APPLICATION GUIDELINE English Track Program: Undergraduate Degree Second Year Transfer Students Spring and Fall Semester 2015

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1 APPLICATION GUIDELINE English Track Program: Undergraduate Degree Second Year Transfer Students Spring and Fall Semester Tokyo International University E-Track Office Takadanobaba, Shinjuku Tokyo , JAPAN TEL: FAX:

2 CONTENTS Page ADMISSION FLOW 1 KEY DATES IN THE APPLICATION PROCESS 2 NUMBER OF STUDENTS TO BE ACCEPTED 3 SELECTING A MAJOR 3 APPLICATION ELIGIBILITY FOR SECOND YEAR TRANSFER 3 APPLICATION FEE 5 SCREENING 5 SCHOLARSHIP 6 APPLICATION PROCEDURES 7 APPLICATION DOCUMENTS 8 ENROLLMENT PROCEDURES FOR ACCEPTED STUDENTS 12 TUITION AND FEES 13 VISA INFORMATION 14 ACCOMMODATION 15 FREQUENTLY ASKED QUESTIONS 16 COMPLIANCE WITH ACT ON PROTECTION OF PERSONAL INFORMATION 17 APPLICATION DOCUMENTS CHECKLIST 19

3 ADMISSION FLOW 1. Confirm application eligibility by submitting an official transcript from former university/college, etc. Along with description of courses taken (refer to page 4). Prepare application documents before an application period starts. 2. Online application Go to tiu.applyjapan.com Register ID and password. Fill in all required information and complete payment of the application fee using Online Application System during the application period. 3. Submit all required documents by application due date. 4. Screening result announcement Result is announced on E-track homepage. A letter of acceptance, Enrollment Packet and the result of tuition reduction scholarship will be sent to successful applicants. 5. Enrollment procedure Payment of enrollment fee Submit matriculation documents to TIU (including Certificate of Eligibility* required documents). * A certificate necessary for international students who apply from overseas to acquire a student visa in Japan. 6. Application for Certificate of Eligibility submitted to the Immigration Bureau of Japan by TIU. 7. Issuance of Certificate of Eligibility by the Immigration Bureau of Japan. TIU will send the following documents to admitted applicants: Notice of Admission Certificate of Eligibility Admitted applicants apply for a student visa at local Japanese embassy/consulate. 8. Arrival in Japan before semester starts

4 KEY DATES IN THE APPLICATION PROCESS For Spring Intake Enrollment: early April, Application Periods Announcement of Results Payment of Enrollment Fee / Submission of VISA-related Documents For ALL Applicants : Both Residing in and outside Japan 1 2 August 29 - September November 7 - November September December Only for Applicants Residing in Japan 3 February 6 - February 20 March 6 October December March 20 Enrollment Procedures Payment of Tuition and Fees November January 23 March 20 For Fall Intake Enrollment: September, Application Periods Announcement of Results Payment of Enrollment Fee / Submission of VISA-related Documents For ALL Applicants : Both Residing in and outside Japan November 7 - November February 6 - February 20 April 24 - May 8 December March 6 May 22 December March 20 June 5 Enrollment Procedures Payment of Tuition and Fees January 23 April 24 July 10 Dates in the above tables are indicated in Japanese Standard Time. Contact the E-Track Office to verify your eligibility before the application period starts

5 NUMBER OF STUDENTS TO BE ACCEPTED Semester to begin Enrollment Number Spring Semester Early April Limited number Fall Semester September Limited number SELECTING A MAJOR Applicants need to indicate their first-choice of major when applying; Business Economics or International Relations. TIU recommends that they indicate a second-choice major as well. (e.g. If your first-choice major is Business Economics, your second-choice major is International Relations.) In case that TIU is unable to offer admission to applicants in their first-choice major, students who have indicated an alternate major may be offered admission in that major. APPLICATION ELIGIBILITY FOR SECOND YEAR TRANSFER Applicants must fulfill the following requirements. Requirement 1 Educational Background Applicants MUST have completed, or scheduled to complete ONE of the following criteria before the enrollment date at TIU. 1 Applicants must have completed, or are expected to complete their first year of studies at a university in Japan. 2 Applicants must have completed, or are expected to complete 13 years of official education based on standard course curriculum. 3 Applicants must have completed, or are expected to complete their studies at a two-year / three-year college or technical college. 4 Applicants must have completed, or are expected to complete their studies at a special training school approved by the Ministry of Education, Culture, Sports, and Technology-Japan (MEXT). However, application eligibility is subject to the terms stipulated in Article 90 of the School Education Law. Notes: If you have other educational qualifications comparable to the aforementioned qualifications, send your inquiries before application. Even in the case where applicants are not eligible to apply for second year transfer, they may be eligible for admission as a first year student. TIU will inform applicants whether or not they are eligible for admission as a first year student, too

