FACULTY MENTORING PROGRAM

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1 FACULTY MENTORING PROGRAM The general approach to mentoring in the COD acknowledges that 1) all faculty should have access to mentoring, 2) many different effective mentoring methods exist, and 3) faculty may have unique mentoring needs. Therefore, our program is designed to present a mentoring menu that all faculty can access. Faculty are able to access all of the available mentoring activities via the COD Faculty Affairs website, Our currently available programs are described below; other programs that might be added include Cluster Mentoring (the identification of senior and junior faculty who agree to meet as a group for mentoring purposes) and topic-specific mentoring initiatives, such as promotion workshops. The availability of mentoring activities will be regularly announced to all faculty and to Department Heads. The following COD specific mentoring activities are currently available: One-on-one Mentoring 1) Department Heads: All faculty at 0.5 FTE or greater may arrange for individual mentoring sessions with their department head. If appropriate, department heads may designate senior faculty other than themselves as primary mentors for junior faculty. Junior faculty are encouraged to utilize the COD Individual Development Plan template to organize their career goals and professional development needs. 2) Associate Dean for Faculty Affairs: All new faculty at 0.5FTE and above will meet with the AD for Faculty Affairs within the first 6 months of appointment. All faculty members are encouraged to schedule individual professional development sessions with the Associate Dean for Faculty Affairs at their convenience. The AD-FA also maintains 2 blocks of time each month as open office hours for faculty drop-in consultations; other times are available by appointment. In consultation with Department Heads, the AD-FA may assist in the identification of specific mentors for individual faculty. 3) The annual performance review includes a section that allows faculty to identify mentoring needs. Group and Peer Mentoring 1) Women Faculty Peer Mentoring Group: This group is led by a senior faculty member and meets once per month. The meeting includes both informal discussion time as well as a focused discussion on topics of interest to the group such as salary equity, work-life balance, gender bias, etc. 1 Appendix D-1

2 2) Tenure-track Junior Faculty Group: This group is led by two senior tenured professors and will be open to all junior faculty in the tenure track. The group will meet monthly or bimonthly to engage in a topical discussion; topics will be decided by the group. 3) Non-tenure track Junior Faculty Group: This group will be established in The group will be led by two senior non-tenure track faculty and will be open to all junior faculty in the nontenure track. The group will meet monthly or bimonthly to engage in a topical discussion; topics will be decided by the group. Mentor/Mentee Training 1) As part of our annual faculty retreat, training workshops for faculty mentors and mentees will be offered. For mentors, training will emphasize a variety of best mentoring practices; for mentees, training will include how to forge a relationship with your mentor and expectations for mentoring relationships. Last revised April 8, Appendix D-1

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9 This document was re-ratified on October of 2010 at a faculty meeting. Appendix D-2

10 College of Dentistry - Bylaws Page CONTENTS PREAMBLE... 3 ARTICLE I Name... 3 ARTICLE II Missions... 3 ARTICLE III Governance... 3 ARTICLE IV Organization... 4 SECTION 1. Administration... 4 SECTION 2. Secretary... 5 ARTICLE V Academic Units... 6 ARTICLE VI Meetings of the Faculty of the College... 7 SECTION 1. General Rules... 7 A. Presiding Officer... 7 B. Attendance... 7 C. Quorum... 8 D. Voting... 8 E. Executive Session... 8 F. Minutes... 8 G. Parliamentary Procedure... 8 SECTION 2. Regular Meetings... 9 A. Frequency... 9 B. Notice... 9 C. Agenda and Order of Business... 9 SECTION 3. Special Meetings... 9 A. Call... 9 B. Notice C. Agenda ARTICLE VII Committees SECTION 1. Standing Committees General Rules for Committees A. Executive Committee B. Committee on Student-Faculty Relations C. Committee on Elections D. Committee on Academic Track Appointment, Promotion and Tenure E. Committee on Non Tenure clinical Track Faculty Promotion...17 F. Diversity Advisory Committee G. Subcommittee of the Executive Committee on Continuing Education H. Subcommittee of the Executive Committee on Curriculum I. Subcommittee of the Executive Committee on Student Admissions J. Subcommittee of the Executive Committee on Student Promotion K. Subcommittee of the Senate Committee on Student Discipline L. Subcommittee of the Executive Committee on Graduate Dental Education M. Subcommittee of the Executive Committee on Research Appendix D-3

11 College of Dentistry - Bylaws Page SECTION 2. Ad Hoc Committees of the Faculty ARTICLE VIII Amendments ARTICLE IX Periodic Review of Bylaws Appendix D-3

