MIAMI-DADE COUNTY PUBLIC SCHOOLS

Transcription

1 Providing Quality Programs Beyond School Hours Revised: REVISED 12/20/2017 DMP PAGE 1

2 Miami-Dade County Public School Board Ms. Perla Tabares Hantman, Chair Dr. Martin Karp, Vice Chair Dr. Dorothy Bendross-Mindingall Ms. Susie V. Castillo Dr. Lawrence S. Feldman Dr. Steve Gallon, III Ms. Lubby Navarro Dr. Marta Pérez Ms. Mari Tere Rojas SUPERINTENDENT OF SCHOOLS Mr. Alberto M. Carvalho AUBURNDALE ELEMENTARY COMMUNITY SCHOOL 3255 SW 6 STREET, Room 29 MIAMI, FLORIDA Mrs. Ania Marti Principal Mrs. Dorothy M. de Posada Assistant Principal for Community Education Office: Fax: Please call between 1:30 p.m. and 3:30 p.m. and ask to be transferred to extension REVISED 12/20/2017 DMP PAGE 2

3 BEFORE / AFTER SCHOOL CARE, STORY HOUR PARENT HANDBOOK: PROGRAM GUIDELINES PROGRAM: Your child is now enrolled in a fee-based Before-School Care, After-School Care program, and/or Story Hour at Auburndale Elementary Community School. A variety of academic enhancement and enrichment activities, including homework assistance, indoor and outdoor games, music, and arts and crafts have been planned during your child s time in our program. Time is set aside for homework; however, tutoring (when offered) is a separate class which is fee based. If for any reason we can be of assistance, please do not hesitate to call us and leave a message at, between the hours of 2:00PM and 3:30PM. Our fax number is You may also Mrs. Dorothy M. de Posada, the Assistant Principal for Community Education, at ddeposada@dadeschools.net. AFTER SCHOOL CARE STAFF: The Assistant Principal for Community Education supervises activity leaders that have been screened by Miami-Dade County Public Schools (M-DCPS) to work directly with your children in small groups. All activity leaders are required to receive a minimum of 40 hours of state certified child care training. SNACK PLUS PROGRAM: Each day a snack will be provided for students enrolled in the Before-School, After-School Care Programs and Story Hour. Please notify the Community School staff of any food allergies upon registration and list them on the registration card. If your child is unable to eat the snacks provided during the After-School Care or Story Hour, please advise the Community School Office. In this case, you will be responsible for providing a nutritious snack that suits the needs of your child. All snacks from home must be in plastic containers ONLY. Please note that snacks are not provided to children in the Community School classes. If your child is enrolled in a Community School class AND in the After-School Care Program or Story Hour your child will receive his/her snack. The Snack Plus Program is provided through a grant. In order to ensure compliance with the grant requirements, the snack must be consumed by the student while on the school campus. Snacks may not be consumed by adults. Snacks will not be provided to students who did not attend the day school, or were released early according to the Early Dismissal Form from the day school, or to students who do not attend the After-School Care Program or Story Hour that day. Snacks will not be provided to students who have been withdrawn. If the student has been recorded as absent from the elementary School, and then he/she attends the After-School Care or Story Hour program the parent/legal guardian must supply the snack for the child on that day. In compliance with grant requirements, uneaten snacks will be placed in the trash. REVISED 12/20/2017 DMP PAGE 3

4 BEFORE / AFTER SCHOOL CARE, STORY HOUR PARENT HANDBOOK: PROGRAM GUIDELINES STUDENT REGISTRATION: There is no registration fee. Only the enrolling mother, father or legal guardian can register students and must ensure that all the sections of the registration packet are completed. The enrolling legal guardian must provide the original court custody papers at the time of registration. EMERGENCY CONTACT INFORMATION, AUTHORIZED PICK-UP and the EMERGENCY MEDICAL TREATMENT CHECK OFF IS MANDATORY. It is extremely important that the enrolling mother, father or legal guardian immediately notify the Community School Office staff if he/she requires any changes on the child s registration form. Only the enrolling mother, father or legal guardian may make changes to the registration packet. The enrolling mother, father or legal guardian must make those changes in person in writing on the registration packet in the Community School Office, he/she must initial the change and write the date of change. The enrolling mother, father or legal guardian registering the student is the person responsible for the payments according to the attached payment schedule and for completion or changes to the original completed registration packet. It is the enrolling mother, father or legal guardian s responsibility to let the child s Elementary School teacher know IN WRITING that the student is enrolled in the Before-School Care, After-School Care or Story Hour program. THE REGISTRATION PACKET INCLUDES: The Registration Form and the Addendum to the Registration Form: Pick Up Names. When parents are divorced or separated, the enrolling parent who enrolled the student is responsible for completing the Registration Packet with truthful and accurate information that is consistent with the most recent court order governing their divorce, separation or custody matters. Any parent contesting the information on the Registration Packet may seek assistance from the court governing their divorce, separation or custody matters to compel the enrolling parent to revise the information on the form. No person(s), other than the Community School Staff will have access to the information submitted. Please report any changes in address and telephone number as soon as changes occur. CUSTODY DOCUMENTATION: The Community School Office will request to make copies of the official court custody papers. A change in custody must be reported to the Community School Office immediately and a copy will be made of the court papers. With any change in custody, the enrolling custodial parent/legal guardian must complete a new registration card and revise if necessary, the authorized persons on the pick-up list. REVISED 12/20/2017 DMP PAGE 4

