UNIVERSITY OF NEW BRUNSWICK PROPOSAL GUIDELINES FOR NEW, MODIFIED, AND TERMINATED ACADEMIC PROGRAMS DRAFT October 31, 2004

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1 OVERVIEW UNIVERSITY OF NEW BRUNSWICK PROPOSAL GUIDELINES FOR NEW, MODIFIED, AND TERMINATED ACADEMIC PROGRAMS DRAFT October 31, 2004 This document provides a common structure for developing acceptable and complete proposals for new academic programs, significant program modifications, and requests to terminate existing programs. The guidelines provided herein should optimize the chance of success of Faculty(ies) submissions to the appropriate Senate Curriculum Committee, Senate Academic Planning Committee (UNBF), Senate Academic Planning and Resources Committee (UNBSJ), either Senate, and, eventually, its Maritime Provinces Higher Education Commission (MPHEC) submission. The MPHEC is responsible for continuous quality improvement of programs and teaching at post-secondary institutions and, in particular, at universities in the Maritime Provinces. This is achieved through review of program proposals prior to implementation, and through monitoring institutional quality assurance policies and procedures. It is important that the academic planning procedures in place are helpful in moving revised programs along in a timely fashion, with full disclosure of information to inform the decision process. Every department and Faculty should be aware of the chain of events that must take place, the questions they must have considered and documented, and the office that can (and those that cannot) handle events along the path to full approval. The document is divided into two parts: new programs and modified/terminated programs. Each part includes a detailed narrative (Guidelines) explaining the requirements of each section in the Proposal, the Proposal template itself, and a Checklist of attachments required to accompany the submitted Proposal. Program An academic program is a distinct group of courses or other requirements, or both, which lead to eligibility for a degree or diploma. A course is a unit of instruction in a particular subject identified by name and number. New Program A new university-level program includes any program not currently offered or accounted for under the existing (MPHEC approved) academic program and credential structures at the University of New Brunswick. (Policy on Quality Assurance, MPHEC, February 1999) The Atlantic Advisory Committee on Health Human Resources (AACHHR) is mandated to review all proposed new health programs and health programs in which significant change is planned, as initiated by institutions, and programs resulting from discussions with the institutions which would support a plan to meet the health human resources needs of Maritime and/or Atlantic Canada.

2 Articulated Program An articulated program is a substantively new program articulating components of a postsecondary program delivered by one institution with components of a program delivered by another. The general aim of such programs is to expand the opportunities for graduates to acquire both occupation-specific and general post-secondary education competencies. The institutions involved generally grant two different types (levels) of credentials. The institutions will generally be a community college and a university; however, other education providers (publicly or privately funded) could also be involved. (Policy on Quality Assurance, MPHEC, February 1999) Modified, Terminated Programs A change in the name of a program and/or the credential awarded is considered to be a program modification. A program is also considered modified when the program name and/or credential does not change but there are revisions to the academic program that have a significant effect on one or several of the following: i) the program structure; e.g., duration, entrance requirements, focus, faculty/ department ii) the concentration type; e.g., minor, major, honours, joint majors, specializations, concentrations, if the institution already grants a credential of a higher level in the same area iii) the program form; e.g., integrated, sequential, change to co-op, interdisciplinary iv) the target clientele v) the program priority; e.g., program termination, continuation of a term/pilot program vi) the costs New combined honours and joint majors programs are considered modified programs if a standalone program at the honours or majors levels are currently offered. Stand alone minors constituting less than the equivalent of 30 credits or one full year of study, and which do not lead to an exit credential, are considered modified programs. Proposals for the addition of an optional co-op stream to an already existing approved program are considered modified. (For this type of modification, where the co-op stream is not a requirement and when no other significant changes in academic content occur, the proposal need not be submitted to the MPEHC for approval). In addition, if the new delivery mechanism is optional, and when no other significant changes in academic content occur, the change need not be brought forward to the MPHEC. Any change in institutional partners, geographic location of institution or students, method of course or program delivery, allocation of workload for faculty, or use of faculty outside the bargaining unit would be considered a program modification. These modifications would require Senate approval but in most cases not MPHEC approval. 2

3 Table of Contents OVERVIEW... 1 GUIDELINES FOR COMPLETING PROPOSAL FOR A NEW PROGRAM... 4 PROPOSAL TEMPLATE FOR A NEW UNIVERSITY-LEVEL PROGRAM NEW PROGRAM PROPOSAL CHECKLIST GUIDELINES FOR COMPLETING PROPOSAL FOR THE MODIFICATION OR TERMINATION OF A PROGRAM PROPOSAL TEMPLATE FOR THE MODIFICATION OR TERMINATION OF A PROGRAM MODIFIED/TERMINATED PROGRAM PROPOSAL CHECKLIST

