Sacred Heart School. Where God and Education Lead the Way! Strategic Plan. August 2016 August Pastor: Father Philip DeVolder

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1 Sacred Heart School Where God and Education Lead the Way! Strategic Plan August 2016 August 2021 Pastor: Father Philip DeVolder Principal: James L. Faroh, Sr. 135 N. Harrison Street Warsaw, Indiana

2 Table of Contents Mission Statement.. 3 Demographics 3 Enrollment Trends.3 Financial Stability Educational Advancements...5 Relationships With the Local Schools..5 Strategic Planning Process.6 Vision.6 General Academics....8 Policy Committee Technology Committee Fine Arts Committee Catholic Identity..14 Finance Committee Enrollment/Staffing/Marketing/Development Committee..17 Facilities Committee 18 Capital Improvement Committee.19 Notes 20 School Improvement Plan (See School Improvement Plan Binder) 2

3 MISSION STATEMENT Sacred Heart Catholic School recognizes the individual needs of all children and teaches that God and education lead the way for a successful life. DEMOGRAPHIC STUDY Sacred Heart Catholic School is located in Warsaw (Kosciusko County) Indiana consists of morning and afternoon sections of PreK 3 and KPrep 4, and one section each of grades K-6. Students at Sacred Heart receive a quality, faith based education that allows them to grow spiritually and academically. Sacred Heart is located within the Warsaw Community Schools (WCS) Corporation; as a result Sacred Heart students often collaborate and compete with the WCS students in both academic and sporting events. Kosciusko County has historically been one of the fastest growing counties per capita in the state. It is known as the Orthopedic Capital of the World and also the City of Lakes. Warsaw is a city and the county seat of Kosciusko County. The Population as per the 2010 U.S. Census is 13, 559. The racial make-up of the city is 89.5% white, 1.6% African American, 0.5% Native American, 2.2% Asian, 4.3% from other Races and over 2.0% from two or more races. Hispanic or Latino of any race were 10.4% of the population. (This information is taken from the Warsaw, Indiana web site Wikipedia, The Free Encyclopedia) In terms of housing, there are several existing subdivisions that are growing rapidly with new homes. A new rental facility is available with apartments, single family houses, and senior villas. Sacred Heart Catholic School reaches out to the entire greater Warsaw Community for enrollment. We actively pursue neighboring Catholic Parishes: Our Lady of Guadalupe Parish, St. Francis Xavier Parish - Pierceton, and St. Martin de Porres Parish - Syracuse. 3

4 Beginning of the Year Total Enrollment: ENROLLMENT TRENDS PreK KPrep Kindergarten st Grade nd Grade rd Grade th Grade th Grade th Grade Totals A projection for the enrollment is 210 students. This is based on the fact that only 12 students are graduating. On the average we get 40 new students per year but we may lose 20 students next year. Ten students that might not return are in our 4 year old preschool class who are non-catholic and will probably go to the public schools and ten students have traditionally left yearly because of family moves, etc. FINANCIAL STABILITY Item 2016/ / /15 Tuition per student $3010 $2910 $2790 Cost per student $6100 $6000 $5900 Subsidy 45% 50% 51% 4

5 EDUCATIONAL ADVANCEMENTS Sacred Heart School has earned an A grade every year, from the Indiana Department of Education, that the current principal has been at SHS (since school year) with the exception of one year where our letter grade was a B. SHS ISTEP+ scores have been the leader in the Kosciusko County Area. Year after year SHS has had the highest scores on ISTEP+ in English/Language Arts and has been one of the top schools in ISTEP+ Math scores. ISTEP+ PERCENTAGE PASSING English/Language Arts Math Gr. 3 Gr. 4 Gr. 5 Gr. 6 Gr. 3 Gr. 4 Gr. 5 Gr On the IREAD3 Assessments, SHS has had 100% passing every year since this assessment program began in RELATIONSHIPS WITH THE LOCAL PUBLIC SCHOOLS Sacred Heart School has a very good relationship overall with the local public schools. We do work closely together with students who have any special needs. Also, we do enjoy sports throughout the school year with our teams playing the public schools. We utilize the public school busses to and from school and occasionally for field trips. Sacred Heart School and the public schools celebrate Academic Successes and Recognition Nights, DARE Graduation, etc. We are invited to public school athletics contests, convocations and various other programs. The SHS principal is a member of the Warsaw/Kosciusko County Safety Committee, and collaborates on various educational issues with other Warsaw Public School Administrators. 5

