CONOCOPHILLIPS CANADA CENTENNIAL SCHOLARSHIP PROGRAM GUIDELINES Public Competition

Transcription

1 CONOCOPHILLIPS CANADA CENTENNIAL SCHOLARSHIP PROGRAM GUIDELINES Public Competition 1- OBJECTIVE To support young Canadian visionaries who have a drive to make a difference in the future. The scholarship program encourages individuals with academic excellence and demonstrated leadership. The Centennial scholarship program will have a national presence and will create a legacy for ConocoPhillips Canada Centennial year. 2- NUMBER OF AWARDS Up to two (2) scholarships at the bachelor degree level or at the diploma level. The 2 awards will be open to students pursuing oil and gas related studies. i. Oil and gas related studies include the following faculties and areas of study: Faculty of Engineering, Faculty of Science, Power Engineering, Geosciences, Petroleum Land Administration and Management. 3- VALUE AND DURATION OF THE AWARDS Up to $5,000 CAD per year for a diploma program, tenable for up to two consecutive years or until first diploma is obtained and includes: up to $2,500 maximum per year for tuition and compulsory fees; $2,500 per year towards living expenses. Up to $10,000 CAD per year for a bachelor degree program, tenable for up to two consecutive years or until first degree is obtained and includes: up to $5,000 maximum per year for tuition and compulsory fees; $5,000 per year towards living expenses. 4- TYPE OF AWARD Applicable towards full-time studies for applicants already enrolled in a first bachelor degree program or a first diploma program. 5- REQUIREMENTS FOR ELIGIBILITY a) Applicant Eligible applicants must: be Canadian citizens or permanent residents of Canada. b) Academic Eligible applicants must have: a minimum cumulative average of 70% (or equivalent) over the last two terms of available marks*. *Universities Canada s policy on calculation of average has been developed in consultation with university and college admissions and financial aid officers from across the country. There is enormous diversity amongst the applicants for this scholarship program. The applicants come from different geographical regions and have reached various levels of studies. Furthermore, and of great significance, is the fact that the grading systems differ among educational institutions. It is Universities Canada s policy to calculate the academic average of applicants so that it reflects an academically well-rounded individual, while recognizing the differences in the programs of studies. For this purpose, the most recent, followed by the highest available grades in the following categories will be considered: Language, Social Sciences, Mathematics and Sciences. Six courses are chosen for each applicant, with no more than 2 in each category. If there are Page 1 of 5

2 not enough available courses, the calculation of academic average may be based on 5 or 4 courses. c) Application form and Supporting Documents Eligible applicants must provide: a duly completed application form; an official transcript of the last two terms of available marks, that is, marks for the period of September 2015 to December If you were not enrolled in school during this time, please provide marks for the last three available terms; Home school grades will only be accepted if they have been validated through a recognized independent evaluation process. two signed reference letters with the references original signatures (one from a teacher and one from a person familiar with their volunteer/community involvement and/or extracurricular activities). The reference letters must come from two separate individuals and must be typewritten on letterhead, signed and include the reference s contact information; a 250-word essay describing their volunteer/community involvement and/or extracurricular activities; the Universities Canada form listing your volunteer/community involvement and/or extracurricular activities (page 2 of the application form); Applicant address (on first page of application). PLEASE NOTE: If any of the above requirements are not met, your application will be considered incomplete. d) Nominations Candidates must submit their application, supporting documents and nomination form to their nominating institution; Each eligible institution (exemption made for the University of Calgary) may nominate a maximum of 2 candidates from the noted oil and gas related studies category (section 2i); Exceptionally, the University of Calgary may nominate 6 candidates from the noted oil and gas related studies category (section 2i); Each institution will set its own internal policies, procedures and deadlines concerning the selection of its nominee. Please contact the Awards/Financial Aid Office at your institution for more information on the institution s internal deadline for nominations and whether or not your application has been forwarded to Universities Canada for final selection. 6- FIELD OF STUDY / PROGRAM REQUIREMENTS The 2 awards will be open to students pursuing oil and gas related studies; Program must be of a minimum two year duration; University preparatory programs in any jurisdiction are not eligible (e.g. CEGEPs - pre university diploma). Page 2 of 5

