WeltWeit Team. First Steps. Summer Semester Your contact partners from the International Office - Ana TEIXEIRA WeltWeit Exchange Coordinator

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1 [aktueller Stand: ] WeltWeit Team - Your contact partners from the International Office - Ana TEIXEIRA WeltWeit Exchange Coordinator Judith SCHRÖER WeltWeit Assistant Office Hours Monday: Wednesday: 14:00-16:00 h 14:00-16:00 h Where to find us: International Office M 244, Building M2, 2 nd floor (see map on next page) Universitätsstr. 6 D Augsburg Contact via weltweit.incoming@aaa.uni-augsburg.de 1

2 Map of the University of Augsburg s Campus 2

3 Mandatory Orientation Events 1. WeltWeit Welcome Session >>> Wednesday, April 4, 2018, 10:00 h 12:00 h, building N, room 1057 During the Welcome Session you will get to know the WeltWeit team, as well as the other participants in the program. We will discuss the First Steps and answer any questions you may have. 2. Welcome Evening for International Students >>> Wednesday, April 4, 2018, 18:00 h open end, KHG (Hermann-Köhl-Str.) In a casual atmosphere you can find out more about upcoming events and extra-curricular activities that the International Office as well as other organizations (like ESN Augsburg) have to offer. This is also a great opportunity to get in contact with other international students who have just arrived in Augsburg. 3. Orientation Day for International Students >>> Thursday, April 5, 2018, 14:00 15:30 h, building C (lecture hall center), lecture hall II On orientation day you will be officially welcomed to the university by school officials. You will receive useful information about organizations and services from the university; i.e. the AAA, the Language Center, and the Center for Computer Services. 4. WeltWeit Digicampus Session >>> Friday, April 6, 2018, 10:00 12:00 h, building N, room 1002 Directly after the orientation day, there will be an introduction to Digicampus especially for WeltWeit students. Here you will receive information about the course offering at the university. Your tutor will accompany you and help you register for your courses. 5. City Tour for International Students >>> Saturday, April 7, 2018, 09:45 h, meeting point: Rathausplatz Get to know Augsburg a bit more! Tours in both German and English will be offered. 6. Introduction and German Placement Test (Language Center) >>> Monday, April 9, 2018, 08:15-09:45, building C, lecture hall I This introduction is mandatory for all students who will take German language courses at the Language Center. You will receive information about the course registration opening the following day and complete a written placement test, which will rank your German language skills. You will take the courses that correspond with your respective German level. 3

4 First Steps Timeline und Checklist Your First Steps Complete this step on: 1. Purchasing a German SIM Card for your Cell Phone April 3 / 4 2. Opening a German Bank Account and Transferring Semester Fee April 3 / 4 3. Taking Out Health Insurance April 3 / 4 4. Enrolling at the University of Augsburg April Validating your Campus Card April QIS-Portal: RZ-Kennung Computer Login ID and Immatrikulationsbescheinigung April 4 / 5 Steps 1-6 must be completed no later than April 6 in order to register for courses during the Digicampus Session! 7. Mobility-Online: Entering your Cell Phone and Matriculation Number April Registering with the City of Augsburg April Residence Permit (if applicable) 8 weeks before your visa expires 10. Appointment in the WeltWeit Office to Discuss Your Course Schedule April 16 May 4 4

