International School of Louisiana APPROVED MINUTES, Board of Trustees Meeting Tuesday, November 30, 2010

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1 International School of Louisiana APPROVED MINUTES, Board of Trustees Meeting Tuesday, November 30, 2010 Call to Order: Present: Absent: The regular meeting of the Board of Trustees was called to order at 6:15 p.m. at the school. Grant Ligon (President) Andrew Yon (Secretary) Karen Mayer Dwyer (Treasurer) Barbara Griffin Mike Lappa Matt Amoss (Vice President) Charlie Hadley Stephanie Davis HEAD OF SCHOOL REPORT Mr. Wilson presented the Head Report, as attached. Noteworthy discussion occurred on the following topics: Modular classrooms for Camp Street location: o Mr. Wilson presented cost estimates from three vendors for two buildings totaling 3000 to 4000 square feet; estimates ranged from $100K ($32/sq ft) to $585K ($144/sq ft). o There is risk if we put permanent buildings on this campus, because our lease must be renewed in five years and we could be kicked off the campus by either OPSB or RSD. o Our existing reserves covenants would potentially limit our cash outlay for modulars to $100K-$120K, so Mr. Wilson will research financing options. o Mr. Wilson will talk to facilities expert Ken Ducote to determine appropriate process for gaining approval from city agencies. BOARD PRESIDENT REPORT none ADMINISTRATION PRESENTATION none PUBLIC COMMENT none Minutes - ISL Board Mtg (draft).doc Page 1 of 2 9/21/2011

2 International School of Louisiana APPROVED MINUTES, Board of Trustees Meeting Tuesday, November 30, 2010 COMMITTEE REPORTS Strategic Planning Committee report (attached) a motion was made by Ms. Dwyer to accept the report, seconded by Ms. Griffin Ayes: Unanimous (Amoss, Hadley, Davis absent) VOTING AGENDA A motion was made by Mr. Lappa to accept the minutes of the October 27, 2010 regular board meeting and the November 13, 2010 special board meeting. Seconded by Ms. Griffin Ayes: Unanimous (Amoss, Hadley, Davis absent) OTHER TOPICS OF DISCUSSION ADJOURNMENT The International School of Louisiana adjourned its regular Board of Trustee meeting at 7:29 p.m. Motion by Ms. Dwyer to adjourn, seconded by Mr. Lappa Ayes: Unanimous Next Board of Trustees regular meeting is rescheduled for January 5, 2011 at 6:00 pm, to avoid Christmas & New Year holidays. Other interested parties present: Staff: Sean Wilson Melanie Tennyson Rosa Alvarez Pam Stewart Aviva Le Guests: David Napoleon Respectfully submitted by Andrew Yon, Board Secretary January 5, 2011 Date Approved by Vote of the Board Minutes - ISL Board Mtg (draft).doc Page 2 of 2 9/21/2011

3 International School of Louisiana AGENDA, Board of Trustees Regular Meeting Tuesday, November 30, :00 pm, Room Welcome 2 minutes 2. Approval of Oct. 30 and Nov. 13 Minutes 5 minutes 3. Head of School Report 20 minutes 4. Administration Presentation 30 minutes Human Resources Data Administration 5. Camp Street Physical Plant 15 minutes 6. Board President Report 5 minutes 7. Public Comment 10 minutes 8. Committee Reports 5 minutes 9. Public Comment 10 minutes 10. Adjourn Agenda - ISL Board Mtg doc 1/5/2011