6 Requirement 2 Credits Applicants are required to contact E-Track office to verify their eligibility with regard to the number of credits transferred from their former university, college or school. Credits to be transferred from a former university, college or school must be equivalent to at least 30 credits of courses held at the applying department in TIU. Recognition of credits is determined individually through a verification process by TIU. To confirm eligibility, applicants for second year transfer are required to submit an official transcript from former university / college, etc. showing all the courses taken and credits received along with description of courses taken such as a syllabus. Accepted students will be notified of the final number of transferable credits after enrollment. Requirement 3 English Proficiency Applicants must be able to demonstrate sufficient linguistic ability to understand lectures in English. To demonstrate English proficiency, applicants must take one of the following English tests and achieve at least the minimum score indicated below. TOEFL and IELTS : Applicants must request that their score report be sent directly to TIU. For TOEFL, the institution code of TIU is TOEIC : Applicants do not have to request the test organization to send scores to TIU, but they must send an original score report by themselves. EIKEN : 1) inform the EIKEN Foundation of Japan at a test site to send a test result to TIU if you are planning to take EIKEN test at a future date, 2) send an original EIKEN test result already issued by the EIKEN Foundation of Japan if you wish to submit your existing EIKEN result. TOEFL ibt TOEIC IELTS EIKEN Pre-1 Notes: Eiken : English tests must have been taken within two-years prior to the start date of the application period. Students who have received formal education in English for at least 3 years within 5 years from the enrollment do not need to submit the English test scores. In this case, provide the documentary evidence, using the form TIU provides on English Track website ( certifying that the student has received education in English for three years or more. In exceptional cases, submission of English scores shall be exempted, if TIU acknowledges that the student s English proficiency level is equivalent to or higher than the level reflected by the minimum scores. (e.g. Applicants residing in a region where any of above English test is not available. ) Please note that higher emphasis is placed upon English test results during application screening process. TIU strongly recommends that applicants submit a proof of English proficiency

7 APPLICATION FEE 5,000 yen *In addition, 450 yen for application system charge is required. Payment should be made by credit card or through ChinaPay service or PayPal, using the online application system during the application period. If the payment methods mentioned above are not accessible, contact E-Track Office before the application due date. SCREENING Application screening is based on all submitted documents. If necessary, the applicant s school or recommendation letter references may be contacted for further information. Applicants may be contacted as well in case TIU needs clarification with regard to the submitted documents or in case there is any deficiency. The major medium of communication from TIU is , and applicants are requested to check their accounts on a regular basis. Announcement of Results Applicants can confirm their acceptance / rejection and scholarship results through the TIU website and English Track website below from 10:00 a.m. (JST) on the date of announcement of the results (refer to page 2). and For successful applicants, an acceptance letter and documents for matriculation will be sent out on the results-notice date

8 SCHOLARSHIP Tuition Reduction Scholarship All applicants of the English Track Program are eligible to apply for the TIU tuition reduction scholarship at the time of application only. The rate of reduction is from 30% to 100% of tuition, and the notification of award is sent to successful applicants along with admission results. The scholarship remains valid until graduation under the condition that the recipient maintains a good academic performance and avoids any misconduct. The successful scholarship applicants and their rate of reduction will be decided based on the evaluation of all the documents submitted, including Statement of Purpose, Official Transcript, Letter of Recommendation, Tuition Reduction Scholarship Application Form, and Proof of Extracurricular Activities. TIU Tuition Reduction Scholarship for second year transfer students in (All amounts are stated in Japanese Yen.) Tuition Reduction Amount to be Reduced 30% 207,000 50% 345,000 80% 552, % 690,000 See Tuition and Fees on page 13. Other Public / Private Scholarships Offered after Enrollment There are several scholarships offered by public or private institutions. Applications for most of these scholarships are accepted through the university after enrollment. The following URL introduces public and private scholarship programs for international students