6 STRATEGIC PLANNING PROCESS At the direction of the Diocese of Fort Wayne-South Bend, the Sacred Heart School Community reviewed and revised the five year Strategic Plan. The forming of this plan involved stakeholders from throughout the church and school community, including students, school faculty, staff and administration. The plan consists of these areas: General Academics, Technology, Fine Arts, Catholic Identity, Finance, Enrollment, Staffing, Marketing, Development, Facilities, and Capital Improvement. Through discussion it was determined that the subcommittees, each chaired by a school board member, would convene to collect data, determine areas of strength and weakness, establish goals and develop action plans to reach those goals. Each subcommittee would be a diverse group; including, but not limited to: school board, parish council, finance committee, maintenance committee, school faculty, pastoral staff, HASA, parents, students and parishioners. Subcommittee findings were regularly reported back to the school board. The initial Sacred Heart Strategic Plan was completed and submitted to the Diocese of Fort Wayne-South Bend in May It was made available to all members of the Sacred Heart Church and School Community. The current plan will be made available to the entire Sacred Heart Church and School community. VISION Sacred Heart School faculty, staff, students, and parents will exhibit the following characteristics: -A faith community of faculty, staff, students, and parents collaborating to form a faith-filled educational environment. 6

7 -Enrollment at 95% capacity for each class. -A fiscally sound economic base to support qualified personnel in all areas of academic, technology, and fine arts, support materials, and facilities to meet all student needs. -A state of the art facility to accommodate all areas of need: academic and extra-curricular. -A professional staff in all areas, exhibiting a wide repertoire of instructional strategies to meet all student needs. -A highly respected academic, technology, fine arts, and extra-curricular program to attract students. -A community of achieving students who proudly witness their faith. -A high level of parental involvement in the education of their children. In addition, Sacred Heart School provides the following: - Regular meetings of the principal and teacher representative with the Student Council, comprised of student representatives from grades 1-6 to include student ideas in planning for the school. - Regular meetings with all stakeholders of the school, including parent groups, community organizations, parish committees, or any other groups interested in the future of Sacred Heart School and the update of the Strategic Plan. - A quality faith based educational experience, utilizing highly qualified and committed teachers and staff. - Participation in various age appropriate liturgical experiences. - Promotion of stewardship at all levels. - Commitment to parents as partners in the educational process to develop well-educated children with a firm foundation in the Catholic Faith. - Fiscal stability through tuition and parish subsidies. - Participation in the Indiana School Voucher Plan. - Tuition assistance to all in need. - Adequate and modern facilities to support all educational programs including the latest learning technologies. - To incorporate the STREAM Concept (Science, Technology, Engineering, the Arts, and Mathematics) in all grades. 7

8 GENERAL ACADEMICS Sacred Heart Catholic School is fully accredited by the State of Indiana. The school offers a highly qualified faculty and staff, rigorous academics dedicated to meeting state standards, numerous fine arts programs, an extensive list of extra-curricular activities and widespread community service, all of which fulfill the mission statement of the school. ISTEP+ scores average in the 90 s consistently across all grade levels in both Language Arts and Math. Other, more intensive standardized assessments, such as NWEA, are used to identify areas for individual growth and to guide teachers in providing differentiated instruction. Students identified with academic weaknesses in specific areas receive direct interventions and are more closely progress monitored. Our Going Above and Beyond Program is for all grades with ability grouping students from remediation to enrichment in Reading and Math. The faculty consists of highly qualified teachers as identified by the Indiana Department of Education. In addition to the homeroom teachers for each grade level, there are instructors for Media Classes, Visual Arts, Music, Physical Education, and Spanish. Grades Preschool-3 through Grade 3 are provided with Teacher Assistants. Grades 4 6 are provided with one Teacher Assistant and one Academic Specialist. Two Academic Specialist serves the students with special needs through students with high ability. The Administrative team consists of the Pastor, Principal, Administrative Assistant, Lead Teacher, Academic Specialist, and Media Director. Other service personnel include Custodial Staff, After School Care Directors, and After School Care Staff. The school office has a full-time Nurse. The School Improvement Plan is a living document that guides the decision-making of the school regarding academics. The plan was developed in alignment with AdvancEd and the State of Indiana School Improvement Plan Process. All faculty members contribute to the plan and its fulfillment during faculty meetings and in committee meetings. Professional Development for all school staff is strongly encouraged by the administrative team and is dedicated to the development of skills necessary for fulfilling the plan and the school s mission. 8