4 UNIVERSITY OF NEW BRUNSWICK GUIDELINES FOR COMPLETING PROPOSAL FOR A NEW PROGRAM As approved by SAPC (UNBF), SAPRC (UNBSJ),???, 2004? Proposals intended for implementation at the beginning of the Fall term must be completed and submitted to the University Secretary no later than December 31 st of the preceding year. Proposers of a new academic program, a modified academic program, a program termination, initiation or renewal of UNB Credit Program involving an External Partner, or an articulated program (as defined by Policy on Quality Assurance, MPHEC, February 1999) must provide the information required by Senate, the AACHHR, and MPHEC in the format described in the appropriate guidelines. Different forms are required to be completed if the proposal involves a new program, a program that is articulated between institutions, UNB Credit Program involving External Partners, or if an existing program requires modification or termination. An electronic version of each form, along with its corresponding guide, is available from the Office of the University Secretary (ph: xxx-xxxx; fax: xxx-xxxx), or can be downloaded from the VP?? Website at Following approval by the relevant Faculty(ies), the Dean(s) shall submit the proposal to the appropriate Vice-President [Vice-President Saint John and/or Vice-President Fredericton, and in the case of Graduate programs, the Dean of Graduate Studies] and the Association of University of New Brunswick Teachers, together with a covering letter to confirm Faculty approval and any other relevant information for consideration by either Senate. If the program proposal is for a new or significantly modified health program, the program must first be approved by the Atlantic Advisory Committee on Health Human Resources, prior to submission to Senate. (Refer to Procedures for Senate Review of Proposals for New, Modified, or Articulated Academic Programs) Guidelines provide further instructions to assist program proposers in completing each form type noted above. For further assistance, please contact the Office of the University Secretary (?). These guidelines explain the information required for each section of the accompanying Program Proposal. Completed proposals go through an approval process at the appropriate Senate, the Board, and in most cases the MPHEC. Some of the required information is subsequently used during MPHEC quality assurance processes. Please provide contact information for the person to be contacted in relation to this program proposal. I. PROGRAM IDENTIFICATION In this section, proposers must include information regarding the specific identification characteristics of the proposed new program. 4

5 Justification for the program level and credential must be included. Level will normally be undergraduate, graduate, or professional. If the proposed program is the first bachelor, master, or doctoral program for the department/school, copies of curriculum vitae for each faculty member involved in the program are to be appended to the proposal. A letter of recommendation from the Faculty Dean must be appended to the proposal. If more than one Faculty is involved, a letter of recommendation from each Dean must be appended. II. PROGRAM DESCRIPTION The purpose of this section is to provide information to clearly define the program s admission requirements and standards; the objectives, structure, and delivery methodology (e.g., traditional classroom, distance education, co-operative education, or a combination); to provide anticipated student outcomes and a demonstration of their relevance (include references to optimum program length), and to discuss the relationship between this program and other programs at the University of New Brunswick. The information provided in this section should demonstrate that the program name and credential granted adequately capture the program content. In listing required courses (Section II.5), please note that required courses for a program must not include courses for which students would not likely have the pre-requisite requirements. All elective courses, and the required prerequisites, if any, must also be listed. If courses, required or electives, are outside of the home Faculty, a letter from the relevant outside unit(s) stating that the additional students can be accommodated and which lists any prerequisites for the relevant courses must be appended to the new program proposal. Include the calendar entry for each new course as an attachment. III. HUMAN AND PHYSICAL RESOURCE IMPLICATIONS This section should provide a summary in regards to the utilization and adequacy of existing resources and additional resource requirements (human and physical) and the impact on other University service units and programs of using these resources in the new program. Do not include cost estimates here. Please note that you will be asked to expand upon your response to this section, including provision of a yearly cost analysis, in Section XII Incremental Costs. 5

6 IV. FINANCIAL IMPLICATIONS In this section, respondents should summarize the 5-year financial implications of the proposed program on the University as a whole and provide evidence of the adequacy of financial resources. Sources of funding should be identified. Please note that you will be asked to expand upon your response to this section, including provision of a yearly cost analysis, in Section XII Incremental Costs. If special Government funding is forthcoming, please briefly describe the terms and conditions of that funding in Section IV.3 in the Proposal. Normally, the entry for this Section would be expected to be none. V. RELATIONSHIP TO OTHER PROGRAMS AND INSTITUTIONS This section is required by the Maritime Provinces Higher Education Commission (MPHEC), and must provide evidence of an environmental scan to identify all similar, equivalent, or comparable programs at the same institution (both campuses), in the region, and elsewhere as appropriate, and evidence of consultation with institutions offering those programs. In response to Section V.5, include in an attachment all correspondence between you and the post-secondary institutions noted, as evidence of consultation. The MPHEC requires that letters of comment from other institutions, or the equivalent, be included in the proposal. VI. NEED FOR THE PROGRAM Information provided in this section must show evidence of the social (local, regional, national) need(s) met by graduates from such programs as documented by, among other things, analysis of the evolution of the discipline, labour market analysis, demand for graduates, etc. This evidence should rely on external sources (leading scholars, government agencies, employers, professional organizations, etc.). Evidence of student demand and information regarding the anticipated clientele are also to be included. Under Section VI.4, information must be provided on how the proposed program relates to overall Faculty strategic plans and objectives over the next five years, and what the costs and consequences to the University would be of not proceeding with the proposed program. Under Section VI.5, anticipated enrolment should include enrolment over all years for each of the first 5 years of the program, or until enrolment achieves steady-state, whichever is longer. VII. PROGRAM DEVELOPMENT PROCESS This section must describe the process used in development of the new program and leading to the submission of the program proposal. Evidence of the involvement of peers and experts 6

