FEES GUIDANCE Warsash Overseas Students

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1 Title Page(s) Academic Progression of Students 6 Accommodation Fees 5 Accreditation of Prior Learning (APL) 5 Bespoke Courses and Consultancy Enquiries 3 Campus Cards 10 Company/Organisational Sponsors 5 Composition of the European Union 15 Corporate Discounts 7 Council Tax Certificates 11 Course Amendment/Closure 11 Course and Fee Enquiries 11 Course Materials 10 Data Protection Subject Access Requests 10 Duplicate Certificates 10 EEA Countries (List of) 15 External Examining Bodies 11 Field Trips 10 Further Education 10 General Fee Reductions and Scholarships 6 Payment Methods 3 Postgraduate Taught Students 10 Re-assessment 8 Re-assessment following non-progression Repeat Assessments 9 Resit Fees and Trailing Assessment Fees 8 Recovery of All Student Debt 5 Transferring Students 7 Withdrawal and Suspension 8 Glossary of Terms Disclaimer Whilst every effort is made by Southampton Solent University to ensure the accuracy of information contained in this booklet at the time of publication, attention is drawn to Guidance Note 78. Any subsequent changes will be advised to students at or prior to enrolment. 1

2 1. The guidance in this booklet is for Overseas students and is for the academic year with effect from 1 August For guidance relating to students studying at Southampton Solent University and UK/EU, EEA and Channel Island students studying at Warsash Maritime Academy please refer to the relevant fees booklet. These fees are reviewed annually. 2. All published Overseas Academy fees are deemed effective for the 12 month period from 1 st August 2013 following publication of the fees. The fees are reviewed annually. 3. The guidance in this booklet is only applicable to Professional Studies Courses and is not applicable to Maritime Training courses. For further Fees guidance on Maritime Training Courses please refer to the Standard Terms and Condition for the Supply of Business Services which can be downloaded from 4. For the purpose of calculating fees, an Overseas student is normally one whose permanent address is outside of the UK/EU, Channel Islands or Isle of Man, and who is ordinarily resident outside the UK/EU throughout the three-year period preceding the start of the course. 5. Please see the Glossary of Terms for definitions, page 13. For further information, please refer to the UKCISA Guidance Note for Students, available at: UK Council for International Student Affairs website: or telephone: outside the UK: ; inside the UK: No fee may be reduced except on the express authority of the Director of Finance and Resources, unless the student is eligible for one of the fee reduction schemes described in this booklet. No fee may be reduced under more than one scheme. 7. Students are personally responsible for all their fees. These include course fees, accommodation fees and any other charges. 8. All students are initially enrolled for the full duration of their academic course/programme. Students remain liable for their tuition fees on this basis, unless they have formally withdrawn ie: notified the Academy Office in writing, or have been withdrawn by the Academy on academic or other grounds. Please refer to paragraphs for further details regarding withdrawals. 9. A part-time student is one who studies fewer than 100 credits per academic year. Study of 100 credits or more in a single academic year is classified as full-time study and incurs the full-time fee as specified in the tables. Guidance on fees to be charged for students requiring re-assessment is given in paragraphs Payment of Fees and Charges 10. Students on a full year or set period industrial placement such as Sea Phase are not required to pay a tuition fee. 11. All Warsash Academy fees are due for payment at enrolment. The fees levied include all tuition, registration, workshop and examination fees where appropriate. 12. To be assured of a place on the course, all self-sponsored students wishing to reserve a place on a Professional Studies course(s) will, at the time of booking, be required to make a deposit payment for each course(s) as detailed below, or to make full payment if the course fee is a lesser amount: 2

