RaDAR Quick Reference Guide California State University San Marcos

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1 RaDAR Quick Reference Guide California State University San Marcos Report Name Report Description Intended Use Applicant Demographic Report Campus Enrollment Cohort Report For a selected term and year, this report shows the number of students who applied, were admitted, and enrolled by ethnicity and entry status (admit type). FTE (Full-Time Enrolled) headcount by admit type cohort for a selected term and the previous year. Includes breakdown of resident/nonresident, post-baccalaureate and undergraduate, by the admit type cohorts (first time freshman, new transfer student, new 2nd bachelors student, new post-bac student, new credential, continuing undergrad, continuing post-bac, or transitory student). To display on the website for public information. To view yield rates of selected ethnicities and to gain information for the admission process. To show trending information for enrollment cohort data. Change of Major/Welcome New Majors College by Level Contact Information by Graduation Term Contact Information by Major and Minor List of students who have changed or added majors and/or minors within a chosen date range. The report displays the major they changed from and the major they changed to for analytical studies. Departments can use the data from this report to welcome students who have recently declared their major/minor. The number of declared students enrolled in each college by their academic career level (undergraduate, graduate, and credential) for the previous 5 Fall terms. Undeclared students are in their own category. Provides a list of addresses and addresses for students by major, minor, and graduation term. Provides a list of addresses and addresses for students by major and minor. The Change of Major report is intended to be used by colleges and departments to view individual student information and their major and minor changes for the time period selected when running the report. A quick way to see the breakdown of graduate, credential and undergraduate students by College. This will aid in planning and help answer commonly asked questions such as overall enrollment, enrollment by college and the number of credential, graduate and undergraduate students. Intended to be used by colleges and departments to contact students who have applied for a specific graduation term. Intended to be used by colleges and departments to contact students in a specific major or minor. graduation term. Copyright 2016 California State University, San Marcos Page 1

2 Course Need Report Course Taken Report Degree Completion Report An enrollment management tool that lists the degree requirements for majors/minors and the number of active students who still need to enroll in a particular course fulfill the requirement. (Students who are currently enrolled in a course for a requirement are NOT included in the enrollment counts.) For a selected group of students in a major(s), this report shows EMPLID, Name, , Primary Major, Admit Term, Academic Level, Graduation Status, Graduation Term, if the chosen specified course(s) has been taken. Academic levels, course grades, and multiple courses can be specified and filtered. Lists students who have either MET or NOT MET all degree requirements and displays the unmet requirements. Filter by a selected Career, Degree Checkout Status, College, Expected Graduation Term, Cumulative Earned Units and Major, a Met All report will display the students who have met all degree requirements based on the Degree Progress Report (green circle); a Not Met All report will display students from the selected criteria and display the outstanding requirements still needed to earn a degree. The Course Need report is an enrollment management tool that helps Departments build their class scheduled based on the number of students needing a particular course to fulfill a requirement. The new Degree Planner tool (for Undergraduate, state-supported majors only) currently being implemented will help display what TERMS students plan on taking the courses they need. Provide a list of students that have successfully completed a course(s) or still need to enroll in a course(s). * Provide public users with degree completion information for students by Major, Expected Graduation Term, and Cumulative Earned Units. * Report can be used to award degrees. * Report can be used to quickly evaluate Excess Unit Seniors to see if they have met all degree requirements and can be awarded a degree without ever filing for graduation. * Report can be used by academic departments to see how many students still need to complete a certain requirement or course. * Report can be used by academic advisors and graduation evaluators to inform students of their missing requirements. Copyright 2016 California State University, San Marcos Page 2

3 RaDAR Quick Reference Guide Report Name Report Description Intended Use Degree Report Department Data Report (DDR) - Degree Department Data Report (DDR) - Faculty Department Data Report (DDR) - Student Students awarded degrees by selected graduation term. Includes student details of major, requirement term, graduation GPA, time to degree, gender, birth year, ethnicity, transfer school of origin (if applicable), entry status (such as transfer or freshman), transferred units, and total units. This should only be available to IPA and Radar Admin. Public users can use the General Degree Counts Report, or the General Degree Report w/ Student Detail. Student DEGREES data used in the data notebook for programs in the program Review. This report uses census data from the following reports: ERSS, SERSS, ERSA, and PeopleSoft (PS) data for the past 5 years For a selected Academic Department (i.e. Sociology), this report displays historical degree data. For a selected Academic Department (i.e. Sociology), this report displays historical student and faculty data. This report uses census data from the following reports: ERSS, ERSA, and PeopleSoft (PS) data for the past 5 years Student and Faculty data used in the data notebook for programs in the program Review. This report uses PeopleSoft (PS) data and includes all active students who are enrolled in the term selected. Provide public users with student demographic and degree information by term and major. Restricted use would be for merging degree information with other files for grant requests and to provide degree information for retention calculations. (Fields include Graduation Term, Admit Term, Years to Graduate, Birth Year, Academic Plan, Admission Basis, Last School Attended, Transfer Units, GPAs, Units, Ethnicity, Gender, Degree Awarded). Provide data necessary for the Program Review cycle as well as provide data for general business analytics Provide data necessary for the Program Review cycle as well as provide data for general business analytics Provide data necessary for the Program Review cycle as well as provide data for general business analytics Copyright 2016 California State University, San Marcos Page 3