5 BEFORE / AFTER SCHOOL CARE, STORY HOUR PARENT HANDBOOK: PROGRAM GUIDELINES STUDENT ACCIDENT INSURANCE: Upon registering a student in the Before/After-School Care program and Story Hour, it is mandatory to purchase the Student Accident Insurance issued through the District. No child may participate in or attend the Before-School Care, After-School Care and/or the Story Hour or Community Education classes without this insurance. Payment for the Student Accident Insurance is by personal check with the name and current address of the account holder pre-printed on the check or a money order. This is a supplemental insurance plan and it is required even if you already have family or individual medical insurance coverage. This supplemental insurance plan DOES NOT take the place of family or individual medical insurance coverage. It is the responsibility of the enrolling parent or legal guardian to become familiar with any insurance limitations and other information provided through this insurance. PROGRAM HOURS AND FEES: Before-School Care is not currently being offered. After-School Care is offered from 1:50p.m. to 6:00p.m. for students in kindergarten through first grade, and 3:05p.m. to 6:00p.m. for students in grades 2 through 5. Story Hour is offered from 1:50p.m. to 2:50p.m.. Students who qualify and are verified as having free or reduced lunch status will be eligible for a reduced After-School Care daily rate. Proof of free or reduced lunch status for each individual student must be documented by the Community School Office staff and retained in the programs files for future audit. All fees must be paid in advance based on the payment schedules provided in this handbook. It is the enrolling mother, father or legal guardian s responsibility to specify to the office staff, which programs you are making payment for when making payments in the Community School Office or when making payments online through the Online School Payment website (OSP). When making payments in the Community School Office, fees may be paid CASH ONLY and no bills larger than $50.00 will be accepted. There is no partial payment for partial use of services. The enrolling mother, father or legal guardian must keep payment receipts. No copies of payment receipts will be available from the Community School Office. Upon payment, you should keep the original receipts for tax purposes. No copies will be made. No information with regard to payments will be given over the telephone. Refer to your payment schedule. No telephone calls will be made as a reminder to pay. As a courtesy, a past due notice may be given to you at the parent reception desk. You have the option to make payments before the indicated due dates on the payment schedule. If payment is not made by the set date, a $10.00 Late Fee Payment will be applied as of the next day. The student will be withdrawn as of the first day of the service period not paid at which time the student must be picked up at dismissal times (1:50PM or 3:05PM) immediately by a parent/legal guardian. NO student WILL BE ALLOWED TO BEGIN A SERVICE PERIOD FOR WHICH PAYMENT HAS NOT BEEN MADE or when late fees or late pick up fees are outstanding. The student will be withdrawn and the parent/legal guardian must make other pick up arrangements. REVISED 12/20/2017 DMP PAGE 5

6 BEFORE / AFTER SCHOOL CARE, STORY HOUR PARENT HANDBOOK: PROGRAM GUIDELINES POSSIBLE TAX DEDUCTIONS FOR PROGRAM COSTS: Certain program costs may be deducted from your federal income taxes and it is recommended that you save your cancelled checks, a print of your OSP credit card payment and/or receipts that you receive from the program. Ask the Community School Office staff for the IRS W-10 form (Provider Identification and Certification) when you are ready to file. NEW THIS YEAR! USE YOUR CREDIT CARD TO CREDIT YOUR AFTER-SCHOOL CARE TUITION: Parents now have another option to CREDIT their child s after-school care program account. The enrolling mother, father or legal guardian who wishes to go online to use a credit card to credit their child s after-school care tuition can do so by logging in to the District s Parent Portal and going to the Online School Payments (OSP) portal. After-School Care online credit card payments are ONLY applicable to your child s Before-School Care (not currently offered) and After-School Care tuition. OSP payments may only be available in credit payment increments of $80.00 or $70.00 for the After-School Care. OSP payments cannot be used to pay for community education enhancement classes, late pick-up fees, late payment fees or materials fee. These fees must be paid in person in the Community School Office. Credit card tuition payments that are not specific to a child will apply towards the oldest outstanding tuition amount due. Please note that Online School Payments (OSP) will not be available for the first service period payment because the enrolling mother, father or legal guardian must fill out the registration card. OSP will not be available for the last two service period payments of the academic current school year. Prior to adding a student to your M-DCPS Parent Portal account, you must obtain the PARENT PIN NUMBER for each child, from their school. Parent Pins are only provided in person in main office of the school. The parent pin will only be provided to the enrolling mother, father or legal guardian who presents a photo identification. PARENT PIN NUMBER: 1. Log in to MDCPS, 2. Click on the Orange Tab Parent Portal. 3. Click on Apps/Services/Sites 4. Click on the OSP Parent link. 5. Click on your Child s School Level. 6. Click on the Name of your Child s School (Auburndale Elementary) This will display the After-School Care ($80.00 or $70.00) increments available for payment. REVISED 12/20/2017 DMP PAGE 6

7 BEFORE / AFTER SCHOOL CARE, STORY HOUR PARENT HANDBOOK: PROGRAM GUIDELINES When you have followed the above steps and you have reached the section of the credit card payment, after entering the credit card information, click, and go to the next section. In this section on the bottom you will find a box that is labeled, Purchase Notes (Not Required). This is the box where you need to type the name of the student and the service period you are paying for. See the Payment Schedule included in this handbook for the Service Periods. Example: Purchase Notes (Not Required) Steven Lopez, Nov 3 to Nov 17 REVISED 12/20/2017 DMP PAGE 7

