Community Colleges. Meeting Today s Demands and Planning for Tomorrow

Transcription

1 Community Colleges Meeting Today s Demands and Planning for Tomorrow October 6, 2005

2 Who We Are John Strybos District Director of Facilities, Operations, and Construction Management Alamo Community College District Doug Lowe President Facility Programming and Consulting

3 What We Think We are Going to Talk About Community Colleges vs. Four Year Institutions Changes that are coming How to lead and manage change ACCD A Case Study

4 What Would You Like to Talk About

5 Case Study Alamo Community College District Eighth largest Four existing colleges One de novo college 52,781 students 5,250 faculty and staff $200 million annual operating budget 100 buildings

6 Community Colleges vs. Four-year Institutions They are not the same.

7 Planning for Four-year Institutions Tends to be more predictable Usually based on extrapolations of past enrollment Students Time

8 Planning for Four-year Institutions Is based on serving full time students who have chosen a destination institution

9 Planning for Four-year Institutions Revolves around more homogenous space needs Typical exceptions: Vet medicine Engineering test beds Etc.

10 Planning for Four-year Institutions Provides for undergraduate and graduate programs

11 Planning for Four-year Institutions Benefits from a lot of available benchmark data

12 Planning for Four-year Institutions Is like steering an aircraft carrier Methodical Deliberate Change takes time

13 Planning for Community Colleges Is much more dynamic

14 Planning for Four-year Institutions Can operate under multiple forms of organization District College Campus

15 Planning for Community Colleges Serves a diverse mix of student types Full time Part time Non-credit Certification Bi-lingual and ESL Remedial Dual credit high school Transfer Take classes at multiple locations

16 Planning for Community Colleges Has both traditional and unusual space needs Truck driver training Fire and public safety training Industrial and commercial trades Etc.

17 Planning for Community Colleges Is a rapidly changing environment More like a group of PT boats than an aircraft carrier

18 Planning for Yesterday Moore s Law Gordon Moore, founder of Intel, observed in 1965 that the number of transistors per square inch on integrated circuits had doubled since the integrated circuit was invented This has been paraphrased to predict that technology will double approximately every 18 months, and the cost will be reduced by 50%

19 Time lag It can easily take four years to build a new building Build community support and hold a bond election Establish need Start design Begin construction Move in

20 Don t develop future plans based on the way things are today Plan your colleges for the kids who will be using them

21 Change is Coming

22 Closing the Gaps Enrollment at ACCD 60,000 50,000 40,000 30,000 20,000 10, Historical Enrollment Projected Enrollment

23 Growth and Change Where might growth come from? Keeping more existing students? Capturing more market share? Attracting more nontraditional students? Population shifts What program changes might be coming? New offerings? Increased specialization? Additional sections? Eliminated programs? How do these affect the future?

24 Roadblocks to Change Newton s Third Law For every action there is an equal and opposite reaction

25 Roadblocks to Change The Role of Bureaucracies To resist change and provide continuity (this is a good thing)

26 Roadblocks to Change This is the way we have always done it

27 Change Promotes Wasted Space Most campuses are constantly re-organizing and/or changing how space is being allocated or used. Over time, a college campus tends to grow as a historical accident. Each change in activity and each remodeling brings opportunity for wasted space.

28 New Buildings Force Decisions New buildings and new campuses mean you will soon have to make decisions about how to reuse the space in the current buildings that will become vacant.

29 Change Can be Personal Upset the balance of power Disrupt individual turf Forcing people to share

30 The Big Idea 1. Where are we going? (Always start with a vision) 2. What is wrong with the way things are? (Inertia really exists) 3. What do we need to do?

31 Getting Started NOW! Understand where improvements are needed A little tweaking Fully dysfunctional

32 Getting Started NOW! Start from where you are today Don t waste time wishing Work with the cards you have been dealt

33 Getting Started NOW! Become a champion for change Apply constant subtle pressure

34 Getting Started NOW! Know your stuff Set yourself up for success be able to answer the tough questions Authoritatively Accurately

35 Collaboration is very important but not a free-for-all

36 A Better Way Think strategically Study the past Learn from the present Figure out where you need to be going Then plan accordingly

37 A Better Way Develop a programming model Don t try to be 100% perfect Use the 80% rule

38 Strategic Campus Planning 1. Understand Demographics 2. Determine Capture Rate 5. Calculate Density SF per FTE 6. Project Need by Type of Space 3. Project Enrollment 7. Track Classroom Utilization 4. Determine FTE to Enrollment Ratio 8. Develop a Strategy and Action Plan