3 7- ELIGIBLE INSTITUTIONS Province ALBERTA BRITISH COLUMBIA SASKATCHEWAN Institution University of Alberta University of Calgary University of Lethbridge Mount Royal University Red Deer College SAIT Polytechnic The Northern Alberta Institute of Technology (NAIT) Lethbridge College Keyano College Fort McMurray Lakeland College University of Northern BC University of Victoria Simon Fraser University Columbia College University of Regina University of Saskatchewan Saskatchewan Institute of Applied Science and Technology (SIAST) 8- CONDITIONS / RESTRICTIONS a) Depending on the curriculum, an Applied Bachelor Program may be considered either as a university level program or a college level program. b) Students transferring from college to university must stay within the same field of study for which the scholarship was awarded. c) Students who have commenced their postsecondary studies in January are eligible for the summer competition of the same year. d) Students who have previously held a ConocoPhillips Canada Centennial scholarship are not eligible. 9- SELECTION OF SCHOLARSHIP WINNERS a) Selection of winners is made by a committee of Canadian university and college representatives chosen by Universities Canada. b) Evaluation criteria: Academic performance; Volunteer/community involvement and/or extracurricular activities; Quality and relevance of the reference letters. c) ConocoPhillips Canada exercises no influence in the selection of the scholarship recipients in the adjudication process. d) Selection Committee s decision is irrevocable. Page 3 of 5

4 10- RESPONSIBILITIES OF SCHOLARSHIP RECIPIENTS Return the signed Scholarship Acceptance Form provided by Universities Canada; Send detailed statement of fees from the educational institution you will be attending; Use the scholarship in the academic year for which it is awarded; Keep Universities Canada informed of any changes to your contact information including PAYMENT Universities Canada will forward payment of the scholarship (tuition fees) to the educational institution on behalf of ConocoPhillips Canada; It is the student s responsibility to ensure that payment of tuition fees is made within the defined timeframe set by the educational institution regardless of the timing of the award payment; Payment by the institution to the student will be made in accordance with the normal practice of the educational institution; Payment of living expenses will be made in two installments. Fifty (50%) per cent of the total award amount will be paid in the fall and winter term. A proof of registration must be submitted to Universities Canada for each term. 12- RENEWAL OF AWARDS Recipients will be notified in April each year by , when it is time to renew their scholarship and will be required to complete and submit their renewal online; Scholarship recipients must maintain a full-time status as defined by the educational institution; Recipients must pass all courses and maintain a 70% average (or equivalent). Grades or marks obtained in supplementary or repeated examinations taken in the same academic year, including summer sessions, will be considered; Scholarship recipients must contact the Registrar s Office to have their official and complete transcript from the academic year sent to Universities Canada before the deadline date of June 30, 2017; For Students in a Co-op Program: Students enrolled in a co-op program must provide their official transcript of marks to include the two most recent study terms (one year) before the scholarship may be reviewed for renewal; Payment of the renewed scholarship will be processed as per Payment Section 11 above. 13- SCHOLARSHIP ADMINISTRATOR Universities Canada administers the scholarship program on behalf of ConocoPhillips Canada. Universities Canada s mandate is to facilitate the development of public policy on higher education and to encourage cooperation among universities and governments, industry, communities, and institutions in other countries. Universities Canada is associated with leading firms in nearly every sector of the economy through its provision of scholarship services and management of more than 130 different scholarships programs on behalf of corporations, government agencies and private foundations throughout North America. For additional information, please visit Page 4 of 5