7 internal and external, if applicable, to the University in the development of the proposed program must be included. Internal and external experts should be identified and their written assessment or comments on the proposed program appended to the proposal. VIII. INFORMATION REQUIRED FOR GRADUATE PROGRAMS The purpose of this section is to provide further program information specific to graduate-level programs; therefore, this section is only to be filled out if the proposed program is at the graduate level; otherwise, indicate n/a. In response to Section VIII.2, normally include as an attachment the c.v. of each professor involved in delivering the program. The c.v. should include information on relevant qualifications, a listing of the research support, and a record of publications, especially in refereed journals. In Section VIII.5, for research-based graduate programs, provide a plan for the provision of adequate student financial support for at least one half of the anticipated enrolment during their full-time attendance. Course-based programs and professional programs can be documented as exceptions. For Section VIII.6, all external review and responses received should be included as an attachment. A description of the changes made to the preliminary proposal as a result of the reviews must be included. IX. INFORMATION REQUIRED FOR HEALTH-RELATED PROGRAMS Please note that for health programs only, new and modified program proposals must be sent to the Atlantic Advisory Committee on Health Human Resources (AACHHR) prior to being submitted to the Senate, Board of Governors, and the MPHEC. This approval is necessary if students in the programs are to be eligible for student loans and if the enrolments are potentially to be considered eligible for provincial funding purposes. The AACHHR requires information on Sections I, II, III, and V only. Upon approval by the Faculty(ies), the dean(s) will submit Sections I, II, III, and V to the Office of the Vice- President Academic for submission to the AACHHR. Correspondence received from the AACHHR approving the program is to be appended to the proposal upon submission to the Senate. If the proposed program is not a health-related program, indicate n/a. X. ENROLMENT AND TUITION REVENUE In this section, you are asked to expand upon the information provided earlier in Sections IV and VI by providing specific information on enrolment and tuition revenue. In responding to Section X.2, please refer back to the table provided in Section VI.5 a) and provide the basis for the enrolment estimates given, including assumptions made in regards to attrition. 7

8 Your response to Section X.3 should also include enrolment numbers as provided earlier in the table in Section VI.5 a). Please note that if in Section X.6 other student fees are proposed, approval is required from the Vice-President (Finance and Corporate Services). Attach the letter of approval as an appendix. XI. OTHER ANTICIPATED REVENUE This section should include information on all anticipated revenue sources in addition to tuition. In Section XI.3, for graduate- and doctoral-level programs only, refer back to Section VIII.5. XII. INCREMENTAL COSTS In this section, you are asked to expand upon the summary information previously provided in Sections III and IV by providing all salary and non-salary costs, with a focus on Faculties and academic units. It is the responsibility of the unit submitting the proposal to identify the financial implications outlined in this section. The Office of Integrated Planning and Budgeting (on UNBF campus, what about UNBSJ?) will review this information when undertaking a financial assessment of the program. Costs should be stated at current salary rates, fee, and price levels. Adjustments for inflation should not be included unless unusual increases will occur before the program is implemented. XIII. IMPACT ON UNIVERSITY SERVICES In this Section, you are asked to expand upon the summary information previously provided in Sections III and IV by providing a cost analysis of the anticipated financial impact on University support units, as well as space requirements. For Section XIII.1, University Libraries written assessment must be appended to the program proposal. Note that for Section XIII.4, you are asked to include information on who was consulted regarding space requirements. If a response was received in writing in regards to these consultations, please include all responses as an attachment. It is the responsibility of the unit submitting the proposal to consult with impacted Faculties and units as outlined in this section. The Office of Integrated Planning and Budgeting/VP Academic (what about UNBSJ?) will review this information when undertaking a financial assessment of the program. [Dal uses their Office of Institutional Affairs] 8

9 XIV. INTERNAL APPROVALS, CONSULTATIONS, AND REVIEWS For Section XIV.1, please indicate appropriate approvals received, including from Faculty Council, Dean(s), partner Faculties, Graduate Studies, Vice-President (Finance and Corporate Services), and/or Facilities Management. For Section XIV.2, please attach all correspondence regarding these consultations. In Section XIV.3, please indicate the process to be used to review this program following implementation, the estimated timing (year) of the first review, and the anticipated review cycle following the first review. Normally, programs will be reviewed within 5-7 years of implementation, and/or in conjunction with unit reviews, program reviews, accreditation reviews, and/or Senate reviews. 9

