Acceptance into the Event Management Certificate Program is based on the following requirement:

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1 College of Applied Studies Graduate Certificate in Event Management Program Policies PURPOSE: The Graduate Certificate in Event Management program is designed to provide online advanced education to professionals employed in areas responsible for managing events in the public, non-profit and private sectors. Courses offered can benefit individuals employed in industries such as parks and recreation, event planning, public relations, marketing, sports management, non-profit management, resort and commercial properties, hospitality and hotel properties, meeting planning, association management, federal, state and local government. PROGRAM INFORMATION This program requires 12 credit hours of course work delivered online. Four courses provide students with advanced knowledge and practical experience for work in events management. The education and skills learned in the courses will provide the latest techniques for today s event management professional. Students who do not have education, training or experience in event planning are strongly encouraged to seek volunteer opportunities with a local event provider to gain experience while enrolled in the certificate courses. ADMISSION CRITERIA Acceptance into the Event Management Certificate Program is based on the following requirement: Earned baccalaureate degree from an accredited college/university Acceptance by Florida State University as a graduate degree seeking student or graduate-level non-degree seeking. Courses offered in the Event Management Certificate Program can be taken as part of a regular graduate program of study, or through enrollment as a part-time non-degree seeking student. Students may enroll in the courses without applying to the Event Management Certificate program; however, the certificate will only be awarded to students who have been accepted into the program prior to completing the final course, LEI 5942 Practicum in Event Management. Admission to the Event Management Certificate Program is neither a degree program nor a minor. To receive the Event Management Certificate, students must complete the required nine (9) hours of course work and a three (3) hour practicum in an Event Management Certificate Program approved events setting. Additional requirements for the Practicum are the completion of the required professional portfolio and earning a grade of B or higher. ALL certificate program students must have achieved a cumulative 3.0 (B) grade point average in all graduate certificate courses attempted in order for the graduate certificate to be granted. The Certificate must be completed within a five year time period from the date of acceptance into the program. Transfer credit hours from other universities or colleges will not be accepted. P.O. Box , Tallahassee, FL Telephone: (850) Revised and Adopted: June 2, 2011

2 2 ADMISSIONS Application for admission to the Event Management Certificate Program may be made by any graduate student in good standing at Florida State University, or by any individual eligible to enroll as a graduatelevel non-degree-seeking student. Application to both the University and the Event Management Certificate Program must be completed using the approved respective applications: Admission Application as Non-Degree Seeking Student, Attachment A Application to the Event Management Certificate Program, Attachment B The completed application for admission and associated processing fee must be received in the Office of Admissions & Records, FSU Panama City, 4750 Collegiate Drive, Panama City, FL by the deadline for the term for which enrollment is desired. a. July 1 for admission in the Fall semester b. November 1 for admission in the Spring semester c. March 1 for admission in the Summer semester Two (2) official transcripts from each college and university attended must be submitted to the Office of Admissions and Records, FSU Panama City. Transcripts are considered official when they are sent directly from a college or university to the Office of Admissions and Records, and contain an official seal and/or signature. Transcripts bearing the statement "issued to student" or transcripts submitted by the applicant are not considered official. Students will complete the official application for admission to the Event Management Certificate program, which includes: Two letters of recommendation Resume Statement of professional career goals The application and required documents must be submitted to the Event Certificate Program Coordinator, College of Applied Studies, FSU Panama City, P.O. Box , Tallahassee, FL by the deadline for the term for which enrollment is desired. a. July 1 for admission in the Fall semester b. November 1 for admission in the Spring semester c. March 1 for admission in the Summer semester Upon receipt of the application and supporting documentation, the Event Management Certificate Program coordinator will respond within 10 days regarding the status of the application: completed and approved, completed and denied, pending receipt of specific required information. Once accepted, the student will be responsible for adhering to all program requirements and University deadlines, i.e. tuition and fees. Event Management Certificate Program Revised and Adopted June 2, 2011

3 3 PROGRAM COSTS The courses in this program have been developed and are delivered by full-time faculty or by adjuncts who have repeatedly taught courses and/or have extensive experience in the events management industry. The University Board of Trustees establishes tuition and fees. Distance learning students are expected to pay tuition and other associated fees. Tuition and Fees Tuition: Florida resident, including those designated as residing in Leon, Gadsden or Wakulla Counties (non-campus students), Panama City and At-large: per credit hour as established by the University Board of Trustees Tuition: Non-Florida resident: per credit hour as established by the University Board of Trustees Additional Fees: as established by the University Board of Trustees. Books We estimate the cost of books and course materials for an academic year to be $ Students are responsible for the cost and shipping fees of all books and course materials. TECHNOLOGY REQUIREMENTS The courses for the Event Management Certificate Program are delivered in an online internet based format. Students are required to obtain an FSU/ACNS account in order to access the course website. In order to complete class requirements, class participants will need to be able to: Access the Internet, Download and upload Word documents, Download, view, and listen to PowerPoint documents, Download PDF files, Access to equipment for digitizing video clips from lessons, Utilize Real Player or Windows Media to download, view, and listen to digitized videotapes, and Send and receive s using the approved assigned FSU student address. Florida State University uses Blackboard for its distance learning instructional platform. For more information regarding technology requirements to use Blackboard, please go to: COURSE EXPECTATIONS AND POLICIES MINIMUN COURSE GRADES AND GPA ALL certificate program students must have achieved a cumulative 3.0 (B) grade point average in all graduate certificate courses attempted in order for the graduate certificate to be granted. In addition, students must earn a grade of B or higher in the final course LEI 5942 Practicum in Events. The Certificate must be completed within a five year time period from the date of acceptance into the program. P.O. Box , Tallahassee, FL Telephone: (850) Revised and Adopted: June 2, 2011