8 BEFORE / AFTER SCHOOL CARE, STORY HOUR PARENT HANDBOOK: PROGRAM GUIDELINES LATE PICK UP FEE: A late pick up fee of $10.00, per family, per 15 minutes, will be charged for children not picked up on time. Consistently being charged a late pick up fee may result in the child being withdrawn from the program. All outstanding late pick-up fees must be paid in person prior to the start of the next service period payment in the Community School Office. Late pickup fees cannot be paid by credit card on OSP. LATE PAYMENT FEE: A late payment fee of $10.00, per family, per incident, will be charged for payments that are not received by the due date stipulated in the Parent/Student Handbook Payment Schedule. All outstanding late payment fees must be paid prior to the start of the next service period payment in the Community School Office. REFUND/CREDIT POLICY: Only students who are not subsidized through ELC who have been verified as absent for 5 OR MORE CONSECUTIVE SERVICE DAYS from the Before-School Care, After-School Care and/or Story Hour (Monday through Friday only) may receive credit for the amount of paid days absent. At the request of the parent, this amount may be deducted from the amount of the payment due for the following service period. The enrolling mother, father or legal guardian must notify the Community School Office staff in writing if their child will be absent on any given day. If the enrolling mother, father or legal guardian does not claim the refund or transfer of money within the current school year, no refunds will be done after May 18 of the same school year. HURRICANE SEASON: If payment has not been made on time and the school closes due to a hurricane or inclement weather, the enrolling mother, father or legal guardian will need to make the payment including the late fee, on the day the school re-opens. If a hurricane hits and the school is closed, or if the school closes due to inclement weather between the two payment service periods, payment must be received when the school re-opens and credit will be given toward the next payment corresponding to the day or days the school was closed, and the late fee will be waived. STUDENT WITHDRAWAL: A student withdrawing from the Before-School Care, After-School Care and Story Hour after payment has been made may be given a refund for the paid, unused days provided the withdrawal is not due to disciplinary concerns of the administration. The enrolling mother, father or legal guardian are responsible for notifying the Community School Office staff in WRITING as to the date of withdrawal. Refunds will only be processed by check. If the enrolling mother, father or legal guardian does not claim the refund of money within the current school year, no refunds will be done after May 18 of the same school year. REVISED 12/20/2017 DMP PAGE 8

9 BEFORE / AFTER SCHOOL CARE PARENT HANDBOOK: PROGRAM GUIDELINES SUBSIDIZED CHILD CARE THROUGH THE EARLY LEARNING COALITION (ELC) ELC SUBSIDIZED CHILD CARE TO OFF-SET PROGRAM FEES: The enrolling mother, father or legal guardian approved to receive subsidized child care through The Early Learning Coalition of Miami- Dade/Monroe (ELC) must adhere to the guidelines stipulated by this agency. Students approved to receive ELC funds may be eligible for a subsidized allotment that will off-set the cost for the After-School Care program by up to ($8.00 per day - max ELC part-time subsidy) and for the all day school care program, up to ($16.60 per day - max ELC full-time subsidy) which is not currently offered. The enrolling mother, father or legal guardian is responsible for all program fees in the full amount until ELC approval has been received. The enrolling mother, father or legal guardian is responsible for all fees that are in excess of the subsidized voucher amount. Once approval has been received, all payments must be made bi-weekly according to the payment schedule. The enrolling mother, father or legal guardian making the payment must bring exact change as the Community School Office does not have coins to provide change. If the ELC voucher expires, in order for the student to remain in the program, payment must be made at the full regular rate of $8.00 per day until (and if) the voucher is renewed by ELC. If and when the voucher is renewed by ELC, the Community School Office staff may or may not need to prorate the payment at the daily fee of $8.00 depending upon the effective date of the renewed voucher. For more information, the ELC can be reached at (305) from 8:00 am to 5:00 pm. Or at ABSENCES OF STUDENTS ENROLLED IN THE ELC PROGRAM: After three absences within the same month, the ELC requires an original hospital or doctor s note corresponding to the dates of the absences. If the student is absent more than three days, the enrolling mother, father or legal guardian is responsible for program fees AT THE DAILY RATE ($8.00 per day) for any absences (for whatever reason) after the third absence in a calendar month. RENEWAL OF ELC: The enrolling mother, father or legal guardian is responsible for ELC renewal for their children prior to the expiration date. If the Community School Office does not have the new approved ELC dates, the Community School Rate of $8.00/day will be applied accordingly. Once the Community School Office receives the renewed ELC, the daily fee will be adjusted as of the renewal date. REVISED 12/20/2017 DMP PAGE 9

10 BEFORE / AFTER SCHOOL CARE PARENT HANDBOOK: PROGRAM GUIDELINES ANNUAL SCHOOL YEAR PROGRAMS (MONDAY, AUGUST 21, 2017 to THURSDAY, JUNE 07, 2018) All fees are pre-paid bi-weekly and there are no partial payments for partial services. The Student Accident Insurance must be purchased for the following programs listed below. A personal check (with your name and current address printed on the check) or a money order in the amount of $15.00 per student. All other payments are in cash only and no $ bills are accepted. If any student is enrolled in a Community School class that starts at a later time than the Elementary School dismissal, it is recommended that he/she be registered in Story Hour (on the days of the class) or in After-School Care. Any student not registered in After-School Care or Story Hour must be picked up at the Elementary School dismissal time (1:50PM or 3:05PM) and brought back at the scheduled class time. NAME OF PROGRAM HOURS OF OPERATION DAILY RATE BI-WEEKLY RATE POSSIBLE FEE REDUCTIONS BEFORE-SCHOOL CARE Monday-Tuesday Wednesday-Thursday-Friday 7:00 a.m. to 8:25 a.m. Not currently offered. $4.00 $40.00 No fee reduction AFTER-SCHOOL CARE Grades: PreK-K-1 st -2 nd -3 rd -4 th 5 th Monday-Tuesday Wednesday-Thursday-Friday AFTER-SCHOOL CARE Grades: PreK-K-1 st -2 nd -3 rd -4 th 5 th Monday-Tuesday Wednesday-Thursday-Friday 1:50 p.m. to 6:00 p.m. $8.00 $ :50 p.m. to 6:00 p.m. $7.00 $70.00 Eligible for Early Learning Coalition (ELC) Rate. (305) Students who qualify for the Adjustment Free for Reduced Lunch Rate will pay $1.00 off per day. STORY HOUR-Five Days Grades: PreK-K-1 st Monday-Tuesday Wednesday-Thursday-Friday 1:50 p.m. to 3:05 p.m. $4.00 $40.00 No fee reduction STORY HOUR- Four Days Grades: PreK-K-1 st Monday-Tuesday Thursday-Friday 1:50 p.m. to 3:05 p.m. $4.00 $32.00 No fee reduction STORY HOUR-One Day Grades: PreK-K-1 st -2 nd -3 rd -4 th 5 th Wednesday 1:50 p.m. to 3:05 p.m. $4.00 $8.00 No fee reduction Pre-K must be 4 years old and dismissed at 1:50PM to be enrolled in these programs. REVISED 12/20/2017 DMP PAGE 10