12 College of Dentistry B Bylaws Page PREAMBLE These Bylaws describe methods of implementation of Article III, Section 2, Paragraph 2b of the Statutes of the University of Illinois within the College of Dentistry. That paragraph states..the college shall be governed in its internal administration by its faculty under Bylaws established by the faculty. Nothing in these Bylaws shall be interpreted as contravening actions of the Board of Trustees of the University or the Statutes of the University. These Bylaws shall be amended to comply with future actions of the Board or with future amendments of the Statutes. ARTICLE I Name The name of this unit shall be the College of Dentistry of the University of Illinois at Chicago, hereafter referred to as the College. ARTICLE II Vision and Mission The University of Illinois at Chicago College of Dentistry will be recognized as a leader in: patient-centered, evidence-based, technically enhanced clinical care founded on the preventive and public health sciences, integrated educational programs based upon contemporary educational methods and technology, and centers of research excellence that are interdisciplinary, use innovative methodology, and focus on relevant health and healthcare issues. The mission of the University of Illinois at Chicago College of Dentistry is to promote optimum oral and general health to the people of the State of Illinois through leadership in education, patient care, research, and service. ARTICLE III Governance (Statutes. Art II. Sec. 3) The College shall be governed in its internal administration by the following, referred to, for the purpose of these Bylaws, as Faculty: Those members of the academic staff of the College with the unmodified or modified rank or title of professor, associate professor, assistant professor, or instructor who are 3 Appendix D-3

13 College of Dentistry B Bylaws Page tenured or receiving probationary credit toward tenure; and Those members of the academic staff of the College with the unmodified or modified rank or title of professor, associate professor, assistant professor, or instructor who are not tenured or receiving probationary credit toward tenure and who hold a salaried appointment of at least 20% time in the College; and Administrators, in the direct line of responsibility for academic affairs (Dean of the College, Vice Chancellor for Academic Affairs, Chancellor, and President), Administrative staff who are not in the direct line of responsibility for academic affairs are members of the Faculty only if they also hold academic staff appointments as described above. The following are not included in the Faculty of the College: Lecturers; Research, Teaching, and Clinical Associates; Research, Teaching, and Clinical Assistants; Research Specialists; Academic Professionals. Departmental by-laws may establish different guidelines for the definition of Faculty for the purposes of internal departmental committees. ARTICLE IV Organization SECTION 1. Administration (Statutes, Art. III, Sec. 3) A. The Dean is the Chief Executive Officer of the College. The Board of Trustees, on recommendation by the Chancellor and the President, shall appoint the Dean annually. On the occasion of each recommendation, the Chancellor shall obtain the advice of the Executive Committee of the College. B. As stated in the Statutes, Art. III, Sec. 3d, the Dean shall: 1. Call meetings of the Faculty to consider questions of College and departmental governance and educational policy; 2. Formulate and present policies to the Faculty for its consideration, but this shall not be interpreted to abridge the right of any member of the Academic Staff to present any matter to the Faculty; 3. Make reports on the work of the College; 4. Oversee the registration and progress of the students in the College; 4 Appendix D-3

14 College of Dentistry B Bylaws Page Be responsible for the educational use of the buildings and rooms assigned to the College, and for the general equipment of the College as distinct from that of the separate departments, programs or centers; 6. Serve as the medium of communication for all official business of the College with other Campus authorities, the students, and the public; 7. Represent the College in conferences, except that the Dean for specific conferences may designate additional representatives; 8. Prepare the budget of the College in consultation with the Executive Committee of the College; 9. Recommend the appointment, reappointment, non-reappointment, and promotion of the members of the Academic Staff. C. On recommendation of the Dean and the Chancellor, the President may appoint annually Associate and/or Assistant Deans as required (Statutes, Art. III, Sec.3c). On the occasion of each recommendation, the Dean shall obtain the advice of the Executive Committee. SECTION 2. Secretary. (Statutes, Art. III, Sec.2, Para. e) A. The secretary shall be elected at a January Meeting of the Faculty in even-numbered years from among the Faculty members on full-time appointment. The Dean, Associate and Assistant Deans, and members of the Executive Committee shall not be eligible for election. The agenda of regular September Faculty Meeting in oddnumbered years shall contain one or more nominations for the position, made by the Executive Committee. The then current Secretary shall prepare and distribute with the agenda a list of all nominated Faculty members eligible and willing to serve for election. Additional nominations may be made from the floor. The list of nominees shall be included in the agenda for a January Faculty Meeting. Voting shall be by paper or electronic ballot, and balloting shall continue until one nominee has received a majority vote of those present and voting. The Secretary shall serve for a term of two years, beginning the first day of September following the election. There shall be no limit to the number of consecutive terms the Secretary may serve. A vacancy resulting from illness, death, retirement, or resignation shall be filled for the unexpired portion of the term by the person with the next highest number of votes in the most recent election. If no such person exists, there shall be an election by the Faculty in the manner described above. In the absence of eligible faculty nominees or nominees from the floor during the January faculty meeting, the Dean in 5 Appendix D-3

