SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM May 8, 2018

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1 PURCHASING SOLICITATION SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM May 8, 2018 Microsoft Volume Licensing (ITB) Invitation To Bid (ITN) Invitation To Negotiate (PB) Piggyback (RFP) Request For Proposal (RFQ) Request For Qualifications (SC) State Contract (SS) Sole Source REQUESTOR: Educational Technology Legal Review: VENDOR NAME AMOUNT AWARDED REQUIRED PRODUCTS/SERVICES Crayon Software Experts, LLC Annual Cost $548, For 5 Years Total $2,742, Microsoft Licenses - Enrollment for Education Solutions Contract Renewal Recurring Contract New Contract New Contract Amount $2,742, Previous Contract Amount $1, Variance $994, PRICE INCREASE / DECREASE EXPLANATION: The previous term contract averaged $430, per year. The $118, price increase per year is based on new required licenses based on expanding number of devices in the district. Microsoft licensing pricing is now based on the number of devices at the onset of the contract term. DISCUSSION: The requested is for a five (5) year contract that continues software licensing from the previous five year awarded vendor. The software provides enterprise licensing for operating systems, business applications, anti-virus, malware and other security protections. The contract offers Microsoft Office applications to our teachers and students for home and instructional uses. CONTRACT TERM: The initial contract term shall commence June 14, 2018 and continue until June 13, RECOMMENDATION: It is the recommendation of Russell Cheatham, Assistant Superintendent of Educational Technology to approve the attached agreement with Crayon Software Experts, LLC in the amount of $2,742, AUTHORITY FOR ACTION: Florida Administrative Code 6A OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY VIERA, FL

2 n-disclosure for Confidential Materials Crayon Software Experts, LLC 8111 LBJ Freeway #1000 Dallas, TX Eric Stout HPI International Inc E 17 Street Brooklyn, NY Jerrold Berger ext 226 jb@hpi.com Year One Cost Year Two Cost Year Three Cost Year Four Cost Year Five Cost Total SKU Cost Year One Cost Year Two Cost Year Three Cost Year Four Cost Year Five Cost Total SKU Cost $7, $7, $7, $7, $7, $35, $26.73 $26.73 $26.73 $26.73 $26.73 $ $26, $26, $26, $26, $26, $132, $26, $26, $26, $26, $26, $130, $437, $437, $437, $437, $437, $2,186, $507, $507, $507, $507, $507, $2,536, $2, $2, $2, $2, $2, $13, $2, $2, $2, $2, $2, $13, $64, $64, $64, $64, $64, $320, $74, $74, $74, $74, $74, $370, $4, $4, $4, $4, $4, $23, $8, $8, $8, $8, $8, $43, $1, $1, $1, $1, $1, $5, $1, $1, $1, $1, $1, $5, $5, $5, $5, $5, $5, $25, $5, $5, $5, $5, $5, $29, TOTAL: $2,742, TOTAL: $3,131, Recommended Award Key: Columns highlighted in yellow identify the recommended award. All other bidders did not meet the definition of responsive and responsible for this bid as outlined in Section 2.11 Page 1 of 3

3 GovConnection, Inc. d/b/a Connection Public Sector Solutions 732 Milford Road Merrimack, NH Kim Theriault ext CDW Governement 230 N. Milwaulkee Ave Vernon Hills, IL Matt Antonucci n-disclosure for Confidential Materials Year One Cost Year Two Cost Year Three Cost Year Four Cost Year Five Cost Total SKU Cost Year One Cost Year Two Cost Year Three Cost Year Four Cost Year Five Cost Total SKU Cost $7, $7, $7, Subject to Change Subject to Change $21, $7, $7, $7, N/A N/A $21, $24, $24, $24, Subject to Change Subject to Change $74, $25, $25, $25, N/A N/A $75, $442, $442, $442, Subject to Change Subject to Change $1,326, $450, $450, $450, N/A N/A $1,352, $2, $2, $2, Subject to Change Subject to Change $8, $2, $2, $2, N/A N/A $8, $64, $64, $64, Subject to Change Subject to Change $193, $65, $65, $65, N/A N/A $197, $4, $4, $4, Subject to Change Subject to Change $13, $4, $4, $4, N/A N/A $14, $1, $1, $1, Subject to Change Subject to Change $3, $1, $1, $1, N/A N/A $3, $5, $5, $5, Subject to Change Subject to Change $15, $5, $5, $5, N/A N/A $15, $551, TOTAL: $1,655, $562, TOTAL: $1,688, Page 2 of 3

4 Zones, Inc th Street SW, Suite 102 Auburn, WA Jon Bailey Southern Computer Warehouse 1395 S Marietta Pkwy, Bldg 300 Ste 106 Marietta, GA Susan M. Hamrick n-disclosure for Confidential Materials Year One Cost Year Two Cost Year Three Cost Year Four Cost Year Five Cost Total SKU Cost $7, $7, $7, $7, $7, $35, NO BID $24, $24, $24, $24, $24, $122, NO BID $434, $434, $434, $441, $441, $2,187, NO BID $2, $2, $2, $2, $2, $14, NO BID $63, $63, $63, $64, $64, $319, NO BID $4, $4, $4, $4, $4, $22, NO BID $1, $1, $1, $1, $1, $5, NO BID $5, $5, $5, $5, $5, $25, NO BID TOTAL: $2,732, Page 3 of 3

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