5 First Steps 1. Purchasing a German SIM Card for your Cell Phone Since you will be staying in Germany for a short period, we recommend buying a prepaid SIM card without a contract. There are many service providers which offer prepaid cards that include internet flat rates. Prepaid cards themselves are free, meaning you only have to pay the amount you use for calling, texting, and internet. Prepaid cards start from about 10 Euro. You can buy them in supermarkets (Lidl, ALDI, etc.), in electronic stores (e.g. MediaMarkt, Saturn), or drug stores (Rossmann, dm, Müller, etc.) They are usually located at the checkout counter. We recommend that you complete this step with your tutor. He or she can help you set up and activate your SIM card (internet access may be necessary). It may be useful to use the same service provider that your tutor has, as they will be familiar with the process. As soon as you have a German cell phone number, please share it with the WeltWeit Team! 2. Opening a German Bank Account and Transferring Semester Fee >> Bank Account You must have a German bank account from which payments and money transfers can be deducted. Most international students open an account with Stadtsparkasse Augsburg. They have a location very close to the university, many ATMs throughout the city, and one can use their account on the same day it has been opened. At other banks (for example Deutsche Bank) this may take up to a few weeks. In order to open an account, please make an appointment at a banking affiliation. Stadtsparkasse Univiertel: Phone nr.: 0821/ , address: gs036@sska.de Necessary documents: - a German telephone number (this is necessary for online banking) - your address in Germany (you will receive your GiroCard in the mail in about 2 weeks) - your letter of acceptance (this serves as proof that you are indeed a student) - your rental agreement - (your tax payer ID* from your home country) * The tax payer s ID is used to verify your identity. If you do not have to pay taxes in your home country, then you must not provide a number, but rather sign a form that states that you are not required to pay taxes. >> Semester Fee We recommend that you transfer the semester fee directly after you have completed the opening of your bank account while you are still at the bank. You can ask a bank employee to assist you with the money transfer. You can find the amount ( ) and all necessary information for the transfer on your letter of acceptance. You need a receipt for the money transfer as evidence that it was deducted from your account. This is required to enroll yourself at the university. 5

6 Necessary documents: - your letter of acceptance 3. Taking Out Health Insurance In order to enroll at the University of Augsburg, you will need to have valid health insurance. The following options are available to you: >> German Public Health Insurance We strongly suggest that you take out German public health insurance! Public health insurance costs about 91,00 per month. If you are publically insured, you are not required to pay any charges for checkups at a doctor s office or treatment in a hospital. This insurance also covers the expenses of many medications. With public health insurance, you are also insured throughout Europe, as well as Schengen countries. > Where do I take out health insurance? The following insurance firms that offer public health coverage in Augsburg are: Techniker Krankenkasse (TK), AOK, DAK or Barmer GEK. TK has a representative on campus at the university. Your contact partner is Mr. Michael Fuchs: michael.fuchs@tk.de Telephone: You can find Mr. Fuchs every Wednesday from 9:00 to 14:00 h in the Mensa foyer. Mr. Fuchs will also be in the foyer every day at the beginning of the semester (from April 3 to April 13) from 9:00 to 14:00 h. >> Health Insurance from your Home Country / Private German Health Insurance If you already have health insurance from your home country, or have taken out private German health insurance, you must make an appointment at a public health insurance firm. This public health insurance firm must confirm if your insurance coverage meets the necessary standards that allow one to enroll at a German university. If these standards are met, you will receive a form named Befreiung von der Versicherungspflicht, or the waiver from registering for insurance, which allows you to continue with matriculation. In order to continue with matriculation, the health insurance must meet the following requirements (see Info Sheet Visa und Health Insurance): - The insurance will be valid for your entire stay. - Your insurance coverage is not limited financially. - It provides coverage for the following treatments: o Outpatient treatment (= at a doctor s office) o In-patient treatment (= at the hospital, possibly overnight) o Medical care from a dentist o Medications Please note: Only in exceptional cases do insurances from other countries / private insurances meet the requirements that allow one to be enrolled at the university! Please note: Private health insurance may seem like the best option at first, since it costs significantly less than public health insurance plans. However, if you have private health insurance, you must be prepared to pay for all the expenses for medical treatments and medications yourself. Part of these 6