4 4 ACADEMIC HONOR POLICY The Florida State University Academic Honor Policy outlines the University s expectations for the integrity of students academic work, the procedures for resolving alleged violations of those expectations, and the rights and responsibilities of students and faculty members throughout the process. Students are responsible for reading the Academic Honor Policy and for living up to their pledge to... be honest and truthful and... [to] strive for personal and institutional integrity at Florida State University. (Florida State University Academic Honor Policy, found at All courses in the Event Management Certificate Program have a zero tolerance policy for academic dishonesty. The university provided anti-plagiarism tool is used for all submitted assignments. All work submitted is expected to be the original work of the student. Falsification of information and/or detection of plagiarism and other forms of cheating will result in a grade of "F" in the course and expulsion from the certificate program. QUALITY OF WORK PRODUCT Graduate students are expected to apply basic rules of grammar and spelling to written work, including during the use of the Discussion Board and correspondence. Blackboard includes a spell check tool in the Discussion Board forum and quiz formats. Students are expected to use them. If a student s work in a course indicates that remediation is needed in these skills, students will be informed of these opportunities and be expected to take advantage of them. GRADE REQUIREMENTS LEI 5316 Event Planning Management: In order to pass this course, you must earn an overall grade of C or higher. LEI 5317 Event Issues in Ethics and Risk Management: In order to pass this course, you must earn an overall grade of C or higher. LEI 5563 Event Marketing: In order to pass this course, you must earn an overall grade of C or higher. LEI 5942 Practicum in Event Management: In order to pass this course, you must earn an overall grade of B or higher. COURSE DESCRIPTIONS LEI 5316 Event Planning Management (3 credit hours) This is an advanced course in event management. The focus will be on managerial aspects of event operations such as economic impact, assessment, infrastructure, safe operations, staging and production, food and beverage operations, vendors and volunteers. LEI 5317 Event Management Issues in Ethics and Risk Management (3 credit hours) This is an advanced course in event management. The focus will be on issues and considerations in event planning relative to ethics, risk management and safety. Event Management Certificate Program Revised and Adopted June 2, 2011

5 5 LEI 5563 Event Marketing (3 credit hours) This is an advanced course in event marketing and sponsorships acquisition. The focus will be on the components required for development of marketing plans for the various venues in the events managements industry, including sponsorship acquisition. LEI 5942 Practicum in Event Management (3 credit hours) This course is designed to provide students an opportunity to apply knowledge, skills and abilities developed during their academic preparation in the certificate courses. It is also aimed at helping students gain valuable experience in management of events. Practicum may take place with a variety of agencies that have quality event programs and services, the desire and ability to cooperate in providing a stimulating learning experience and qualified personnel to supervise students. Students complete a minimum of 150 hours over an extended period of time, but not less than twelve weeks. Please see Attachment C, Agency/Organization Selection and Expectations. ### P.O. Box , Tallahassee, FL Telephone: (850) Revised and Adopted: June 2, 2011