10 UNIVERSITY OF NEW BRUNSWICK PROPOSAL TEMPLATE FOR A NEW UNIVERSITY-LEVEL PROGRAM DEFINITION: A new university-level program includes any program not currently offered or accounted for under the existing (MPHEC approved) academic program and credential structures at the University of New Brunswick. (Policy on Quality Assurance, MPHEC, February 1999) For further information regarding what constitutes a new vs. a modified program please refer to the Guidelines for Completing Proposal for a New University-Level Program or Guidelines for Completing Proposal for the Modification or Termination of a Program. Contact person Telephone Fax I. PROGRAM IDENTIFICATION 1. Institution(s)/Faculty(ies)/School(s)/Department(s) 2. Program name and level 3. Credential(s) granted (provide justification) 4. Proposed starting date II. PROGRAM DESCRIPTION 1. Program objectives 2. Overall structure and duration of the program (provide justification) 3. Anticipated student outcomes and their relevance 10

11 4. Admission requirements, standards, etc. 5 a). Listing of all required courses. Attach proposed calendar entry for each new course. (Required courses for a program must not include courses for which students would not likely have the pre-requisite requirements.) Course No. Course Name Is Course Existent or Proposed? Calendar Entry Attached 5 b). Listing of all elective courses and the required prerequisites, if any. Attach proposed calendar entry for each new course. Cours Course Name Existent or Required Prerequisite Calendar Entry e No. Proposed? Course No. Course Name Attached 6. Other special requirements such as thesis, practicum, internship, etc. 7. Method of program delivery; e.g., traditional classroom, distance education, cooperative education, or a combination. III. HUMAN AND PHYSICAL RESOURCE IMPLICATIONS 1. Utilization of existing resources in the first five years of the new program: a) Academic staff b) Support staff 11

12 c) Library d) Space (classroom, office, laboratory) e) Equipment f) Other 2. Additional resource requirements during first five years: a) Academic staff b) Support staff c) Library d) Space (classroom, office, laboratory) e) Equipment f) Other 3. Impact on other programs (including elimination or reduction in scope) due to the use of these resources (as described in Sections III.1, 2 above) for this program. 4. Estimate of resource needs and allocation beyond first five years of the new program. IV. FINANCIAL IMPLICATIONS 1. Projection of the incremental costs for the program for its first five years: a) Academic salaries 12

13 b) Other salaries c) Equipment d) Library acquisitions e) Space (classroom, office, laboratory) f) Other 2. Proposed cost recovery/revenue strategy. 3. Expectations in terms of additional capital or operating funding. V. RELATIONSHIP TO OTHER PROGRAMS AND INSTITUTIONS 1. Relationship to existing programs at the University of New Brunswick. 2. Similar programs offered at other Maritime post-secondary institutions, the differences between these programs and the proposed program, and the rationale for introduction of an additional program if a similar one is offered in the region. 3. Similar programs offered at other Canadian post-secondary institutions outside the Maritimes and the differences between these programs and the proposed program. 4. Collaboration possibilities with other institutions in the region or elsewhere in Canada in the delivery of the program, and steps taken to that effect. 5. Evidence of consultation with post-secondary institutions noted above. Institution Person, Title Date(s) Contacted Form of Contact (written preferred Response Received & 13

14 & Attached ) Attached VI. NEED FOR THE PROGRAM 1. Evidence of regional (Maritime) need 2. Evidence of national need 3. Evidence of student demand 4. Priority within UNB s (or UNBF/UNBSJ?) program structure and development. Relationship to Faculty plans and objectives. 5. Clientele Year 1 Year 2 Year 3 Year 4 Year 5 a) Anticipated enrolment 1 st Year 2 nd Year 3 rd Year 4 th Year 5 th Year Year of Program Operation; e.g., 2002/03 ft pt ft pt ft pt ft pt ft pt b) Enrolment limits or expected maximum enrolment (by year-level, if appropriate). c) Sources of clientele; e.g., existing programs within institution, additions to student body, changes in student demographics. 14

15 d) Geographic distribution of annual student intake (must total 100%): 1. New Brunswick % 2. rest of Maritime region % 3. rest of Canada % 4. International % 6. Consultation with employers and/or professional organizations as to the current and anticipated job market and employment potential. Company/ Organization Person, Title Date(s) Contacted Form of Contact (written preferred & Attached ) Response Received & Attached VII. PROGRAM DEVELOPMENT PROCESS 1. Description of the development process leading to the submission of this program proposal. Each internal and external expert should be identified and their written assessment or comments on the proposed program appended to the proposal. 2. Description of any accreditation requirements; when and how program will achieve accreditation. VIII. INFORMATION REQUIRED FOR GRADUATE PROGRAMS 1. Research or course based 2. List of academic staff involved in delivering the program and relevant qualifications, including list of research support accorded to professors in the past with a record of publications, especially in refereed journals (or attach c.v. s of all professors). 3. Description of undergraduate programs (honours, majors, etc.) in the same department(s), and enrolment history (in the case of doctoral programs, provide the same information at the masters level). 15