15 College of Dentistry B Bylaws Page consultation with the College Executive Committee shall appoint an academic staff member to perform the duties of faculty secretary for one year, beginning the first day after the then current secretary has completed his/her term or ceased to function. In the absence of the Secretary, the Dean shall appoint a temporary Secretary. B. The Faculty Secretary shall be responsible for: 1. Recording and preserving minutes of all meetings of the Faculty and the Executive Committee; 2. Distributing copies of the minutes of meetings of the Faculty and approved minutes of meetings of the Executive Committee to all members of the Faculty, and to other individuals as directed by the Dean, the Executive Committee or the Faculty; and distributing copies of minutes of meetings of the Executive Committee to members of the Executive Committee; 3. Preserving on file such other documents or papers as directed by the Dean, the Executive Committee, or the Faculty; 4. Notifying appropriate individuals of forthcoming meetings of the Faculty or the Executive Committee, such notice to include the date, time, place, and agenda for the meeting; 5. Making available upon request a list of all members of the Academic staff, indicating their ranks, percent appointment and eligibility for committee membership; a list of all elected and appointed College committees and their composition; and a copy of all amendments to the Bylaws approved during the preceding academic year; 6. Distributing to each new member of the Academic Staff a copy of the current Bylaws of the College; 7. Having accessible for examination by any member of the Academic Staff the current versions of the College Bylaws, the Campus Senate Constitution and Bylaws, and the University Statutes and General Rules; 8. Bringing to the attention of the Executive Committee actions of the Board of Trustees or amendments to the Statutes that may require amendments to these Bylaws; 9. Transferring all pertinent records to his/her successor; and 10. Performing other duties as may be determined by the Faculty. 6 Appendix D-3

16 College of Dentistry B Bylaws Page C. Secretarial and staff support to the Secretary shall be supplied by the Office of the Dean. ARTICLE V Academic Units A. The Academic Units of the College are those units approved by the Board of Trustees. The Academic units of the College are the Departments of: Endodontics Oral Biology Oral and Maxillofacial Surgery Oral Medicine and Diagnostic Sciences Orthodontics Pediatric Dentistry Periodontics Restorative Dentistry Each department is created, altered, or abolished according to the Statutes. Academic Units shall have the power to determine such matters as do not affect other Academic Units or do not properly come under the supervision of large administrative units. The College also includes Research Centers that are approved by the Board of Trustees. These Research Centers are: Center for Molecular Biology of Oral Diseases Center for Wound Healing and Tissue Regeneration B. Recommendations for Head or Director of units, including acting or interim, shall be made by the Dean only after consultation with the Faculty of the unit meeting in group sessions (Statutes, Art. XIII, Sec. 6) C. Regarding appointments, reappointments, non-reappointments and promotions of members of the Faculty of a unit, the Dean shall consult with the Head or Director of the unit who shall provide the Dean with the advice of the Academic Units Advisory Committee or other appropriate committee (Statutes, Art III, Sec. 3d). Initial appointments, whether salaried or non-salaried, shall be made only after concurrence of the unit (Statutes, Art. IV, Sec.1a). ARTICLE VI 7 Appendix D-3

17 College of Dentistry B Bylaws Page Meetings of the Faculty of the College SECTION 1. General Rules. A. Presiding Officer. The Dean of the College shall be the presiding officer at all meetings of the Faculty. In the absence of the Dean, the Executive Associate Dean shall preside. B. Attendance. 1. All members of the Academic Staff of the College may attend meetings and may have complete voice. 2. Persons who are not members of the Academic Staff may be invited by the Chair, the Executive Committee, or the Faculty to attend meetings and to speak on an agenda item for not more than ten minutes. 3. Uninvited observers may attend meetings to the extent that physical facilities permit. Observers may, upon invitation by the Chair or with the consent of a majority of the Faculty members present, be given the opportunity to speak on any matter before the Faculty for not more than five minutes. C. Quorum One fifth of the members of the Faculty shall constitute a quorum. D. Voting. 1. Only eligible members of the Faculty who are present may vote on motions and resolutions. 2. Motions and resolutions shall ordinarily be acted upon by voice vote, except as provided for below. 3. A show of hands in lieu of voice vote shall be required if requested by any Faculty member present. 4. The vote on any motion or resolution shall be by paper ballot if requested by any Faculty member present. 5. Elections shall be by secret written ballot or secret secure electronic ballot. There shall be no proxy voting for elections. Elections shall take place throughout an entire two-week period to enable every member of the Faculty 8 Appendix D-3