6 NON-DEGREE SEEKING STUDENT APPLICATION **PANAMA CITY CAMPUS ONLY** Return completed application to: Office of Admissions & Records 4750 Collegiate Drive, Panama City, FL THERE IS NO NON-DEGREE SEEKING STUDENT APPLICATION FEE FOR THE FSU PANAMA CITY CAMPUS. NON-DEGREE SEEKING STUDENTS ARE NOT ELIGIBLE FOR FINANCIAL AID. THIS FORM MAY NOT BE USED FOR ADMISSION TO THE TALLAHASSEE CAMPUS. INFORMATION AND REGULATIONS Academic rules governing regular students (e.g. fees, drop/add, withdrawal, grading policies) also apply to non-degree seeking students with the following exceptions: 1. Non-degree seeking students may enroll for fewer than twelve (12) semester hours (underload) without permission; 2. In place of the retention schedule system for regular students, non-degree seeking students in classification six (6) must meet the following requirements: after attempting fifteen (15) semester hours, undergraduate non-degree seeking students must have achieved and must maintain a 2.0 ( C ) average in all courses attempted. 3. In place of the retention schedule system for regular students, non-degree seeking students in classification seven (7) must meet the following requirements: after attempting twelve (12) semester hours, graduate non-degree seeking students must have achieved and must maintain a 3.0 ( B ) average in all courses attempted: 4. Failure to achieve or maintain the appropriate grade point average (GPA) will result in a loss of registration privilege: 5. Non-degree seeking students may register for any course or courses on an S/U basis. Non-degree seeking students selecting courses for enrichment or other reasons where grades are not essential are advised to register on an S/U basis or and audit basis. Official Transcripts All non-degree seeking students are required to submit proof of previous education. Failure to do so prior to the next registration will result in loss of registration privileges for subsequent academic terms until all transcripts are received. Official transcripts from high school and all colleges attended should be sent to the Office of Admissions & Records at the address shown above. UNDERGRADUATES Reclassification from NDS to DEGREE-SEEKING A non-degree seeking student at FSU who subsequently decides to pursue a degree must apply for admission through the Office of Admissions & Records. The student may be reclassified as a regular undergraduate student upon meeting regular undergraduate admission requirements. Enrolling as a non-degree seeking student does not guarantee admission to an undergraduate program. GRADUATES Reclassification from NDS to DEGREE-SEEKING A non-degree seeking student at FSU who subsequently decides to pursue a degree must apply for admission through the Office of Admissions & Records. The student may be reclassified as a regular graduate student upon meeting regular graduate admission requirements. Enrolling as a non-degree seeking student does not guarantee admission to a graduate program. Work taken as a non-degree seeking student does not automatically carry undergraduate degree credit; however, up to 15 semester hours earned as a non-degree seeking student may be applied toward an undergraduate degree with approval of the appropriate dean at the time of reclassification or later. Work taken as a non-degree seeking student does not automatically carry graduate degree credit; however, if the work is taken within the time limits prescribed by the degree program and approved by the department chair and dean, up to 12 semester hours of graduatelevel credit with a grade of B or better in each course may count toward the degree, provided the student qualifies for admission to a graduate degree program. DECLARATION OF INTENT I am requesting permission to register as a non-degree seeking student for the following reason: (check one box only) Personal enrichment Professional/Occupational enrichment To meet continuing education requirements for renewal of state license Taking prerequisite course(s) for a specific major To meet state certification requirements Other: I am interested in taking courses in the following major area: I certify that I have read and understand the undergraduate and graduate regulations for non-degree seeking students. I also certify that the information given in this application is complete and accurate and I understand that to make false or fraudulent statements within the application or the residency affidavit may result in disciplinary action, denial of registration privileges, and invalidation of credits. If accepted as a non-degree seeking student, I hereby agree to abide by the policies of the Board of Education and the rules and regulations of the University. I further agree to have any required transcripts and test scores released to this institution. Should any of the information I have given change prior to my entry into the University, I shall immediately notify the Office of Admissions & Records at the FSU Panama City (FL) campus. Applicant Signature Date

7 **TO BE COMPLETED BY APPLICANT WITH A BLACK OR BLUE PEN. DO NOT LEAVE ANY QUESTIONS BLANK.** For which term and year do you seek admission? Will you be attending classes on the Panama City (select one) campus? (circle one) YES NO TERM YEAR If no, what campus? Fall 20 Distance Learning Spring 20 Off-campus Program (Location: ) Summer 20 Tallahassee campus Student Information Social Security Number: - - Date of Birth: / / Mo Da Year Legal Name: Last / Family First / Given MI Sr., Jr., III, etc Other name(s) under which documents may arrive: Preferred first name: Gender: Male Female Florida State University is a recipient of federal dollars and is required by the federal government to solicit certain demographic information to meet federal reporting requirements. In 1997, the United States Office of Management and Budget developed the ethnic and racial categories used in this application. Applicants are first asked to designate ethnicity and then to indicate one or more races that pertain to them. Applicants are requested to provide this information voluntarily. Ethnicity: Are you Hispanic or Latino/Latina? Yes No A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. Race: How would you describe yourself? American Indian or Native Alaskan: A person having origins in any of the original peoples of North and South America (including Central America) and who maintain tribal affiliation or community attachment. Asian A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent (for example, Cambodia, China, Indian, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, or Vietnam). Black or African American A person having origins in any of the black racial groups of Africa. Terms such as Haitian or Negro can be used in addition to Black or African American. Native Hawaiian or Other Pacific Islander A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. White A person having origins in any of the original peoples of Europe, the Middle East, or North America. Nation of Citizenship: If you indicated a non-u.s. citizenship above, please provide the following information. Resident Alien Status: Are you a permanent resident alien (i.e. Green Card holder)? Yes No If you answered Yes to this question, please mail a photocopy of both sides of your Alien Registration Card. If you answered No to the question and are a foreign national presently in the United States, you cannot be admitted to the FSU Panama City campus. Veteran Status: Are you a veteran of the U.S. military? Yes No If yes to the above question, did you serve on or after 09/11/2001? Yes No Are you eligible to receive VA educational benefits as the spouse or dependent child of a veteran? Yes No Mailing Address Permanent Mailing Address: Street Address Apt. # City County (or Province) State (or Nation) Zip Code _( ) ( ) ( ) Home Phone Number Daytime Phone Number Fax Number Address Alternate Mailing Address: Street Address Apt. # City County (or Province) State (or Nation) Zip Code _( ) ( ) ( ) Home Phone Number Daytime Phone Number Fax Number Address