4 30 November 2010 HEAD REPORT For the period ending November 21, SCHOOL YEAR October unveiled the coveted School Performance Scores, SPS, for the school year. We did not meet the growth target of 105. We had three students who did not pass the 4 th and 8 th grade LEAP, which are weighted more than 5 th, 6 th and 7 th grade scores. In addition, we had more English Language Learners take the exam and waive retention to promote to the 9 th grade. We expect the trend to continue to ebb and flow as the school matures; however, we expect the trend to remain upward. We are using ANet assessment for the first time this year. ANet is an interim assessment tool that monitors student progress throughout the school year. The assessment is administered four times per year and teachers use the results of the assessment to guide instruction as students go on through the school year. ANet provides data to teachers to improve teaching strategies that are more targeted to individual student needs and closely aligned to state GLEs. Thus far we trail behind just one school in the Network. SCHOOL The ISL Annual Family Fund will kick off January The fund is expected to raise about $40,000 this year to offset operational expenses. The PTO has been very active in creating a culture of Volunteerism at ISL. The PTO has held a meeting monthly to inform parents about the activities that are happening around the school. Parents volunteer in the classroom, the library, at the front desk and in the administrative offices of the school. We are proud of the work and sacrifices our parents make to ensure that ISL is a place of excellence. The Office of Parent Options held the Charter School Leadership Summit in Baton Rouge, November 10, The summit focused on the future of change and the impact of charter schools on the landscape of education. Pastorek spoke about the common curriculum that has been adopted by more than half the states in the union. The hopes of a common curriculum in Math and English Language Art will be that students receive similar academic standards from state to state. The Superintendent spoke about the Value Added Evaluations for teachers and school leaders. The Superintendent believes that the Value Added Growth model for evaluating schools will lead to better quality of instruction and students performance. Though he admits there are shortcomings to the model and that it will be modified as it matures, Value Added Evaluation will prove worthwhile in the future. The initial model will be in place for the school year and fully implemented in the school year. Special Education is the hot topic for education throughout the country. As the landscape of education is changing, many are touting Special Education as the Civil Rights issue of this era. Based on conversations with other school administrators there is considerable push being made to identify and provide services for students who are considered in need of IDEA services. We are refining our process to 1400 CAMP STREET NEW ORLEANS, LA USA (504)

5 ensure that ISL remains compliant and an active advocate for students who have special needs. Immunization at ISL The students received immunization shots on the spot at ISL. This is the second Annual Immunization clinic held at the school. Nurse Jones has had tremendous success getting our students properly immunized. Staff ISL employs 88 full-time employees, broken down as follows: 41 teaching faculty, 19 assistant teachers, 4 student services, 1 nurse, 1 counselor, 1 family liaison, 1 IT Coordinator, 5 food service personnel, six facility personnel and 9 administrative/academic support staff. Approximately 81% of teachers are Certified Highly Qualified. This number is down from the previous report as the process for labeling classes changed to reflect how the Department of Education will record classes for the school year. We expect to hire nine teachers to replace those leaving at the end of this school year. With nearly 25% of our teachers departing the school we will begin to aggressively recruit for the school year. Though the turnover is significant for the coming year, we believe that measures in place will offset the impact to the school environment. Facilities Westbank: notification has been sent to the Archdiocese of New Orleans about ISL leasing the Holy Name of Mary School site. I am expecting a phone conversation with Liz Lacombe during this week to begin to work through the details of the lease. Once BESE meets December 9 and hopefully votes in favor of ISL expanding to the Westbank we can have the lease signed before the Winter Break. Eastbank: Though we continue to make improvements and enhancements to the Camp Street site, we must consider that the building is near capacity. We anticipate nearly 560 students for the school year. Modular Classrooms: We are presenting three proposals for modular type structures for the Camp Street site. These proposals are more detail than those presented in previous meetings. Parent Involvement The School Improvement Team meets December 7, In the last meeting November 2, 2010 we discussed ISL s expansion, teacher retention and recruitment for the school year and the role of the School Leader at the expanded location. Suggestions included everything from seeding the expanded location with seasoned employees to starting fresh with new employees. Concerns were voiced about the impact of the expansion on the Camp Street site and the overall academic achievement of students. Participants were ensured that our goal is replicate the bests parts of ISL while minimizing the negative impact on current operations. The Brown Bag Lunches (BBL) continue. These meetings will cover the 2 nd quarter of the school year. The next BBL will be December 8, The intent of the meeting is to receive feedback from parents, have dialogue and report the outcomes to parents. State Information LAPCS - We want to remind you that you can provide your individual opinion on Superintendent Pastorek's recommendation at the following website: BOARD Legal Proposals from previous meeting, addition of Chinese Language, Authorization for Lease of Westbank Campus, Expand Services to the Westbank, and Charter Amendment Request, were all approved at the 1400 CAMP STREET NEW ORLEANS, LA USA (504)

