic Deans Academic Affairs Cluster Academic Affairs Cluster Communicate scheduling information effectively to students Schedule course offerings Provide more timely information about course offerings to students Schedule the optimal number of Identify and publish terms courses are typically offered Create a schedule Schedule using the following data: Proportion of Typical terms for courses are published Schedules are published by [date] available to students earlier Students are satisfied with the timing of the Class Schedule Fill rate by course, division, college wide Division Chairs VP Academic Affairs, VP Student Services Academic Affairs Cluster 8/7/2104bv

14 effectively Respond effectively to scheduling issues sections by using specific data Follow a consistent policy for cancelling sections, with flexibility for special cases students needing courses (course prioritization spreadsheet) Student need data from electronic SEPs Student need data from placement test results Historical success rates WSCH/FTEF (efficiency) Historical student progress rates in sequential areas Historical student completion of degrees, certificates and transfer Involve people who are responsible for scheduling enrollment management discussions Develop and publish guidelines for cancelling sections per the Enrollment Management Scheduling Priorities FTES target met Persistence rate Basic Skills rates CTE completion/ persistence rate Attendance at Academic Affairs Cluster meetings Guidelines published Academic Deans Division Chairs Academic Affairs Cluster VP Academic Affairs, Academic Deans, Division Chairs By following the Enrollment Management Plan, LAHC can provide proactive vision, leadership, and strategic direction to enrollment efforts and therefore: Make clearer choices about growth Connect budget, scheduling, staffing and marketing processes Develop long-range planning for programs, space, etc. Define clear lines of responsibility in the enrollment process Move to a precision scheduling model Put all resources to work 8/7/2104bv

15

16

17

18 Appendix A. Program Review Manual-- Schedule Updated June 9, 2014 with completions Spring 2014 DIVISION/PATHWAY DISCIPLINE LAST ACADREV NEXT ACAD REV Business Pathway Business; Finance; Marketing; Real Estate; International Business; Management; Supervision; Accounting; CAOT; Office Machines LAST VOC PR Sp 10 Sp 16 SP 14 SP16 NEXT VOC PR Business Finance-- Skills Certificate SP 14 SP16 Business Legal Studies-- Skills Certificate SP 12 SP 14 Business Management and Supervision-- Skills Certificates SP 14 SP 16 Business Marketing-- Skills