Ithaca College London Center
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1 Ithaca College London Center Guidelines for application and participation.p. 2 Important dates: Spring 2018 p. 3 Important dates: Summer/Fall p. 4 Cost estimates p. 5 Financial documentation requirements for London p /23/2017
2 Ithaca College London Center Guidelines for application, acceptance and participation 1. Complete application online no later than the application due date. Applications are reviewed on a rolling basis, with complete applications being reviewed according to the following schedule: Summer term in London: application deadline is the last Friday in February. Complete applications will be reviewed beginning in January up through the deadline or until the program is full, whichever comes first. Fall semester in London: application deadline is March 1. Complete applications will be reviewed beginning in January up through the deadline or until the program is full, whichever comes first. Spring semester in London: application deadline is September 15. Complete applications will be reviewed beginning in August up through the deadline, or until the program is full, whichever comes first. Note that we recommend early application for spring semesters in London due to very high demand. 2. Be sure that all application materials are submitted online no later than 4:00 p.m. on the day applications are due. Non- Ithaca College students must submit an official transcript with the application. All students should submit the nonrefundable application fee of $50 (semester) or $35 (summer). 3. Notification of acceptance will be sent out no later than 2 weeks after the application deadline. 4. For Ithaca College students: If you have been accepted, you MUST attend the London Center Orientation. This is a mandatory meeting you cannot study in London if you do not attend this orientation. If a prior commitment that cannot be changed prohibits you from attending the orientation, you must supply written notification, and attend the Make-up orientation. Contact the Office of International Programs and Extended Studies (OIPES) for the dates, times, and locations for these meetings. For Non-Ithaca College students: You will be sent a packet that contains all of the information that will be covered at the orientation. It is your responsibility to read through the material thoroughly in order to prepare for your semester at the London Center. 5. A nonrefundable $500 deposit to confirm your participation will be due approximately 1 month after the application deadline. Contact OIPES for the exact due date for this deposit for the semester in which you are applying. 6. You will receive a large amount of information at the orientation (or in the packet sent to you) that will need to completed, either in hard copy or online, in a timely fashion (generally 2-4 weeks after the orientation meeting). Please be advised that if you fail to complete the paperwork by the due dates, you will be jeopardizing your participation in the London Center program. MAINTAINING GOOD ACADEMIC AND JUDICIAL STANDING IS A REQUIREMENT FOR GOING TO THE LONDON CENTER. OIPES will check your final grades for the semester in which you are applying to the London Center. Non-Ithaca College students must have a final transcript sent to Ithaca College at the end of the semester prior to going to London. We will also receive reports from Judicial Affairs regarding any disciplinary violations that may occur between the time of your acceptance and the beginning of London Center semester. If your cumulative GPA falls below a 2.5, your acceptance to the London Center may be withdrawn. If you are put on disciplinary probation, your acceptance to the London Center may be withdrawn 2
3 Important Dates for Spring 2018 in London: NOTE: dates are subject to change. Do not book airfare or make any travel arrangements based on these dates. Applications Due: FRIDAY, SEPTEMBER 15, 2017 (this program will likely fill before the application deadline, so early application submission is strongly encouraged) Acceptance s sent: No later than FRIDAY, SEPTEMBER 30, 2017 Internship Orientations: TUESDAY, OCTOBER 3, 2017; 12:10-1:00, Location TBD THURSDAY, OCTOBER 5, 2017; 12:10-1:00, Location TBD Attendance is required at ONE of the above orientations for everyone who wishes to do an internship in London, or anyone who needs to apply for a student visa for working in London, or who is required by nationality to obtain a student visa. Orientation (MANDATORY): SATURDAY, OCTOBER 