3 Post graduate courses Overseas students 2,000 Honours Degree top-up courses Overseas students 1,000 All other P/Studies courses Overseas students 1, Receipt of an advance payment or deposit does not prejudice the rights of Warsash Maritime Academy/Southampton Solent University under paragraph 78. Course Enquiries 14. All enquiries about the fees in this booklet should be referred to the appropriate course Administrator. Details can be found at; Bespoke Courses and Consultancy Enquiries 15. Southampton Solent University offers bespoke courses and consultancy to meet the needs of industry and commerce. Enquiries should be made to Warsash Maritime Academy by e- mail to Consultancy services will be supplied through Southampton Solent University Limited, a wholly owned subsidiary of the University and will be subject to VAT where appropriate. Payment Methods 16. Students should visit for details of payment methods and fee information, including the prescribed dates by which tuition fees must be paid. 17. Under the UK's new points based immigration system, universities sponsoring students must be sure that students have sufficient funds to meet the cost of their course fees and living expenses and those of any accompanying family members without working and without claiming state benefit. The Home Office will specify its financial expectations in this regard. To support this process, the University will require self-funded students from countries which are non-eea to pay the applicable deposit (see paragraph 12) before a Certificate of Acceptance for Studies (CAS) is forwarded to the applicant for Visa purposes. 18. Students who are refused a visa and fail to commence the course will be eligible to transfer their deposit to the same course of study running at a later date, which is within 24 months of the commencement date for the original course booking. This transfer will be subject to a administration and transfer fee. 19. Overseas students are subject to visa restrictions when studying full or part-time. Please contact the Warsash Faculty Office or visit or for further details. For a list of EEA countries please refer to page For students on courses of at least one year s duration, arrangements may be made for payment of the annual tuition fee in instalments, providing the amount due is greater than 150 and at least 50% is paid prior to registration. 3

4 21. Payment plan enquiries should be referred to the Income Team on +44 (023) , Fax- +44 (023) or Alternatively, enquiries may be made in person at the Income Team Counter on the first floor of the Michael Andrews Building. 22. Accommodation fees for Overseas students should be paid in full on or before arrival at Halls of Residence. 23. Payment of fees may be made by cash, cheque, bank transfer, Delta, Switch, Maestro, MasterCard, Visa credit card or by Standing Order Mandate. All students may pay by debit or credit card when registering online at: Cheques or Standing Order confirmations should be sent to: Warsash Maritime Academy The Faculty Office Newtown Road Warsash SO31 9ZL Cheques should be made payable to: Southampton Solent University. Students should quote their full name and course on the back of the cheque. Returning students should also state their student number, if known. 25. Advance payment by bank transfer should be sent to: Barclays Bank PLC Apex Plaza Forbury Road Reading RG1 1AX Account Name: Southampton Solent University Account Account Number: Sort Code: Swift Code: BARCGB22 IBAN code: IBANGB58BARC Account statements will be prepared during the academic year on a schedule authorised by the Director of Finance and Resources detailing balances due from students and will confirm due dates. 27. All students are expected to pay their fees by the due date. Students paying their own fees should contact the Warsash Faculty Office to make payment arrangements. Should students registered on a course have difficulties in paying in accordance with instalments agreed with Southampton University, students should contact the Income Team (Contact details in paragraph 81), and a payment plan may be negotiated. Students with an agreed payment plan must adhere to the agreed payment dates, otherwise sanctions will be applied and University standard terms as agreed on registration will be enforced. For further information please see paragraphs The statement will normally serve as the first reminder for payment. 4