39 State & Regional Population Growth ( ) Texas (million) 40 Historical Projected 14.9 million 4 County (million) million.5 million 2.7 million 10.3 million 1.2 million State of Texas Bexar County Surrounding 7 Counties Note: Different scales are used for the State of Texas and counties. The scale for counties is stretched ten times to the Y axis. Source: Census and Texas State Data Center

40 Residence of Students District Wide ACCD Student Residence ,001 2,500 Source: Fall 2003 ACCD Total Enrollment

41 County Population Growth ( ) 1. Northwest Vista College 2. Palo Alto College 3. St. Philip s College 4. San Antonio College 5. Northeast Campus POPULATION -2,800 to 1,001-1,000 to to to to 1,000 1,001 to 2,500 2,501 to 5,000 5,001 to 11,000 Source: Census 1999, 2000, and Texas State Data Center

42 Strategic Facilities Planning 1. Understand Demographics 2. Determine Capture Rate 5. Calculate Density SF per FTE 6. Project Need by Type of Space 3. Project Enrollment 7. Track Classroom Utilization 4. Determine FTE to Enrollment Ratio 8. Develop a Strategy and Action Plan

43 Capture Rate Comparison San Jacinto CD El Paso CC North Harris Montgomery CC Dallas CCCD Austin CC Tarrant CC Houston CCS Alamo CCD 0% 1% 2% 3% 4% 5% San Antonio College (1.3%) St. Philips College (0.5%) Palo Alto College (0.4%) Northwest Vista College (0.4%) Note: The targeted participation rate in the Closing the Gaps published by the Texas Higher Education Coordinating Board is 5.7% by This is a percentage of aggregate total of students in public higher educational institutions over total population. Each individual institution s percentage is defined separately.

44 Strategic Facilities Planning 1. Understand Demographics 2. Determine Capture Rate 5. Calculate Density SF per FTE 6. Project Need by Type of Space 3. Project Enrollment 7. Track Classroom Utilization 4. Determine FTE to Enrollment Ratio 8. Develop a Strategy and Action Plan

45 Annual Enrollment Projections 120, ,000 80,000 60,000 Historical Projected Northeast Campus opens 6.0 % 10.6 % 105,640 79,936 75,762 66,057 40, % 5.2 % 3.5 % 1.0 % 51,893 20, THECB Projection Scenario 2. Capture Rate 3.2% Scenario 3. College Vision Scenario 4. District Projection Scenario 5. Straight Line Scenario Source: Texas Higher Education Coordinating Board, College President s Interviews, Texas State Data Center, and Dr. Steve Murdock, the State Demographer

46 Strategic Facilities Planning 1. Understand Demographics 2. Determine Capture Rate 5. Calculate Density SF per FTE 6. Project Need by Type of Space 3. Project Enrollment 7. Track Classroom Utilization 4. Determine FTE to Enrollment Ratio 8. Develop a Strategy and Action Plan

47 Define FTE Semester credit hours Academic vs. technical How are non-credit hours incorporated?

48 FTE to Headcount Ratio ACCD Total 60.6% Northwest Vista College St. Philip's College 58.7% 61.3% Palo Alto College 60.0% San Antonio College 61.2% 0% 10% 20% 30% 40% 50% 60% 70% FTE Enrollment Ratio based on 15 semester credit hours Source: Texas Higher Education Coordinating Board

49 Academic & Technical Student FTE Ratio Northwest Vista College 96% 4% St. Philip s College 68% 32% Palo Alto College 91% 9% San Antonio College 83% 17% Academic FTE Technical FTE 2,000 4,000 6,000 8,000 10,000 12,000 14,000 Note: Student FTE is based on 15 semester credit hours. Source: Texas Higher Education Coordinating Board

50 Strategic Facilities Planning 1. Understand Demographics 2. Determine Capture Rate 5. Calculate Density SF per FTE 6. Project Need by Type of Space 3. Project Enrollment 7. Track Classroom Utilization 4. Determine FTE to Enrollment Ratio 8. Develop a Strategy and Action Plan

