5.15pm Boardroom, Langdale Road, Leyland. Meeting began 5.15pm Attendance: 100% Meeting closed 8.45pm

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1 RUNSHAW COLLEGE CORPORATION MINUTES OF THE CORPORATION BOARD MEETING HELD ON MONDAY 27 TH MARCH 2017 Time Venue Present In Attendance 5.15pm Boardroom, Langdale Road, Leyland David Sherliker (Chairman), Yvonne Bradshaw, Stephen Hancock Simon Partington (Principal), Jacqui Chatwood, Mick Frankish, Gill Davies, Ken Lee, Joshi Jariwala, Jo Venn, Andrew Pratt, Chloe Latham, Martina Jay, Will Sutton Michelle Brabner (Deputy Principal), Clare Russell (Deputy Principal), Tanya Meredith (Assistant Principal), Janet Ivill (Director of Finance) Fatema Hussein (Clerk to the Corporation) Meeting began 5.15pm Attendance: 100% Meeting closed 8.45pm 1. Presentation on Key Local Priorities Dr Michele Lawty- Jones (Director, Lancashire Skills Hub) Dr Lawty-Jones delivered a Power Point presentation in which the following points were highlighted: An overview of the LEP (Lancashire Enterprise Partnership), its governance structure and the strategic framework that it operated within The strategic framework had been developed based on the research and data that had been collected The research and data on the labour market was available on the LEP website Employment related information targeted at young people was available on the LEP website and could be accessed by Careers Advisors An explanation of the key areas of priority and how these could be addressed The expectation was that the College network would work proactively with the LEP to address the key areas of priority During recent inspections of Colleges, Ofsted had requested to speak with the LEP on how Colleges were mapping provision to ensure that priorities were being met The LEP wanted to work with Colleges to raise the awareness of STEM An apprenticeship growth plan had been developed in association with the Lancashire learning forum and Lancashire Colleges group Employers needed to be more involved in the design of the curriculum The LEP had made a substantial investment in Runshaw with the grant for the Science & Engineering Centre and IT infrastructure to develop digital apprenticeships 1

2 Governor Questions Q. Had the impact of Brexit and other key changes in Government policy been taken into consideration? A. The database would be refreshed by December, but significant changes were not expected in all areas. The impact of Brexit did need to be taken into consideration Q. What was the interaction between the LEP and Colleges? A. The Principal advised that Michele attended the Lancashire Principals meetings and all Colleges received the labour market data from the LEP Q. Was any data available on the impact that migration was having on movements in the labour market? A. The LEP did not have a complete picture of this but the situation would need to be monitored as there may be implications as a result of Brexit The Board thanked Dr Lawty-Jones for her presentation. Governors agreed that a further discussion was required at some point on how College was planning to meet the priorities identified in the presentation. 2. Apologies for Absence There were no apologies to receive. 3. Committee Membership Andrew Pratt withdrew from the meeting. The Board discussed and approved the recommendation from the Search & Governance Committee that Andrew Pratt be re-appointed as a Board member for a 4 year term. 4. Declaration of Interest Governors were invited to declare any direct, indirect, pecuniary, personal or prejudicial interest relating to any item on the agenda for the meeting. No interests were declared. 5. Minutes of The Meeting Held on 7 th December Approval of the Minutes Agreed: that the minutes are signed as a correct record and authorised for publication. 5.2 Matters Arising from the Minutes There were no matters arising from the minutes. Joshi Jariwala in attendance. 2

3 6. Corporation Committee Meeting Minutes 6.1 Search and Governance Committee Minutes Part 1 & 2 10 th March 2017 The Board received a report on the recent Search & Governance Committee meeting and it was noted that: A succession plan and timeline had been agreed for recommendation to the Board The Register of Interests had been reviewed and no concerns identified The results of the Corporation skills base questionnaire had been analysed and it had been agreed that a Health and Safety link governor role was established As the College had not been inspected for some time, the Committee had agreed that a review of governance was undertaken Funding had been received from the AOC for the review which would be carried out by an NLG (National Leader of Governance) 6.2 Standards and Curriculum Committee Minutes 10 th March 2017 The Board received a report from the Committee Chair and the following points were highlighted: The Committee had received a presentation from Helen Curtis on the Equality & Diversity Annual report Apprenticeships and Level 4 AAT Accounts had been taken off the key issues list A level reform had been discussed and the Committee had agreed that the proposals were submitted to the Board for approval 6.3 Remuneration and Organisational Development Committee Minutes Part 1 13 th March 2017 The Board received a report on the recent Remuneration & Organisational Development Committee meeting and the following points were highlighted: There had been no strike action since February 2016 and a Memorandum of Understanding had been signed with UCU to ensure that all Teachers had fair, balanced and reasonable workloads A matrix identifying mandatory health and safety training had been developed following issues that had been identified from an internal audit The results of the Leadership Survey were very positive and showed a high level of staff satisfaction with individual managers College had reported on the gender pay gap in the Equality & Diversity annual report and the gap was 5.4% if cleaning and catering staff were excluded, as most Colleges contracted this service out The Committee had sought and received assurance that there was a robust succession plan was in place and 85% of management posts had an identified successor. This was higher than the target of 75% that had previously been agreed by Governors Governor Questions Q. How did the gender pay gap (excluding cleaning and catering staff) compare with national data? A. The data has not been available but the expectation was that College would compare favourably 3