16 4. Detailed list of available physical and human support facilities (e.g., laboratories, instruments, computer facilities, technicians, etc.). 5. List of available sources of student financial support. (Include a plan for the provision of adequate student financial support for at least one-half of the anticipated enrolment during their full-time attendance.) 6. List of external reviews, summary of the reviewers conclusions, and a description of changes made to the proposal as a result of the external reviews. IX. INFORMATION REQUIRED FOR HEALTH-RELATED PROGRAMS 1. Has program approval been received from the Atlantic Advisory Committee on Health Human Resources (AACHHR) attach correspondence. X. ENROLMENT AND TUITION REVENUE 1. Proposed tuition fees in the initial year of program operation: per term course program fee $, or $ for years Rationale for proposed fee level. 2. Refer back to Section VI.5 a) regarding anticipated enrolment. Describe the basis for the enrolment estimates, including attrition assumptions. 3. Estimated annual tuition revenue Anticipated Tuition Revenue full-time enrolment Year 1 Based on expected enrolment of: part-time enrolment continuing thesis-only 16

17 Year 2 Year 3 Year 4 Year 5 & thereafter 4. Impact, if any, on enrolment in other existing programs and courses at UNB (UNBF/UNBSJ?): at other Maritime universities: 5. Expected distribution of term-course registrations by year-level 1 st Year 2 nd Year 3 rd year 4 th Year Faculty of Faculty of Faculty of Faculty of Faculty of Faculty of Faculty of Other institutions (name) TOTAL term-course registrations 6. Other student fees proposed. Rationale for the fee and its level. Attach approval from the Vice-President (Finance and Corporate Services). XI. OTHER ANTICIPATED REVENUE 1. Amounts, sources, uses, and timing of non-tuition operating funding. 2. Amounts, sources, uses, and timing of capital funding (including equipment). 3. Amounts, sources, uses, and timing of student support funding (scholarships, bursaries, support from research operating grants, etc.). 17

18 XII. INCREMENTAL COSTS 1. Academic salaries (new positions) Percentage fte Rank Salary Rate Year1 Year 2 Year 3 Year 4 Year 5 2. Non-academic salaries (new positions) Percentage fte Position Salary Rate Year1 Year 2 Year 3 Year 4 Year 5 3. Total salaries and benefits Year 1 Year 2 Year 3 Year 4 Year 5 Salaries ($) Benefits ($) TOTAL Fringe benefit rate employed % 4. Incremental non-salary operation expenses Year 1 Year 2 Year 3 Year 4 Year 5 Recruitment and relocation Materials and supplies Communications Advertising Travel Computing Equipment Other (list) TOTAL 5. Impact on workload and assignments of current faculty and staff. XIII. IMPACT ON UNIVERSITY SERVICES 1. Library acquisitions costs ($). (Attach library report.) Start-up 18

19 Annual recurring 2 a). Computing (description of current computing facilities that will be available to faculty and students). b) Expenditures for additional university computing facilities (hardware, software, peripherals, licenses, training). Item Year 1 Year 2 Year 3 Year 4 Year 5 3. Special demands on other university services (registrar, audio-visual, personnel, financial services, communications/marketing/public relations, technical, legal services, etc.). Service Unit Impact Name of Person Consulted 19

20 4 a). Space requirements Estimated Cost Space Requirements Initial Ongoing Classrooms (new and modifications) Offices (new and modifications) Laboratories Student space (lounge, study, etc.) Other (e.g., storage, shops, etc.) 4 b). Contact with Facilities Management staff regarding these requirements Individual/Title Response Received & Attached 5. Special insurance or risk exposure implications. 6. Summary of revenues and costs Year 1 Year 2 Year 3 Year 4 Year 5 Revenue (itemized) TOTAL Costs (itemized) TOTAL 20

21 XIV. INTERNAL APPROVALS AND CONSULTATIONS 1. Approvals Approving Body Date 2. Consultations Other Faculties providing courses: Date Response Attached Service units: Library Report Proposal sent to Registrar Proposal sent to Facilities Management Proposal sent to Student Accounts Others (list): 3. Program review process, timing (year) of first review, and review cycle. 21