8 College / University Information *An official transcript from each college or university you have attended since your last enrollment at FSU must be provided.* List in chronological order EVERY post-secondary institution (i.e. college, university, trade or technical school) you have ever attended. (Note: You must include schools even if you did not complete a term.) For multi-campus institutions, indicate the specific campus. Failure to list all institutions could result in your application being denied. Use a separate sheet, if necessary. Post-secondary Institution Name and Location Including High School: From: To: Degree Earned and Dates: MM/YY MM/YY Degree (Month/Year) Occupations and Activities Information If the time since graduation from college is not completely covered (except summers) by your answers in the College / University Information section, please tell us how you have spent or plan to spend your time prior to entering FSU. Use a separate sheet, if necessary. (This information may affect your admissibility and residency classification.) Occupation / Activity and Location (City, State or Country): From: To: MM/YY MM/YY Educational Misconduct Question Important Questions Yes No Are you currently, or have you ever been, charged with or subject to disciplinary action for scholastic or any other type of behavioral misconduct at any educational institution? You do not need to disclose academic dismissal, suspension, or probation for poor grades. However, you will be required to furnish FSU with a written explanation of the event(s) if there was academic misconduct (such as plagiarism or cheating) or behavioral misconduct, and tell us what you have learned from your past action(s). Legal Violation Question Yes No Have you ever been charged with a violation of the law which resulted in, or if still pending could result in, probation, community service, a jail sentence, or the revocation or suspension of your driver s license (including traffic violations which resulted in a fine of $200 or more)? You will be required to furnish FSU with a list of all violations, and include a statement telling us what you have learned from your past action(s). Felony Question Yes No Have you ever been charged with a felony (even if adjudication was withheld)? You will be required to furnish FSU with a copy of your criminal background history from each state in which the violation(s) occurred. If the violation(s) occurred in Florida, the criminal background history can be ed to the Office of Admissions at admissions@pc.fsu.edu from the Florida Department of Law Enforcement ( You will also be required to furnish a statement telling us what you have learned from your past action(s). If your answer to any of the above questions is yes, the University reserves the right to request additional information. If your records have been expunged pursuant to applicable law, you are not required to answer yes to these questions. If you are unsure whether you should answer yes, we strongly suggest you answer yes and fully disclose all incidents. By doing so, you can avoid any risk of disciplinary action or revocation of an offer of admission. FOR NON-U.S. CITIZENS ONLY What VISA do you presently hold? F1 F2 J1 J2 none Other: I-94 Expiration Date: What VISA are you applying for? F1 F2 J1 J2 none Other: WHICH INSTITUTION ISSUED YOUR LAST I-20? Did you attend? Yes No If a permanent immigrant, enter the alien registration number shown on your I-551 form: NOTE: You must provide a photo copy of your Alien Registration card, front and back. Copies of VISA and TOEFL REQUIRED = TOEFL Score Date INTERNATIONAL STUDENT CLEARANCE TO REGISTER AS A NON-DEGREE SEEKING STUDENT (Name), (Social Security Number) - -, has been cleared to register as a non-degree seeking student for semester, 20. AUTHORIZED SIGNATURE INTERNATIONAL ADMISSIONS OFFICE DATE