11 BEFORE / AFTER SCHOOL CARE PARENT HANDBOOK: PROGRAM GUIDELINES ARRIVAL/DISMISSAL PROCEDURES BEFORE-SCHOOL CARE ARRIVAL PROCEDURES: Each child must be signed in daily within the school building by an authorized person listed on the child s registration packet. DISMISSAL PROCEDURES: RELEASE OF CHILDREN AND AFTER-SCHOOL CARE PROCEDURES: Children enrolled in After-School Care may be picked up any time prior to 6:00 p.m., but they must be picked up NO LATER than 6:00 p.m. A $10.00 late pick-up fee for each 15 additional minutes will be charged per family per incident. If an emergency arises, you are expected to make arrangement so that your child will be picked up before 6:00 p.m. and to notify the Community School Office staff accordingly. The enrolling mother, father or legal guardian who is unable to pick up the student(s) on time, on a regular basis, may have the child withdrawn from the program. All children must be picked up and signed out from the hall monitor at the parent reception desk or inside the Community School Office. The person picking up the child must show a photo I.D., i.e. driver s license, state ID, military ID, alien registration card, passport, or student I.D. AND the person must be listed on the current parent pick up list in the child s Registration Packet. Authorized Persons: ONLY those persons listed on the child s registration packet are considered authorized. The authorized person must sign his/her COMPLETE NAME on the sign-out sheet. Family members, if not listed, are not authorized to pick up the student. In exceptional circumstances, verification may be made by the Assistant Principal for Community Education, the APCE Designee or the Principal before any child is released to a person not listed on the registration card. NO CHILD WILL BE PERMITTED TO LEAVE CAMPUS OR WALK HOME unaccompanied by an authorized person. No student will be permitted to walk home alone. Private Transportation Services: If the enrolling mother, father or legal guardian makes arrangements to have the student picked up by non-m-dcps transportation services, it is the enrolling mother, father or legal guardian s responsibility to provide written notification of such to the Community School Office which must include contact names and numbers. The student will only be released when the responsible party signs the pick-up log and provides proof of identification. Current Information: It is the enrolling mother, father or legal guardian s responsibility to update the child s registration card with current phone numbers (local phones ONLY), address and pick up names. If the enrolling mother, father or legal guardian is unable to pick up the children on time, on a regular basis, the students may be withdrawn from the program by the school site Assistant Principal for Community Education, APCE. REVISED 12/20/2017 DMP PAGE 11

12 BEFORE / AFTER SCHOOL CARE PARENT HANDBOOK: PROGRAM GUIDELINES ARRIVAL/DISMISSAL PROCEDURES: continued Absent Students: When a child is not listed on the Auburndale Elementary Attendance Bulletin, and is absent from After-School Care or Story Hour, parents or legal guardian will be contacted as expediently as possible. The enrolling mother, father or legal guardian is responsible for notifying the Community School Office staff if the student will be absent on any given day, will be released early on any given day, or will be picked up at dismissal on any given day. If a student is picked up before 1:20 p.m. in the PLC or 2:35p.m. in the Main Office, the enrolling mother, father or legal guardian must sign the day school early release form. Changes in Dismissal Procedures: If there are any changes in the dismissal procedures for the student, whether they are occasional or will be continuous, it is the mother, father or legal guardian s responsibility to notify the Community School Office in person and in writing immediately. If, for whatever reason, the student is picked up early from the regular day school program or at dismissal, it is the mother, fathor or legal guardian s responsibility to notify the Community School Office. The enrolling mother, father or legal guardian must notify the Community School Office if their child will be absent on any given day. EARLY RELEASE from the PRIMARY LEARNING CENTER (PLC) prior to 1:20p.m.): --The enrolling mother, father or legal guardian must notify the Community School Office staff via telephone or in writing (305) AND sign the Early Release Form in the Primary Learning Center (PLC) prior to 1:20p.m. --After 1:20p.m. NO students in the PLC will be released until dismissal at 1:50 p.m. at which time the student will be picked up by the Activity Leader. The student must be signed-out from After-School Care/Story Hour at the parent reception desk in the main entrance of the school. At dismissal, After-School Care and Story Hour students WILL NOT BE RELEASED to the enrolling mother, father or legal guardian by the elementary classroom teacher, not even if the enrolling mother, father or legal guardian sends a note or calls the school. A signature is required to release the student in the Community School Office. If a student is absent from school or picked up early and is returned to the school for After-School Care or Story Hour, the enrolling mother, father or legal guardian is responsible for providing the student with a snack. REVISED 12/20/2017 DMP PAGE 12