18 College of Dentistry B Bylaws Page to vote. Each year, the Executive Committee shall designate the two-week period and shall prescribe the manner by which the elections are to be conducted. In the event of ties, there shall be a run-off election. E. Executive Session. The Faculty, by a majority vote of those present at any meeting, may determine that any item(s) on the agenda shall be considered in executive session, during which only members of the Faculty shall be present. F. Minutes Minutes of all meetings shall be prepared and preserved by the Faculty Secretary and shall be distributed to all members of the Academic Staff within 15 calendar days of each meeting. G. Parliamentary Procedure The Dean, in consultation with the Executive Committee, shall appoint a parliamentarian, who shall be present at meetings to advise the Chair on matters of Parliamentary procedure. The current edition of Robert s Rules of Order, Revised, shall govern the conduct of meetings of the Faculty in all cases in which it is not in conflict with these Bylaws or the University Statutes. In the absence of the Parliamentarian, the chair shall appoint a substitute. SECTION 2. Regular Meetings. A. Frequency There shall be three regular meetings of the Faculty during the Academic year, one in each of the months of September, January and April, with the exact dates to be determined by the Dean in consultation with the Executive Committee and announced in the summer session prior to the beginning of academic year. B. Notice The Faculty Secretary shall furnish all members of the Academic Staff with written and/or electronic notice and the agenda of each meeting at least ten calendar days prior to the meeting. C. Agenda and Order of Business 1. Agenda Items may be placed on the agenda in any of the following ways: 9 Appendix D-3

19 College of Dentistry B Bylaws Page a. By the Dean, b. By any member of the Executive Committee, c. By a group of any ten or more members of the Academic Staff, who shall forward an appropriate request in writing or electronically to the Faculty Secretary at least fifteen calendar days prior to the meeting. d. The foregoing shall not abridge the right of any member of the Faculty to introduce a motion, a resolution, or an item for discussion during the call for New Business at regular meetings of the Faculty. However, matters not included in the agenda may not be considered without the consent of two-thirds of the Faculty members voting. 2. Order of Business. The Chair in consultation with the Faculty Secretary shall determine the order of business for a regular meeting of the Faculty. SECTION 3. Special Meetings. A. Call 1. Special meetings of the Faculty may be called to consider specific item(s) of business by the Dean, by the Executive Committee, or by a majority of Faculty members at a regular meeting. The date of such a meeting shall be specified at the time it is called. 2. Upon receipt of a written or electronic petition of twenty or more members of the Faculty, the Dean shall call a special meeting of the Faculty within fifteen calendar days. Such petitions shall include the proposed agenda and/or resolutions or motions to be presented, along with any necessary supporting documentation. One of the signatories shall be designated to act as a consultant for the petitioning group with respect to scheduling of the requested meeting and other arrangements as may be required. B. Notice Notice for a special meeting shall be given in the same manner as for a regular meeting, with the following exceptions: 1. All notices for special meetings shall be clearly marked Special Meeting. 2. Should a situation arise which requires immediate action, the Dean, with the consent of the Executive Committee, may designate any special meeting as 10 Appendix D-3

20 College of Dentistry B Bylaws Page an emergency meeting. Notice of emergency meetings must be delivered to the offices of the Departments and other Academic Units at least forty eight hours prior to the meeting, and shall be clearly marked Emergency Meeting. C. Agenda The agenda for special meetings shall be limited to the item(s) listed on the notice for the meeting, and the discussions and actions at such a meeting shall be limited thereto. ARTICLE VII Committees SECTION 1. Standing Committees The Committees of the Faculty are: Executive Committee Committee on Student-Faculty Relations Committee on Elections Committee on Faculty Appointment and Promotion Diversity Advisory Committee The Subcommittees are: Subcommittee of the Executive Committee on Continuing Education Subcommittee of the Executive Committee on Curriculum Subcommittee of the Executive Committee on Student Admissions Subcommittees of the Executive Committee on Student Promotions Subcommittee of the Senate Committee on Student Discipline Subcommittees of the Executive Committee on Graduate Dental; Education Subcommittees of the Executive Committee on Research General Rules for Committees. 1. Committees and subcommittees are hereafter referred to as committees. Elected members of committees shall be elected by and from the Faculty, unless otherwise stated in the rules for that specific committee. The Executive Committee shall present nominations at the January meeting of the Faculty when additional nominations may be made from the floor. Elected committee members must have at least a 50%-time appointment in the College. Following elections, but prior to June 1, the Dean shall make 11 Appendix D-3