9 Information for Residency Classification A Florida resident for tuition purposes is a person who has, or a dependent person whose parent or legal guardian has, established and maintained legal residence in Florida for at least twelve (12) months. Residence in Florida must be as a bona fide domicile rather than for the purpose of maintaining a residence incident to enrollment at an institution of higher education. To qualify as a Florida resident for tuition purposes, you must be a U.S. citizen, permanent resident alien, or legal alien granted indefinite stay by the Bureau of Citizenship and Immigration Services. Other persons not meeting the twelve (12) month legal residence requirement may be classified as Florida residents for tuition purposes only if they fall within one of the limited special categories authorized by the Florida Legislature and Florida Board of Education. All other persons are ineligible for classification as a Florida resident for tuition purposes. Living in or attending school in Florida will not, in itself, establish legal residence. Students who depend on out-of-state parents for support are presumed to be legal residents of the same state as their parents. (s , F.S.) The next section must be completed in full if you claim Florida residency for tuition purposes. Attach copies of required documentation (if any). A copy of your marriage certificate is required in all cases of spouse claiming partner s residency. PLEASE SELECT ANY OF THE FOLLOWING THAT APPLY. A. I am an independent person and have maintained legal residence in Florida for at least 12 months. (An independent person is one who supplies more than 50% of his/her own support.) B. I am a dependent person and my parent or legal guardian has maintained legal residence in Florida for at least 12 months. (A dependent person is one for whom 50% or more of his/her support has been provided by another as defined by the Internal Revenue Service.) C. I am a dependent person who has resided for five years with an adult relative other than my parent or legal guardian and my relative has maintained legal residence in Florida for at least 12 months. (REQUIRED: a copy of most recent tax return on which you were claimed as a dependent or other proof of dependency.) D. I am married to a person who has maintained legal residence in Florida for at least 12 months. I have now established legal residence and intend to make Florida my permanent home. (REQUIRED: a copy of marriage certificate, claimant s voter registration, driver s license, and vehicle registration.) E. I was previously enrolled at a Florida state institution and classified as a Florida resident for tuition purposes. I abandoned my Florida domicile less than 12 months ago and am now reestablishing Florida legal residence. F. According to the Bureau of Citizenship and Immigration Services, I am a permanent resident alien or other legal alien granted indefinite stay and have maintained a domicile in Florida for at least 12 months. (REQUIRED: immigration documentation and proof of Florida residency status) G. I am a member of the armed services of the United States stationed in Florida on active military duty pursuant to military orders, my home of record is Florida, or I am a member s spouse or dependent child. (REQUIRED: a copy of military orders or DD2058 showing home of record) H. I am a full-time instructional or administrative employee employed by a Florida public school, community college, or institution of higher education or I am the employee s spouse or dependent child. (REQUIRED: a copy of employment verification) I. I am part of the Latin American / Caribbean Scholarship program. (REQUIRED: a copy of scholarship papers) J. I am living on the Isthmus of Panama and have completed 12 consecutive months of college work at the FSU Panama Canal branch or I am the student s spouse or dependent child. (REQUIRED: a copy of marriage certificate or proof of dependency) K. I am a full-time employee of a state agency or political subdivision of the state whose student fees are paid by the state agency or political subdivision for the purpose of jo-related law enforcement or corrections training. (REQUIRED: a copy of employment verification) L. I am an active member of the Florida National Guard who qualifies under s (7) and (8) for the tuition assistance program. M. I am an active duty member (or spouse or dependent child of a member) of the Armed Services of the United States attending a public community college or university within 50 miles of the military establishment where the member is stationed, if such an establishment is within a county contiguous to Florida. N. I am an active duty member (or spouse or dependent child of a member) of the Canadian military residing or stationed in Florida under the North American Air Defense (NORAD) Agreement, attending a public community college or university within 50 miles of the military establishment where the active duty member is stationed. O. I am an active duty member (or spouse or dependent child of a member) of a foreign nation s military who is serving as a liason officer and am residing or stationed in Florida, attending a community college or state university within 50 miles of the military establishment where the foreign liason officer is stationed. UNDERGRADUATE ONLY. P. I am a qualified beneficiary under the terms of the Florida Prepaid College Program (s , F.S.). (REQUIRED: a copy of the Florida Prepaid recipient card) GRADUATE ONLY. Q. I am a Southern Regional Education Board s Academic Common Market graduate student. (REQUIRED: certification letter from State Coordinator) R. I am a McKnight Fellowship recipient. (REQUIRED: verification from The Graduate School) PERSON CLAIMING RESIDENCY MUST COMPLETE THIS SECTION IN FULL Documents supporting the establishment of legal residence must be dated, issued, or filed 12 months before the first day of classes of the term for which a Florida residency classification is being sought. All documentation is subject to verification. Additional documentation other than what is required above may be requested in some cases. PLEASE PRINT. 1. Name of student: 2. Student s Social Security Number: / / 3. Name of person claiming Florida residency: 4. Claimant s relationship to student: 5. Claimant s permanent legal address: Street/PO Box Apt # City State Zip 6. Claimant s phone number: ( ) 7. Date claimant began establishing legal Florida residence and domicile: / / (mm/dd/yyyy) 8. Claimant s driver s license: State: Number: Original issue date: / / (mm/dd/yyyy) 9. Claimant s vehicle registration: State: Tag Number: Issue date: / / (mm/dd/yyyy) 10. Claimant s voter registration: State: Number: County: Issue date: / / (mm/dd/yyyy) 11. Non-U.S. citizen only: Resident Alien Number: Issue date: / / (mm/dd/yyyy) (copy of both sides of card required) I do hereby swrear or affirm that the above-named student meets all requirements indicated in the checked category above for classification as a Florida resident for tuition purposes. I understand that a false statement in this affidavit will subject me to penailties for making a false statement pursuant to , Florida Statutes, and to FBOE Rule 6C F.A.C. Signature of person claiming Florida residency (as listed in item #3 above) Date Revised June 2009