22 NEW PROGRAM PROPOSAL CHECKLIST Please ensure you have included a copy of each of the following when submitting your completed program proposal to Senate: letter of approval from relevant Dean (or Deans if more than one Faculty involved) (Section I) if program is the first bachelor, master, or doctoral program for the department/ school, curricula vitae for each faculty member involved in the program (Section I) calendar entry for each new course (Section II) if required or elective courses are outside the home Faculty, correspondence from relevant outside unit(s) confirming that additional students can be accommodated and indicating the prerequisite(s) for those course(s), if applicable (Section II) correspondence (as evidence of consultation) between you and the post-secondary institutions who offer similar, equivalent, or comparable programs in the region, and elsewhere as appropriate (Section V) correspondence (as evidence of consultation) between you and employers and/or professional organizations re job market (Section VI) written assessment or comments on the program from peers and experts external to the University who were involved in the development process (Section VII) for graduate- and doctoral-level programs, curricula vitae for each faculty member involved in the program (Section VIII) for graduate- and doctoral-level programs, list of external reviews, summary of the reviewers conclusion, a description of changes made to the proposal as a result of the external reviews (Section VIII) if a health related program, correspondence received from the AACHHR approving the proposed program (Section IX) if applicable, written approval from Vice-President (Finance and Corporate Services) regarding proposed student fees (Section X) libraries assessment (Section XIII) if applicable, feedback received from consultations re university services and space requirements (Section XIII) all correspondence received as a result of approvals and consultations held under Section XIV 22

23 UNIVERSITY OF NEW BRUNSWICK GUIDELINES FOR COMPLETING PROPOSAL FOR THE MODIFICATION OR TERMINATION OF A PROGRAM As approved by SAPC (UNBF), SAPRC (UNBSJ),???, 2004 Proposals intended for implementation at the beginning of the Fall term must be completed and submitted to the Secretary of Senate no later than December 31 st of the preceding year. Proposers of a new academic program, a modified academic program, a program termination, initiation or renewal of UNB Credit Program involving an External Partner or an articulated program (as defined by Policy on Quality Assurance, MPHEC, February 1999) must provide the information required by Senate, the AACHHR (if required), and MPHEC in the format described in the appropriate guidelines. Different forms are required to be completed if the proposal involves a new program, a program that is articulated between institutions, UNB Credit Programs involving External Partners, or if an existing program requires modification or termination. An electronic version of each form, along with its corresponding guide, is available from the Office of the University Secretary (ph: xxx-xxxx; fax: xxx-xxxx), or can be downloaded from the VP?? website at Following approval by the relevant Faculty(ies), the Dean(s) shall submit the proposal to the appropriate Vice-President [VP (UNBSJ) or VPF(A), and in the case of Graduate Programs, the Dean of Graduate Studies] and the AUNBT, together with a covering letter to confirm Faculty approval and any other relevant information for consideration by Senate. If the program proposal is for a new or significantly modified health program, the program must first be approved by the Atlantic Advisory Committee on Health Human Resources, prior to submission to Senate. (Refer to Procedures for Senate Review of Proposals for New, Modified, or Articulated Academic Programs) Guidelines provide further instructions to assist program proposers in completing each form type noted above. For further assistance, please contact the Office of the University Secretary. These guidelines explain the information required for each section of the accompanying Program Proposal. Completed proposals go through an approval process at the appropriate Senate, the Board, and in most cases the MPHEC. Some of the required information is subsequently used during MPHEC quality assurance processes. Please provide contact information for the person to be contacted in relation to this program proposal. 23

24 I. PROGRAM IDENTIFICATION In this section, proposers must include information regarding the specific identification characteristics of the existing program. Level will normally be undergraduate, graduate, or professional. If the program name and/or level is being changed, please indicate the existing and proposed under Section I.2. If the program modification will result in a change to the credential(s) granted, please indicate the existing and proposed under Section I.3, including rationale for the change. A letter of recommendation from the Faculty Dean must be appended to the proposal. If more than one Faculty is involved, a letter of recommendation from each Dean must be appended. II. DESCRIPTION OF THE PROPOSED PROGRAM MODIFICATION The purpose of this section is to provide information to clearly indicate the changes being proposed to the existing program, the type of change, and the purpose for the change, including if the change is a termination of the program. In Section II.3, compare the existing program to its proposed modified form, clearly indicating the differences. If the modification is a program termination, indicate n/a for all parts of Section II.3 (a-h) with the exception of e) where you are asked to provide a list of what courses, if any, are being deleted or terminated. In listing required courses (Section II.3. e), please note that required courses for a program must not include courses for which students would not likely have the pre-requisite requirements. Include the calendar entry for each new or modified course as an attachment. For Section II.3.e), all new courses must include a list of prerequisite requirements. In addition, for new courses, required or electives, that are outside of the home Faculty, a letter from the relevant outside unit(s) indicating that the additional students can be accommodated and which lists prerequisites for those courses must be appended to the proposal. Information provided in Section II.4, 5, 6, and 7 should indicate how those changes, including a termination, would impact on resources and on other programs at UNB and other institutions in the region. III. CHANGES TO ENROLMENT AND TUITION REVENUE In Section III, please indicate the impact of the proposed change on tuition revenue and enrolment. This section should clearly describe the effect of the proposed modifications on total university tuition revenue. In Section III.5, comparison should be made between term-course registrations in the current program, and term-course registration projections based on the proposed modified program. 24