13 BEFORE / AFTER SCHOOL CARE PARENT HANDBOOK: PROGRAM GUIDELINES ARRIVAL/DISMISSAL PROCEDURES: continued EARLY RELEASE FROM THE MAIN OFFICE prior to 2:35p.m: --The enrolling mother, father or legal guardian must notify (call between 10:00 a.m. to 3:00 p.m. to leave a message) the Community School Office staff via telephone, (305) and sign the Early Release Form in the Main Office. --After 2:35p.m. no students in grades 2 through 5, will be released until dismissal at 3:05p.m. on Mon/Tue/Thu and Fri, or at 1:50p.m. on Wednesdays. In all cases, it is the enrolling mother, father or legal guardian s responsibility to notify the Community School Office staff by phone or in writing that the student will be absent that day from After-School Care or Story Hour. At dismissal, After-School Care and Story Hour students WILL NOT BE RELEASED to the enrolling mother, father or legal guardian by the elementary classroom teacher, not even if the enrolling mother, father or legal guardian sends a note or calls the school. A signature is required to release the student in the Community School Office. If a student is absent from school or picked up early and is returned to the school for After-School Care or Story Hour, the enrolling mother, father or legal guardian is responsible for providing the student with a snack. All of these procedures are in place to help ensure the safety of all children attending the program. COMMUNICATIONS ILLNESS / ACCIDENTS: Should a student become ill or injured during the program, the enrolling mother, father or legal guardian (or secondarily a person on the emergency contact card) will be notified and if needed, the enrolling mother, father or legal guardian must make arrangements to pick up the child at that time. If a child is experiencing a possibly contagious illness, the enrolling mother, father or legal guardian (or secondarily a person on the authorized emergency contact list) will be notified to pick him/her up immediately in the Community School Office. The child will not be able to return to the Before-School Care, After-School Care Program or the Story Hour until an original hospital or doctor s note is provided to the Community School Office. MEDICAL AUTHORIZATION: Should your child require medication during the hours that he/she attends the Community School programs, the original District approved permission forms must be filled out and kept on file. Please notify the Assistant Principal for Community Education and/or the Community School Office staff should that occasion arise. A student may not carry medicine or selfmedicate nor will medication be administered without prior approval by the Principal, the Assistant Principal for Community Education or the APCE Designee and completion of all District mandated forms. REVISED 12/20/2017 DMP PAGE 13

14 BEFORE / AFTER SCHOOL CARE PARENT HANDBOOK: PROGRAM GUIDELINES MEDIA RELEASE FORM: The enrolling mother, father or legal guardian of a student in the Before- School Care, After-School Care and Story Hour must complete the Media Release Form. PERSONS ON CAMPUS AND EXPECTATIONS OF BEHAVIOR SCHOOL VOLUNTEERS: High school students and community members with special knowledge and skills that enhance the educational objectives and programs of the Before-School Care, After- School Care and Story Hour may be welcome. Prior approval by the Assistant Principal for Community Education and the school-site Principal are required. All applicants to volunteer must complete the on-line Volunteer Application found on and be approved to volunteer at Auburndale Elementary Community School. SCHOOL VISITORS: Parents, other adult residents of the community, and interested educators may be welcome on the school campus at the discretion of the Principal. However, the Principal, the Assistant Principal for Community School or the APCE designee, has the authority to prohibit the entry of any person to the school or to expel any person when there is reason to believe the presence of such person would be detrimental. If an individual refuses to leave the school grounds or creates a disturbance, the Principal, the Assistant Principal for Community Education or the APCE Designee is authorized to request assistance from School Police or the local law enforcement agency to remove the individual. See the School Board of Miami-Dade County Bylaws and Policies SCHOOL VISITORS. PROFESSIONALS PROVIDING SERVICES TO STUDENTS: If a parent or legal guardian wishes to have a professional provide services to students while the student is in the care of the Community School Office, the parent/legal guardian must first complete all the required District documentation for approval by the Principal. The approved documentation must be provided to the Community School Office. PUBLIC ATTENDANCE AT SCHOOL EVENTS: Parents/legal guardians are welcome to attend events in the After-School Care Program or special events conducted by the Community School programs. However, the Principal may prohibit the attendance of, or remove any person whose conduct may disrupt the school event. The Principal, the Assistant Principal for Community Education or the APCE designee may call law enforcement officials if a person violates posted regulations or does not leave school property when requested. If the Principal, the Assistant Principal for Community Education or the APCE designee asks a person to leave or is removed from the school event, no admission fees shall be refunded. If an individual refuses to leave the school grounds or creates a disturbance, the Principal, the Assistant Principal for Community Education or the APCE designee is authorized to request assistance from School Police or the local law enforcement agency to remove the individual. See the School Board of Miami-Dade County Bylaws and Policies PUBLIC ATTENDANCE AT SCHOOL EVENTS. PARKING FOR VEHICLES: Parking is available inside the gated area off SW 5 Street). Do not leave any items inside your vehicle. The school is not responsible for any lost or stolen items. REVISED 12/20/2017 DMP PAGE 14

