WINTER & SUMMER 2018 PLANNING GUIDE (Consolidated)

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1 WINTER & SUMMER 2018 PLANNING GUIDE (Consolidated) Office of Summer & Winter Programs Office of the Provost - Center for Excellence in Teaching & Learning (CETL) summerwinter.uconn.edu summersession@uconn.edu Overview of 2018 Winter & Summer Winter Session 2018 will run Tuesday, December 26 Friday, January 12. Summer Sessions 2018 will run May 7 (start of May Term) and end August 17* (end of AS2). *This is the end of our formal session. Non-standard courses such as Independent Studies, Practicums, and Internships may run through August 24, when all summer activity must cease. Please note that course submission deadlines are critical for two reasons: 1) Payroll deadlines. We have no control over the timing of the payroll process. Once a payroll deadline is missed, we cannot guarantee a faculty member or other instructor will be paid on time. We do understand that finding instructors for given courses is not always simple or easy. Having said that, please understand that missing the course submission deadline can make it very difficult for us to meet payroll and related deadlines, given the volume of courses we handle. Missing this deadline may result in our inability to get an instructor paid on time. 2) Opening of registration (marketing/student-directed deadline) Having all courses visible in PeopleSoft is essential to the success of our extensive marketing efforts. We cannot promise the success of a course that is posted after registration opens. Students rely on the currency of both our website course listing and StudentAdmin (PeopleSoft); we cannot guarantee students continue to browse for courses after registration opens. Important dates and deadlines for Winter & Summer 2018 Date/Deadline Winter 2018 Summer 2018 Course Submission Deadline to Wednesday, September 20 Wednesday, November 8 the Summer & Winter Programs Payroll Deadline (absolute Early October Early March for May Term deadline for submission of teaching assignments) Registration opens Monday, October 23, 2017 Monday, March 19, st day of class Tuesday, December 26, 2017 Monday, May 7, 2018 Holidays* that must be observed (no in class meetings/no required online activities) Monday, January 1, 2018 Monday, May 28, 2018 Wednesday, July 4, 2018 *Legal (state) holidays are off-limits for class meetings or required online activities. Class lengths and must take into account holidays that impact the total number of class meetings (or available formal engagement days, if online).

2 Winter & Summer Session Dates Start & End dates for Winter & Summer sessions 2018 Session Length Start-End Dates Holidays affecting class (weeks) meetings* Winter Term 3 Tues. Dec. 26 ( 17) Fri. Jan. 12 ( 18) Mon. Dec 25; Mon. Jan. 1 May Term 3 Mon. May 7 Fri. May 25 none Summer Session 1 5 Tues. May 29 Fri. June 29 Mon. May 28 Alternative Summer 1 6 Tues. May 29 Fri. July 6 Mon. May 28, Wed. July 4 Summer Session 2 5 Mon. July 9 Fri. Aug. 10 none Alternative Summer 2 6 Mon. July 9 Fri. Aug. 17 none Summer Session 3** Var. Mon. May 8 Fri. Aug. 24 (specific class dates will vary) Only if specific class dates include a date listed above *Class meeting times/durations must be adjusted to accommodate these dates no makeup classes are necessary, but can be scheduled upon request. See below for recommended class lengths. **Summer Session 3 contains most summer-length courses and courses running with unique dates across or inside of our other sessions. At times we will associate such another session (SS1, SS2, etc.) in order to best align add/drop, payroll, or other key dates. Visual grids representing Winter & Summer 2018 session dates AUG JUL JUN MAY JAN Sun Mon Tues Wed Thurs Fri Sat holiday Winter 31 1 holiday Winter Winter SPRING SEMESTER 2018 (January 16 1 st day May 6, graduation) May May May holiday AS1/SS AS1/SS AS1/SS AS1/SS AS1/SS holiday AS AS2/SS AS2/SS AS2/SS AS2/SS AS2/SS AS End Term FALL SEMESTER 2018 (August 27 1st day December 16, last day of s) 2