9 APPLICATION PROCEDURES 1. Contact E-Track Office to verify your eligibility before the application period. You may be asked to send copies of transcripts from your former university / college / technical college, etc., and the description of the courses (syllabus, etc.) * If you are not eligible to apply for second year transfer, you may be eligible to apply as a first year student. Please confirm with E-Track Office. 2. Prepare the required documents (Refer to page 8-12). 3. Be sure you are:* a. able to use the online application system** b. able to pay the application fee either by credit card / ChinaPay Service / PayPal * If you are not able to access the online application system or that you are not able to make payment by credit card / ChinaPay Service / PayPal, contact E-Track Office before the application due date. ** The online application system can be accessed at: tiu.applyjapan.com 4. Register an ID and password with the online application system. 5. Fill out the Application Form and the Statement of Purpose. 6. Pay the application fee by the online application system. 7. Check that you have all necessary documents for application. 8. Send required application documents. *must be received by TIU before due date. 9. Application is complete

10 APPLICATION DOCUMENTS The items A, B & O* should be submitted via the online application system. The items C to N, P & Q* should be enclosed in an envelope and sent to the address below. If sending domestically from Japan, use Simplified Registered Mail by Japan Post. If sending from outside of Japan, use a traceable international courier service (e.g., DHL, EMS, FedEx). The documents must arrive at E-Track Office no later than the due date of each application period. *The items are indicated on pages Address to send: E-Track Office Tokyo International University Takadanobaba, Shinjuku, Tokyo , Japan TEL: FAX: Notes: Applicants must submit original certificates. In case original certificates are not available, submit a certified copy. Documents printed in languages other than English or Japanese should be translated into English or Japanese. Translations should be provided by a school official, an official agency such as embassy or consulate, the applicant or a translator. In case the documents are translated by the applicant or a translator, the translation must be certified by the school or the official agency. Both the original and translated documents must be submitted. Original documents that cannot be reissued will be returned to the applicants upon request whether or not the application is successful. Admitted applicants can retrieve their original documents from Admission Office after enrollment, while TIU will send back the documents to those who are not admitted. If applicants need the documents to be returned urgently, contact E-Track Office. TIU may contact the applicant or the issuing entity for questions regarding contents or authenticity of the submitted documents. In case there are any false information or forgeries, acceptance will be withdrawn even after enrollment

11 Required Documents for Second Year Transfer Applicants Documents Remarks Forms A Application Form Application forms should be filled out through the Online online application system. B Statement of Type your essay of approximately 500 words Online Purpose in the online application system. In the essay, describe: 1) your cultural and educational background, 2) why you wish to transfer to TIU, and 3) how the study at TIU might contribute to your future career goal. Be concrete and concise. C Official Transcript An official transcript showing the dates of No Form from high school (including the original and certified copy) graduation (or expected graduation) and all courses taken and grades received in high school must be submitted. The transcript must be certified by a school official and be officially sealed in a school envelope. Applicants who have graduated from high schools in Japan are required to submit official transcripts (Chosasho). D Mandatory or Applicants who have taken International No Form standardized test results to enter university Baccalaureate, Abitur or Baccalaureate are required to submit the official test score and diploma if their transcript or certificate of graduation do not state their test results. Applicants may be contacted by E-Track office for inquiry with regard to those qualifications. E Certificate of Applicants whose transcripts do not show the No Form Graduation from high school dates of graduation are required to submit an official Certificate of Graduation. Those who have graduated early, or have skipped a grade, should submit an official document issued by the school certifying this fact. * If your high school does not issue a certificate of graduation, contact E-Track Office. F Official Transcript An official transcript from university / college No Form from current/ former school of higher education / technical college etc., showing all the courses taken and credits received (or expected to receive) by the enrollment date at TIU. G Details of courses taken at current/ former school of higher education Details of the courses taken, such as a syllabus and course description. No Form - 9 -