15 BEFORE / AFTER SCHOOL CARE PARENT HANDBOOK: PROGRAM GUIDELINES PERSONS ON CAMPUS AND EXPECTATIONS OF BEHAVIOR: continued CODE OF STUDENT CONDUCT: Your child will be under the supervision of qualified personnel familiar with his/her school. The Miami-Dade County Public Schools Code of Student Conduct which is utilized during the day school program will also be utilized during the before and after school programs. Behavioral policies will be explained to your child. For additional information on the Code of Student Conduct you can go to the following website: MAINTENANCE OF APPROPRIATE STUDENT BEHAVIOR: The schools are established for the benefit of all students. The educational purposes of the schools are accomplished best in a climate of student behavior that is socially acceptable and conducive to the learning and teaching process. Student behavior that disrupts this process or that infringes upon the rights of other individuals will not be tolerated. The School Board of Miami-Dade County, Florida, endorses a zero-tolerance policy toward school related violent crime. The Board reaffirms its support of the administrative staff and teachers in taking all necessary steps to enforce and implement all Board rules pertaining to the maintenance of appropriate student behavior. Important among these rules are those in the areas of conduct, corporal punishment, suspensions, expulsions, and climate for learning. Interested parties may refer to the following Miami-Dade County Public School guides: Code of Student Conduct Procedures for Promoting and Maintaining a Safe Learning Environment Local Education Agency (LEA) Implementation Guide SKATES, SKATEBOARDS, ROLLERBLADES, BICYCLES: Skates, skateboards, rollerblades, and bicycles are not allowed on the school campus. (If applicable: Bicycles may be parked and secured prior to class at Auburndale Elementary.) FOOD AND BEVERAGES: Food and beverages are not permitted in classrooms unless authorized by the school site Principal, Assistant Principal for Community Education or APCE Designee. LOST AND FOUND: If property is lost or found, please report it to the Community School office in order to attempt to return the property or to report it as lost. ADVERTISING AND COMMERCIAL ACTIVITIES: See the School Board of Miami-Dade County By- Laws and Policies ADVERTISING AND COMMERCIAL ACTIVITIES. REVISED 12/20/2017 DMP PAGE 15

16 BEFORE / AFTER SCHOOL CARE and STORY HOUR PARENT HANDBOOK: PROGRAM GUIDELINES SPECIAL NEEDS: If there are special needs by way of accommodations pursuant to the Americans with Disabilities Act, please consult with your school site administrator. Parents or guardians that are in need of additional information or resources may call the Miami-Dade County Public Schools Division of Special Education and Student Support or the Office of Community Education and Before/After School Programs using the following phone numbers or by going to the following website found at Ms. Robin J. Morrison, Executive Director, Division of Special Education and Student Support RMORRISON@DADESCHOOLS.NET Ms. Kelli Hunter-Sheppard, District Director, Division of Special Education and Student Support KHUNTER@DADESCHOOLS.NET Ms. Ava Goldman, Administrative Director, Division of Special Education and Student Support AGOLDMAN@DADESCHOOLS.NET Main line for the Division of Special Education and Student Support Mr. Victor Ferrante, Executive Director, Community Education and Before/After School Programs VICFERRANTE@DADESCHOOLS.NET MEDICAL AUTHORIZATION: Should your child require medication during the hours that he/she attends the program, a District-mandated permission form must be filled out and kept on file. Please notify the Assistant Principal for Community Education (APCE) should that occasion arise. REVISED 12/20/2017 DMP PAGE 16

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20 NEW CONVENIENT PAYMENT SCHEDULES AND FEE INCREMENTS NEW! CREDIT YOUR AFTER-CARE ACCOUNT BY PAYING ONLINE USING A CREDIT CARD REVISED 12/20/2017 DMP PAGE 20

21 PARENT PIN NUMBER: REVISED 12/20/2017 DMP PAGE 21

22 PARENT PIN NUMBER: REVISED 12/20/2017 DMP PAGE 22

23 ELEMENTARY AND K-8 CENTERS ANNUAL PROGRAM 10 DAY SERVICE PERIODS ANNUAL PAYMENT SCHEDULE OPERATES FROM MONDAY, AUGUST 21, 2017 THROUGH THURSDAY, JUNE 07, 2018 BEFORE-SCHOOL CARE & AFTER-SCHOOL CARE SCHOOL NAME: 1 AUBURNDALE ELEMENTARY COMMUNITY SCHOOL PAYMENT DUE DATES NEW PER STUDENT FEE FOR EACH SERVICE PERIOD AND PROGRAM You have the option to make payments before the indicated dates below. If payment is not made by set date, a $10.00 Late Fee Payment will be applied as of the next day. If no payment, the student will be withdrawn as of the service period date not paid. 10 DAY SERVICE PERIODS The student will be withdrawn as of the first day of the service period not paid at which time the student must be picked up at dismissal time (1:50PM or 3:05PM). See below. NUMBER OF SERVICE DAYS PER SERVICE PERIOD BEFORE SCHOOL PROGRAM BEFORE CARE $4.00 RATE MTWTF AFTER SCHOOL PROGRAM REGULAR $8.00 RATE MTWTF AFTER SCHOOL PROGRAM FREE OR REDUCED LUNCH $7.00 RATE MTWTF AFTER SCHOOL PROGRAM ELC Expiration Date: $ RATE MTWTF 1 MONDAY, AUGUST 21 AUG. 21 TO SEPT $40.00 $80.00 $70.00 MONDAY, AUGUST 28 SEPT. 05 TO SEPT $40.00 $80.00 $70.00 MONDAY, SEPTEMBER 11 SEPT. 19 TO OCT $40.00 $80.00 $70.00 MONDAY, SEPTEMBER 25 OCT. 05 TO OCT $40.00 $80.00 $70.00 MONDAY, OCTOBER 16 OCT. 19 TO NOV $40.00 $80.00 $70.00 MONDAY, OCTOBER 30 NOV. 03 TO NOV $40.00 $80.00 $70.00 MONDAY, NOVEMBER 13 NOV. 20 TO DEC $40.00 $80.00 $70.00 MONDAY, DECEMBER 04 DEC. 07 TO DEC $40.00 $80.00 $70.00 MONDAY, DECEMBER 18 DEC. 21 TO JAN $40.00 $80.00 $70.00 TUESDAY, JANUARY 16 *JAN. 19 TO FEB $44.00 $88.00 $77.00 MONDAY, JANUARY 29 FEB. 05 TO FEB $40.00 $80.00 $70.00 MONDAY, FEBRUARY 12 FEB. 20 TO MAR $40.00 $80.00 $70.00 MONDAY, FEBRUARY 26 MAR. 06 TO MAR $40.00 $80.00 $70.00 MONDAY, MARCH 12 MAR. 20 TO APR $40.00 $80.00 $70.00 MONDAY, APRIL 02 *APR. 11 TO APR $44.00 $88.00 $77.00 MONDAY, APRIL 23 APR. 26 TO MAY $40.00 $80.00 $70.00 MONDAY, MAY 07 MAY 10 TO MAY $40.00 $80.00 $70.00 MONDAY, MAY 21 MAY 24 TO JUNE $40.00 $80.00 $70.00 *Due to Hurricane Irma an additional day has been added to this service period in replacement of the Teacher s Planning Day. 18 SERVICE PERIODS 180 SERVICE DAYS REGULAR STUDENT RATE IS $4.00 REGULAR STUDENT RATE IS $8.00 FREE AND REDUCED LUNCH STUDENT RATE IS $7.00 REVISED 12/20/2017 DMP PAGE 23