10 ATTACHMENT B Application Name Application Date Social Security Number (last four numbers) Address Telephone Mailing Address City ST Zip Code Graduate Status (Check One) Currently pursuing a Graduate degree Currently preregistered as, or planning to register as a Non-Degree Seeking Student Planning to apply for Graduate study Undergraduate obtaining permission to register for graduate courses I plan to complete the 12 hour certificate program on or before My present job title and organization are Please state your personal reasons for wanting to be in the program in the Statement of Professional Career Goals document. Event Management Certificate Program Application I have read and understand the published provisions for admission, satisfactory completion and course program. The following documents must be submitted at the time of application as attachments and ed to rprince@fsu.edu. These documents are considered part of your official application. You can also mail them to: Rosemary Prince, MS, CPRP Event Management Certificate Program Coordinator Florida State University P.O. Box Tallahassee, Florida Two Letters of Recommendation Current Resume Statement of Professional Career Goals College of Applied Studies Telephone: (850)

11 ATTACHMENT C LEI5942 PRACTICUM IN EVENT MANAGEMENT AGENCY/ORGANIZATION SELECTION AND EXPECTATIONS PURPOSE The Practicum in Event Management is the final course for students earning the Graduate Certificate in Event Management in the Recreation and Leisure Services Program. The course is designed to provide students an opportunity to apply knowledge, skills and abilities developed during their academic preparation. It is also aimed at helping students gain valuable experience in the professional management of events. The events industry covers many genres and events are provided by many groups and individuals throughout communities. Not all events are produced by agencies that meet the structure required for students completing the practicum course. While the practicum may take place with a variety of agencies, they must have demonstrated quality event programs and services, the desire and ability to cooperate in providing a stimulating learning experience and qualified personnel to supervise students. The primary responsibility for evaluating the adequacy of the placement of the student in a practicum agency rests with the university representative serving as the Management Certificate Program Coordinator. The use of (agency) throughout this document includes units of government, non-profit organizations and private event production companies. OBJECTIVES: Student will: 1. Develop a professional portfolio which includes completion of a SWOT analysis, design of an event based on that SWOT analysis, the marketing plan, organizational chart, production, budget, time line and list of vendors, the process for coordinating the event including a detailed production schedule, vendor agreements, site diagram, and site plan, the process for evaluating the event, the evaluation, and the recommendations resulting from that evaluation. 2. Participate successfully in all aspects of a comprehensive event planning agency for the duration of the assigned practicum period. 3. Complete successfully all assigned duties and responsibilities comparable to those performed by full-time employees in appropriate management level positions within the assigned event planning agency. 4. Serve as the lead person in charge of an event occurring during the practicum period. 5. Demonstrate appropriate and sufficient professional skills through increased progression of management level responsibilities throughout the duration of the practicum, as determined by the practicum supervisor. P.O. Box , Tallahassee, FL Telephone: (850)

12 Page 2 of 7 WHAT MAKES AN OPTIMAL PRACTICUM? Practicum is a dynamic partnership with the student, the agency and the university combining forces to create a significant learning experience. Quality practicums provide a well-rounded experience exposing students to all areas of the agency and giving them opportunities to learn through observation as well as active participation. Agencies need to provide a logical and structured experience with increased progression of responsibilities and regular feedback on the student s performance. Work assignments must be meaningful with a payoff in experience and learning for the student and a job well done for the agency. Student reports to the university should be structured to guide the student s learning and give them opportunities to reflect on the knowledge, skills and abilities they acquire during the practicum. Students should be assigned duties and responsibilities that are comparable to those performed by fulltime, mid-level employees. The practicum site must allow the student to have access to and/or planning authority for these phases of the event development process: Event Planning, Event Coordination, Event Evaluation and Policies and Plans. PRE-PRACTICUM REQUIREMENTS The student must be accepted in the Event Management Certificate Program and have achieved a cumulative 3.0 (B) grade point average in all graduate certificate courses attempted in order to enroll in the Practicum in Event Management. The required coursework in the Events Management Certificate program includes: LEI 5316 Event Planning Management LEI 5317 Event Management Issues in Ethics and Risk Management LEI 5563 Event Marketing PRACTICUM CRITERIA In order to earn academic credit from FSU, the Practicum must meet these requirements: Students complete a minimum of 150 hours over an extended period of time, but not less than twelve (12) consecutive weeks, but may work for a longer period of time to meet specific agency requirements. Practicum students may use their current place of employment, however, they may not use events for which they currently have planning and management responsibilities. The events selected at the current place of employment must be in other areas. For example, if the student is employed at a university in the athletics division and is responsible for the planning and management of events related to women s basketball, they could not use these events for the practicum. However, they could work with events in another section of the athletics division planning events for another sport, or an entirely different area of event planning on campus, such as campus recreation or the student union. The Event Management Certificate Program has a listing of approved agencies which have been prequalified to provide the practicum experience. The Management Certificate Program Coordinator will provide assistance with access to these providers upon request. All practicums at new agencies must meet the criteria under Agency Eligibility Requirements. If a student wishes to apply for an agency that has not yet been approved, they must notify the Event Management Certificate Program Coordinator, providing appropriate contact information. Event Management Certificate Program