4 6.4 Finance Committee Minutes 13 th March 2017 The Board received a report on the recent Finance Committee meeting with the Market Street lease, finance report, 2017/18 budget, HR & payroll system and Treasury Management policy items being highlighted. 6.5 Audit Committee Minutes 14 th March 2017 Part 1 The Board received a report on the Audit Committee meeting and it was noted that the Committee had reviewed 3 audit reports in detail. College had accepted the recommendations which were being actioned. 7. Market Street Lease Recommendations A detailed report had been presented to the Finance Committee outlining the key issues for consideration. The Director of Finance provided an overview of the proposed timeline and key decisions that would need to be taken to achieve a buy- out of the lease. Governor Questions Q. What factors had been taken into consideration in preparing the timeline? A. The timeline had been prepared as the basis for discussion by Board members. College was waiting for the negotiations with the Vets practice to be concluded before taking any further action. Should the Vets practice decide to rent the premises, any rent payments would be deducted from the buy-out costs. Q. When would any payment on the lease buyout be made? A. This would be made in the 2017/18 academic year Governors commented that College should try to negotiate a lower fee and requested that clarification was sought from the Banks and Auditors on whether the charge may have to be reported in this year s accounts. ACTION: Director of Finance The Board approved the recommendations submitted by the Finance Committee 8. A Level Reform Recommendations The Principal provided an explanation of the proposed reforms and it was noted that: As AS results would no longer count towards the final A level grades, College was proposing not to enter students for AS exams from 2017/18 onwards Continuing with AS exams was having a negative impact on the A2 results as the AS course specification was different to the whole of the A level Students would still have the option to take 3 or 4 A levels in the first year and this would provide them with the flexibility to select which 3 subjects to carry on with into the second year 4

5 Governor Questions Q. Had it not been evident that the AS course was different to the final A level when the specification was first published? A. No, this had not been evident Q. Would the proposed reforms have an impact on University admissions? A. Universities had been advised by the Government to no longer take AS results into account Q. If a student chose 3 subjects and performed badly in one, what options would they have? A. They would complete 2 A levels plus a further one year course from a small selection of AS and other qualifications Q. Would the entry requirements be different for students wanting to take 3 or 4 A levels? A. They would need to have achieved the required grade to undertake the A level but College would not ask for different grades for students wanting to take 4 A levels Q. How did this approach compare with what other Colleges were doing? A. This was different as the other Colleges were giving students the option to undertake 3 A levels and students opting for 4 would be expected to carry on with 4 subjects into the second year Q. Would there be any financial implications in implementing this proposal? A. Additional classes may have to be provided, but it would not be more than currently Q. If students dropped the fourth subject at the end of Year 1, will this not be viewed as wasted time and resource? A. College was intending to provide some form of internal certification for the fourth subject Q. Would there be any savings in exam fees from discontinuing AS exams? A. Savings of 200,000 to 300,000 were anticipated Q. Would mid-year assessments still be undertaken? A. Assessments would be undertaken at the end of the first year and again in January in the second year Q. How would this impact on the enrolment process? A. Students would be enrolled for 3 A levels and the fourth one would be classified as enrichment The Board approved the proposed reforms to the A level offer form 2017/18 9. Discover Subcontracting Proposal Governors were informed that College was proposing to withdraw from the sub-contracted provision with Discover with effect from academic year. The regulations in relation to sub-contracted provision were changing and Discover were investigating other options. Governor Questions Q. What options would be available to learners if College withdrew from the provision? A. Any remaining learners would be transferred across but it was unlikely that there would be any learners left to transfer 5

6 Board members approved the proposal to withdraw from the sub-contracted provision 10. Principal s Report The Principal s presented his report and the following points were noted: A very high number of applications had been received for September 2017 The area review process had been concluded and College was awaiting the report from the F.E.Commissioner A record number of offers had been received for places to study at Oxbridge The senior management team had commenced work on the business plan for next year Lancashire Adult learning had expressed interest in basing themselves at the Euxton Lane campus and discussions were ongoing on how this could be accommodated A Governor commented that it was important to ensure that students did not get confused with two providers at Euxton Lane and the Principal confirmed that measures would be put in place to keep the two identities separate. Governors stated that this was a good example of how Runshaw was collaborating with other local providers as recommended by the area review process. H.E. Fees Proposal The Principal explained that: Research undertaken by Professor Alison Wolf had highlighted that price was not a key consideration in the decision to study an H.E. course Charging a lower could send a negative signal that the quality was not as good College was proposing that fees for H.E. courses were raised to match those charged by UCLAN From 2018/19 fees for all courses except Year Zero would increase from 6,000 to 9,250 Year Zero fees would increase from 6,000 to 6,500 Governor Questions Q. What did other Colleges charge for H.E. courses A. Other Colleges charged between 6,000 and 9,000 Q. Would the price increase provide College the flexibility to offer bursaries? A. Yes bursaries could be offered and this may encourage some students to study further who may not otherwise have done so The Board approved the proposal to increase H.E. fees for 2018/19 academic year 11. Lancashire Area Review Recommendations 6