9 Mission To assure and assist in the integration of general academics to optimize fulfillment of the Mission of Sacred Heart School and the A.C.E. (Alliance for Catholic Education) Curriculum. Goal To meet the academic needs of all students and staff, so that everyone associated with the Sacred Heart family will reach their highest potential and be challenged to always excel in our Going Beyond Academic Program. Strategies 1. To support a highly qualified faculty and staff. 2. To provide academic programs to meet the needs of all students and the meet requirements of the Indiana Academic Standards. 3. To supply testing programs/materials to compile pertinent data to determine appropriate groupings/instruction for students. 4. Quarterly Faculty Meetings will be conducted to discuss and review testing data. Plan To routinely review results from Star Reading and Star Math data, NWEA data, ISTEP+ data, classroom testing data, teacher observation, and parent participation to determine appropriate placement/grouping/instruction for all students. Project Name Timeline Cost Completed 1. Acquire state/diocesan approved material resources. Yearly TBD 2. Search for professional development for the training of faculty and staff. Ongoing 3. Star Reading, Star Math, NWEA testing materials. 3-4 times per year TBD Yearly costs of programs 4. Quarterly Faculty Meetings 4 times per year None 9

10 POLICY COMMITTEE Mission The Mission of the Policy Committee is to assure that current policies adequately reflect the standards of the Diocese, the Parish and the School in support of the Sacred Heart Catholic School Mission. Goals 1. Draft recommended school policies, by the Board s Policy Committee with the Principal, submit them as recommendations to the pastor for ratification. 2. Monitor implementation of ratified policies. 3. Issue and disseminate approved policies. 4. Review the school policies and handbooks to ensure that they are in compliance with Diocesan Educational Policies and do not conflict with state and federal law. 5. Annually review and maintain school policies and relevant diocesan policies in the school Parent/Student Handbook. 6. Advise pastor and principal of emergent issues through the policy-making function of the board. Strategies Track Diocesan activity in revisions/updates of Diocesan policies Compare Diocesan Policies to School Educational Policies and Parent/Student Handbook and School Board Constitution and Bylaws and reconcile differences. Periodically review existing School Educational Policies, Parent/Student Handbook and School Board Constitution and Bylaws to identify opportunities for clarification, consistency with school s mission, and implementation. Assure communication regarding current and proposed policies to and from the Sacred Heart School Community. Plans To routinely review, update and implement the Policy Committee portion of the Sacred Heart s Strategic Plan in accordance with the Mission, Goals, Strategies, and Plans of the Policy Committee and Sacred Heart Catholic School and Parish. 10

11 Project Name Timeline Cost Completed 1. Review Diocesan Policies Annually $0 2. Develop new Sacred Heart policies Annually $0 3. Internet and Technology Acceptable Use Procedure Annually $0 TECHNOLOGY COMMITTEE Mission To assure and assist in the integration of technology to optimize fulfillment of the Mission of the Sacred Heart Catholic School Community. Goals 1. To use available technology to enhance execution of the school s curriculum. 2. To assure access to current technology for the school community. 3. To assure that the school is adequately equipped with both hardware and software to take full advantage of opportunities presented by technology. 4. To assure fiscal responsibility and good stewardship within the technology program. Strategies To add and upgrade existing equipment and software, when necessary, to reflect changes in available technologies as they emerge. To create a budget based on expected income from all revenue streams and planned expenditures for the coming school year. To expand ongoing programs and add new programs in response to school community requests and/or increases in participation. To provide training to the school and church. Plans Project Name Timeline Cost Completed 1. Increase, update, & maintain the number of computers/ipads 5/1/2016 $50,000 X by 10 per year. 2. Provide professional development opportunities for the staff. Ongoing $5,000 Ongoing 3. Windows Computers equipped & prepared to be incorporated into the school. 8/1/2016 TBA 11