12 H I Documents Remarks Forms Proof of enrollment Current students: a Certificate of Enrollment No Form at current/former showing the duration of enrollment at current school of higher school. education Applicants who graduated: a Certificate of graduation from former school. Applicants who left school: a Certificate of Withdrawal showing the duration of enrollment at former school. Proof of English Submit one of the following. No Form Proficiency TOEFL Official Score Report ibt 79 TOEIC Official Score Certificate 780 IELTS Test Report Form 6.0 EIKEN Score report Grade Pre-1 Test results are valid for two years from the date of the test until the date of application. * For the method of submission, see page 4. ** Results of IP (Institutional Program) test cannot be accepted. *** Students who have received formal education in English for at least 3 years within 5 years from the application do not need to submit the English test scores. In this case, submit the documentary evidence using the form which TIU provides on English Track website ( certifying that the student has received at least 3 years of education within the last 5 years in English. **** In exceptional cases, submission of English scores shall be exempted, if TIU acknowledges that the student s English proficiency level is equivalent to or higher than the level reflected by the minimum scores. ( e.g. Applicants residing in a region where any of above English test is not available.) Please note that higher emphasis is placed upon English test results during application screening process. TIU strongly recommends that applicants submit a proof of English proficiency

13 Documents Remarks Forms J Letter of Recommendation One original letter of recommendation from No Form teacher / professor / supervisor / school official of the most recent school, including high school, Japanese language school or college, attended by the applicant, must be submitted. It should be addressed to TIU and signed by the recommender. Contact information (telephone number and address) of the reference should also be stated. K One ID Photo One ID photograph taken within 3 months, Prepare by (4cm x 3cm) showing a front view above chest with a plain yourself background. No cap or hat is allowed. The photograph size must be 4 cm high by 3 cm wide. Please write your name and nationality in English on the back of the photograph. L Passport Copy Applicants are required to submit a copy of Prepare by their valid passport, showing their photo, yourself name and passport number. *Applicants who do not have a valid passport are still eligible for application. M Residence Holders of Japanese Residence Card are Prepare by Card(Zairyu card) required to submit a copy of both sides of the yourself copy Residence Card. *Applicants who do not have a Residence Card are still eligible for application. N Application Documents Enclose the form provided on page 19. Use the Make sure that all necessary documents are form Checklist submitted by checking them off this list. provided Documents for those who apply for Tuition Reduction Scholarship O Documents Remarks Forms Tuition Applicants who apply for the TIU tuition reduction Online Reduction scholarship are required to fill out the application Scholarship form through the online application system. Application P Evidence of If you have participated in extracurricular No Form Extracurricular activities such as student council, volunteer Activities work, sports competitions etc., please submit evidence with the application documents. Those records will be considered favorably during the scholarship evaluation. Q Proof of Applicants who will receive scholarships offered No Form Scholarships by organizations other than TIU after their from other admission are required to submit proof of the organizations scholarship

14 ENROLLMENT PROCEDURES FOR ACCEPTED STUDENTS Accepted applicants are required to pay 250,000 yen non-refundable enrollment fee and submit the VISA-required documents by the designated deadline. This fee confirms intention to enroll and secures a place at TIU. Subsequently, the tuition and fees for 1 st semester must be paid by the specified date (Refer to page 2). For accepted applicants, enrollment packet including an invoice for the enrollment and other related fees, instructions for visa and matriculation will be mailed. For international students who need to obtain a student visa, instructions for visa will be sent via on the day of announcement of results

15 TUITION AND FEES TIU Tuition and Fees for second year transfer students in The amount to be paid is stated in the following table. First, enrollment fee must be paid to secure a place at TIU. Next, tuition and fees for 1 st semester must be paid prior to university entrance. Due dates for payment are stated on page 2. (All amounts are stated in Japanese Yen.) No. 1 Enrollment Fee 1st Semester 2nd Semester Annual Sum Enrollment Fee (Only at school entry) 250, ,000 No Reduction 345, , ,000 2 Tuition Rate of Reduction 30% 241, , ,000 50% 172, , ,000 80% 69,000 69, , % Facility Expenses 140, , ,000 4 Workshop Expenses 50,000-50,000 5 Other Expenses (Expenses for orientation, graduation, extracurricular activities, communication fees.) 20,000-20,000 No Reduction 250, , ,000 1,290,000 Total Rate of Reduction 30% 250, , ,500 1,083,000 50% 250, , , ,000 80% 250, , , , % 250, , , ,000 Tuition and Fees do not include accommodation. In addition, 10,000 yen for Alumni Association is required. If student s parent resides in Japan, 20,000 yen for Parents Association fee is required