3 Class Meetings (Frequency/Contact Hours) & Final Examinations Final Examinations The Senate By-Laws state that course assessment is up to an individual instructor so long as it is consistent with and sufficient for the learning goals of the course (Senate By-laws ). Whether this includes a traditional examination is up to the instructor. An instructor who does choose to hold examination in any summer/winter session course should hold that exam during the scheduled class meeting. Online examinations may run for extended periods but should be available to students on the day of the session. Class Meetings (Frequency/Contact Hours) Feel free to contact our office with any class meeting/time questions and we will gladly assist. All courses, whether online, in person, or hybrid/blended, should be scheduled to provide at least the minimum class meeting time (or equivalent) required for a course of given credit hours. Classes may always (within reason see note below) be scheduled to run longer than minimally required. (See for UConn s credit hour policy.) A General Note Regarding Class Meetings/Times We will do our best to accommodate the wishes of departments and faculty regarding class meeting days and times. However, both for the consistency of the schedule and due to constraints imposed by sometimes limited classroom availability, we will at times need to suggest revisions to proposed meeting intervals and/or times. Winter 2018 suggested meeting frequency/contact hours The following winter meeting time recommendations take into account the impact of December 25, 2017 and January 1, 2018 on available class meetings during the session. Please note: times have been rounded up slightly both for clarity and to match room-scheduling slots on the quarter hour. Winter Term 18 (13 meeting days) 3-credit 3-credit courses 4-credit 4-credit courses Length of each class meeting to meet contact hour requirements 5 days/week 3 hours 2.75 hours 4 hours 3.75 hours 4 days/week 4 hours 3.5 hours 5.25 hours 4.75 hours We do not recommend in-person 4-credit courses run less than 5 days/week in a reduced-length 3- session, as the resulting required meeting hours per day is excessive. 3

4 Summer 2018 suggested meeting frequency/contact hours A Note about Summer 2018 Holidays Summer SS1 and AS1 (and some SS3) courses in 2018 may be impacted by holidays (Memorial Day on May 28 and July 4), depending on their meeting days. Meetings times will be adjusted as necessary, but due to the complexity of possible combinations of holidays, meeting days per week, /no, and length of course, we have not tried to reflect all possible complications below. We are happy to assist with any questions! The following offers suggested times for typical classes. Please note: times have been rounded up to create a readable pattern and to match roomscheduling slots on the quarter hour. Notes have been added when this might create confusion. Summer 2018 Session 3-credit 3-credit courses 4-credit 4-credit courses Length of each class meeting (hours) to meet contact hour requirements 3-week session (if 15 days) 5 days/week * days/week week session (no holidays) 2 classes/week classes/week * classes/week * 6-week session (no holidays) 2 classes/week classes/week ** 4 classes/week *** 2 2 Students generally prefer fewer class meetings per week, although >2 meetings may be appropriate for certain subjects and courses. *Actual 2.33 / **Actual 2.59 / ***Actual 1.46 / Actual 1.94 We do not recommend excessively long class meetings. Time of day for Summer class meetings We recommend that courses during the 5- and 6-week sessions fall entirely in the morning, afternoon, or evening, as this enables students to take more than one course and most easily work around other commitments. Summer Session 3 and Other Courses with Non-Standard Dates We will work with your department/campus to appropriately schedule irregular dates. 4

5 Other Course Notes General Education Courses running in 4 weeks or less. General Education courses must have GEOC approval prior to running in an intensive (<4 weeks) session such as May or Winter. Current pre-approved courses can be viewed at Please be aware that the GEOC approval process takes a full semester. Registration for Winter and Summer opens around the 9 th week of a semester, so a course submitted for approval in a given semester will not be approved in time to be seen by students ahead of registration that semester. For this reason, we strongly recommend submitting new GEOC proposals for intensive courses the previous semester (i.e. submit in the spring to run in Winter; submit in the fall to run the following May/summer). Note also: A course with first-time provisional approval from GEOC requires submission of an Intensive Session/Intersession Evaluation Form to GEOC before running again in an intensive [<4 weeks] session.) Scheduling Hybrid Courses Hybrid/blended courses run partly online and partly in person. Many students find the mode appealing because it allows them greater flexibility when balancing coursework with jobs and other commitments. For that reason, it is recommended that a hybrid course eliminate at least one class meeting. The online portion of the course should be built with learning outcomes in mind and make use of HuskyCT to provide content and opportunities for interaction, posting of work, etc. PRA/FLD/INT Courses No class meetings or examinations are typically held for fieldwork, practicums or internships. If a room will be needed for any purpose, please notify our office as soon as possible. Faculty Compensation & Payroll All instructors who teach for the Summer & Winter Programs are hired through the special payroll process. These short-term hires are by definition for work outside of a typical 9-month contract and summer teaching opportunities are therefore not guaranteed. Special payroll titles are unique to that process and do not necessarily reflect the title or status of an individual during the academic year (for example, retired faculty and emeriti professors are, in special payroll terms, adjuncts). UConn Faculty Beginning with Winter Session 2018, faculty will be compensated according to the recently negotiated contract (signed July 2017). See the Collective Bargaining Agreement Between the University of Connecticut Board of Trustees And The University of Connecticut Chapter of the 5

