A meeting of the Madison Area Technical College District Board was held November 9,

Transcription

1 4036 A meeting of the Madison Area Technical College District Board was held November 9, 2011, at Madison Area Technical College South Madison Campus, 2238 South Park Street, Madison, Wisconsin. Board members present: Frances Huntley-Cooper Chair, James Cavanaugh, Josephine Oyama-Miller, Noel Radomski, Vera Riley, Carolyn Stoner and Joel Winn. Excused: Jon Bales and Janice Bultema. Also present: Bettsey Barhorst, President; Terry Webb, Provost; Roger Price, Senior Vice President for Administration; Keith Cornille, Vice President of Student Development; Charles McDowell, Vice President of Human Resources; Diane Walleser, Vice President of Enrollment Management; and Ellen Hustad, Recording Secretary. Others present: Frank Byrne, President-St. Mary s Hospital; Savang Chhorm, Coordinator-Child Care Center; Marty Crabbs, Process Analyst-Learner Development; Lisa Dachenbach, Student-Madison College; Robert Dinndorf, Executive Director-Foundation; Suzanne Dorsey-Sterling, Community Councils of Color; Renuka Gunawardena, Technician- Child Care Center; Donna Hammer, Pastor-Logos Industries; Tom Heaney, Supervisor- Institutional Research & Effectiveness; Lisa Jones, Planner-Child Care Center; Adam Kostecki, Student-Madison College; Jeff Kuhn, Assistant Controller; Jake Lenell, Senior Manager-Clifton Gunderson LLP; Joe Lowndes, President-American Federation of Teachers Local 243; Ed Noehre, Chief Finance Officer/Controller; Corinda Rainey-Moore, Community Councils of Color and Clinical Coordinator-Mental Health Center of Dane County; David Shonkwiler, Dean- Agriscience & Technologies; Mike Stark, Facilities Director; Bob Tercek, Board-Madison

2 4037 College Foundation; Cigdem Unal, Manager-Child & Family Center; Chris Wagner, Librarian- Goodman South Madison Branch Library; Ali Zarrinnam, Manager-Institutional Research & Effectiveness; and others. Call to Order I The meeting was duly noticed and called to order at 5:48 p.m. Additions to or Deletions from the Agenda I B There were no additions to or deletions from the agenda. Routine Business Matters II Approval of Meeting Minutes II A There was a motion by Dr. Stoner, seconded by Dr. Riley, to approve the meeting minutes of October 19, 2011, as submitted. Motion carried. Public Comments II B Ms. Huntley-Cooper acknowledged three letters submitted by students who attend South Madison Campus. Ms. Wagner expressed gratitude for the College s presence in the South Madison Community. Ms. Wagner stated that many students attending the South Madison Campus visit the Goodman South Madison Branch Library. Ms. Rainey-Moore spoke on behalf of the Community Councils of Color, discussing the benefits of smaller campus communities such as the South Madison Campus. Ms. Rainey- Moore encouraged the District Board to consider the access needs of students at the smaller campuses related to programs and services that are available at larger campuses.

3 4038 New Business III Action Items III A FY Audit III A 1 Mr. Price stated that the summary report includes an analysis of significant audit areas, financial results and the auditor s communication letter. Mr. Price introduced Jake Lenell, Senior Manager with Clifton Gunderson LLP. Mr. Lenell thanked the District Board for the opportunity to provide auditing services. Positive audit results were reported, including an unqualified clean audit opinion which is the highest level achievable. Mr. Lenell reported that College records are maintained in an accurate and timely manner and full cooperation was received from College staff during the audit process. No management letter was created because no deficiencies were identified and no concerns raised during the course of the audit. It was noted that the district remains in strong financial condition. There was discussion regarding future investment strategies and appropriate reserve levels. Ms. Oyama-Miller commended the College and auditors for utilizing a minority vendor to assist with the audit. There was a motion by Mr. Winn, seconded by Dr. Stoner, to accept the June 30, 2011 Comprehensive Annual Financial Report as submitted. Motion carried. Monitoring College Effectiveness III A 2 Board End Statement #3: Madison College provides skilled workers that meet employer needs and the communities changing needs III A 2 a Dr. Barhorst stated that this was the third in the FY series of monitoring reports focusing on District Board End statements.