21 College of Dentistry B Bylaws Page appointments or reappointments to committees with appointed members as specified in each committee description in these Bylaws. 2. All elections shall be by secret written or secret secure electronic ballot. For each committee, the eligible nominee(s), equal in number to committee seats to be filled, with the highest number of votes shall fill the vacancy(ies) available. If a member is unable to serve for the full term for which he/she is elected, the eligible nominee who received the next highest number of votes at the most recent election shall serve for the remainder of that term. If no member meets this qualification, the Executive Committee shall elect a member of the Faculty to serve for the remainder of the term. 3. Unless otherwise stated in this Section, the term of office shall be for three years, and there shall be no limit to the number of consecutive terms a member may serve. Terms of service shall begin on September 1 after the election or appointment. To provide for continuity, the terms of office shall be staggered, so the approximately one-third of the terms start in each of three successive years. 4. Prior to the first regular meeting of the committee to be held after September 1, the members shall hold an organizational meeting including the election of a Chair. In committees with an elected Chair, the Chair shall be elected by and from the elected and appointed faculty members of the committee. Unless otherwise stated in this Section, there shall be no limit to the number of consecutive terms a member may serve as Chair. 5. Meetings shall be called by the Chair or by a majority of committee members. The Chair shall prepare the agenda. Any Committee member may submit items for the agenda. It shall be delivered to each committee member at least five working days before the meeting. 6. Special meetings may be called by the Chair or the Dean. A special meeting shall consider only the item(s) for which the meeting is called. The Chair shall notify members as far in advance of the meeting as possible, but no less than one working day in advance. 7. Unless otherwise stated in this Section, a quorum shall consist of at least one-half of the elected members of a committee. 8. Committee members who are eligible to vote must be present in order to vote. 9. Each committee shall notify the Dean s office of its anticipated annual schedule of meetings and any changes to this schedule so that interested 12 Appendix D-3

22 College of Dentistry B Bylaws Page Faculty members may attend. Such Faculty members may enter into discussion if invited by a majority of the committee members. If a committee is discussing personnel matters, it shall enter into executive session. If it deems a topic to be confidential, it may enter into executive session. 10. Each committee shall report to and make recommendations to the Faculty through the Executive Committee. The Executive Committee shall review the reports and recommendations and may make its own recommendations to the Faculty. 11. Minutes of each meeting shall be prepared preserved and copies transmitted to the Executive Committee. 12. A committee may create one or more subcommittees. Any member of the Academic Staff of the Campus is eligible to serve on a subcommittee, but the Chair of a subcommittee must be a member of the parent committee. 13. If a least two-thirds of the voting members of a committee deem a Committee member to have failed his/her committee obligations or to have an excessive number of absences from committee meetings, the committee may recommend that the Executive Committee declare that member s seat vacant. 14. Committee Chairs do not normally vote as part of Committee considerations except during a secret written ballot vote. However, in case of a tie, the Committee Chair may cast the tie-breaking vote, unless otherwise stipulated under the specific committee rules in these Bylaws. 15. The current edition of Robert s Rules of Order, Revised, shall govern the conduct of committee meetings, unless otherwise stipulated in these Bylaws. Committees of the Faculty A. Executive Committee. 1. The Executive Committee shall consist of the Dean and seven elected members of the Faculty holding salaried appointments. Associate and Assistant Deans and the Faculty Secretary shall not be eligible to serve on the Committee. No more than two members shall be from any one academic unit and no more than two academic unit heads (including acting or interim) shall serve on the Committee simultaneously. 2. The term of service for elected members shall be for a period of two years, 13 Appendix D-3