6 American Association of University Professors, July 1, 2017 June 30, 2021 [CBA]. Access for the full text of the CBA. Please note: rather than existing as a stand-alone memorandum, the terms for both Summer & Winter (Intersession) compensation are set out in Article 38 of the CBA. See Article 38, Summer and Intersession Compensation, pages (= pages of the pdf). [For your reference, the next section in the CBA covers the terms of compensation of online course development (see Article 39, Compensation for the Development of Online Courses, pdf pages 58-59). The Intellectual Property Agreement for online courses is Appendix C of the CBA.] UConn Graduate Assistants Graduate students who teach in Summer and/or Winter (Intersession) Sessions are governed by the terms of the GEU-UAW collective bargaining agreement and, like faculty, are hired through special payroll. Graduate student special payroll titles for Summer and Winter (Intersession) are Graduate Special Payroll Lecturers when they act as instructors of record. GA s providing instructional support as lab or other TA s will be hired as Graduate Instructional Specialists. The common levels of TA support (1 credit, 2 credit, etc.) are described in the Graduate Assistant (GEU-UAW) Summer/Intersession Agreement Frequently Asked Questions page maintained by HR which is linked from or directly accessed at file:///c:/users/smc03005/downloads/graduate-assistant-extra-comp-faqs.pdf. General Payroll Information With the migration to CoreCT, most pieces of the Summer and Winter hiring process, including the distribution of contracts, have become electronic processes ( /online). Please make sure that instructors you appoint are checking their UConn s regularly. Adjuncts without regular employment at UConn may have alternate addresses they use before the start of their teaching assignment; please be sure we know non-uconn addresses as soon as possible. The Summer & Winter Programs office is happy to answer any payroll questions you may have. Please contact our Faculty Contracts Coordinator Mary George directly. Contact: Mary.George@uconn.edu or by phone at Can We Help You? We will do our best to answer any questions you have about scheduling courses, faculty contracts, or anything else related to the Summer & Winter Programs. Please direct general questions to summersession@uconn.edu or to Feel free to call any of us directly with contract (Mary George), scheduling (Kelly Racine), administrative (Susanna Cowan) or other specific questions. Our offices are in the Rowe Building on the 2 nd and 3 rd floors. We have been moving around (again). In late summer 2016 we relocated from the Wilbur Cross Building to the Rowe Building. Early this summer we moved around a bit within Rowe see the below table for our current locations. 6

7 We are a small staff and things do sometimes pull us away from our offices. A quick call or before you stop by will ensure we are on hand when you come! /Title Area Phone Kelly.Gilbert@uconn.edu Administrative Services Assistant General Information/Referral/ (Main) Registration/Troubleshooting Rowe 331d (Main office) Kelly.Racine@uconn.edu Scheduling & Registration Business Manager Rowe 210 Mary.George@uconn.edu Faculty Contracts Coordinator Contracts & Payment Rowe Susanna.Cowan@uconn.edu Director Administration Rowe 331c (behind 331d) The Office of Summer & Winter Programs reserves the right to reject any recommended course or to change proposed hours, starting times, meeting days, sessions, dates, etc. as necessary. We may also suggest not running historically very low enrollments, including courses we have canceled in prior terms. We will make such decisions in communication with the Heads of academic departments, programs and/or appropriate Regional Campus staff. University of Connecticut Summer & Winter Programs Mission Statement The UConn Summer & Winter Programs is committed to offering high quality courses that contribute to the academic success of both UConn students and visiting students. We embrace innovation in teaching and the exploration of pedagogical excellence in face-to-face, online, and other modes. We directly support the University s continued pursuit of excellence in education and its commitment to a general education core that promotes intellectual breadth across diverse disciplines and subjects. Our commitment to excellence encompasses our students, academic departments and programs, administrative partners, and the community at large. 7

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