7 11.1 To ratify the following decisions taken by Board Members: To accept the formal recommendation from the Deputy F.E. Commissioner for Runshaw to remain a standalone College To confirm that the Runshaw Board has no objections to the recommendations put forward for the other Colleges To support the 4 non-structural recommendations put forward by the Steering Group Board members unanimously ratified the recommendations from the Lancashire Area Review Steering group. Governors thanked the Chairman and Principal for their time and commitment to the area review process. 12. Chairman s Report 12.1 Succession Planning Recommendations The Chairman reported that: Warren Middleton had expressed an interest in joining the Board 12 months in advance of being appointed as Chair Yvonne Bradshaw had agreed to be considered for the Vice-Chair role The total membership would need to be increased to 15 members to enable Warren to be appointed The Search & Governance Committee were recommending that any terms of office for Co-opted members should not count towards the three maximum terms that a member could serve Additionally, previous board membership where there had been a significant gap or break in service should also not count towards the three maximum terms The Instrument and Articles would therefore need to be amended to reflect the above recommendations The Board agreed that the Instrument & Articles were amended as proposed for approval at the May Board meeting ACTION: Clerk / May Board Agenda 12.2 Staff & Student Governor Election Process The Clerk reported that: Revisons to the Staff and student Governor election process had been presented to the Search & Governance Committee for consideration. An overview of the key changes was provided by the Clerk who explained that these would further streamline the election process and provide greater clarity. 7

8 Board members approved the proposals and agreed that staff were consulted about the proposed changes ACTION: Clerk to arrange staff consultation 12.3 Issues from Data Dashboard Governors reviewed the dashboard and noted that Runshaw was not in the top ten nationally for A level average points score if Sixth form colleges were also included in the data. The Principal advised that the DfE methodology for calculating average points per entry was changed in 2016 to include students who had not studied on the A level program in the period The new methodology had caused concern in many Colleges and AOC were working with the DfE to resolve these concerns before the league tables were published in January Finance Monitoring Reports 13.1 Finance Report to 28 February 2017 The Board received the Financial Report for the month ending 28 February 2017 and the following points were highlighted by the Director of Finance: The budget targets were expected to be met and the end of year financial position would put the College into a Good financial health rating Two out of the four area review benchmarks were already being met and College was expecting to meet all four by 2020 Cash reserves had increased and could be required if a buy-out of the Market Street lease was agreed Governors noted the Finance report as at 28 February Safeguarding / Prevent Update Governors reviewed the report and the Principal reported that there had been an increase in the number of referrals for students affected by mental health issues, but this was not unique to Runshaw. Keeping Children Safe in Education The Chairman advised that it was a statutory requirement for Governors to have completed the online quiz and arrangements would be made to Governors on how to access the information. ACTION: Clerk to link and access details to Governors 8

9 15. Policies for Approval 15.1 Freedom of Expression It was noted that this was a new policy that had been introduced following a recommendation from Eversheds. The Board approved the Freedom of Expression Policy 15.2 Local Government Pension Scheme Discretions The policy had been reviewed by the Remuneration & Organisational Development Committee who were recommending that in cases where there were significant additional costs involved in exercising a discretion, the decision should be made by the Board. The Clerk advised that the financial regulations stated that any expenditure above 100,000 would require Board approval and as this was highly unlikely in relation to pension scheme discretions, a sum of 25,000 was being proposed. Governor Questions Q. On how many occasions had a discretion been exercised? A. There had been none in the last few years Q. Who made the decision on whether a discretion was granted? A. The senior management team collectively made the decision Governors suggested that this needed to be clarified within the policy. ACTION: HR Director The Board approved the policy subject to the amendments proposed. It was agreed that discretions where costs of 10,000 or above were incurred would require Board approval 16. Reserved Business Minutes 16.1 Audit Committee Minutes Part 2 14 th March 2017 Governors noted the minutes of the Audit Committee meeting Matters Arising from the Audit Committee Minutes Discussed as part of reserved business Corporation Meeting Minutes Part 2 7 th December

10 Agreed: that the minutes of the meeting held on 7 th December are approved as a correct record Matters Arising from the Minutes Discussed as part of reserved business Remuneration and Organisational Development Committee Minutes Part 2 13 th March 2017 Governors noted the minutes from the above Committee meeting. 17. Reserved Business 17.1 Principal Mid-Year Performance Review Update Discussed as part of reserved business Clerk Mid-Year Performance Review Update Discussed as part of reserved business. 18. Team Self Review Board members undertook a review of the meeting and returned the forms to the Clerk. 19. Date of Next Meeting Monday 15 th May 2017 at 5.15pm *Standing Agenda Item Chairman s Signature: Date: 10

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