23 College of Dentistry B Bylaws Page with four members elected in even numbered years and three members elected in odd numbered years. A member may serve no more than two consecutive terms, but may be eligible for election again one year after leaving the Committee. 3. Prior to the first regular meeting of the Executive Committee to be held after September 1, the members of the Executive Committee shall hold an organizational meeting for the purpose of electing a Vice-Chairperson and setting the schedule for regular meetings of the Committee during the next twelve months. 4. The Executive Committee shall meet at least once per month. The Faculty Secretary shall place the meeting dates on the College Calendar for distribution to the Academic Staff. 5. The Dean shall preside over meetings of the Executive Committee. The Vice-Chairperson shall preside over meetings of the Committee in the absence of the Dean. When the Committee meets in executive session with the Chancellor or designee to give advice on the annual appointment of the Dean, the Committee shall meet in executive session and the Dean shall be absent. 6. The Associate and Assistant Deans of the College may attend meetings of the Executive Committee and may have a voice but no vote. Persons who are not members of the Committee may be invited by the Dean or a majority of the Committee to attend meetings and to speak to specific matters which may be before the Committee. Other members of the Academic Staff may attend meetings of the Committee to the extent that physical facilities permit but shall have neither voice nor vote. 7. A quorum of the Executive Committee shall consist of four elected members and the Dean. In the absence of the Dean, a quorum shall consist of five elected members, one of whom shall be the Vice-Chairperson. 8. The Faculty Secretary shall be responsible for the preparation and preservation of the minutes of meetings of the Executive Committee. In the absence of the Faculty Secretary, the Chairperson shall designate a Committee member to oversee the preparation of the minutes. The unapproved minutes of each meeting shall be distributed with the agenda of the subsequent meeting as described below. 9. An executive session of the Committee shall consist only of the elected members and the Dean. In executive session the Vice-Chairperson shall record and prepare the minutes. In executive session in the absence of the 14 Appendix D-3

24 College of Dentistry B Bylaws Page Dean, the Vice-Chairperson shall designate another member of the Committee to record and prepare the minutes. 10. Special meetings of the Executive Committee may be called by the Dean or by any elected member of the Committee on written and/or electronic notice of at least twenty-four hours. The notice for a special meeting shall specify the agenda, and discussion and action at the meeting shall be limited to that agenda. 11. The Faculty Secretary shall prepare and distribute to the members of the Executive Committee, the Associate and Assistant Deans, and Academic Unit Heads the agenda for each meeting at least one week prior to the meeting, except in cases of a special meeting, where the agenda shall be distributed with the call for the meeting. The agenda shall contain items proposed to the Faculty Secretary by the Dean, any member of the Executive Committee, the chairperson of any standing committee of the College, any administrative officer of the College, or any group of ten or more members of the Faculty who so petition the Faculty Secretary. Such petitions must be in writing and/or electronically, and one of the signatories shall be designated to act as a consultant for the petitioning group with respect to the content of the petition. The consultant may be asked to be present before the Committee at such time as the proposed agenda item is considered. 12. Within ten calendar days after each meeting of the Executive Committee, the Faculty Secretary shall distribute approved minutes of the previous meeting to each member of the Academic Staff. The minutes shall include a brief summary of all items discussed and a record of all motions and resolutions proposed, and shall describe their disposition. 13. The Executive Committee shall carry out its statutory responsibilities as well as additional responsibilities stated in these Bylaws. The statutory responsibilities are: a. To advise the Dean on the formulation and execution of College policies and transact such business as may be delegated to it by its Faculty (Statutes, Article III, Section 2f). b. To advise the Chancellor on the annual appointment of the Dean (Statutes, Article III, Section 3b). c. To act as a consulting body to the Dean in the matter of preparing the budget of the College (Statutes, Article III, Section 3d). Additional responsibilities assigned by the Faculty via these Bylaws are: 15 Appendix D-3

25 College of Dentistry B Bylaws Page a. To serve as the committee on academic policy to which all proposals for the creation, termination, or alteration in organization of the Academic Units of the College, or alteration of mission of any Academic Unit of the College shall be submitted for review and recommendation to the Faculty. b. To serve as the committee on Committees of the College. c. To review and make recommendations to the Faculty on the actions and recommendations of all other standing committees unless otherwise indicated in these Bylaws. d. To act as a consulting body to the Dean regarding the initial appointment and annual reappointment of associate and assistant deans. e. To act as a consulting body to the Dean on the initial appointment and annual reappointment of directors of any units and centers and of any other programs that are not under the jurisdiction of a single academic unit. f. To approve the College Calendar for each academic year for the approval of the Faculty. g. To declare vacant a seat or seats on a standing committee if so recommended by two-thirds of the voting members of that committee and if the Executive Committee concurs. B. Committee on Student-Faculty Relations 1. Membership a. The committee shall consist of 1) six faculty members 2) six student members 3) The Associate Dean for Student and Diversity Affairs, who shall serve ex-officio without vote.. b. The student members, one from each DDS/DMD and IDDP class, shall be elected by their respective classes and serve one-year terms. 2. Structure a. There shall be Faculty and Student Co-chairs. Each shall be elected by their respective representatives within the committee. b. A quorum shall consist of a majority of the voting members present, at least three of whom shall be Faculty members. 16 Appendix D-3

