Implementing the Sheffield Model

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1 Implementing the Sheffield Model John Tomlinson Electoral Services Manager, Sheffield City Council Joe Rennie - Director of Registry Services, Sheffield Hallam University

2 History Pre-IER: Some Universities provided information to ERO allowing their students to be registered IER introduced: Students had to register themselves. ERO required to chase. Some authorities (including Sheffield) introduce deep magic to register students

3 History A number of attempts made to make the deep magic statutory Amendment made to the Higher Education and Research Act

4 Higher Education and Research Act Establishes the Office for Students (OfS) to establish and maintain a register of English higher education providers Conditions of registration mandatory and other

5 Higher Education and Research Act 13 (1) The initial or ongoing registration conditions may, in particular, include- (f) a condition requiring the governing body of the provider to take such steps as the OfS considers appropriate for facilitating cooperation between the provider and one or more electoral registration officers in England for the purpose of enabling the electoral registration of students who are on higher education courses provided by the provider.

6 Higher Education and Research Act In English To be registered as an Higher Education Institute in England there is a need to be able to show co-operation with EROs There is no requirement to supply data EC and Cabinet Office will issue guidance

7 Issues Higher Education Institutes and ERO areas are varied there can not be a one-size fits all solution Electoral Registration is an ERO responsibility Owns processes Provide resources

8 The deep magic Students enrol for their course each year on-line At the end of the enrolment process students invited to apply for electoral registration Students provide their NINo, DoB, opt out, voting preference and declaration

9 The deep magic (cont) University passes data for applications to ERO Data uploaded in to EMS to create applications Students registered (over 2/3 of eligible students)

10 The University Perspective 'The Sheffield Model' one city, two universities testing through different approaches close working with Sheffield City Council

11 The University Perspective The University of Sheffield's approach Sheffield Hallam University's approach no change to enrolment processes signposting to data extracts to SCC three times per year collaboration with the Student Union Outcomes and decision to embed

12 The University Perspective Sector-wide solution for Higher Education? Sheffield Hallam University's embedded approach aspect of the enrolment online task supplemented with data extracts to SCC

13 Some numbers Pre IER all students in student only accommodation registered 2014 Canvass Students applying using the enrolment add-in who live in the Sheffield City Area Sheffield University 11,939 (65%) registered Sheffield Hallam University 2,304 (13%) registered

14 Some numbers (cont.) 2017 Canvass Students applying using the enrolment add-in who live in the Sheffield City Area Sheffield University 12,368 (63%) registered Sheffield Hallam University 3,241 (19%) registered (First year students only)

15 Some numbers (cont) To send ITRs to the students who applied would have cost 4,370 Total annual fee to universities 2,500

16 The not so magical bits Contract to enable university to act as data collector for ERO Needed negotiating Extra work by university covered by annual charge to ERO (cheaper than canvassing students)

17 The not so magical bits (cont) Addresses

18 The not so magical bits (cont) Data upload Managing expectations 1 December

19 Summary Takes Co-operation Still a lot of work But results in registrations

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