12 4. Renew computer filter equipment (every year) and apply updates to internet filtering equipment to accommodate internet traffic demands. To maintain uniform technology programs across the school. Ongoing $4,500 Ongoing 5. Maintain the wireless internet in the school. Ongoing TBA Ongoing 6. To purchase on-line Social Studies program. 5/2015 $8632 X 7. Purchase a 3D printer & supplies. 6/1/2015 $2000 X To routinely review, update and implement the Technology portion of Sacred Heart s Strategic Plan in accordance with the Strategies, Objectives and Mission of the Technology Plan and Sacred Heart School and Church. FINE ARTS COMMITTEE Mission To enable and encourage the growth of each student in the area of Fine Arts so that they may glorify God with their gifts and talents while enhancing the mission of Sacred Heart School. Goals 1. To provide students with enhanced opportunities in the area of Fine Arts. 2. To support and assist the Fine Arts educators so they can maintain an arts program that will be educational, enjoyable, and rewarding for our students. 3. To promote and encourage the arts within the Sacred Heart Community and the community at large. 4. To assure the continued growth and success of the choir, visual arts, music instruction and drama of the Fine Arts Department. 5. To promote and showcase our students talents in Music, Dance, Theatre and Visual Arts to the community at large. Strategies To assess future Fine Arts needs and help with realization of those dreams. To assist in determining current and future needs based on specific goals identified in the strategic plan. To aid the Fine Arts teachers through integration with all subjects in conjunction with the Alliance Catholic Education Curriculum (A.C.E.). 12

13 To assist in identifying opportunities for promotion and awareness of the fine arts in our community. To expand existing programs and add new programs in response to student, parent, teacher, and parish community requests. Plans To routinely review, update and implement the Fine Arts Committee portion of the Sacred Heart Strategic Plan in accordance with the mission, goals, strategies, and plans of the Fine Arts Committee and Sacred Heart School and Parish. Participant Roles in the Fine Arts Committee: Art and Music Teachers. Basic Responsibilities for the Fine Arts programs are in the hands of the Fine Arts teachers. He or she decides its content, plans curriculum and activities, selects programming, and formulates policy and philosophy (following school guidelines). The teachers are also responsible for identifying areas for expansion and improvement. Parent Participants. The committee will identify ways it can support the Fine Arts programs. Parents will typically provide assistance in volunteering, chaperoning activities, sponsoring events, making costumes and props, caring for uniforms, transporting students, and providing support for the Fine Arts teachers. Project Name Timeline Cost Completed 1. Harmonica instruction for Grade 6 Annual $360 Annually 2. Recorder instruction for Grade 5 Annual $160 Annually 3. Christmas Program Annual $125 Annually 4. Spring Program Annual $125 Annually 5. Pueri Cantores Annual $0 Annually 6. Talent Shows Annual $10 Annually 13

14 CATHOLIC IDENTITY Mission To intertwine the presence of Christ into all of the programs and curriculum at Sacred Heart School; and to inspire every member of the school community to behave in a Christ-like manner both in and out of the classroom. Goals 1. To develop a culture of respect and understanding among the faculty, staff, parents, and students. 2. To ensure that all school policies and school rules reflect the Catholic Identity of the school. 3. To review both the Religious and other subject matter course curriculums to ensure that it not only provides the essential content of the doctrine of the Church and is aligned with ACE and Diocesan guidelines, but also integrates relevant church teachings into the discourse of the all other subject matter course curriculums. 4. To expose the students to the valuable contributions made by Catholics and the Catholic Church in areas including but not limited to social development, scientific and technological advancement and the fine arts. 5. To encourage and provide community service opportunities as a way of demonstrating our faith in action. 6. To incorporate religion in every thing we do. Strategies A school counselor/social worker is employed to provide services to students through direct classroom instruction. The counselor is also available to meet one on one with students upon request. Principal Mascot Awards are given to students, staff, parents, and community members who go above and beyond at Sacred Heart School. Anyone involved in our school may nominate others for these awards. Parents review and sign the Student Handbook annually and agree to follow all rules and policies of the school. To incorporate STREAM (Science, Technology, Religion, Engineering, the Arts, and Math) projects developing critical thinking and problem solvers. Provide the faculty with periodical resources [ie. Today s Catholic Teacher Magazine] as a source of information and inspiration to generate creative ideas in successfully implementing the articulated goals. To create a Catholic database to assist the faculty in incorporating relevant religious information, scriptural elements, and other Catholic data into non-religious course curriculums. Review and revise community service projects for Family Groups involving Nursing Homes, hospitals, and homebound parishioners. Continue to instruct the children on the lives of the saints as a means of illustrating core values, including courage, faithfulness and selflessness. 14

