January 2010 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY nd warning >$250 unpaids for

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1 January 2010 TSDS Report in January Banner 8 Testing begins this month, tentative. 1NEW YEARS DAY OFFICES CLOSED WINTER SESSION CLASSES BEGIN Change to due date for nightly bills payment reminder Luminis msg nd warning >$250 unpaids for Jan. Orientation urgent payment reminder Appeal materials due bills due 14 Print and mail HSS bills. Another urgent payment reminder. WINTER SESSION CLASSES END Deregister >$250 past due balances for Move out for dismissed students 18 MLK DAY OFFICES CLOSED NO CLASSES Last FTS run. Move out for dismissed students. 19 Deregister unpaids. No more FTS. Health Ins enrollment file to Aetna. Move out for dismissed students 20 Graduate walk-in registration 21 President s State of the College Address past due accounts to A.G. Holds on unpaids and FTR 22 Advisement and registration for new students Residence Halls open for returning students 23 FTR holds CLASSES BEGIN D/A begins 8 a.m. 26 D/A 27 D/A 28 D/A 29 Sub and unsub loans arrive. Bookstore and off campus meal plans end at noon. D/A ends 5 p.m. 30 Jeff in to do loan checks 31

2 February Print and mail 2 nd MPP Last day for housing refunds???? 30% liability dept. chair and registrar scheduling begins 50% liability SIDS to Albany Last day for students to receive pro-rated housing refund 14 No room refunds after this date except for medicals. WASHINGTONS BIRTHDAY Classes in Session 2 nd MPP due Print and mail 3 rd MPP dept. chair and registrar scheduling ends % liability Last day for Health Insurance waivers TAP and Pell 100% liability 23 Message Health Insurance Waiver closed

3 March Web access opens for mid-semester estimates SPRING BREAK BEGINS 6 p.m. 3 rd qtr student teaching ends Last day for medical leaves 14 Fin Aid memos expire 3 rd MPP due Registration time tickets live for rd qtr student teaching ends 20 Print and mail 4 th MPP CLASSES RESUME (Spring Break Ends) Web closes for midsemester est. at noon 4 th qtr student teaching begins

4 April GOOD FRIDAY PASSOVER Classes in session 3 4 EASTER 5 Grad registration Grad registration 27+ Honors registration 7 Grad registration 24+ Honors registration 8 Grad registration 21+ EOP registration 9 Grad registration 18+ EOP registration 10 COLLEGE SPRING OPEN HOUSE Grad registration + Sr. registration Grad registration 12+ Sr. registration 14 Grad registration 9+ Jr. registration Grad registration 6+ Jr. registration SCHOLARS DAY Grad registration 3+ Soph registration HONORS CONVOCATION Course w/d deadline. 4 th MPP due. Last day to waive alumni fee on-line Grad registration 0+ Soph registration Turn on disbursements and on-line payments 20 New grads for registration Frosh registration 21 Frosh registration 22 Web registration closes for Print and mail bills

5 May 2010 AFTER APRIL 1 change health insurance waiver site to check back after 07/01/10 for waivers Web access opens for final grades. Remove health ins rules for Intp bills 4 Last day for in class exams Roll Intl aid 11 CLASSES END 12 STUDY DAY STUDY DAY 14 Fee assess Intp bills due Final exams for all Thur classes 4 pm Tentative first bill for Intl students 5 th MPP due 1 st warning to >$ Deregister unpaids 19 Print and mail past due for and nd warning to >$ GRADUATE COMMENCEMENT 22 UNDERGRADUATE COMMENCEMENT Web access for grades closes at noon 25 SAP Grade reports to assoc deans 26 SS I begins SS 10 wk term begins SS Term A begins Dismissal letters 80% liability SS A MEMORIAL DAY OFFICES CLOSED NO CLASSES

6 June 2010 Put health insurance waive rules back on SFARGFE. Remove WAVE attributes 1 Warning letter unpaid MPPs to AG 2 100% liability SS A 75% liability SS I 50% liability SS 10 wk % liability SS 10 wk Appeals to assoc dean 14 SS Term A ends SS Term B begins 0% liability SS B Intl Prog bills due 100% liability SS 10 wk Print and mail MPP past due bills 2 nd warning for >$ past due bills to AG 19 Acad Standing Cmte 80% liability SS B % liability SS B Health insurance waiver list sent to Aetna F1 Orientation 29 F1 Orientation 30 T1 Orientation SS I classes end SS B classes end Financial year ends Banner Client closes 5 p.m.