5 14- APPLICATION PROCEDURES Paper Application: Applications Packages must be submitted to the Students Award Office, MB 117, Enrolment Services no later than May 19, Please include your UCID on yoru application form and write: "Attn: Student Awards, ConocoPhillips Canada Centennial Scholarship" on your envelope. IMPORTANT: You are responsible for ensuring that you or the nominating institution postmarks your envelope by the due date. It is recommended that you send your application by registered mail or courier, to ensure the package can be tracked. Your application will be acknowledged by once it has been received and processed by Universities Canada. To ensure that all supporting documents have been received and accepted, visit to review your scholarship application information. To access your account, you will require your login information, which will be provided in your acknowledgement . Further information and an application form may be requested directly from Universities Canada at the address noted below or from the applicant s university Awards/Financial Aid Office. Further information and an application form may be requested directly from Universities Canada at the address noted below. Please send your documents to: Student Awards Office, Enrolment Services MacKimmie Block 117, University of Calgary Ref: ConocoPhillips Canada Centennial Scholarship 2500 University Drive NW Calgary, AB T2N 1N4 Contact Us: Tel.: (403) Fax: (403) ucawards@ucalgary.ca 15- CONTINUATION ConocoPhillips Canada retains the right to change and/or end the sponsorship of the scholarship plan without notice. Page 5 of 5

6 APPLICATION FORM Administered by Universities Canada 1. APPLICANT INFORMATION Name Mr. Ms. Last First Middle Permanent Address Street Apt. Telephone 2. GUIDELINES City Province Postal Code * * Mandatory: Universities Canada will use your as point of contact. Please add awards@univcan.ca to your safe senders in your junk options. I have read the scholarship guidelines and understand the eligibility requirements for this scholarship program. Yes No 3. PAST RECIPIENT OF THIS SCHOLARSHIP Have you ever been a recipient of this scholarship? Yes No If so, please indicate the dates: 4. SCHOLASTIC DATA In chronological order, list the educational institutions attended during your last two academic years. Name of School From (dd-mm-yyyy) To (dd-mm-yyyy) Grade Completed Name of School From (dd-mm-yyyy) To (dd-mm-yyyy) Grade Completed 5. POSTSECONDARY DATA Name of educational institution you plan to attend during the academic year: Campus: City: Start Date of Studies: Proposed Field of Study: (dd-mm-yyyy) Degree of Diploma sought during the academic year: Bachelor s College Diploma Applied Bachelor Maximum Length of Postsecondary Program: 6. CITIZENSHIP Are you a Canadian citizen? Yes No Have you lived in Canada for the past two years as a permanent resident? Yes No Page 1 of

7 APPLICATION FORM Applicant Name (please print): 7. VOLUNTEER/COMMUNITY INVOLVEMENT AND/OR EXTRACURRICULAR ACTIVITIES Please use the following form to demonstrate volunteer/community involvement and/or extracurricular activities. Additional copies of this page can be attached if more than three activities are to be considered. No other versions will be accepted. Activity Details Organization Dates From(dd-mm-yyyy) To (dd-mm-yyyy) Total Hours for Period Role Leader Payment Received Yes Part of Mandatory Yes Organizer Leader No Service Requirement No Participant DETAILS OF ROLE, ACTIVITIES AND ACCOMPLISHMENTS Activity Details Organization Dates From(dd-mm-yyyy) To (dd-mm-yyyy) Total Hours for Period Role Leader Payment Received Yes Part of Mandatory Yes Organizer Leader No Service Requirement No Participant DETAILS OF ROLE, ACTIVITIES AND ACCOMPLISHMENTS Activity Details Organization Dates From(dd-mm-yyyy) To (dd-mm-yyyy) Total Hours for Period Role Leader Payment Received Yes Part of Mandatory Yes Organizer Leader No Service Requirement No Participant DETAILS OF ROLE, ACTIVITIES AND ACCOMPLISHMENTS Page 2 of