5 Company/Organisational Sponsors 28. The University reserves the right to review and either accept or reject all offers of sponsorship at its discretion. Fees will only be invoiced to a sponsor where the sponsor books the student on a course. In addition fees will only be invoiced to sponsors for students on Professional Studies Courses, where the student produces valid proof of sponsorship with instructions to do so. Students must bring a letter of authorisation (stating full details concerning the sponsorship arrangement) along with them at the time of their enrolment. Proof of sponsorship needs to be provided at the beginning of each academic year for which the student is receiving sponsorship. If no acceptable proof of sponsorship is submitted, students will be personally liable for fees which are at enrolment. Proof of sponsorship may constitute a letter from the sponsor, or appropriately authorised purchase order. 29. Where a sponsor has been invoiced, fees are normally payable within 30 days of the invoice date. Credit is however granted at the full discretion of the University and, where the University deems it appropriate, payment may be required up front as a condition of accepting an offer of sponsorship. 30. Please see the Company/Organisational Debtor Policy for further details on In accordance with the policy the University reserves the right to take action to recover any outstanding debts. The policy includes the use of debt collection agencies, County Court action and the recharging of any fees incurred in this process to the Sponsors account. In addition, failure of a sponsor to pay the fees in a timely manner may lead to the invoice being credited and the fees placed back onto the students account, and affect future sponsorship applications. 31. Further information about the University s Company/Organisational Debtor Policy may be obtained by contacting the Income Manager, Tel: ; Fax: ; income.team@solent.ac.uk or in person at the Income Team Counter on the first floor of the Michael Andrews Building. Accreditation of Prior Learning (APL) 32. The University reserves the right to charge for the accreditation of prior experiential and certificated learning. Accommodation Fees 33. Further details on accommodation, are available via the following link: Recovery of All Student Debt 34. A student is an overdue debtor to Southampton Solent University if he/she: i. Fails to pay any fees and charges by the specified due dates or fails to meet agreed payment plans. ii. Fails to return, or pay for the replacement cost of any library book, software, equipment or kit issued on loan. 5

6 35. Sanctions, including withdrawing access to IT (including MyCourse) and library loans, are imposed on students who fail to pay tuition fees and other related fees (see page 15 for list) by the due date and on those students who have defaulted on agreed payment plans. Students will be informed in writing of the intention to impose sanctions. Any subsequent failure to pay may result in the student being withdrawn from their course. Students withdrawn for non-payment of tuition fees will remain liable for a proportional payment of tuition fees in line with our withdrawal policy (see paragraph 51-54). 36. Students embarking on a placement such as Sea Phase must ensure they have paid any debt from the previous phase before commencing their placement; otherwise the sanctions set out in paragraph 37 will apply. 37. The application of sanctions may result in the following restrictions: i. The withdrawal of access to all University IT network and hardware; ii. iii. iv. The removal of permission to borrow books from the Library; The termination of enrolment during the academic year. Students in debt will be unable to progress onto further stages of the course or transfer to another course; The withdrawal of the invitation and permission to attend the graduation ceremony; v. Award certificates being withheld. 38. The University reserves the right to take action to recover any outstanding debts, as per its Student Debt Management Policy. A Management of Student Fees and Charges Policy is available for students at: : The policy includes the use of debt collection agencies, County Court action and the recharging of any fees incurred in this process to the students account. Further information about the University s Student Debt Management Policy may be obtained by contacting the Income Manager, Tel: ; Fax: ; income.team@solent.ac.uk or in person at the Income Team Counter on the first floor of the Michael Andrews Building East Park Terrace, Southampton. Academic Progression of Students with Tuition Fee Debt 39. Students with tuition fee debt will be permitted to re-sit examinations or re-submit coursework before the commencement of the next academic session. However, enrolment onto the next academic session or transfer onto a new course will not be permitted until the debt has been cleared. General Fee Reductions and Scholarships 40. Southampton Solent University staff members following a course at the University on a part-time basis, under the normal staff development route, are not charged tuition or other fees, providing it has been approved by their Dean/Director. Staff must provide evidence in the form of an approved Training Application form at registration so that the fee can be recovered from the appropriate department. For Training Application forms and further information visit the Staff Fee Reductions Section on 6