25 Please note that if in Section III.6 other student fees are proposed, approval is required from the office of the Vice-President (Finance and Corporate Services). Attach the letter of approval as an appendix. IV. CHANGE IN EXISTING REVENUE This section should clearly outline the change anticipated, as a result of the proposed program change, in revenue sources other than tuition. V. CHANGE IN INCREMENTAL COSTS In this section, you are asked to provide information on all salary and non-salary operating costs, and how these costs will change due to the modifications proposed. It is the responsibility of the unit submitting the proposal to identify the financial implications outlined in this section. The Office of???? (at Dal it is the Office of Institutional Affairs; we probably need to indicate an office on each campus) will review this information when undertaking a financial assessment of the program modification. VI. IMPACT ON UNIVERSITY SERVICES In this section, you are asked to provide a cost analysis of the anticipated financial impact on University support units, as well as space requirements, due to the proposed program modification. For Section VI.1, a copy of the University Libraries assessment must be appended to the proposal. Note that for Sections VI.3 and 4., you are asked to include information on consultations held regarding university services and space requirements. If a response was received in writing as a result of these consultations, please include the response as an attachment. It is the responsibility of the unit submitting the proposal to consult with impacted Faculties and units as outlined in this section. The Office??? (as in Sect V) will review this information when undertaking a financial assessment of the program modification. VII. INTERNAL APPROVALS, CONSULTATIONS, AND REVIEWS For Section VII.1, please indicate appropriate approvals received, including from partner Faculties, Graduate Studies, Vice-President (Finance and Corporate Services), and Facilities Management. All approvals must be received in writing and appended to the proposal. For Section VII.2, please attach all correspondence regarding these consultations as an attachment. 25

26 In Section XIV.3, please indicate the process to be used to review this program, the estimated timing (year) of the first/next review, and the anticipated review cycle following the first/next review. Normally, programs will be reviewed within 5-7 years of implementation, and/or in conjunction with unit reviews, program reviews, accreditation reviews, and/or Senate reviews. If the proposal is for a program termination, please indicate n/a. 26

27 UNIVERSITY OF NEW BRUNSWICK PROPOSAL TEMPLATE FOR THE MODIFICATION OR TERMINATION OF A PROGRAM DEFINITION: A change in the name of a program and/or the credential awarded is considered to be a program modification. A program is also considered modified when the program name and/or credential does not change but there are revisions to the academic program that have a significant effect on one or several of the following: i) the program structure; e.g., duration, entrance requirements, focus, faculty/department ii) the concentration type; e.g., minor, major, honours, joint majors, specializations, concentrations, if the institution already grants a credential of a higher level in the same area iii) the program form; e.g., integrated, sequential, change to co-op, interdisciplinary iv) the target clientele v) the program priority; e.g., program termination, continuation of a term/pilot program vi) the costs (Policy on Quality Assurance, MPHEC, February 1999) For further information regarding what constitutes a modified vs. a new program please refer to the Guidelines for Completing Proposal for a New University- Level Program or Guidelines for Completing Proposal for the Modification or Termination of a Program. Contact person Telephone Fax I. PROGRAM IDENTIFICATION 1. Institution(s)/Faculty(ies)/School(s)/Department(s) 2. Program name and level Existing: 27

28 3. Credential(s) granted Existing: Proposed (provide justification): 4. Proposed starting date of modified program / proposed termination date II. DESCRIPTION OF THE PROPOSED PROGRAM MODIFICATION 1. Description of the type of change (e.g., course change, change to co-op, change to distance education, termination, etc.) 2. Purpose of the change (e.g., following trends, accommodating the clientele to be served, establishing a better focus, etc.) 3. Comparison between the current and the modified programs with an explanation of any proposed change in: a) program objectives b) overall program structure c) anticipated student/graduates outcomes and their relevance 28

29 d) admission requirements, standards, etc. e) required courses (Required courses for a program must not include courses for which students would not likely have the prerequisite requirements.) (For all new and/or modified courses, include a listing of prerequisite requirements, and attach the calendar entry.) Course No. Course Name N= New M=Modified D=Deleted U=Unchanged Is Course Required or Elective? Calendar Entry Attached (if new or modified) f) change to program duration (explain) g) special requirements (such as thesis, practicum, internship, etc.) h) method of program delivery (traditional classroom, distance education, co-operative education, or a combination) 1. Impact of the change on resources, including changes in expenditures and revenues: a) human b) physical c) financial 29

30 2. Potential impact of the change on other programs at UNBSJ/UNBF and at other institutions in the region 6. An indication of other institutions involved, or that have been consulted (include the other campus in this consultation process) Institution Person, Title Date(s) Contacted Form of Contact (written preferred & attached ) Response Received & Attached 7. Any other relevant information to assist in the understanding of the proposed modification or termination (attach reports of internal or external review, if applicable) III. CHANGES TO ENROLMENT AND TUITION REVENUE 1. Change in tuition fee levels per tuition hour program fee $, or $ for years per tuition hour program fee $, or $ for years Reason for change: 2. Impact of change on enrolment Enrolment trend over past 5 years of existing program: 30