7 July 2010 Banner 8 Conversion July or August 2-3 days down time? 1 F2 Orientation Release Deposits. SHLI file to Aetna. Batch Fee Assess 2 F2 Orientation Release FA memos. Open health insurance waiver site. 3 4 FOURTH OF JULY MOVE SSII AND C FORWARD TWO DAYS? Carol and Joy to check w/provost 5 FOURTH OF JULY OBSERVED Classes in session Offices closed (Reg., FA, Bursar, Grad will have to be open) SS II begins SS Term C begins Turn on FTS process 6 T2 Orientation Release housing charges and financial aid 7 F3 Orientation 80% liability SS C Create bill file 8 F3 Orientation Turn on nightly bill process. Turn on web paymnt. Print & mail bills. 9 T3 Orientation F4 Orientation 75% liability SS II F4 Orientation 14 T4 Orientation F5 Orientation F5 Orientation Web closes 5 p.m. for ALUMNI WEEKEND % liability SS II 20 SS Term C ends 21 SS Term D begins % liability SS D 24 Summer Stafford Loans disburse Summer Alt Loans disburse 27 Summer Plus Loans disburse % liability SS - D

8 August Grade access for opens SS II ends SS 10 week term ends SS Term D ends 6 CSEA PICNIC? Grade access for summer ends Roll and process 10 Deregister & past due registrations for High School bills bills due Late fees and holds Last FTS run 24 Deregister unpaids No more FTS 25 Graduate walk-in registration 8-4 MPP bills 26 President s Opening Address RH open for orientation students. Holds on & unpaids & FTRs for Advisement and registration for new students RH open for new students 28 RH open for returning students 29 ACADEMIC CONVOCATION 30 CLASSES BEGIN D/A begins 8 a.m. 31 D/A

9 September D/A 2 D/A 3 D/A ends 5 p.m. Fall Stafford Loans disburse. Bookstore charges end at noon. Special MPP bills for new registration. 4 Jeff in to process loans 5 6 LABOR DAY OFFICES CLOSED NO CLASSES 30% liability begins 7 Fall Alt Loans disburse. Loan refund checks available. 8 Fall Plus Loans disburse 9 ROSH HASHANAH starts at sundown Classes in session 10 ROSH HASHANAH RAMADAN ends Classes in session dept chair and registrar scheduling begins 50% liability begins 14 2 nd MPP bills due HSS bills due Print & mail 3 rd MPP bills SIRIS Freeze Date for YOM KIPPUR Last day to request housing refunds % liability begins dept chair and registrar scheduling ends Pell and Tap Certification begins 100% liability begins Last day for health insurance waivers of voluntary enrollment Close waiver site at midnight 30

10 October COLLEGE OCT. OPEN HOUSE COLUMBUS DAY Web access for midsemester grades open 12 Fall aid memos expire 14 1 st qtr classes end Last day for 100% medical LOA FALL BREAK BEGINS 8 a.m. 3 rd MPP bills due 18 CLASSES RESUME (Fall break ends) 19 Print & mail 4 th MPP bills st qtr student teaching ends 23 2 nd qtr classes begin Web access for midsemester grades closes at 4 p.m nd qtr student teaching begins Title IV aid 60% point

11 November Grad registration Grad registration 27+ Honors registration 3 Grad registration 24+ Honors registration 4 Grad registration 21+ EOP registration 5 Grad registration 18+ EOP registration 6 ELECTION DAY 7 8 Grad registration + Sr registration 9 Grad registration 12+ Sr registration 10 Grad registration 9+ Jr registration 11 Grad registration 6+ Jr registration 12 Grad registration 3+ Soph registration VETERANS DAY COLLEGE NOV OPEN HOUSE 14 Grad registration 0+ Soph registration 4 th MPP bills due WD deadline for Last day of alumni fee waivers New grads for registration. Frosh registration. 1 st Intl Prog bills sent for Frosh registration Print & mail clean up bills 18 Web access closes for Create bill file 19 Print & Mail Winter bills Residence Halls close 4 PM 24 THANKSGIVING BREAK BEGINS 8 a.m CLASSES RESUME (Thanksgiving break ends) 30

12 December Release deposits. SHLI file to Aetna. Batch fee assess 2 Release financial aid Open health insurance waiver site. 3 Turn on-line fee assessment on Begin daily FTS Last day for in class exams Web grade access for final grades opens bills due Intl Prog bills due. Create bill file 9 Print & mail billing postcards Turn on web payment 10 CLASSES END Begin nightly bill process 11 STUDY DAY 12 STUDY DAY Deregister unpaids 14 Clean up bills due Holds & late fees Print and mail past due bills change due date to 12/30/10. 1 st warning letter >$250 unpaids Residence Halls nd qtr student teaching ends Web grade access for final grades closes at 4 p..m. 23 Reminder message to >$250 unpaids 24 Student Accounts Office closed 25 CHRISTMAS Grades to assoc deans Payment reminder postcards Deregister >$250 unpaids from Dismissal Letters from Deans 31 Student Accounts Office closed? 1/4/2011-Reminder message 1/11/ bills due

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