26 College of Dentistry B Bylaws Page Function The committee shall: a. Provide a forum for the discussion of issues of mutual concern to students and faculty. b. Initiate and sustain programs to promote mutual understanding and collegiality between students and Faculty members. c. Advise the Associate Dean for Student and Diversity Affairs on matters of student welfare. C. Committee on Elections 1. Membership a. The Committee shall consist of five faculty members elected by the Faculty. b. Term of office is two years, rotating two members in even-numbered years and three members in odd-numbered years. 2. Structure a. The committee shall elect its Chair. b. The Chair shall serve a term of one year. 3. Function a. The Committee shall conduct nominations and elections for committees within the College of Dentistry on an annual basis. b. The committee shall assist the Senate Committee on Faculty Elections in the conduct of senatorial nominations and elections in the College of Dentistry on an annual basis. c. The committee shall serve as tellers for all College of Dentistry elections. D. Committee on Academic Track (CT/RT) Appointment, Promotion and Tenure 1. Membership a. Voting Membership 1) The committee shall consist of nine tenured faculty members. In consultation with the Executive Committee, the Dean will appoint five members, each a tenured Associate Professor or Professor. The remaining four members must be at the rank of tenured Associate Professor or higher and will be elected by the faculty. The committee composition must include at least five Professors. Department Heads and Assistant/Associate Deans are not eligible to serve. 17 Appendix D-3

27 College of Dentistry B Bylaws Page ) All members will serve three year terms. 3) Members will serve staggered terms, with three new members added each year. One or two members will be appointed each year as needed to fulfill the complement of five appointed members. One or two members will be elected each year as needed to fulfill the complement of four elected members. 4) Members may serve two consecutive terms. b. Voting Eligibility and Quorum 1) As per UIC campus policy, only faculty at or above the rank to which the candidate would be promoted may vote at any level in the promotion and tenure process. 2) A majority of eligible voters shall constitute a quorum. c. Non-voting Membership 1) Associate Dean for Faculty Affairs 2. Structure a. The Committee shall elect a Chairperson, who must be a Professor and a voting member of the Committee, at its first meeting of the year. b. The Office of Faculty Affairs shall maintain meeting notes and provide administrative support. 3. Function The committee shall: a. Act as the consulting body to the Dean regarding all new tenure track appointments to the Faculty. b. Recommend criteria for appointment, promotion of, and the granting of tenure to members of the tenure track faculty. c. Advise the Dean on recommendations for granting of tenure. d. Advise the Dean on recommendations for the promotion of tenuretrack faculty. e. Advise the Dean on recommendations for the promotion of research non-tenure track faculty. E. Committee on Non Tenure Clinical Track Faculty Promotion 1. Membership a. Voting Membership 1) The committee shall consist of seven faculty members. All shall be Non-Tenure Clinical Track faculty appointed at 60% or greater. In consultation with the Executive Committee, the Dean will appoint three members each a Clinical Associate Professor or Clinical 18 Appendix D-3

28 College of Dentistry B Bylaws Page Professor. The remaining four members, each of whom must hold the rank of Clinical Professor or Clinical Associate Professor, will be elected by the faculty. The committee composition must include at least three Clinical Professors. Department Heads and Assistant/Associate Deans are not eligible to serve. All members will serve three year terms. 2) Members will serve staggered terms, with one new appointed member each year. One or two new members will be elected as needed to fulfill the complement of seven. 3) Members may serve two consecutive terms. b. Voting Eligibility and Quorum 1) As per UIC campus policy, only faculty at or above the rank to which the candidate would be promoted may vote at any level in the promotion process. 2) A majority of eligible voters shall constitute a quorum. 3) In the event that the committee contains less than 3 eligible voters for a case of promotion to Clinical Professor, the Dean shall appoint additional Clinical Professors or tenured (CT subtrack) Professors as needed to create a committee of three. c. Non-voting Membership 1) Associate Dean for Faculty Affairs 2. Structure a. The Committee shall elect a Chairperson, who must be a Clinical Professor and a voting member of the Committee, at its first meeting of the year. b. The Office of Faculty Affairs shall maintain meeting notes and provide administrative support 3. Function The committee shall: a. Recommend criteria for promotion of the non-tenure clinical track faculty. b. Advise the Dean on all recommendations for promotion of the nontenure clinical track faculty. F. Diversity Advisory Committee 1. Membership a. Voting Membership 1) There shall be seven faculty members, each appointed by the Dean and approved by the Executive Committee for a one-year term. 19 Appendix D-3