51 Texas and National Peer Community College Southwest Campus St. Philip's College Palo Alto College San Antonio College Northwest Vista College ACCD Total San Jacinto CD New York City CCC North Harris Montgomery CC El Paso CCD City College of Chicago Community College of Philadelphia Tarrant CC Houston CCS Maricopa CCD Dallas County CCD Miami-Dade CC Austin CC THECB Five-Factor Model Target: 92 Gross SF per FTE Gross SF per Student FTE (Student FTE based on 15 semester credit hours) Gross SF per Student FTE Source: Texas Higher Education Coordinating Board, 3D/I Facility Condition Assessment

52 Recap of Assumptions Capture Rate Will vary by college based on a combination of historical and projected performance FTE to Enrollment Ratio Based on historical ratio of FTE to enrollment for each college Density Actual density at each college will vary slightly due to multiple variables including: Demographic make-up Student-faculty ratio Academic offering Overall the target density at ACCD is 92 GSF per FTE

53 Strategic Facilities Planning 1. Understand Demographics 2. Determine Capture Rate 5. Calculate Density SF per FTE 6. Project Need by Type of Space 3. Project Enrollment 7. Track Classroom Utilization 4. Determine FTE to Enrollment Ratio 8. Develop a Strategy and Action Plan

54 Future Space Demand District Wide Gross SF 5,000,000 Northeast Campus opens 4.6 million GSF 4,000,000 3,000,000 Demand for Space Addition of 2005 Bond Projects (including deferred projects) 4.3 million GSF 2.5 million GSF 2,000,000 Existing Space 1,000,

55 Space Projection by Type of Space (District Wide) Teaching Space Library Space Office Space Support Space Non-E&G Space ,000 ASF ,641,000 ASF 132,000 ASF 200,000 ASF 362,000 ASF 626,000 ASF 143,000 ASF 216,000 ASF 59,000 ASF 339,000 ASF Note: Colored squares represent 2004 space. Dotted squares represent 2015 space. Total ,479,000 GSF ,601,000 GSF

56 Total GSF Space Projection by Type of Space (District Wide) 1,200,000 1,000, , , , ,000 - SAC SPC SWC PAC NVC NEC AHC CTTC District 2004 Actual Space 2015 Projected Space Note: Projected space for the Allied Health Campus may be distributed to existing campuses instead of a stand-alone campus.

57 Strategic Facilities Planning 1. Understand Demographics 2. Determine Capture Rate 3. Project Enrollment 4. Determine FTE to Enrollment Ratio 5. Calculate Density SF per FTE 6. Project Need by Type of Space 7. Track Classroom Utilization 8. Develop a Strategy and Action Plan

58 Classroom Utilization District Wide 100% 80% 60% THECB Classroom Utilization Standard (38 hours per week with daily 10 hours of use) THECB Classroom Utilization Standard (38 hours per week with daily 14 hours of use) 40% 20% 0% Weekend Weekday 6am 8am 10am 12pm 2pm 4pm 6pm 8pm 10pm 12am Source: Fall 2004 Class Schedule. Note: The utilization does not include TBA class schedule and unknown/unidentified rooms.

59 Classroom Utilization San Antonio College St. Philips College South West Campus Palo Alto College Northwest Vista College Note: The utilization does not include TBA class schedule and unknown/unidentified rooms. Source: Fall 2004 Class Schedule

60 Strategic Facilities Planning 1. Understand Demographics 2. Determine Capture Rate 5. Calculate Density SF per FTE 6. Project Need by Type of Space 3. Project Enrollment 7. Track Classroom Utilization 4. Determine FTE to Enrollment Ratio 8. Develop a Strategy and Action Plan

61 Building Condition

62 Space Utilization

63 Building Blocks for Change New Bldgs Academic Bldg Library & Resource Bldg One-Stop Student Services & Commons Performing Arts Center Central Plant Child Care Recreational Facility 3 story 3 story 3 story 2 story 1 story 1 story 2 story 4 story Surface Parking Surface Parking Future Addition for Natatorium, Gymnasium and additional Recreational Spaces Convert Existing Space to Recreation Center and Kinesiology Convert Existing Space to Administration, Support Space, and Teaching Space Surface Parking or 4 story Parking Garage Note: Building footprints are conceptual. Organization and levels of actual buildings will vary depending on physical design.

64 Benefits of Planning for ACCD Consolidated the vision Turned chaos into order Put all of the issues into one basket

65 Leadership is Key Change is coming to community colleges There will be resistance You can make a difference

66 Making a Difference Be prepared for change Understand the data Study your choices Make clear recommendations Have an action plan (a to do list) Manage the change when it comes