4 4039 Mr. Webb presented scorecard data related to the ratio of graduates to new and replacement jobs within the District. The Construction, Manufacturing and Transportation (CMAT) and Human and Protective Services programs experienced a small decrease in the ratio of graduates in the past year after having fairly large increases the prior year. Agriscience and Technologies, Business and Applied Arts, and Health and Safety Education programs experienced an increase in the ratio of graduates in the past year after experiencing decreases the previous year. Mr. Webb noted that some programs intentionally produce graduates in excess of labor market demand because these students are transitioning into other programs at the college or taking courses to maintain or expand skills after being employed. Mr. Webb presented data related to employer satisfaction with Madison College graduates, as measured through a Wisconsin Technical College System (WTCS) survey that is conducted every four years. The most recent survey results indicate that 98 percent of employers surveyed were very satisfied or satisfied with Madison College graduates. The WTCS statewide average is 93 percent. Dr. Cornille reviewed data related to total annual revenue from grants and contributions. Contributions to the Madison College Foundation were up 2.7 percent from 2010 to 2011 even though it was a challenging environment for fund raising. In-kind revenue, which is not solicited, decreased from 2010 to Total grant funding experienced a slight increase even though fewer grants were submitted and several grant competitions were cancelled. Dr. Cornille noted that staff is assigned to ensure that appropriate compliance and reporting requirements are completed for each grant. There was a motion by Ms. Oyama-Miller, seconded by Dr. Radomski, to accept the monitoring report for Board End statement #3. Motion carried.

5 4040 Consent Agenda III A 3 Monthly financial report as of September 30, 2011 III A 3 a Request for proposals/request for bids/sole sources III A 3 b Approval of vendor payments over $2,500 and approval confirmation and ordering of bills paid for the period ending October 31, 2011 III A 3 c FY service contracts III A 3 d Approval of the employment of personnel III A 3 e Approval of acceptance of resignation III A 3 f Approval of acceptance of retirement III A 3 g International travel III A 3 h There was a motion by Mr. Winn, seconded by Ms. Oyama-Miller, to approve consent agenda items III.A.3.a. through h. as submitted. Motion carried. Information Items III B Madison College Child and Family Centers Update III B 1 Ms. Unal reported on the College s Child and Family Centers, whose goal is to provide high quality and affordable early care and education in a safe, comfortable, nurturing, and caring environment for parents/guardians who are in school or working at Madison College. Center services include parent education and outreach activities as well as meaningful practicum and internship opportunities for students in the College s Early Childhood Program. Both the Truax and Downtown locations are accredited by the City of Madison and licensed by the State Department of Health and Social Services. Currently, 55 children are enrolled in the program and for many years the Truax center has operated at or near full capacity. Ms. Unal stated that as of fall 2011 both the Truax and Downtown centers have contracted to serve as community partners for the state-funded 4-year old kindergarten program.

6 4041 The program follows the Madison College academic year and is offered at no cost to student families. Funding comes from the Madison Metropolitan School District. Update: Smart Future Building Implementation III B 2 Mr. Stark reported on the College s progress in implementing projects contained in the Facilities Master Plan. The report included an update on the Projects Team s current focus and the status of bidding and construction projects. Communications III C Bettsey Barhorst III C 1 College Update III C 1 a Dr. Barhorst introduced Dr. Cornille to give an update on the new student health clinic at Truax Campus. Dr. Cornille reported that the clinic, which opened in August of 2011, offers a Nurse Practitioner that provides basic health care services to students 24 hours per week during the Fall and Spring semesters and 19 hours per week during the interim and summer sessions. To date the center has served more than 225 students, for an average of at least one student every hour the clinic has been open. Dr. Barhorst recognized the student newspaper The Clarion for receiving five national awards from the Associated Collegiate Press at the National College Media Convention. Dr. Barhorst shared recent media coverage about the college. Frances Huntley-Cooper III C 2 Board Meeting/Event Schedule III C 2 a Ms. Huntley-Cooper reviewed the schedule for upcoming meetings and events.

7 4042 Adjournment V There was a motion by Dr. Stoner, seconded by Mr. Winn, to adjourn. Motion carried. The meeting adjourned at 7:17 p.m. Noel Radomski, Secretary