7 costs will be reimbursed by the insurance agency; however, this can take up to a year. If you have further questions concerning health insurance, talk to us! Necessary documents: - Letter of Acceptance - Passport photo - Bank account number - Your address After matriculation, you must hand in your Immatrikulationsbescheinigung, or certificate of enrollment (the confirmation, that you are studying at the University of Augsburg) to your insurance agency. 4. Enrolling at the University of Augsburg To enroll, you must go to the Studentenkanzlei (Universitätsstr. 2, Augsburg). Location on campus: Building A1 (Präsidiumsgebäude), Entrance A2, Room Opening hours: Monday through Friday from 08:30 to 12:00 h Website: Necessary documents: - Letter of Acceptance - proof of health insurance: confirmation of existing health insurance coverage / or being exempt from requiring insurance coverage - receipt / Confirmation of the payment of 112,05 Euro. - personal ID or Passport 5. Validating your Campus Card >> General information on the Campus Card When you enroll you will receive your Campus Card. The card is important as it serves many purposes inside and outside of the university. It is all of the following: 1. Your student ID card 2. Your library ID card 3. Your semester ticket Your campus card allows you to take all trams and buses within the Zones 10 and 20 in Augsburg free of charge. 4. Your cash card for the Mensa/cafeterias Your Campus Card is also your method of payment in the Mensa and cafeterias. No cash is accepted at the registers; one can only pay using their Campus Card. In order 7

8 to do this, you must load money onto your card with cash or an EC-Card. You can find the locations on campus for these automats here: for the printing and copy machines on campus Your campus card also allows you to copy and print in the library. You must also load money onto your Campus Card using cash or an EC-Card for this as well. >> Validating your Campus Card Important: Please note that your Campus Card must be validated at the beginning of each semester in order to be valid. If your Campus Card is not validated you can receive a fine for taking public transportation with a non-validated card. Your card can be validated at the stations that are shown in yellow on the map: You can find further important information on the Campus Card here: 6. QIS-Portal: RZ-Kennung (Computer Login ID) and Immatrikulationsbescheinigung (Certificate of Enrollment) >> RZ-Kennung (Computer Login ID) Every student at the University of Augsburg receives a Rechenzentrums-Kennung (RZ-Kennung). You need it in order to register for courses in Digicampus, have access to WiFi, and use the computers at the university. In order to obtain your RZ-Kennung, log onto the QIS-Portal ( German website, English version can be selected by clicking on ): First enter your matriculation number and your date of birth (format: dd.mm.yyyy). Go to the field labled RZ-Kennung und Initialpasswort abholen. 8

9 Enter the specific itan number that you are asked for (i.e. itan number 4). (You can find the itan number on your itan list, one of the documents you received upon enrollment at the Studentenkanzlei.) Click on the Daten anfordern button. Your RZ-Kennung and your password will be generated. Be sure to take note of both of them! Your next step is to change the password. Click on weiter and then create your own password. Be sure to take note of the new password! Now you have access to the university s WI-FI, Digicampus, the CIP-Pools, etc. A guide with pictures is provided on the Studentenkanzlei s website (only available in German): Necessary documents: - matriculation number - itan list >> Immatrikulationsbescheinigung (Certificate of Enrollment) Seeing that you are already logged in to the QIS portal, please also generate your certificate of enrollment. It serves as official proof of you studying at the University of Augsburg, and you will need it to complete several bureaucratic steps (i.e. you must provide this to your insurance agency after enrollment. You must also provide your certificate of enrollment when you apply for your residence permit.) To generate your certificate of enrollment (logged in to the QIS portal): Click on the word Studienbescheinigungen on the left side of the page. Then, click on Immatrikulationsbescheinigung next to Sommersemester Enter the requested itan number that you are asked to provide. Your certificate of enrollment will be downloaded as a pdf file. 7. Mobility-Online: Entering your Cell Phone and Matriculation Number Please enter the following information in your workflow in Mobility-Online: Your matriculation number Note: You can find this on your Campus Card. Your German cell phone number Note: Normally, we will get in touch with you via . Your cell phone number will only be used in the case of an emergency, or if we cannot get in contact with you any other way. 9