4 Enrollment Funnel Report FTES by Dept & Course Trend Report First-Time Freshman Continuation Report General Degree Count Report General Degree Report Comparison of admission application data to previous year for geographic service areas and first-time freshmen and transfer students. FTES calculation by academic department and course enrollment by academic level, total enrollment, and enrollment capacity for each term a course was offered. Can filter by colleges and subjects. For a selected Fall Matriculation year(s) and Admission Status, the number of freshmen students enrolled one year after their matriculation date. Overall rates are provided as well as breakdowns by gender and ethnic groups for the term selected. Count by major of degrees awarded for a selected graduation term, college, and major. Option of either count by major or list of students. Display of degrees awarded for a selected graduation term, college, and major. List of students includes student details of major, requirement term, graduation GPA, time to degree, gender, birth year, ethnicity, transfer school of origin (if applicable), entry status (such as transfer or freshman), transferred units, and total units. For the admissions office and colleges to see yearto-year comparisons of application data to highlight trends and differences for applications received by service area; applications withdrawn, completed, eligible for admission, waitlisted, admitted and not accommodated. Data on numbers of received Intent to Enroll; numbers of attendance at orientations and yield of admits to enroll and yield of intents to enroll. Provide student enrollment detail for calculation of FTE by department and to provide historical enrollment data for classes offered for enrollment projections. Allows the user to determine the percentage of freshmen enrolled after one year. Gender and ethnic breakdowns are useful for comparison and provide data needed for grants, reports, and information requests. Provide public users with degree information by term and major. Restricted use would be for merging degree information with other files for grant requests and to provide degree information for retention calculations. Provide users with degree information by term and major. Restricted use would be for merging degree information with other files for grant requests and to provide degree information for retention calculations. Copyright 2016 California State University, San Marcos Page 4

5 Headcount FTE Summary Live Data Impaction Report Intent to Enroll Summary Open Seats Report Orientation Attendance Report Student Profile Enrolled Students Top Feeder Institutions This report uses a table view to grab real-time data from PeopleSoft. Matriculated students who take Extended Learning course sections will NOT be included in FTE calculations. For Extended Learning FTES data please use the FTES BY DEPT & COURSE TREND report instead. For a selected impacted major and academic level, this report shows the completion status of each course and GPA requirement for the premajor to determine if the student can be moved from the pre-major plan code to the regular major plan code. For selected term, the count of admitted undergraduate students (freshman and transfer) by impaction criteria and enrollment deposit status (paid/waived). Report for campus colleges, departments, EMS and others to run to determine how many open seats are available in classes and what FTE would be generated by those seats. For a selected term, this report shows orientation totals of attendance, reservations made and % capacity broken down by major and by workshop. For Fall terms, this report shows key characteristics of all enrolled students at Cal State San Marcos. Data may be subdivided by student groupings (e.g. undergraduate, Master's, major etc.) and student characteristics (e.g. gender, attendance status etc.). List of the top institutions from each entry category (Public or Private High School, or College type such as Community College, CSU, UC or Private). Include pertinent SAT, ACT and Remediation Data when applicable. Provide Full Time Equivalent (FTE) information broken down by college, career level and residency for the term selected. Headcount is broken down by career level only. Provide class & grade information about individual students based on their declared impacted major so that academic departments and staff can quickly assess students' eligibility to move from the Pre- Major to the Major. Provide a point-in-time count of intents to enroll submitted by admitted applicants for the selected term. This report is used to determine how many open seats are available in classes and what FTE would be generated by those seats. Allow the campus to track reservations made and actual attendance numbers for Orientation sessions. Provides current and historical information about the characteristics of students who attend Cal State San Marcos. To help determine high school remediation preparation and where our students come from. Copyright 2016 California State University, San Marcos Page 5

6 WASC: Employees by Gender/Ethnicity This report will represent the number and percentage of staff and faculty broken down by full time and part time status, gender, and race/ethnicity for the most current five years. This data is required by the Western Association of Schools and Colleges (hereinafter referred to as WASC ) to support the capacity and preparatory. Provide data required by WASC Table 4.3 Copyright 2016 California State University, San Marcos Page 6