7 41. Where a course is not part of an approved staff development programme, members of staff may be eligible for a tuition fee reduction (on application to the Dean of Faculty providing the course), up to a maximum of 50%, but will remain liable for all other fees. 42. Members of University Staff may apply to the Director of Finance and Resources for a 20% reduction for dependent children, (children who are under the age of 21 at the time of their first application and living at their parents home) who are starting a programme of undergraduate study. Applicants should complete a Staff Dependent Discount Application form (Found on the following link and return it to the Director of Finance and Resources. If successful, the discount may be applicable for the duration of their course but a new application needs to be made for each year the student registers with the University. 43. Graduates of any Southampton Solent University First or Masters level degree course, who return to study, are eligible to apply for an alumni discount, awarded at the discretion of the Faculty. There will normally be a minimum of a 10% reduction on the annual tuition fee for the first year of any Postgraduate course, including Research or Professional courses. Alumni discount forms can be obtained from faculty offices (paragraph 79). Note that this discount is only available on a one-off basis and is not continuous. 44. Staff members at one of Southampton Solent University s link colleges or centres, wishing to enrol on a part-time course at the University may be eligible for a 50% reduction of the tuition fee but will remain liable for the payment of the full registration or other fees payable. A management letter of introduction confirming the applicant is a staff member at the link college or centre will be required prior to or at enrolment and for each year of study thereafter. 45. Students who qualify for a fee reduction will be eligible under the terms for only one of the discount schemes outlined in paragraphs above. 46. All discounts and scholarships except where specified will be calculated at the time the discount is applied and will be based on the full annual fees for the course. Fee waivers applied upon suspension or withdrawal from studies which reduce the annual tuition fees will not affect the value of the discount given. 47. Please contact the Lorna Mitchard in the Warsash Student Support Office at lorna.mitchards@solent.ac.uk or alternatively, contact Southampton Solent University. Students 1 st on Tel: , or students1st.infocentre@solent.ac.uk, for student funding advice and information. Corporate Discounts 48. Corporate discounts are not available to self-funded students. Transferring Students 49. Where a student transfers from Southampton Solent University to another Educational Institution, Southampton Solent University will treat this as a withdrawal and fees owing will be calculated in accordance with the withdrawals and suspensions section. Please see paragraphs Where a student transfers to Warsash Maritime Academy from another Educational Institution, full fees will be charged. Any reductions for credit attained will be calculated in accordance with the APL procedure and any relevant fees. Please see paragraph 32. 7

8 Withdrawals and Suspension 51. Students wishing to withdraw from a course should first discuss the matter with their Course Leader/Programme Manager. 52. A student withdrawing from a course must inform the Assistant Faculty Manager, Warsash Maritime Academy, in writing as soon as possible. Students who do not comply with this requirement will remain liable for the full fee. 53. Students withdrawing from a course of study remain liable for the full fee, except as provided below: i. Students who, for whatever reason, are unable to attend the course, or withdraw from it within the first 21 calendar days from the course commencement, will be eligible for a refund of any fees paid, less the deposit payment, providing that written confirmation of withdrawal has been received by the Course Administrator. This written confirmation should be provided at the earliest opportunity and as a maximum within 21 days of the course commencement. The deposit payment may be transferred to the same course of study running at a later date, which is within 24 months of the commencement date for the original course booking, less a 200 administration and transfer fee. Students who do not comply with this requirement will forfeit any fees paid. ii. Students who enrol on a Guided Studies or Distance Learning programme(s) will not be eligible for any refund once the study material(s) has been despatched to the student. iii. A suspension is regarded as a temporary break in study, the intention being to return to study the next academic year. Tuition fees charged at the time of suspension are calculated in line with the withdrawal charges. iv. Resumption back onto the same programme of study will result in tuition fees being calculated on a pro-rata basis. v. Return to an alternative course (subject to approval) would result in the total tuition fee for that year of study. 54. Where a registration fee is payable to professional examining bodies and BTEC Edexcel this will not normally be refunded. Re-assessment 55. All re-assessment charges apply equally to full-time and part-time students. Resit Fees and Trailing Assessment Fees and External Registration Fees 56. Standard reassessment charges (See paragraph 58-60) only apply if re-submission or reassessment can be accommodated within the normal course timetable. Outside this framework, an appropriate fee for each piece of work will apply. 57. All students taking second attempts at referred assessments at the end of a year or level in the resit period, and those taking further attempts having been allowed to progress to the next level of their course with trailing assessments, will not be charged tuition fees for the unit elements to be re-assessed. However, a re-assessment charge will be made as set out below: 8