8 APPLICATION FORM 8. APPLICANT CONSENT ConocoPhillips Canada has contracted with Universities Canada for the administration of their scholarship program. This administration role includes the application process, the evaluation and selection process, the processing of recipients' files and the administering of payments for the scholarship on behalf of ConocoPhillips Canada. The purpose of this statement is to set out Universities Canada's commitment to the protection of personal information collected, used, disclosed or retained in performing this function. Universities Canada will comply with the requirements of the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA) for the collection, use, disclosure and retention of personal information provided by you in the course of your scholarship application. Universities Canada has appointed a Privacy Officer with overall responsibility for Universities Canada privacy compliance. Should you have any questions, concerns or complaints regarding the privacy of your personal information please contact the Privacy Officer by calling (613) or by writing to: Privacy Officer at Albert Street, Ottawa, ON K1R 1B1. Please find below a summary of Universities Canada's privacy policies concerning the collection, use, disclosure and retention of the personal information you will be submitting in this application. Please read the information below carefully as by submitting your application you are consenting to the collection, use, disclosure and retention of your personal information as summarized below. A full version of Universities Canada s Privacy Code which outlines Universities Canada's complete personal information management practices, policies and procedures is available online at or by requesting a copy from Universities Canada s Privacy Officer. PURPOSE OF COLLECTION, USE, DISCLOSURE AND RETENTION OF PERSONAL INFORMATION Your personal information is being collected on behalf of ConocoPhillips Canada for the purposes of processing and evaluating scholarship applications, selecting and processing scholarship recipients and administering scholarship payments once awarded. Your personal information will be collected from you and may also be collected from references, secondary and postsecondary educational institutions, government, community or other sources based on the information provided by you in this application. This process will include the release of any or all of your personal information to ConocoPhillips Canada and Selection Committee members as well as any other third parties where such release is necessary for verification, scholarship evaluation, selection, administration purposes as well as internal Universities Canada system administration purposes. Your personal information may be used in the future for the purposes of contacting you and by Universities Canada in evaluating outcomes associated with the scholarship program. There will be no other uses or disclosures of your personal information by Universities Canada unless required or authorized by law or unless you are contacted and your permission is requested. The personal information being collected in the application is limited to only that information which is necessary for the full consideration of your scholarship application and the purposes noted herein. PROMOTION PURPOSES FOR RECIPIENTS ConocoPhillips Canada may from time to time wish to announce scholarship winners, their current educational institution, the university or college where they intend to study and the course of study funded by the scholarship, as well as the amount of the scholarship, or to use or disclose recipient information for promotional purposes. ConocoPhillips Canada shall be responsible for obtaining the consent of recipients for such purposes. ACCESS TO AND ACCURACY OF YOUR PERSONAL INFORMATION Upon request to Universities Canada s Privacy Officer, you will be given access to your personal information held by Universities Canada. Universities Canada will, on request, correct inaccuracies in your information. Please be advised that inaccuracies must be brought to the attention of the Universities Canada prior to the selection of a scholarship recipient[s] in order for us to record and bring the correction to the attention of the Selection Committee. RETENTION OF PERSONAL INFORMATION Universities Canada and ConocoPhillips Canada will securely retain personal information about applicants for the purposes of verifying applications, completing the assessment and evaluation, selecting a recipient, administering scholarship payments, and addressing any concerns regarding scholarship awards. Furthermore, Universities Canada and ConocoPhillips Canada will retain certain personal information collected throughout the application process for the purposes of contacting you in the future, for assessing the efficacy of the scholarship and for undertaking aggregate analysis with regards to Universities Canada programs. This personal information may be kept indefinitely. Universities Canada will retain a permanent listing of the names and internal identification numbers of the recipients of the scholarship program in any given year. The Universities Canada requires that ConocoPhillips Canada comply with Universities Canada s Privacy Policy as outlined herein or follows a policy with comparable privacy standards. CONSENT You may refuse to provide personal information to us. You may also withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice. However, in either case, this may limit your scholarship eligibility and our ability to administer the scholarship payments. By completing and signing [submitting] this application you are consenting to the collection, use, disclosure and retention of your personal information for the above stated purposes. Date: Signature of Applicant: Page 3 of