16 VISA INFORMATION International students who do not have a resident, diplomatic, dependent, working or spousal visa must acquire a Japanese student visa. To obtain a student visa while living outside of Japan, it is necessary first to apply for a Certificate of Eligibility (COE). TIU will submit visa application documents to the Japanese Immigration Bureau on behalf of admitted students if students submit all necessary documents to TIU by the designated deadline. The visa procedure for accepted students will be processed by TIU International Exchange Office. If admitted students have any question, contact TIU International Exchange Office ( etrack-student@tiu.ac.jp) If you are a student visa holder who already resides in Japan at the time of application and your visa expires before enrollment in TIU, you are required to visit the Immigration Bureau of Japan and extend the visa on your own as TIU cannot extend the visa by proxy before enrollment. Applications are accepted three months prior to the date of expiration. Student Visa (COE) Application Process 1. Submit the required documents to TIU before the student visa application deadline. Enrollment fee must be paid by the specified date. 2. TIU submits the visa application to the Immigration Bureau. 3. It will take the Immigration Bureau approximately two months to approve the visa application and issue a Certificate of Eligibility (COE). 4. Tuition and Fees for 1 st semester must be paid by specified date. 5. After confirming the payment, TIU sends the COE via mail to the student. 6. Student takes the COE and passport to the nearest Japanese embassy or consulate. 7. The passport is stamped with the student visa and returned to the student. The student may now enter Japan. Student Visa Application Requirements 1. Certificate of Eligibility Application Form for a Student Visa 2. Students from the countries designated by the Japanese Immigration Bureau are required to submit the proof of financial viability such as bank account balance. More detailed information will be sent to the accepted applicants after the notification of admission results

17 ACCOMMODATION TIU International House (on-campus dormitory) TIU offers and secures accommodation for first-year ineternational students who lived outside of Japan before university enrollment. A room will also be assigned to international students currently residing in Japan and Japanese students currently residing abroad only if there is vacancy. General Information on TIU International House Location: Inside TIU Campus 2 (E-Track classes will be held on Campus 1.) Campus 1 is a 15 minute walk from Campus 2. Number of rooms: 75 single rooms (All rooms are for single occupancy only.) Only TIU students can reside in the dormitory. No Family members allowed. Building: Three-story dormitory building. Rooms for male and female students are separated. Dormitory Admission Fee: 30,000 yen (security and cleaning fees) Monthly Room Rent: 39,000 yen (Utility bills such as electricity, water, and Internet are not included in the rent.) Meals: (1) On-campus Cafeteria (School restaurant) is generally open Monday through Friday from 11 a.m. to 4 p.m. and Saturday from 11 a.m to 2 p.m. Meal plans are not offered. Only cash is accepted. (2) On-campus Cafeteria Shop (Food Store) is generally open Monday through Friday from 9 a.m. to 4 p.m. A wide variety of ready-made foods are provided. (3) Sunkus (Convenience-store) is generally open Monday to Friday from 7:30 a.m. to 8 p.m. and Saturday from 7:30 a.m. to 3:00 p.m. (4) Each room has a kitchenette unit. Residents can cook simple dishes with this unit anytime. Individual Room: Furnished with bed, desk, chair, closet, refrigerator, toilet/bath room, and kitchenette. Public area: Laundry room (free) RA: Japanese-speaking students (resident assistants) are on-site to assist. Rules and Regulations: There are rules and regulations to be observed by TIU International House residents. They will be explained during enrollment procedures. Housing Search in Japan TIU has an on-campus agency to help students find an apartment near the campus. Monthly rent of an apartment for one person in TIU s neighborhood is approximately 50,000 yen. It is customary in Japan to make one-time payments to the owner such as key money and security deposit in addition to the monthly rent when renting an apartment. The key money and deposit generally amount to the equivalent of one month rent each. Most apartments are not furnished and do not provide daily necessities