6 board meeting November 13, We will be forwarding a proposal authorizing ISL to sponsor faculty members for H1B Visas. As we try to stabilize the teaching corps of the school we will seek various ways to achieve this end. As some teachers Visas come to expiration, we need a measure in place to mitigate mass exoduses of teachers. Terpsichore Property: I have received the final draft of the Lease from the attorney. Though the lease has come later than expected, we believe that it embodies the elements necessary for use of the property for its intended purpose of play space. Committees Code of Ethics: This is the link regarding code of ethics general information. This is more of For Your Information link than a policy to be implemented. Funding The EduJobs funds, $147M will be used to offset expected shortfalls in the state education budget for the school year. If the Superintendent and Governor allows this, ISL will need to offset an additional $75,000, about $145 per student, in the current year s budget as these funds were slated to assists schools and districts minimizing the impact of hiring in K-12 education to stimulate the country s economy. OVERALL School Year Planning Presentations Human Resources November 10 Data Administration November 10 Finance December 10 Technology January 11 Academic Assessments February 1 Facilities March 11 Finance (Budget Prep) April 11 State of School Address May 10 Round Table Discussion June 10 Legislative Action July 10 Academic - August 10 Development September 10 Sincerely, Sean Wilson 1400 CAMP STREET NEW ORLEANS, LA USA (504)

7 The mission of the International School of Louisiana is to provide a challenging education emphasizing French or Spanish language immersion, international awareness, the celebration of diversity and community responsibility. Committee to Board Report To: ISL Board of Trustees From: Strategic Planning Committee Committee Chair: Andrew Yon Date of report: November 30, 2010 Signature: Date of last meeting: November 4, 2010 Committee Members Present: Andrew Yon, Grant Ligon, Barbara Griffin, Stephanie Davis, Charlie Hadley Board Members: Staff Members: Aviva Le Other Committee Members: Sean Wilson, Pam Stewart Summary of Committee Meeting: Called to order at 5:39 pm Presentation Material provided by Sean Wilson: 10-year Student Enrollment Projections and Report on ISL Expansion Previous Strategic Planning Committee work has focused on replication and expansion in a number of scenarios. The Gulf Coast Recovery Grant (GCRG) has brought a specific scenario into play. The Committee is working to develop models to best view financial projections and drive good decision making in the Olivier St. expansion and beyond. Capacity at Camp Street - Administration proposes 2 modular buildings along the Euterpe Street border of the school, to be used for four kindergarten classes. Capacity projections indicate the trailers are needed for school year. The projected cost of Williams-Scotsman buildings is approximately $70,000 each to buy and $25,000 each to prepare/set up. Board requested Administration to look into custom buildings, using the Cottage as the template, and that a site plan design be solicited from the modular companies. It is clear that more thorough planning and preparation will be required to gain neighborhood support and city agency approval. Administration will present findings in coming days, which will be reviewed by the Board in November.

8 Olivier Street Campus - Administration and two boardmembers have toured the site and all feedback was positive. Financial projections indicate that using the GCRG and per pupil state funding (MFP), the Olivier campus can be self sustaining as it is grown 1 grade per year. The Board requested that Admin present the full financial pro forma for the Camp Street capacity expansion and Olivier Street expansion. Motions to be brought for Board vote during special board meeting on November 13: 1. approval of letter to BESE regarding the Olivier St. expansion 2. authorization for Mr. Wilson to negotiate a lease on Olivier St. 3. approval for Admin to pursue Chinese as a core curriculum at Olivier St., with more comprehensive presentation to the Board at a future date 4. approval of site plan and design for the use of modulars on Camp Street campus Adjourned 7:05

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