15 Plan To routinely review, update, and implement the Catholic Identity portion of Sacred Heart School s strategic plan in accordance with the mission, goals, strategies, and plans of the Catholic Identity Committee, Sacred Heart School, and parish. Project Name Timeline Cost Completed 1. Update Principal Mascot Awards through donations. Ongoing $0 Annually 2. Establish quarterly Family Group Service projects. Quarterly $100 Annually 3. Purchase subscriptions to Today s Catholic Teacher Magazine for Faculty Ongoing $59.95/yr Annually 4. Create a Catholic database of information to assist in integrating Catholic Identity into non-religion course curriculums. Ongoing $0 5. Dedicate a saint for each classroom and create a saints reference binder Completed $0 Annually 6. Review semi-annually the implementation of these goals Ongoing $0 7 Update PBIS awards through donations and purchases Ongoing $100 Annually 15

16 FINANCE COMMITTEE Mission To exercise fiscal responsibility and good stewardship within the School in support of the School s mission. Goals 1. To determine the financial position of the School on a monthly basis. 2. To communicate the financial position of the School to the School Board on a monthly basis. 3. To prepare the School s operating budget annually utilizing the monthly financial statements provided by the Parish Business Office. 4. To determine the Parish subsidy provided to the School based on financial results. 5. To recommend tuition rates annually for approval. Strategies Work in collaboration with the principal, pastor, and Parish Business Office in determining the budget. Work in collaboration with the Parish Finance Committee and pastor for budget approval. Compare prior year actual financial results to budgeted figures. Compare budgeted figures to current year s actual figures, expressed in annualized form. A group comprised of interested members will research the details and data necessary for expansion of the school program. Plans To routinely review, update, and implement the Finance Committee portion of the Sacred Heart Strategic Plan in accordance with the Mission, Goals, Strategies, and Plans of the Finance Committee and Sacred Heart School and Parish. Project Timeline Completed 1. Utilize the FACTS tuition collection system Monthly Annually 2. Review and document collection results monthly Monthly Annually 3. Budget and Fundraising Plan Schedule May Annually Annually 4. Solicit budget input from Staff and HASA. Planners shall list each fundraising activity, responsible resources, estimated cost of the fundraising event, estimated fundraising amount, and timing of April Annually Annually event. 5. First draft of budget submitted to Parish Finance Committee May Annually Annually 6. First draft of Fundraising Plan. April Annually Annually 7. Final draft of budget and fundraising plan to Parish Finance Committee May Annually Annually 8. Review results of Diocesan financial review (financial audit) Annually Annually 9. Compare monthly actual with budget and prior year. Monthly Annually 10. Review expansion committee findings. As Needed Annually 16