31 Current Year Last Year 2 Years Ago 3 Years Ago 4 Years Ago Year of Program Operation; e.g., 2002/03 Program Year 1 st Year 2 nd Year 3 rd Year 4 th Year 5 th Year ft pt ft pt ft pt ft pt ft pt Anticipated enrolment trend over next 5 years of modified program: Year 1 Year 2 Year 3 Year 4 Year 5 Year of Program Operation; e.g., 2002/03 Program Year 1 st Year 2 nd Year 3 rd Year 4 th Year 5 th Year ft pt ft pt ft pt ft pt ft pt 3. Estimated change in annual tuition revenue over next five years (indicate + or -): Year 1 Year 2 Year 3 Year 4 Year 5 and thereafter $ $ $ $ $ 4. Impact of modification/termination, if any, on enrolment in other existing programs: at UNBF/UNBSJ: at other Maritime universities: 31

32 5. Change in expected distribution of term-course registrations by year-level Faculty of Faculty of Faculty of Faculty of Faculty of Faculty of Faculty of Other institutions (name) 1 st Year 2 nd Year 3 rd year 4 th Year TOTAL term-course registrations 6. Other student fees Rationale for the proposed change. Attach approval from Vice-President (Finance and Corporate Services). IV. CHANGE IN OTHER EXISTING REVENUE 1. Impact on existing non-tuition operating funding. Amounts, sources, uses, and timing of new or reduced non-tuition operating funding. 2. Impact on existing capital funding. Amounts, sources, uses, and timing of new or reduced capital funding (including equipment). 3. Impact on existing student support funding. Amounts, sources, uses, and timing of new or reduced student support funding (scholarships, bursaries, support from research operating grants, etc.). 32

33 V. CHANGE IN INCREMENTAL COSTS 1. Academic salaries (new positions): Percentage fte Rank Salary Rate Year1 Year 2 Year 3 Year 4 Year 5 Academic salaries (eliminated positions): Rank Salary Rate Percentage fte 2. Non-academic salaries (new positions): Percentage fte Position Salary Rate Year1 Year 2 Year 3 Year 4 Year 5 Non-academic salaries (eliminated positions): Rank Salary Rate Percentage fte 3. Total change in salaries and benefits (indicate + or -): Salaries ($) Benefits ($) TOTAL Year 1 Year 2 Year 3 Year 4 Year 5 Fringe benefit rate employed % 33

34 4. Incremental non-salary operation expenses due to modification (indicate + or -): Recruitment and relocation Materials and supplies Communications Advertising Travel Computing Equipment Other (list) Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL 5. Impact on workload and assignments of current remaining faculty and staff: VI. IMPACT ON UNIVERSITY SERVICES 1. Library acquisitions costs ($) (indicate + or -) (Attach library report) Start-up Annual recurring 2 a). Computing (description of impact on computing facilities available to faculty and students): b) Expenditures for additional university computing facilities (hardware, software, peripherals, licenses, training) (indicate + or -): Item Year 1 Year 2 Year 3 Year 4 Year 5 34

35 3. Special demands on other university services (registrar, audio-visual, personnel, financial services, communications/marketing/public relations, technical, legal services, etc.): Service Unit Impact Name of Person Consulted Response Attached 4 a). Space requirements: Estimated Cost Space Requirements Initial Ongoing Classrooms (new and modifications) Offices (new and modifications) Laboratories Student space (lounge, study, etc.) Other (e.g., storage, shops, etc.) 4 b). Contact with Facilities Management staff regarding these requirements Individual/Title Response Received & Attached 5. Special insurance or risk exposure implications: 35

36 6. Summary of revenues and costs: Year 1 Year 2 Year 3 Year 4 Year 5 Revenue (itemized) TOTAL Costs (itemized) TOTAL VII. INTERNAL APPROVALS AND CONSULTATIONS 1. Approvals: Approving Body Date 2. Consultations: Other Faculties providing courses: Date Response Attached Service units: Library Report Proposal sent to Registrar Proposal sent to Facilities Management Others (list): 3. Program review process, timing (year) of first/next review, and review cycle. 36

37 MODIFIED/TERMINATED PROGRAM PROPOSAL CHECKLIST Please ensure you have included a copy of each of the following when submitting your completed program proposal to Senate: letter of approval from relevant Dean (or Deans if more than one Faculty involved) (Section I) calendar entry for each new and revised courses in the modified program (Section II) if required or elective courses new to the modified program are outside the home Faculty, correspondence from relevant outside unit(s) confirming that additional students can be accommodated and indicating the prerequisite(s) for those course(s), if applicable (Section II) evidence of consultation between the proposing Faculty, other UNB Faculties/units, and postsecondary institutions in the region that may be impacted by this modification/ termination (Section II.6) if applicable, reports of internal or external reviews and/or other relevant information (Section II.7) if applicable, written approval from Vice-President (Finance and Corporate Services) regarding proposed student fees (Section III.6) libraries assessment (Section VI) if applicable, feedback received from consultations re university services and space requirements (Section VI) all correspondence received as a result of consultations held under Section VII 37