9 9. AUTHORIZATION FOR THE DISTRIBUTION OF PERSONAL INFORMATION APPLICATION FORM In compliance with Privacy Law, personal information about your application will not be released except where such release has been specifically authorized by you herein. Third parties (parents, guardians, etc.) may contact Universities Canada on your behalf, in person, by phone, or by , to receive information about your application only if you have authorized this in advance. In the spaces below, provide the names of up to two parties to whom Universities Canada may release your personal information. Please also provide a password for their use when contacting Universities Canada. Information about your file will be given only to those individuals who have been named below and who can provide this password. It is your responsibility to ensure the parties named below are aware of the password you have provided Universities Canada. Note: this password will not work with your online account. Your Account Number and online account password to verify the status of your application will be mailed to you at a later date. Parties who may have access to your information: Name Name Last First Last First Password Date: Signature of Applicant: 10. DECLARATION I certify that all information provided in this application form and attached documents are true and accurate to the best of my knowledge. I understand that acceptance of this application or receipt of any scholarship/award issued to me may be revoked without notice if any information in this application is subsequently found to be false. Name Printed: Date: Signature of Applicant: Page 4 of

10 11. CANDIDATE S CHECKLIST APPLICATION FORM Please provide the following supporting documentation with the application form: An official transcript of the last two terms of available marks, that is, marks for the period of September Two signed letters of reference with the references original signatures. The reference letters must come from A 250-word essay describing your volunteer/community involvement and/or extracurricular activities over the The Universities Canada form listing your volunteer/community involvement and/or extracurricular activities An address for the applicant on the first page of this application. PLEASE NOTE: If any of the above requirements are not met, your application will be considered incomplete and your application will not be considered. Please mail your documents to: Ref: CONOCOPHILLIPS CANADA CENTENNIAL SCHOLARSHIP Contact Us: Tel.: ( ) Fax: ( ) IMPORTANT DATES May, 2017 June 2017 June 15, 2017 Mid-July 2017 August 2017 September 15, 2017 Deadline You will receive an acknowledgement of your application. Deadline for receipt of supporting documentation by the Universities Canada. Be sure to check your Online Account to ensure all documentation has been received and accepted. Meeting of the Selection Committee. All candidates will receive notice in writing of the results of their application. Results will not be communicated by telephone or . Deadline date for winners to accept their scholarship. Page 5 of

11 LETTER OF REFERENCE - GUIDELINES IMPORTANT: A COPY OF THESE GUIDELINES IS TO BE GIVEN TO THE PERSON WHO WILL WRITE YOUR LETTER OF REFERENCE. You have been asked to write a letter of reference on behalf of a student applying for the ConocoPhillips Canada Centennial Scholarship Program. The applicant has been asked to submit two letters of reference written by individuals in support of their academic achievement and volunteer/community service and/or extracurricular activities (i.e. professor, volunteer supervisor). The reference cannot be related to the applicant. To assist you in the preparation of this letter, please refer to the instructions and information below. These scholarships are awarded to candidates for postsecondary studies, at recognized educational institutions. The scholarships are awarded on the basis of academic achievement and volunteer/community service and/or extracurricular activities. Academic reference letters If you are providing an academic reference, please state the length of time and the capacity in which you know the applicant. Your letter of reference should also concentrate on the potential the applicant has to excel in postsecondary studies. Volunteer/community service and/or extracurricular activities reference letters If you are providing a volunteer/community service and/or extracurricular activities reference letter, please state the length of time and the capacity in which you know the applicant. Describe their role, their activities and their accomplishments and how their service has impacted the organization or community. In addition, please indicate if the applicant demonstrated exceptional leadership, extraordinary effort and ability to overcome adversity. The letter should be given directly to the applicant so that it may be included with their application. Please ensure that the letter is typewritten on letterhead, is signed and includes your contact information. The student would appreciate a prompt response as the deadline for application is May 31, Thank you very much for taking the time to support a ConocoPhillips Canada Centennial Scholarship Program candidate and contributing to a fair selection process. Page of