17 ENROLLMENT / STAFFING / MARKETING / DEVELOPMENT COMMITTEE Mission To promote and support the development of Sacred Heart School and the Parish Religious Ed program so that each may successfully fulfill its mission/vocation to the fullest potential. Goals 1. To promote and support financial means for Sacred Heart School to fulfill its mission. 2. To support recruiting and retention strategies to maximize number of students who can benefit from a Catholic education at Sacred Heart School. 3. To seek to promote Sacred Heart School to the community and neighboring parishes. 4. To foster the religious education program to all parish families. 5. To maintain the appropriate number of students in all grade level classes. 6. To determine staff by number of students in a classroom. Strategies Identify and develop funding sources and support existing/ongoing fund raising efforts for the school. Work directly with the pastor, principal and staff to develop marketing strategies that effectively promote SHS and the Parish religious education programs. Assist in the maintenance and development of pool of volunteers who can effectively support marketing and development activities and provide information/tools to get desired results. To provide appropriate staffing to meet the enrollment needs of the school. Plans Regularly assess Enrollment/Staffing/Marketing efforts and provide feedback and advice to the Board of Education, pastor, principal and staff. In cooperation with all stakeholders, actively support and promote all relevant efforts related to maximizing the Enrollment, Marketing and Development for SHS and the parish religious education program. Project Timeline Cost Completed Assess and report to Board of Ed on status and effectiveness of marketing/development activities. (Open house, promotion and distribution of brochures, billboard, newspaper articles, Viking View, letters to registered parishioners) Annually $0 Annually Provide recommendations for enhancement of Quarterly TBA enrollment/development/marketing efforts. Annually Creating of the HASA fundraising calendar in the Parent-Student Handbook Annually $0 Annually Distributed brochures to Real Estate Offices, Visitors Center, Pediatricians/Doctors, YMCA, Baker s Youth Club, KCH, St. Martins, Our Lady of Guadalupe, & St. Francis. Annually TBA Annually 17

18 FACILITIES COMMITTEE Mission The Facilities Committee is committed to ensuring the School s facilities, present and future, are meeting the needs of the School community in accordance with the School s mission, as established by the administration, and in harmony with the Parish s priorities. By serving as the School Board liaison to the Parish Building & Grounds Committee, the Facilities Committee promotes the development and maintenance of the School campus. Goals 1. To assure the ongoing maintenance of the school grounds, buildings and equipment. 2. To assess future school campus needs and help with the realization of those needs. 3. To assist other committees as requested/required in the Facility concerns of those groups. 4. To assist in the coordination and completion of specific improvement projects as approved/requested by the Buildings and Grounds Committee. 5. To assure fiscal responsibility and good stewardship within the Facilities Committee. Strategies To familiarize the committee with the current state of the school buildings, grounds and equipment. Make budget recommendations to Buildings and Grounds Committee based on the expected needs of capital repairs and upgrades to the school. To assist in determining current and future needs based on specific goals identified in the strategic plan. Plans To routinely review, update and implement the Facilities Committee portion of the Sacred Heart School s Strategic Plan in accordance with the Mission, Goals, Strategies, and Plans of the Facilities Committee and Sacred Heart School and Parish. Project Description Timeline Cost Completed 1. Outdoor lab improvements $1, Routine and ongoing school maintenance Annual Budget 18

19 CAPITAL IMPROVEMENT COMMITTEE Mission The Capital Improvement Committee is committed to ensuring the School s infrastructure, present and future, are meeting the needs of the School community in accordance with the School s mission, as established by the administration, and in harmony with the Parish s priorities. By serving as the School Board liaison to the Finance Committee, the Capital Improvement Committee promotes the development and improvement of the School campus. Goals 1. Focus on preserving and improving campus infrastructure while ensuring the efficient use of funds. 2. Plan and deliver projects on time and within budget through timely, efficient and cost effective management of resources. 3. Provide necessary classroom accommodations. 4. To discuss the possibility of adding more classrooms. Strategies Identify the School s development goals, needs, and priorities over the next five years and identify projects, capital improvements, and other issues or items that must be addressed or implemented to reach those goals. To familiarize the board with the current status of capital improvement projects. Make budget recommendations to the Finance Committee based on the expected needs of capital improvements and repairs to the school. Plans To routinely review, update and implement the Capital Improvement Committee s portion of the Sacred Heart School s Strategic Plan in accordance with the Mission, Goals, Strategies, and Plans of Sacred Heart School and Parish. Project Description Timeline Cost Completed 1. Gym Lighting Upgrade 2013 $7,500 X 2. Campus Water Treatment 2013 $6, Parking Lot Improvement 2014 $3, Gym Kitchen Expansion $135,000 X 5. Gym Stage Renovation $10, School Expansion TBD 7. School Roof Repair $50, Stage Curtains and Gym Shades $3,300 X 9. Gym painted $ X 19

20 Notes: 20

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