Confirmation of Acceptance for Studies (CAS) production procedure:

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1 Confirmation of Acceptance for Studies (CAS) production procedure: Log in to Sponsor Management System (SMS). From the default home page / SMS Message Board, select OK, Students, Create CAS and Tier 4 (General). Click next. Select Create new single CAS. Click next. You will be redirected to the CAS template form that you need to complete with the relevant student details as follows: (***For UKVI the fields marked with a red asterisk are compulsory; however, for internal reporting purposes, various other fields are compulsory. Please complete the CAS template form with ALL of the information EXACTLY as detailed below***) Section Field name Help text Family name enter the family name / surname of the student Given name enter the given name and any middle names Other names Date of Birth enter in DD/month/YYYY format Gender select either Male or Female appropriately Nationality enter nationality as per passport Place of birth enter place / city of birth as per passport Country of birth enter country of birth as per passport Passport number enter current valid passport number which will be used to apply for the Tier 4 visa Applicant number enter student s Campus reference number UCAS ID number Enter UCAS ID if applicable Student Details

2 Section Field name Help Text Application number enter student s Campus reference number / SITS number (for INTO) Course title enter course title as it appears on Campus Course ID enter course code as it appears on Campus Course level Select appropriate NQF level from the drop-down menu. E.g NQF 3 for INTO Foundation/ A-levels; NQF 4 for INTO Diploma; NQF 5 for Foundation Degree; NQF 6 for Bachelor degree; NQF 7 for Master degree/ MB BS; NQF 8 for PhD/ Doctoral studies; NQF 8 DES for Doctorate Extension Scheme. Secondary course level Course start date for brand new courses yet to begin, enter the (future) start date of the course for students continuing on the same course of study, enter the next day after their current student visa leave expires for students continuing on the same course after a period of interruption/ intercalating, enter the date when the student is required to continue their full-time engagement with the course For Doctorate Extension Scheme CAS, enter the date of issue of the CAS. Course end date enter the end date of the course Course details

3 Latest date a student can be accepted on to the course Tick if the course if full time Hours per week enter 40 Tick if the course requires an Academic Technology Approval Scheme (ATAS) certificate Tick if the course requires a certificate from the Postgraduate Dean (for postgraduate doctor and dentist courses only) Main study address in the United Kingdom (mandatory for assignment): only complete with relevant details if student has authorised late arrival date (THIS IS COMPULSORY FOR BRAND NEW PGR STUDENTS NO SHOWS WILL BE REPORTED TO UKVI AFTER THIS DATE) tick this box tick this box if ATAS clearance is required (A NEW CAS CAN ONLY BE PRODUCED IF STUDENT CAN PROVIDE EVIDENCE THAT ATAS CLEARANCE HAS BEEN OBTAINED AND HAS NOT EXPIRED) either select a relevant pre-stored address or, if the relevant address is not pre-stored, select provide address ; enter the correct details of the School that student is currently studying in and save (this will redirect you back to the main CAS template form Section Field name Help text Is a SELT required? state whether a SELT is required (please refer to the University s current English Language Policy document for further information) Reason not required only if relevant (as above) English language qualification English language level attained English language test provider Only complete this if a SELT is required (as above) Only complete this if SELT is required (as above)

4 Section Field name Help text Previous UK student Select accordingly, if known. (All reasonable enquiries must be made to ascertain if the student has previously studied in the UK) Previous course level Select the NQF level of the previous course of study, only if relevant. Is current course higher, Select accordingly, if relevant lower or at the same level as previous course If the same or lower supply If the new course is at the same level or lower than the previous course, justification text please state the justification for issuing this CAS. Please also refer to the Progression Details Evidence used to obtain offer University s Tier 4 Sponsorship Policy for further information. enter the details of the student s previous qualifications used by the University to assess eligibility for entrance onto the current course. You can also use this field to enter details confirming that the student meets the academic progression requirements.

5 Section Field name Help text Tick if providing accommodation or leave blank if unknown Tick if the course fee for the first year or current year includes accommodation or boarding costs Course fees charges for enter the full tuition fee charged for the course (if course lasts for one first year of the course academic year or less) or, enter the tuition fee charged for the academic (in pounds sterling) year that CAS was produced in if course lasts more than one academic year (if CAS produced in June / July / August please state fee for Accommodation and fees Course fees paid to date (in pounds sterling) Boarding/ Accommodation fees charges for the first or current year Accommodation fees paid to date (in pounds sterling) Boarding fees paid to date (in pounds sterling) subsequent year of study) enter the full tuition fee paid for the course (if course lasts for one academic year or less) or, enter the tuition fee paid for the academic year that CAS was produced in if course lasts more than one academic year (if CAS produced in June / July / August please state fee paid for subsequent year of study); enter 0.00 if has not paid anything yet (even if no fee charged) complete with relevant fee if in University accommodation (for relevant academic year as above); enter 0.00 if in private accommodation complete with fee paid if in University accommodation; if in private accommodation

6 Section Field name Help text Tick if the applicant is undertaking tick only if relevant a work placement as part of the course Select percentage and give only if relevant (in most cases, work placement must not justification exceed 50% of the total course of study) Work placement address (if (if relevant) select provide address, enter the correct known) details and save (this will redirect you back to the main Work placement; Partner institution; Overseas institution Partner institution name Partner institution sponsor licence number (if known) / address Overseas higher education institution name / address CAS template form); if not taking a work placement Enter details of the overseas higher education institution if course of study at Newcastle University is a short term study abroad programme of an overseas higher education course Click save and assign. Follow on screen instructions for making online payment.

7 APPENDIX: Making Amendments to CAS: (PLEASE REMEMBER THAT AMENDMENTS CAN ONLY BE MADE BEFORE THE CAS HAS BEEN USED AS PART OF A VISA APPLICATION). Log in to Sponsor Management System (SMS). From the default home page / SMS Message Board, select OK, Students, Sponsorship duties and Manage live CAS by CAS number. Enter relevant CAS number; click next. If you want to add a note about scholarships, fee discounts etc, select Sponsor note. You will be redirected to a free text box where you can insert the relevant information. Click save. If you want to update the accommodation / tuition fees charged / paid, select Update fees ; you will then be able to enter updated fee information. Click save. Campus (or SAP) procedure: After the CAS has been issued: You must enter the CAS number and details on the Visa/ Residence Data tab on Campus The following columns are mandatory and data must be input: Visa Type; Start date; End Date; Status; Program of Study For Visa Type, select Confirmation of Acceptance of Studies For start and end date, enter the date assigned and Expiry date (use by) from SMS For Status, enter Issued For Program of study, enter the program code from Campus After the CAS statement has been issued to the student, please upload all relevant documents such as: the CAS request form, course application, certificates, proof of English language ability, copies of visa(s) and passport(s), progress report, correspondence re fees or course extension, onto Campus.

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