9 58. Re-assessment charges, applicable for re-examinations, re-submitted essays, projects or similar work, are as follows: i. Re-assessment or re-submission of any element of a Unit of study Candidates requiring internal re-assessment for MCA Signals examination will be charged 100 per examination. 60. Candidates undertaking a resit in Navigation Aids and Equipment Simulator Training will be charged the following fees; NARST(M) NAEST(O) Candidates requiring internal re-assessment for other NARAS(O) elements will be charged as follows: i. NARAS Theory 60 ii. NARAS Plotting 60 iii. NARAS Practical Resit Fees will be charged and are payable prior to the reassessment taking place. This fee is still payable even if the student chooses not to retake the assessment. Students may not sit a reassessment unless the fee has been paid. 62. All registration fees must be paid prior to registration before a student can undertake a period of study. 63. Where a student progresses from an HNC to an HND, the full BTEC Edexcel registration fee may be required. 64. Any external registration and/or examination fees (e.g. MCA, Edexcel, SQA etc.) shown within fee guides are for information purposes only, and may be subject to change by the external body concerned. Re-assessment Following Non-Progression Repeat Assessments 65. For non-progressing students having to be re-assessed in elements of one or more units, the rates set out below apply: i. 530 per 20 CATs unit pro-rated for units of different value. ii. iii. Where a student is repeating a level/stage due to academic failure, then the full tuition fee due will be charged. Where a student is repeating a level/stage on a deferred basis (REPEAT LEVEL/STAGE (DEFERRAL) following approval by the University's Extenuating Circumstances Panel) the student will be liable for a single stage/level fee across both years e.g. a student will be charged the fee due at the point of 'suspension' from the initial level/stage and any outstanding fee will be made up on return for the deferred level/stage. 9

10 66. Final-year students wishing to be re-assessed for specific units (normally in the following academic year) are required to pay the fees set out in paragraph 65i above. Postgraduate Taught Students 67. Postgraduate students on taught courses that contain a dissertation element may apply to their Faculty Office (see paragraph 79) for continuing student status. This is normally allowable free of charge where a dissertation extension has been granted beyond the period covered by the annual fee initially payable for the course or the dissertation element. Further Education 68. For further information on Further Education fees please contact the Lorna Mitchard in the Warsash Student Support Office at lorna.mitchard@solent.ac.uk or alternatively, contact Southampton Solent University. Students 1 st on Tel: , or students1st.infocentre@solent.ac.uk, for student funding advice and information. Course Materials 69. An additional charge may be made for course materials. Field Trips 70. Costs for attending field trips and/or visits will normally be met by individual students. Duplicate Certificates 71. A charge of 35 will be made for the provision of unit data for accreditation. 72. The following charges will be made for replacement of certificates and transcripts: i. A 50 fee is payable for a replacement certificate, including for European Diploma Supplement. These are obtainable from the Academic Services (AS). ii. A 10 fee will be charged for the replacement of a Transcript. 73. The University reserves the right to levy a charge of 15 where a certificate needs to be amended and reissued through circumstances outside the University s control. Data Protection Subject Access Requests 74. A statutory fee of 10 is payable for this service. For further details contact the Information Management and Compliance Officer on +44 (023) or freedom.information@solent.ac.uk Campus Cards 75. Each student must obtain a Campus Card, which is initially issued free. A replacement card costs 5. Council Tax Certificates 10

11 76. A Council Tax certificate is issued free to all eligible full-time students. A charge of 15 may be made for a replacement Council Tax Certificate. Some local Councils, such as Southampton City Council, may be automatically informed regarding students residing in the Southampton area. Such students should not normally need a council tax certificate. Please contact your Faculty Office for information, see paragraph 79. External Examining Bodies 77. The University reserves the right to charge an External Examining fee for examination candidates who are not students of the University. Course Amendment/Closure 78. The University reserves the right to: i. Discontinue any course at any time, including after its commencement, but an alternative course will normally be offered. ii. iii. iv. Change the validating body for the academic award to which a course leads. Alter the structure and content of any course. Amend any other information without notice. Course and Fee Enquiries 79. All enquiries should be referred to the appropriate Faculty or Service, as listed below: i. Warsash Maritime Academy Newtown Road Tel: +44 (0) Warsash WMA@solent.ac.uk Southampton Fax: +44 (0) SO31 9ZL ii. iii. Warsash Accommodation Office Estates and Facilities Tel: +44 (0) New town Road warsash.accommodation@solent.ac.uk Warsash Fax: +44 (0) Southampton SO31 9ZL Academic Services (AS) A101, Andrews building Southampton Solent University Tel: +44 (0) East Park Terrace ASQS@solent.ac.uk Southampton Fax: +44 (0) SO14 0RU iv. Income Team Finance Service, A101 Southampton Solent University Tel: +44 (0)