10 8. Registering with the City of Augsburg All students must register with the city of Augsburg within two weeks of their move into their dormitory (or other permanent residence in Augsburg). You can carry out your registration at the Hochschulbetreuungsstelle (immigration office with service center for legal matters). This office belongs to both the city of Augsburg as well as the International Office of the University of Augsburg. Address: Map: Hochschulbetreuungsstelle An der Blauen Kappe Augsburg 2nd Floor, Room 176 (Tram stop Klinkertor, line 4) Tram stop at Klinkertor Tram stop at Königsplatz The Hochschulbetreungsstelle does not book appointments, so please stop by during their business hours. In order to avoid a long waiting time, we recommend that you go to the office early in the morning. Hours of Operation: Monday: 08:00 13:00 h Tuesday: 08:00 13:00 h Wednesday: No office hours Thursday: 08:00 13:00 h Friday: 08:00 12:00 h Ms. Ramona Krünes is an employee from the International Office and also your contact partner at the Hochschulbetreuungsstelle. She is able to help you with any questions pertaining to your registration with the city (as well as any concerning your visa and residence permit): 10

11 Contact Info: Ms. Ramona Krünes Telephone: You can find further information at: If you need a residence permit (see 9. Residence Permit) please get in touch with Ms. Krünes at the Hochschulbetreuungsstelle when you register. Necessary documents: - your passport - your rental agreement (from the Studentenwerk) - registration form (you will receive this at the Hochschulbetreuungsstelle to fill out) 9. Residence Permit >> Who needs a residence permit? International students whose visa is not valid for their entire exchange stay. The residence permit must replace the visa, as long as it is valid. International students who have come to Germany without a visa (not applicable to EU citizens). After 90 days, you will need a residence permit. >> Where do I apply for my residence permit? International students can apply for their residence permit at the Hochschulbetreuungsstelle, or the international office s service center for legal matters. (See 8. Registering with the City of Augsburg for address, location, opening times and contact personnel). If you are in need of a residence permit, please discuss this with one of the employees from the Hochschulbetreuungsstelle as soon as you register with the city of Augsburg! >> When do I apply for my residence permit? It can take up to 6 weeks until you receive your electronic residence permit. You should apply for it 7 weeks before the expiration date of your visa at the very latest. In the case that you arrived in Germany without a visa, you must apply for one 5 weeks after the date of your arrival at the very latest. >> Further information about the residence permit Please note: - The fee for the electronic residence permit is It can take up to 6 weeks until you are in possession of your electronic residence permit. Further information about residence permits can be found on the Hochschulbetreuungsstelle s website: If you have questions about a residence permit, please contact Ramona Krünes from the Hochschulbetreuungsstelle: ramona.kruenes@aaa.uni-augsburg.de 11

12 Necessary documents: - Your passport - A copy of the pages of your passport which contain your personal information, photo, visa, and signature - A current passport photo - Written confirmation of health insurance. Please note that your plastic insurance member card does not count as proof of your current insurance coverage. - Certificate of Enrollment from the University of Augsburg - Proof of financial means You must prove that you have enough money to cover the cost of living in Germany for approximately one year (rent, groceries, clothing, etc.). You have three options to fulfill this requirement: o the Verpflichtungserklärung einer Referenzperson according to 68 Aufenthaltsgesetz (residence act) o a bank statement from a German bank which confirms that you have access to about 8,640 o proof of a scholarship 10. Appointment in the WeltWeit Office to Discuss Your Course Schedule During the first few weeks of the semester it is possible that your course schedule will change. This may be because you do not wish to continue attending certain courses, or that dates and times for certain courses have changed. However, your course schedule should be finalized 4 weeks after the beginning of courses at the university. As soon as your course schedule is finalized, please come to a personal appointment in the WeltWeit office. During our office hours you are able to come by without making an appointment. Otherwise, you must make an appointment via . During your appointment in the WeltWeit office, you will log yourself into Digicampus and show us your completed course schedule. Additionally, we will discuss if you have had any difficulties completing your First Steps. You are not required to bring any documents to your appointment. Your First Steps will be finalized upon the completion of your course schedule appointment in the WeltWeit office! 12

13 Attachment: Augsburg Public Transportation and City Map 13

14 14

15 15

16 From your WeltWeit team! 16

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