28, 2017; 9:00-1:00, Location TBD Confirmation of Enrolment: MONDAY, NOVEMBER 6, 2017 All students notified of acceptance for the Spring 2018 in London program MUST attend. Parents are welcome! Breakfast will be served. If you cannot attend, you must give OIPES a written excuse note and attend a make-up orientation session to be held on: Monday, October 30, 2017; 6:00-9:00 pm, location TBD Please submit paperwork from orientation to your online account and pay your $500 deposit to the OIP in order to secure your place in the London program. Pre-departure Social: MONDAY, DECEMBER 11, 2017; 7:00-8:00; Klingenstein Lounge Meet other members of the Spring 2018 London Center group and talk with former London Center students. Group Flight Departure: SUNDAY, JANUARY 7, 2018 (tentative) Orientation/Flat Hunting: MONDAY-SATURDAY, JANUARY 8-13, 2018 Academic Program Begins: MONDAY, JANUARY 15, 2018 Spring Break: FRIDAY, MARCH 2-SUNDAY MARCH 11, 2018 Classes End: THURSDAY, APRIL 26, 2018 Final Exams End: THURSDAY, MAY 3, 2018 Group Flight Return: SATURDAY, MAY 5, 2018 (tentative) 3
4 Important Dates for Summer/Fall 2018 in London: NOTE: dates are subject to change. Do not book airfare or make any travel arrangements based on these dates. Applications Due: FRIDAY, FEBRUARY 23, 2018 (Summer) or WEDNESDAY, MARCH 1, 2018 (Fall) Acceptance s sent: No later than FRIDAY, MARCH 10, 2017 (Summer) or THURSDAY, MARCH 1, 2017 (Fall) Visa/Internship Orientations: All students planning to intern or needing a visa must attend one! -THURSDAY, MARCH 1, 2018; 12:10-1:00, Location TBD -TUESDAY, MARCH 6, 2018; 12:10-1:00, Location TBD -THURSDAY, MARCH 22, 2018, 12:10-1:00, Location TBD NOTE: Summer 2018 students must attend either the March 1 or March 6 visa/intenship orientations. Fall 2018 students can come to any one of the three visa/internship orientations. Anyone who wants to have an internship, to find paid work in London, who plans to spend more than 6 months in London, or who is required by nationality to obtain a student visa, should also attend one of the Visa/Internship orientations. Orientation (MANDATORY): SATURDAY, MARCH 24, 2018; 9:00-1:00, Location TBD Confirmation of Enrolment: MONDAY, APRIL 2, 2018 All students notified of acceptance for the Summer/Fall 2018 in London program MUST attend. Parents are welcome! Breakfast will be served. If you cannot attend, you must give OIP a written excuse note and attend a make-up orientation session to be held on Mon., March 26, 2018; 6:00-9:00 pm, location TBD. Please submit materials from orientation to your online account and pay your $500 deposit to the OIPES in order to secure your place in the London program. Pre-departure Social: MONDAY, APRIL 30, 2018; 7:00-8:00, Location TBD Meet other members of the Summer/Fall 2018 London Center groups and talk with former London Center students. Group Flight Departure: MONDAY, MAY 21, 2018 (Summer) or SUNDAY, AUGUST 19, 2018 (Fall) Orientation in London: TUESDAY, MAY 22, 2018 (Summer) or (also flat hunt for fall group) MONDAY-SATURDAY, AUGUST 20-25, 2018 (Fall) Academic Program Begins: WEDNESDAY, MAY 23, 2018 (Summer) or MONDAY, AUGUST 27, 2018 (Fall) Fall Break: FRIDAY, OCTOBER 12-SUNDAY OCTOBER 21, 2018 (Fall) Academic Program/Finals End: SUNDAY, JULY 8, 2018 (Summer) or THURSDAY, DECEMBER 13, 2018 (Fall) Group Flight Return: MONDAY, JULY 9, 2018 (Summer) or SATURDAY, DECEMBER 15, 2018 (Fall) 4
5 London Center: Semester Cost Breakdown Educational Costs (for one semester fall or spring) $22, $22, Ithaca College Tuition (based on tuition rates; $ 21, rates will be announced in Spring 2018) Books & Supplies (est.) $ Application Fee $ International Health Insurance $ Visa (for interns & those wanting to work or intern) $ Living Costs (estimated)* $ 7, $ 13,700.00* Room (based on 4-6 person flat; $ 3, $6, $750-1,500/month/person) Board ($ /month) $2, $5, Incidentals (local transportation, entertainment, mail, toiletries, etc.) $1, $2, Travel Costs (estimated) $ 1, $ 1, Round trip flight from New York AND 5 night hotel package APPROXIMATE BASIC SEMSTER COST $30, $38, Please note: All costs are given in U.S. dollars. Costs may change based on the exchange rate. Exchange rate used to calculate above expenses is 1.00=$1.35 London Center: Summer Cost Breakdown Educational Costs (for one summer) $7, , Ithaca College Tuition (6 summer credits, based on 2017 rate) $ 7, Books & Supplies (est.) $ Application Fee $ International Health Insurance (est.) $ Visa (for interns & those wanting to work) $ Living Costs (estimated) * $4, $5,000.00* Room (based on 4-6 person flat) $ 2, $3, Board, local transportation, and basic living expenses $ 1, $1, Travel Costs (estimated) $ $1, Round trip flight from New York City area APPROXIMATE BASIC COST $12, $14, Please note: All costs are given in U.S. dollars. Costs may change based on the exchange rate. Exchange rate used to calculate above expenses is 1.00=$1.35 *For both semester and summer, room estimates include the cost of utilities and furnishings. The lower range of board figures stated are based upon estimates for grocery shopping and cooking at home, with an occasional meal taken at a restaurant. Students who expect to dine out regularly should anticipate higher costs. Costs will also vary for individuals depending on personal travel, entertainment and lifestyle 5
6 DETAILS ON REQUIRED FINANCIAL DOCUMENTATION FOR LONDON (updated 23-Aug-2017) All students going to London will need to prepare documentation showing that they have enough money to support themselves while in London. Specifically, the British government wants to be sure that any student coming to London has sufficient funds to pay for things such as housing, food, local transportation, toiletries, etc. The British government determines how much is sufficient, and the current amount is 1,265 per month (or part of month) you will be in London. This is referred to as your maintenance funds. The exchange rate as of the publication of this handout (8/23/17) is 1.00 = $1.28, which is a very good rate compared to historical levels. At this exchange rate, 1,265 equals $1,619 per month. To be on the safe side, we usually round up with the exchange rate for visa purposes, so in giving the dollar figures below we will round up to an exchange rate of 1.00 = $1.35, bringing the monthly total needed up to $1,708. REMEMBER: it is crucial that you continue to doublecheck the exchange rate. If it changes, the amount of money in dollars you need will change accordingly. Use the currency converter at for your conversions. For semester students: o You will need to show proof that you have access to approximately $6,832 for the four months you ll be studying in London. If you are receiving financial aid in an amount that exceeds the charge for tuition ($21,442), then you can subtract that amount of excess financial aid from the total amount of funds you are required to show proof you have access to. For example, if you receive $24,000 total financial aid per semester, then you would only need to show proof of $4,274 rather than the full $6,832 ($24,000 financial aid minus $21,442 tuition charge = $2,558, which is the amount of excess aid beyond tuition charges that you would be able to deduct from the required $6,832) For summer students: o You will need to show proof that you have access to approximately $3,416 for the almost two months you ll be studying in London. If you are receiving summer financial aid in an amount that exceeds the charge for tuition ($7,524), then you can subtract that amount of excess financial aid from the total amount of funds you are required to show proof you have access to. It is very important to note that these figures are NOT above and beyond the estimated costs of a semester in London. The money you ll need to show proof that you possess is the same money you will actually be using to pay for your housing, food, transportation, and other everyday living expenses while abroad. The British government just wants to make sure you will have access to a sufficient amount before they will issue a visa or let you enter the country. ALL students going to London must prepare proof that they have the required amount of money. Those applying for a visa (to do an internship, or for other reasons elaborated below) will need to have the proof of finances prepared 28 days BEFORE applying for the visa, so ideally no later than October 15 for Spring semester in London, March 1 for Summer term in London, or April 20 for Fall semester in London. Those NOT applying for a visa will only need to have the proof of finances ready to present upon arrival in London. DO YOU NEED A STUDENT VISA FOR LONDON? This is a very important question to answer before proceeding on to the description of what proof of funds documentation entails Whether you will need to apply for a student visa will partially dictate what your proof of funds documentation will need to say, and will also determine WHEN you need to have the documentation. You MUST apply for a student visa if ANY of the following apply to you: You are NOT a citizen of the U.S., the U.K., or a country within the European Union You will do an internship in London You want to work part-time in London (including work-study at the London Center) You are planning to stay in the U.K. for more than 6 months Students who will be applying for a student visa must be able to show proof of having held the appropriate amount of money for a full 28 days BEFORE they can apply for the visa. 6