13 Page 3 of 7 This may be accomplished by sending an , submission of the Practicum Site Request Form or the Practicum Site Information Form. A preliminary review of the intended agency may be conducted by the faculty to determine appropriateness of the intended practicum site related to agency qualifications and level and scope of events, prior to requesting further information. This review may employ one or more techniques including reviewing the agency website, proposed events, telephone and electronic communication, in-person interview, industry references. The Practicum Site Information Form must be completed and submitted by the agency when requested by the Event Management Certificate Program Coordinator. Approval must be provided by the Event Management Certificate Program Coordinator prior to beginning work with a practicum site. AGENCY ELIGIBILITY REQUIREMENTS Agency The faculty continually seeks quality practicum sites and invites interested agencies to complete an application and submit materials for approval. The following criteria are used to evaluate agencies applying for practicum students: 1. The agency is willing to commit to the practicum as an educational experience for the student. 2. The agency has qualified staff members to supervise the practicum students. (See Agency Supervisor section for practicum supervisor's qualifications.) 3. The agency is capable of designing a 12 week practicum to include duties, responsibilities, and authority comparable to that of full-time, mid-level employees. 4. The agency is professionally recognized and reputable in the field of leisure/recreation/parks/event management. 5. The agency has an extensive, active, and well-balanced program and administrative structure of providing professional quality events in the genre, such as community events, conferences and meetings, festivals, private events, sporting events. 6. The agency is capable of offering the student opportunities for observation and participation in all appropriate aspects of its program, operation, and administrative procedures in the production of quality events. Specifically: Event Planning Process: Organizational Chart, Production Timeline, Budget, Vendor/Exhibitor Management, Event Marketing Plan, Event Sponsorship Plan. Event Coordination Process: Production Scheduling, Site Plans, Registration Processes, Staff, VIP and Volunteer Management, Contact Management, Requests for Proposals, Permitting/Licenses/Regulations, Waste Management/Recycling, Security/Medical/Emergency Services/Contingency/Inclement Weather Plans, Ancillary Programs, Food and Beverage Operations/Management. Event Evaluation Process: Onsite Methods, Post Event Methods Analyzed Findings, Recommendations Policies and Plans: Ethics and Risk Management Event Management Certificate Program

14 Page 4 of 7 7. The agency has adequate resources for the delivery of comprehensive services, including full time staff to provide direct supervision. 8. The agency has sound policies and procedures in the areas of administration, fiscal management, personnel management, planning and training. 9. The agency has submitted the following materials for the RLSA practicum file (Materials may be submitted electronically or in print.): a. Sample outline of duties and responsibilities for a twelve week practicum b. Agency brochure or program literature (if available) c. Copies of forms required by the agency for accepting practicum students, if applicable d. A resume and copies of any appropriate certifications for the person directly supervising interns 10. The agency is willing to collaborate with the Practicum Coordinator during the student s practicum. Agency Supervisor The qualifications for practicum agency supervisors who will have primary responsibility for practicum students are: 1. Full-time employment with the agency. 2. At least one degree in recreation/leisure/parks from a college or university and a minimum of one year of full-time supervisory experience at the designated agency. OR A minimum of three years of full-time supervisory and/or administrative experience in the management and production of events in the specific genre, such as community events, conferences and meetings, fairs, festivals, private events, sporting events. *[NOTE: Exception to this policy may be agreed upon between the university's Practicum Coordinator and the agency head.] 3. Successful supervisory experience and has a position of authority and is capable of planning meaningful experiences and monitoring the practicum program by: a. Facilitating the student s access to learning resources, b. Providing some direct supervision, c. Serving as a liaison to the university, d. Providing ongoing feedback and formally evaluating the student s performance. 4. Active members of their respective professional societies such as NRPA, state associations, IFEA, ISES and other such organizations and preferably certified at the state or national level if applicable. 5. Strongly committed to professional excellence and ethics and development of students and commitment to this role as practicum supervisor. STUDENT EXPECTATIONS Student responsibilities during Practicum: 1. Completion and approval of the Practicum Site Request form is due no later than the first week of classes of the semester in which you are enrolled in the practicum. 2. Complete all required university reports as posted on Blackboard. 3. Meet with the Practicum Supervisor the first week to: a. Determine dress code requirements. b. Complete information on the Practicum Site Request form, which specifies where to return reports and how to contact the student and their supervisor. c. Decide with the supervisor the dates for submitting progress reports to him/her for a signature. Event Management Certificate Program