12 East Park Terrace Southampton Fax: +44 (0) SO14 0RU v. Warsash Student Funding Advice Newtown Road Tel: +44 (0) Warsash Southampton SO31 9ZL vi. Student Funding Advice Students 1 st, RM050, Student Support Southampton Solent University Tel: +44 (0) East Park Terrace welfare@solent.ac.uk Southampton SO14 0RU Additional Fee Any additional fee payable, e.g. field trip fee. 12

13 GLOSSARY OF TERMS Course Code The University s reference code for courses. Course Title The name of the course/programme of study. ERASMUS student A student studying under the ERASMUS programme. Please visit for further information. EU/EEA Countries Please refer to Page 15. Fees Fees are defined as all monies payable to the University. Free mover A student wishing to study at a Higher Education Institution (HEI) in another country where there is no bi-lateral exchange agreement in place. Fulltime study A course comprised of 100 CATS or more, that requires attendance of at least 24 weeks in the academic year with an average of 21 hours per week study. Overseas Fees The annual fee payable by students whose permanent UK address is normally outside of the UK, EU, Channel Islands or Isle of Man, and by students ordinarily resident outside the EU at any time during the three-year period preceding the start of the course. If you are in doubt as to your fee status (UK, EU, EEA, Overseas, Channel Islands/Isle of Man), please visit the UKCISA website at Part-time Students A course that does not meet the criteria for fulltime study detailed above. Period of Study Refers to the length of study, either a period or a term, depending on the type of academic year structure the course follows. Registration Fee Fee payable for registration with relevant validating body, e.g. Edexcel registration fee. Sub-degree A sub-degree is a qualification below the level of undergraduate first degree. Academic credits gained at sub-degree level can be used towards obtaining a first degree qualification. 13

14 GLOSSARY OF TERMS A sub-degree includes, but is not exclusive to, the following qualifications; foundation degrees, Higher National Diploma (HND), Higher National Certificate (HNC), Diploma of Higher Education (DipHE) and Certificate of Higher Education (CertHE). Tuition fees and other related fees Course fees Library fines Re-sit fees Equipment hire PSRB endorsements BTEC Registration Fee Professional Body Endorsement fee Other professional fees Re-Assessment fee (Trailing unit fee/resit fee) Registration fee Graduation fee (online transaction) UKCISA The UK Council for International Student Affairs provides advice and information to international students studying in the UK and to staff who work with them. All UK universities and most colleges of further and higher education with international students are members of UKCISA. Information and advice to students is free. For further information visit Unit Fee A unit is a specific area of study within a course for which a precise number of academic credits are awarded. A unit fee is payable for a 20 credit point unit or part of the course where this is separately offered. The fee payable for 15 credit point or 10 credit point units, or parts of the course, are calculated pro rata to the 20 credit unit fee. Professional Studies Courses The School of Professional Studies provides academic and professional programmes in support of UK Maritime & Coastguard Agency Certificates of Competency. Maritime Training Courses The School of Maritime Training provides professional short courses to maritime personnel at all levels and continuing professional development programmes for senior mariners. 14

15 COMPOSITION OF THE EUROPEAN UNION The European Union (EU) comprises the following 27 countries: Austria Belgium Bulgaria Croatia Cyprus Czech Republic Denmark Estonia Finland France Germany Greece Hungary Ireland Italy Latvia Lithuania Luxembourg Malta Netherlands Poland Portugal Romania Slovakia Slovenia Spain Sweden United Kingdom. The European Economic Area (EEA) consists of the 27 member states of the European Union as well as Iceland, Liechtenstein and Norway. Note: Switzerland is not part of the formally recognised EEA but its nationals are similarly eligible under various international treaties signed by the UK and Swiss governments. 15