Certficate SP 14 SP16 Business Retail Management-- Skills Certificate SP 14 SP 16 Center for Occupational Dev. Fa 12 FA14 Communications English; English as a Second Language Sp 09 Sp 15 Communications Developmental Communications Sp 09 Sp 15 Communications Journalism Sp 12 Sp 18 SP14 SP 16 Foreign Languages Pathway French; Japanese; Spanish Sp 10 Sp 16 Computer Sci. & Information Computer Information Systems Sp 10 Sp 16 Sp 14 SP 16 Tech. Pathway Engineering & Technology Drafting; Engineering Tech; Engineering General; Sp 12 Sp 18 Sp 14 SP 16 Pathway Electronics; Computer Tech Math, Physical Science & Technology Mathematics Sp 09 Sp 15 Math, Physical Science & Computer Science-Information Technology Fa 12 Sp 18 *need if CTE Technology Physical Education Pathway Adapted Physical Education; Health; Physical Sp 10 Sp 16 Education Physical Science Pathway Chemistry; Physical Science; Physics Sp 09 Sp 15 Essential Skills Pathway Learning Skills Fa 12 Sp 18 Essential Skills Pathway Learning Foundations Fa 12 Sp 18 Learning Assistance Center Sp 09 Sp 15 Health Sciences Certified Nurse Asst./Home Health Aid Sp 10 Sp 16 Sp 14 SP 16 Health Sciences Nursing Sp 10 Sp 16 Sp 14 SP 16 Humanities & Fine Arts Speech Communication Sp 12 Sp 18 Humanities & Fine Arts Humanities Sp 11 Sp 17 Humanities & Fine Arts Philosophy Sp 12 Sp 18 Humanities & Fine Arts Theater Sp 11 Sp 17 Humanities & Fine Arts Architecture Sp 10 Sp 16 Sp 14 SP 16 Humanities & Fine Arts Music Sp 10 Sp 16 Humanities & Fine Arts Music, Commercial (vocational PR due Sp 13, compld 14) Fa 12 Sp 18 Sp 14 Sp 16 Fine Arts Pathway Art Sp 11 Sp 17 Library Library Science Sp 09 Sp 15 Science, Family and Con. Stud. Child Development (Vocational PR due Sp 12, Sp 09 Sp 15 Sp 14 SP 16 Pathway compld14) Science, Family and Consumer Studies Culinary Arts (Vocational PR due Spr 12, compld 14) Sp 09 Sp 15 Sp 14 SP 16 Life Science Pathway Anatomy; Biology; Microbiology; Physiology, Biological Fa 12 Sp 18 Environmental Science Physical Earth Science Pathway Environmental Science; Geology; Oceanography Fa 12 Sp 18 Geography Geography Fa 12 Sp 18 Social and Behavioral Sci. History; Political Science; Anthropology; Psychology; Sp 11 Sp 17 Pathway Sociology; Economics; Education Social and Behavioral Sciences Personal Development Fa 12 Sp 18 Public Safety Pathway Administration of Justice; Fire Technology; E.D.A. Sp 10 Sp 16 Sp 12 SP 14 Work Force Development Cooperative Education: PROGRAM Fa 12 Sp 18 DISCONTINUED?? Community Services Extension Programs (due Fa 12, compld Spr14) Spr 14 Sp 18 Updated 6/9/14 red = overdue; green = currently due