15 Page 5 of 7 d. Arrange for a day to have a weekly conference with the supervisor. e. Arrange the duties and responsibilities as per the portfolio guidelines document associated with the practicum experience. f. Decide with the supervisor the event you will be responsible for serving as the lead which will fulfill the portfolio requirement. g. Provide the supervisor with copies of the mid-term and final evaluations and a schedule of the due dates. 4. Complete a minimum of 150 hours during the prescribed dates but not less than twelve weeks. (During the practicum, the agency s holidays and/or times off will be observed, not FSU s holidays.) 5. Behave in a professional manner at all times and dress conservatively and appropriately for the practicum. 6. Students must have a Florida State garnet account, and check it frequently. All communications for this course will be through Blackboard and the University Students must earn a grade of B or higher in the final course LEI 5942 Practicum in Events. AGENCY SUPERVISOR EXPECTATIONS Meet with the student to discuss the expectations, policies and procedures, work hours, location, etc. Work with the student to develop an outline and description of a 12-week practicum experience with the agency based on the elements identified in the event development process: Event Planning Process: Organizational Chart, Production Timeline, Budget, Vendor/Exhibitor Management, Event Marketing Plan, Event Sponsorship Plan. Event Coordination Process: Production Scheduling, Site Plans, Registration Processes, Staff, VIP and Volunteer Management, Contact Management, Requests for Proposals, Permitting/Licenses/Regulations, Waste Management/Recycling, Security/Medical/Emergency Services/Contingency/Inclement Weather Plans, Ancillary Programs, Food and Beverage Operations/Management. Event Evaluation Process: Onsite Methods, Post Event Methods Analyzed Findings, Recommendations Policies and Plans: Ethics and Risk Management Schedule time to meet with the student to provide regular feedback on the tasks assigned. Provide direct supervision as if the student were a mid-level employee. Review and sign the progress report prepared by the student to chart progress, to be submitted by the university established deadlines. Three reports are required by the university. Complete the mid-term evaluation and final evaluation on the student s progress using the forms provided by the student to be submitted by the university established deadlines. UNIVERSITY PRACTICUM COORDINATOR RESPONSIBILITIES The Practicum Coordinator has overall responsibility for the Practicum Program. The primary duties are as follow: 1. Coordinate program information, policies and procedures for practicum. 2. Provide advice and guidance to students regarding practicum opportunities. Event Management Certificate Program

16 Page 6 of 7 3. Maintain program quality control in identifying, approving and retaining optimal practicum sites. 4. Serve as a liaison between the agencies and the University. 5. Develop a course calendar outlining the assignments and deadline dates, specific to the practicum dates for the student. 6. Monitor the student s experience and provide feedback to the student after each progress report (3 reports) and mid-term evaluation. This consultation may be in the form of feedback posted directly to the student s submission on Blackboard, verbal and/or electronic communication. Additionally, be available for consultation with students and the agency supervisors as warranted. 7. Evaluate the student s assignments and providing feedback. 8. Visit students and agency supervisors (as funding and time permit) or arrange conference calls. 9. Research potential practicum sites and maintain a list of approved agencies. 10. Continuously monitor and evaluate student experiences with agencies. REASSIGNMENT, WITHDRAWAL, TERMINATION Once a student has enrolled in and begun a Practicum experience, s/he has entered into a professional contract with the university and the practicum site. Thus, students will be reassigned, withdrawn, or terminated from the Practicum only under the most extreme circumstances. Reassignment Students may be reassigned to a new Practicum agency only if circumstances exist which are beyond their control. Examples of such situations include: (1) the organization ceases to conduct business; or (2) the only individual qualified to supervise the intern leaves the organization. If such a situation should arise, the student should immediately notify the university supervisor of the circumstances and actions will be taken to secure a new Practicum. All attempts will be made to assist the student in completing the Practicum at a different site. However, due to some certification requirements, students maybe required to begin a completely new Practicum. Withdrawal The conditions under which a student would be allowed to withdraw from a Practicum are if: (1) a medical diagnosis recommends that s/he not continue in the Practicum; or (2) the student withdraws from the university. If such a situation were to arise, students should first seek advice from the Practicum Coordinator and then initiate the medical or university withdrawal process. A student will be eligible to reapply when medical approval has been provided to the Practicum Coordinator; or when s/he re-applies for admission to the University. A written notification of withdrawal will be sent to the Agency Supervisor by the Practicum Coordinator. The student will also write a letter to the Agency Supervisor thanking them for the opportunity and express regret for any inconvenience. Termination Termination of Practicum is an extremely serious matter and may be initiated by either the Agency Supervisor or Practicum Coordinator. Students may be terminated from a Practicum experience under the following conditions: (1) they are not meeting the expectations and/or standards of the organization; or (2) they are not meeting the requirements, policies, and/or standards of the program or university such as unsatisfactory completion of academic assignments and work hour requirements. Event Management Certificate Program