24 ELEMENTARY AND K-8 CENTERS ANNUAL PROGRAM 10 DAY SERVICE PERIODS ANNUAL PAYMENT SCHEDULE OPERATES FROM MONDAY, AUGUST 21, 2017 THROUGH THURSDAY, JUNE 07, 2018 STORY HOUR SCHOOL NAME: AUBURNDALE ELEMENTARY COMMUNITY SCHOOL PAYMENT DUE DATES NEW PER STUDENT FEE FOR EACH SERVICE PERIOD AND PROGRAM You have the option to make payments before the indicated dates below. If payment is not made by set date, a $10.00 Late Fee Payment will be applied as of the next day. If no payment, the student will be withdrawn as of the service period date not paid. 10 DAY SERVICE PERIODS The student will be withdrawn as of the first day of the service period not paid at which time the student must be picked up at dismissal time (1:50PM or 3:05PM). See below. NUMBER OF SERVICE DAYS PER SERVICE PERIOD STORY HOUR PROGRAM 5 DAY STORY HOUR $4.00 RATE M T W T F NUMBER OF SERVICE DAYS PER SERVICE PERIOD STORY HOUR PROGRAM 4 DAY STORY HOUR $4.00 RATE M T TH F NUMBER OF SERVICE DAYS PER SERVICE PERIOD STORY HOUR PROGRAM 1 DAY STORY HOUR $4.00 RATE W MONDAY, AUGUST 21 AUG. 21 TO SEPT $ $ $8.00 MONDAY, AUGUST 28 SEPT. 05 TO SEPT $ $ $8.00 MONDAY, SEPTEMBER 11 SEPT. 19 TO OCT $ $ $12.00 MONDAY, SEPTEMBER 25 OCT. 05 TO OCT $ $ $8.00 MONDAY, OCTOBER 16 OCT. 19 TO NOV $ $ $8.00 MONDAY, OCTOBER 30 NOV. 03 TO NOV $ $ $8.00 MONDAY, NOVEMBER 13 NOV. 20 TO DEC $ $ $8.00 MONDAY, DECEMBER 04 DEC. 07 TO DEC $ $ $8.00 MONDAY, DECEMBER 18 DEC. 21 TO JAN $ $ $8.00 TUESDAY, JANUARY 16 *JAN. 19 TO FEB $ $ $8.00 MONDAY, JANUARY 29 FEB. 05 TO FEB $ $ $8.00 MONDAY, FEBRUARY 12 FEB. 20 TO MAR $ $ $8.00 MONDAY, FEBRUARY 26 MAR. 06 TO MAR $ $ $8.00 MONDAY, MARCH 12 MAR. 20 TO APR $ $ $8.00 MONDAY, APRIL 02 *APR. 11 TO APR $ $ $12.00 MONDAY, APRIL 23 APR. 26 TO MAY $ $ $8.00 MONDAY, MAY 07 MAY 10 TO MAY $ $ $8.00 MONDAY, MAY 21 MAY 24 TO JUNE $ $ $8.00 *Due to Hurricane Irma an additional day has been added to this service period in replacement of the Teacher s Planning Day. STORY HOUR RATE IS $4.00 STORY HOUR RATE IS $4.00 STORY HOUR RATE IS $4.00 REVISED 12/20/2017 DMP PAGE 24

25 1 REVISED 12/20/2017 DMP PAGE 25

26 COMMUNITY SCHOOL CLASSES ADDITIONAL PROGRAM GUIDELINES PROGRAM: Your child is now enrolled in a fee-based Community School class/classes at Auburndale Elementary Community School. A variety of classes, may be offered for your child s academic enhancement and enrichment. When a class is offered, the class will only be opened subject to minimum enrollment by the payment date prior to each session. If for any reason we can be of assistance, please do not hesitate to stop by the Community School Office Room #29 between 2:00PM to 6:00PM or call us and leave a message at between the hours of 10:00AM to 3:00PM. Our fax number is You may also Mrs. Dorothy M. de Posada, the Assistant Principal for Community Education, at ddeposada@dadeschools.net. COMMUNITY SCHOOL STAFF: The Assistant Principal for Community Education supervises all the staff that have been screened by Miami-Dade County Public Schools (M-DCPS) to work directly with your children in small groups. SNACK PLUS PROGRAM: Please note that snacks are not provided to a child/children enrolled solely in the Community School classes. ONLY if your child is enrolled in the After-School Care or Story Hour program will he/she receive a snack. If the student is registered in After-School Care or Story Hour, the enrolling mother, father or legal guardian of the student should notify the Community School Office staff of any food allergies (or any other allergies) upon registration and list them on the registration packet. If your child is unable to eat the snacks provided during the After-School Care or Story Hour, please advise the Community School Office. In this case, you will be responsible for providing a nutritious snack that suits the needs of your child. All snacks from home must be in plastic containers ONLY. The Snack Plus Program is provided through a grant. In order to ensure compliance with the grant requirements, the snack must be consumed by the child while on the school campus. Snacks will not be provided to students who are released early from the day school or students who do not attend the After-School Care or Story Hour that day. Snacks will not be provided to students who are withdrawn. If the student was recorded as absent from the Elementary School, and then he/she is returned to school to attend the After-School Care or Story Hour program the enrolling mother, father or legal guardian must supply the snack for your child on that day. The snack provided by the After-School Care Program (ASC) must be eaten by the child on campus. Adults may not consume the snacks provided by the ASC Program to the children. As per the requirements of the grant, uneaten snacks will be placed in the trash. REVISED 12/20/2017 DMP PAGE 26