19 SHARED GOVERNANCE CALENDAR Date Updated: July 25, 2014 ACCREDITATION MEETINGS MTGS Std I A&B Std II A Std II B Std II C Std III A Std III B Std III C Std III D Std IV A&B SEPT OCT NOV DEC FEB MAR APR MAY JUNE JULY AUG DAYS/TIMES LISTED ABOVE ** Schedule will be determined bythe date of Opening Program, August anticipate College Hour (Weds. 1-2 p.m.) ACADEMIC SENATE/SENATE COMMITTEES Advisory Comm: MTGS Acad Sen SAPPC CURRIC ASSMT Distance Ed Essent Skills CTEC Grants SSSP SEPT 4, Matriculation 2 2, OCT 2, , 21 8 NOV 6, 20 holiday 4 18 holiday 4 4,18 12 DEC 4, , JAN holiday, holiday holiday holiday, FEB 5, , MAR 5, , APR 2, , 21 8 MAY 7, , JUNE 4, , JULY TBA TBA TBA TBA TBA TBA TBA TBA AUG TBA TBA TBA TBA TBA TBA TBA TBA DAY 1st & 3rd TH 2nd TUES 1st TUES 3rd TUES 2nd TUES TBA 1st TUES 1st & 3rd TUES 2nd WEDS TIME 1:30 P.M. 1:00 P.M. 1:00 P.M. 1:00 P.M. 1:00 P.M. TBA 3 P.M. 2 P.M. 2:00-4 p.m. CPC/CPC COMMITTEES Acad Aff Admin Ser Stu Ser Stu Succ Student MTGS CPC Cluster Comm Cluster Cluster Budget WEC HR Comm TAC Evidence Success SEPT 8, holiday, 15 OCT 13, , 20 NOV 10, holiday 7 3, 17 DEC 8, holiday 11 4 holiday 10 holiday 9 5 1, 15 JAN 12, 26 8 holiday *9 (2nd Fri) 5, holiday FEB 9, , holiday MAR 9, , 16 APR 13, Spr Brk, 20 MAY 11, holiday , 18 JUNE 8, TBA JULY TBA TBA TBA TBA TBA TBA TBA TBA TBA TBA AUG TBA TBA TBA TBA TBA TBA TBA TBA TBA TBA DAY 2nd & 4th MONS 2nd THURS 2nd Tues 4th Tues. 2nd TUES 4th Tues 2nd TUES 1st Fri 1st & 3rd Mon. TIME 1:30 P.M. 1:30 p.m. 1:00 p.m. 2:00 P.M. 1:30 P.M. 1:00 P.M. 2:00 P.M. 1:30 p.m. 2-4 p.m. Additional Taskforces/Committees report to CPC FHPC PROCESS DATES (Academic Senate Committee) MTGS CORE Retaining all its established authority as an essential part of planning process Fac Citzn Oversight SEPT 9, 23 TBA Day Month Date Activity OCT 14, 28 Mon. May 2014' 2-May Chairs noticed forms available NOV holiday, 25 Fri. Sept. 19 FHPC meeting DEC 9, holiday TH Oct. 2 Faculty open forum in Senate JAN 13, 27 Weds. Oct. 17 FHPC packets due to committee FEB 10, 24 Fri. Oct. 24 (8a.-4p.) Q & A session-- SSA 219 MAR 10, 24 Weds. Oct. 2 p.m. Rankings & justifications due to Kerry APR 14, 28 TH. Nov. 6 FHPC priority list to Senate MAY 12, 26 Mon. *Feb. 9 or 23 Discussion of FHPC at CPC JUNE 9, 23 Fri. *Mar. 6 (Fri.) Position Descriptions to D.O. JULY TBA Fri. *May 1 (Fri.) Positions posted 2 wks; web 6 weeks AUG TBA Mon.-Fri. *May 4 (Mon.) review folders (2 weeks) DAY 2nd & 4th TUES 3 x YR-- TBA by Pres office Mon.-Fri. *May 18 (Mon.) Interviews (2 weeks) TIME 10 A.M. EVENING Mon.-Fri. *June 1 (Mon.) Interviews w/president (2 wks) *date=tentative Associated Students Organization (ASO) meets every Tuesday at 1:30 p.m. in the Seahawk Center Senate Room COLLEGE PLANNING FORUMS: see p.6 Planning Policy & Procedure Manual Activity Time Date District Meetings (does not include all usergroups) Opening Day Planning Forum TBA TBA Dist Budget Comm (DBC) 3rd Weds., 1:30-3:30 Planning Progress Forum 9 a.- Noon Fri. Jan. 30 Dist CTE Deans 2nd Thurs., 9-11:30 a.m. Planning Progress Forum 9 a.- Noon Fri. May 29 District Researchers (DRC) 3rd Thurs., 9:30 a.-noon Dist Ac Senate (DAS) 4th Thurs., 12:30-3:30 Not Shared governance, but for scheduling information Dist Curriculum Comm (DCC) 2nd Fri., 12:30-3:30 Stu. Ser Manager's Meeting Alternting 2 p.m., beginning Jan. 16th 2014 Dist Stu Success Init/ATD (SSI) 3rd Fri., 10 a.m.-noon Ac Aff Division Council Mtgs 1st & 3rd 1:30 p.m. Dist Planning & Accred (DPAC) 4th Fri., 1:00-3 p.m. Vice President's Meetings 4th Fri. 9:00 a.m- noon