18 FREQUENTLY ASKED QUESTIONS Scholarship Q Is there any scholarship with admission to TIU? Can I get both a tuition reduction scholarship from TIU and a scholarship from another organization at the same time? A On page 5-6 of the Application Guideline, you can find information about the Tuition Reduction Scholarship. You are eligible for TIU tuition reduction scholarship even while you receive scholarship from other organizations. Q What are the criteria for deciding the rate (30% - 100%) of Tuition Reduction Scholarship? A Screening for scholarship is based on evaluation of all the documents submitted by applicants such as official transcripts etc., along with the statement of purpose which applicants will submit via the online application system. The rate of reduction will be decided by TIU. Application Fee Payment Q I do not have a credit card. How should I pay the application fee? A Contact E-Track office in advance and we will give you payment instructions. Tuition and Fee Payment Q I'm an international student, and I'm concerned about tuition payment. Please tell me about payment schedules. After I enroll in TIU, how many times and how much do I have to pay in one year? A 1) First, you will be requested to pay 250,000 yen as an enrollment fee to secure your place at TIU by the date indicated in the KEY DATES table on page 2. 2) Next, the balance of the tuition and fees for the 1 st semester should be settled by the designated date indicated in the same table on page 2. The balance will vary depending on the rates of Tuition Reduction Scholarship. 3) Tuition and fees for the 2 nd semester will be billed at the beginning of the 2 nd semester. 4) From the second year, you will be requested to pay twice each year, in April and September, while you are enrolled at TIU. The amount of tuition and other expenses is shown on page 13. Application Requirements Q Are there any specific courses that have to be completed and grades to be achieved in order to be considered for enrollment? Is there any particular GPA to be achieved, or compulsory GCE A-level subjects? A No, there is no specific course or grade to be achieved

19 Application Documents Q A Q A Q A Q A Q A I would like to apply for Spring enrollment, but I do not have a valid official score of an English test. Can I submit it later, after the deadline? No. All required documents must be submitted during the application period. I am working now. Can I ask my boss to write a recommendation letter? If you have difficulty obtaining a recommendation letter from your previous school, contact E-Track office. I am currently attending a Japanese language school. Can I get a letter of recommendation from the Japanese language school? Yes. You can ask your Japanese language school to prepare a letter of recommendation. I took the TOEIC test one year ago, but I don't have the official certificate. You can ask the test organization to reissue the certificate. Check the following website for the procedure. Please note that your score is valid only for two years from the test date. After my graduation from high school, they gave me all the original academic transcripts and my high school only keeps a copy of those documents. Can I send the originals to TIU by myself directly? Yes. You can send the original documents to TIU directly. COMPLIANCE WITH ACT ON PROTECTION OF PERSONAL INFORMATION Personal information (name, address, etc.) obtained by TIU during the application process shall be used only for the purpose of processing issues related to the screening and admission of the applicants. TIU shall under no circumstances disclose such information to a third party without the consent of the applicant

20 MEMO

21 APPLICATION DOCUMENTS CHECKLIST Applicant s Name Preferred major Application Reference Number Documents Comments, if any. (Cutoff) Official Transcript Mandatory or Standardized test results (e.g. IB, Abitur, Baccaulaureate etc.) Certificate of Graduation from High School Official Transcript from former university / college / school Details of courses taken at former university / college / school Proof of enrollment at former (or current) university / college / school Proof of English Proficiency Letter of Recommendation One ID Photo (4cm x 3cm) Passport Copy Residence Card (Zairyu card) copy Evidence of Extracurricular Activities Proof of Scholarships from other organizations If you enclose any additional document, please specify. Please make sure you fulfilled the following: Verification of eligibility is made by consulting E-Track Office in advance. Online application form is filled in with all the necessary information. Payment of application fee is made via the online application system. In case application fee was settled via bank transfer, a copy of remittance is sent to E-Track Office. Delivery of TOEFL ibt / IELTS (circle one) score report is arranged. Regular access to account to receive any message from E-Track office in case of need

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