7 Example: if you plan to submit/pay for your visa application on November 12, you will need to be able to show proof you have been holding the required funds in an acceptable bank account beginning no later than October 15. You will NOT need to apply for a student visa if ALL of the following apply to you: You ARE a citizen of the U.S., the U.K., or a country in the European Union AND you Will NOT be doing an internship in London Will NOT be seeking part-time work (including work-study at the London Center) Will NOT be staying in the U.K. for more than 6 months. Students who do not need to get a visa WILL still need to prepare proof of finances in the amounts listed above, but will only need this documentation right before departure for London. Those not applying for a visa will not need to show proof of having held the appropriate amount of funds for any particular length of time. Continue to the next section to learn what type of documentation is required for your proof of finances. WHAT DOES PROOF OF FUNDS DOCUMENTATION ENTAIL? Your proof of funds is typically documentation from a bank, usually in the form of a letter or a bank statement. Below are some guidelines about what is expected for the proof of finances: You will need a letter from a bank OR a bank statement. This will need to clearly state that you have a balance of at least approximately $6,832 for the semester, or $3,416 for the summer (or the appropriate amount after subtracting your excess financial aid). o The bank account in which the money is held can be in the student's name, a parent's name, or a joint account between the student and parent. It cannot be in the name of another relative, family friend, etc. o It must be a checking or savings account. It cannot be an investment account of any sort, including a 529 College Savings Account. o If you obtain a bank letter, it must be on bank letterhead and signed by a bank official. o If you obtain a bank statement, it should be bank-generated (NOT printed out by the student) and stamped/signed by a bank official on each page of the statement. o The account number on the documents may be only partially stated or blacked out. o If the account is in the student's name only, no additional documentation need accompany the bank letter/statement. o If the account is a joint account with a parent, or is in a parent's name only, then it must be accompanied by two additional documents: A letter of financial support from the parent (Int l Programs will provide a sample letter to use) The student's birth or adoption certificate as proof of the parental relationship. This must be the original birth or adoption certificate or a certified copy (that is, a copy that has been certified as a true copy before a notary public). Those who prepare this bank letter or statement for visa application purposes need the letter to indicate that they have held these funds for at least a full 28 days prior to applying for the visa. o Note that the account in which the funds are held must not have dropped below the amount that you need to show at any time during the 28 day period. In addition, the final date of this 28 day period must not be more than 31 days old on the date that you submit your application Those who will NOT apply for a visa do NOT need to make mention of a 28 day holding period in the bank letter, and do NOT need to indicate that the funds have been held for any specific length of time. o The bank letter or statement for non-visa applicants ONLY needs to show that the student has access to the requisite amount of money, and the student will only need this documentation in time for departure for London. A sample bank letter will be provided after you have been accepted to the London program. It can be used as a model to show your bank when you go in to request the letter. VERY IMPORTANT: While abroad, you must continue carrying the financial documentation with you each time you travel outside of the U.K. for the whole semester, as you could be asked for it anytime you re-enter the country from your travels. 7
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