20 Participatory Governance Calendar (in visual format) WEEK MON 2 p.m. SS 1:30 CPC 2 p.m. SS TUES 1 p.m. Curric 2 p.m. Grants 3 p.m. CTEC 1 p.m. Dist Ed 1 p.m. SAPPC 1:30 p.m. WEC 2 p.m. TAC 1 p.m. Assment 2 p.m. Grants WEDS 1:30 p.m. Div Council 2 p.m. SSSP 1:30 p.m. Div Council 1:30 p.m. DBC THURS 11 a.m. Adm Ser Cluster 1:30 p.m. Ac Senate 2 p.m. Stu Ser Mgr 9:00 a.m. Dist CTE Deans 1:30 p.m. AA Cluster 9:30 a.m. DRC 1:30 Ac Senate 2 p.m. Stu Ser Mgr FRI 1:30 p.m. SSEC 12:30 p.m. DCC 10 a.m. Dist Stu Success 4 1:30 CPC 1 p.m. HR Comm 2 p.m. Budget 12:30 DAS 9:00 a.m. District VP/AA & VP/SS mtgs 1:00 p.m. DPAC

21 Los Angeles Harbor College Schedule of College Planning Documents DRAFT August 11, 2014 Academic Affairs (instructional) Program Reviews due: (see Program Review Manual Appendix A for complete listing) Academic Program Reviews Due: Essential Skills: Learning Skills (overdue Fall 2012) Essential Skills: Learning Foundations (overdue Fall 2012) Math: CSIT (overdue Fall 2012 both Academic & CTE Program Reviews) Geography (overdue Fall 2012) Workforce Development Cooperative Education (overdue Fall 2012) Communications: English and ESL (Spr 2015) Communications: Developmental Communication (Spr 2015) Learning Assistance Center (Spr 2015) Library: Library Science (Spr 2015) Math, Physical Science & Technology: Mathematics (Spr 2015) Physical Science Pathway: Chemistry, Physical Science & Physics (Spr 2015) Science, Family, Consumer Science: Child Development (Spr 2015) Science, Family, Consumer Science: Culinary Arts (Spr 2015) Vocational Program Reviews Due: Center for Occupational Development (due Fall 2014) Business: Legal Studies Skills Certificate (overdue Spring 2014 as of 6/9/14) Journalism (overdue Spring 2014 as of 6/9/14) Math & Tech: Computer Information Systems (overdue Spring 2014 as of 6/9/14) Engineering & Tech Pathway: Drafting; Engineering Tech; Engineering General; Electronics; Computer Tech (overdue Spring 2014 as of 6/9/14) Administration of Justice; Fire Technology; E.D.A. (overdue Spr 2014 as of 6/9/14) Academic Affairs (Divisions and Cluster): Jan. 5 (Mon.): Divisions-- 6-year ( ) Planned Offerings by Division Jan. 5 (Mon.): Divisions Unit Plans Due from Chairs/Deans Jan. 26 (Mon.): Academic Affairs Cluster Plan Completed Jan. 26 (Mon.): Enrollment Management Plan Feb. 11 (Weds.): Cluster priorities due to Brian (for CPC agenda 2/23/14) Feb. 23 (Mon.): Present prioritizations to CPC (discussion) Student Services (Programs and Cluster): Jan. 5 (Mon.): Student Services Programs Unit Plans Due Jan. 26 (Mon.): Student Services Cluster Plan Completed Feb. 11 (Weds.): Cluster priorities due to Brian (for CPC agenda 2/23/14) Feb. 23 (Mon.): All clusters present prioritizations to CPC (discussion) Administrative Services (Programs and Cluster): Jan. 5 (Mon.): Admin. Services Programs Unit Plans Due Jan. 26 (Mon.): Admin. Services Cluster Plan Completed Feb. 11 (Weds.): Cluster priorities due to Brian (for CPC agenda 2/23/14) Feb. 23 (Mon.): All clusters present prioritizations to CPC (discussion) CPC Planning Document timelines: Feb. 9 (Mon.): draft of Human Resources Plan Feb. 23 (Mon.): All clusters present prioritizations to CPC (discussion) Mar. 2 (Mon.): Ballots due Mar. 9 (Mon.): Discussion college prioritization ballot results Mar. 23 (Mon.): College Annual Plan approval Apr. 27 (Mon.): Facilities Plan approval Apr. 27 (Mon.): Technology Plan approval May 11 (Mon.): Educational Master Plan approval Los Angeles Harbor College Educational Master Plan (6 year Strategic; updated annually) Personal Development (overdue Fall 2012) Vocational Program Review Timeline (see manual): By beginning Feb: Obtain, review, and comment from WIB By mid-march: Hold Advisory Committee meeting By end April: Submit to President & Academic Senate By end May: Submit to Chancellor ACCJC REPORTS DUE ACCJC MID TERM REPORT: MARCH 2015 ANNUAL REPORT (includes SLOs) (expected due April 2015) ANNUAL FISCAL REPORT (expected due April 2015) Approved: Std. 1, Sept. 11, 2012 Ac Sen Sept. 20, 2012 CPC Sept. 24, 2012 Revised/Approved: Std. 1, Dec. 4, 2013 CPC, Dec. 9, 2013 Ac Sen, Dec. 19, 2013 Annual College Plan DATA Internal Scans External Scans Assessment (Course, Program, Institutional) Factbook Budget Allocation District Planning Documents Annual Cluster Plans Academic Affairs Student Services Administrative Services Program Reviews Annual Unit Plans All College Units & Functional Plans Student Success Enrollment Management 6 year Planned Offerings Technology Facility Human Resources