27 COMMUNITY SCHOOL CLASSES ADDITIONAL PROGRAM GUIDELINES STUDENT REGISTRATION: There is no registration fee. Only the enrolling mother, father or legal guardian can register students and must ensure that all the sections of the registration packet are completed. The enrolling legal guardian must present original court documents. EMERGENCY CONTACT INFORMATION, AUTHORIZED PICK-UP and the EMERGENCY MEDICAL TREATMENT CHECK OFF IS MANDATORY. It is extremely important that you immediately notify the Community School Office staff if you require any changes on your child s registration packet. You must make those changes in person in writing on the registration packet in the Community School Office. The enrolling mother, father or legal guardian registering the student is the person responsible for the payments according to the attached payment schedule and is the only person permitted to make changes to the registration packet. Any changes must be initialed and dated. It is the enrolling mother, father or legal guardian s responsibility to let the child s Elementary School teacher know IN WRITING that your child is enrolled in or withdrawn from the After-School Care, Story Hour and/or class/classes. SUPERVISION OF STUDENTS: Community School students are permitted to enter the classroom only when the teacher is present. The enrolling mother, father or legal guardian is responsible for the punctual arrival and departure of minor students attending Community School classes, and must not drop off students at school prior to the scheduled Community School class time. If student is not enrolled in the After-School Care or Story Hour, the enrolling mother, father or legal guardian must pick up the child at dismissal (1:50PM or 3:05PM) and bring him/her at the time of the registered class. CUSTODY DOCUMENTATION: The Community School Office will request to make copies of the official court custody papers. A change in custody must be reported to the Community School Office immediately and copies will be placed in the student file. With any change in custody, the enrolling mother, father or legal guardian must complete a new registration packet and revise if necessary, the authorized persons on the pick-up list. STUDENT ACCIDENT INSURANCE: Upon registering your child in any class it is mandatory to obtain the Student Accident Insurance issued through the District. No child may participate in or attend these classes without this insurance. Payment for the Student Accident Insurance is by personal check with the name and current address of the account holder pre-printed on the check or payable with a money order. This is a supplemental insurance plan and it is required even if you already have family or individual medical insurance coverage. This supplemental insurance plan DOES NOT take the place of family or individual medical insurance coverage. It is your responsibility to become familiar with any insurance limitations and other information provided through this insurance. REVISED 12/20/2017 DMP PAGE 27

28 COMMUNITY SCHOOL CLASSES ADDITIONAL PROGRAM GUIDELINES PROGRAM HOURS AND FEES: The hours of operation for classes which may be offered are included in this handbook AND ARE SUBJECT TO CHANGE. All fees must be paid in advance based on the enclosed payment schedules. Registration and payment of each class must take place prior to the commencement of the first class of a session according to the payment schedule. However, if a student is registered LATE for a session after a class or classes have been conducted, there is no pro-rate for the session. The full fee for the class must be paid. It is the parent/legal guardian s responsibility to specify to the Community School Office staff, for which programs and/or classes payment is being made at the time of payment in the Community School Office. Fees may be paid in CASH ONLY and no bill greater than $50 are accepted. There is no partial payment for partial use of services. The enrolling mother, father or legal guardian must keep payment receipts. No copies will be available for receipt payments in the Community School Office. Upon payment, you should keep the original receipts for tax purposes. No copies will be made. Copies of receipts are not available in the Community School Office. No amounts for any payment will be given over the telephone. Refer to your payment schedule. No telephone calls will be made as a reminder to pay. As a courtesy, a past due notice may be given to you by the hall monitor at the Parent Reception table. When payment is not made by the payment schedule dates, the student will be withdrawn and will be released at dismissal time (1:50PM or 3:05PM) with the rest of the elementary school students. The student will need to be picked up immediately by the enrolling mother, father or legal guardian. NO CHILD WILL BE ALLOWED TO BEGIN AN EIGHT DAY SESSION SERVICE PERIOD FOR WHICH PAYMENT HAS NOT BEEN MADE. The student will be withdrawn and the enrolling mother, father or legal guardian must make other pick up arrangements. LATE PICK UP FEE: A late fee of $10.00, per family, per 15 minutes, will be charged for children not picked up on time. Consistently being charged a late pick up fee may result in the child being withdrawn from the program. All outstanding late pick-up fees must be paid prior to the start of the next payment period. REFUND / CREDIT POLICY FOR THE COMMUNITY SCHOOL CLASSES: If the teacher/instructor cancels a class, it will be credited or made up at the teacher s/instructor s discretion. NO CREDIT WILL BE GIVEN IF THE CHILD IS ABSENT ON THE DAY OF THE MAKE UP. The enrolling mother, father or legal guardian must notify the Community School Office staff if their child will be absent on any given day. If the enrolling mother, father or legal guardian does not claim a refund or transfer of money within the current school year, no refunds will be done after May 18 of the same current school year. REVISED 12/20/2017 DMP PAGE 28