29 College of Dentistry B Bylaws Page ) There shall be seven staff members, each appointed by the Dean and approved by the Executive Committee for a one-year term. 3) There shall be one student member elected from each DDS/DMD and IDDP class for a one-year term. 4) There shall one student member appointed by the Dean for a one-year term to represent graduate students, specialty residents and other postdoctoral trainees. b. Non-Voting Membership 1) Associate Dean for Student and Diversity Affairs 2) Staff from the Office for Student and Diversity Affairs as appointed by the Associate Dean 2. Structure a. The Associate Dean for Student and Diversity Affairs or his/her designee shall function as the chair of the committee. b. Minutes will be taken and retained by staff from the Office for Student and Diversity Affairs. c. Meetings will be open to all COD members, along with guests invited by the committee, unless voted a closed session by the majority of the committee members. 3. Function The committee shall: a. Advise the Associate Dean for Student and Diversity Affairs and the Dean of the College of Dentistry on matters related to diversity. b. Promote an inclusive community in the College of Dentistry that is grounded in respect and appreciation for individual differences, and guided by the mission statements of the College of Dentistry and the University, including: 1) To provide patient-centered care that is comprehensive and compassionate for a culturally diverse population; 2) To provide an environment for individual growth founded on mutual respect and professionalism; and 3) To value and seek diversity in students, staff, faculty, and patients. c. Promote the development of resources that enhance college diversity and encourage understanding of diversity. G. Subcommittee of the Executive Committee on Continuing Education. 1. Membership a. The committee shall consist of one member from each academic unit in the College, who shall be nominated biennially by the Unit Head and 20 Appendix D-3

30 College of Dentistry B Bylaws Page who is involved with continuing education in the unit. The Executive Committee shall ratify the nominations. b. Additional members shall include two individuals who are representative of appropriate areas outside of the College and are appointed annually by the Dean. c. The Director and Associate Director (if appointed) of the College s Office of Continuing Education shall serve ex-officio without vote. 2. Structure a. The committee shall elect its Chair. 3. Function The committee shall: a. Review and recommend policies regarding continuing education programs for dentists and other health care practitioners and professionals; b. Encourage and participate in the development of continuing education programs and advise the Director regarding their development and implementation; c. Review and act upon written and/or electronic proposals of continuing education offerings that require College of Dentistry sponsorship and provide CE credit. H. Subcommittee of the Executive Committee on Curriculum. 1. Membership a. Voting Membership 1) Faculty Members i. There shall be one faculty member from each Academic Department. The Department Head, in collaboration with the department faculty, nominates a faculty member for a twoyear term according to the schedule below. ii. The Department Head shall also appoint an alternate should the primary member be unable to attend. This department alternate designee shall be permitted to vote. iii. The Director of the International Dental Degree Program (IDDP) shall be a voting member. iv. The Executive Committee shall ratify each faculty nominee and alternate. v. Each member is nominated by Department Head in May and ratified by the Executive Committee prior to the first Curriculum Committee meeting in September according to the following schedule: 1. September of even numbered years: Endodontics, 21 Appendix D-3

31 College of Dentistry B Bylaws Page Oral Biology, Oral and Maxillofacial Surgery, Oral Medicine and Diagnostic Sciences 2. September of odd numbered years: Orthodontics, Pediatric Dentistry, Periodontics, Restorative Dentistry 2) Student Members i. There shall be one student member, elected by the class, from each DDS/DMD and IDDP class for a one-year term. ii. There is no limit to the number of consecutive terms. iii. The Executive Committee shall ratify each student nominee and alternate. iv. Should a student member be unable to attend, an informed designee is permitted to attend and vote. b. Non-Voting Membership 1) Administration i. Executive Associate Dean for Academic Affairs ii. Associate Dean for Clinical Affairs iii. Director of the Office of Dental Education iv. Director of Academic Affairs v. Director of Graduate Studies 2) Faculty i. DMD Coordinating Team Members ii. Assessment Team Coordinator iii. Scenario Writing Team Coordinator iv. Department alternate member v. Faculty active in curricular development, as appointed by the Executive Associate Dean 3) One student alternate from each class 2. Structure a. The Executive Associate Dean for Academic Affairs shall serve as Chair. b. The Vice-Chair shall be a ratified voting faculty member elected by the voting members of the committee. The Vice-Chair shall be elected annually at the September meeting and serve for a one-year term. There is no limit to the number of consecutive terms. The Vice- Chair shall retain the right to vote. c. Staff Support the Office of Academic Affairs shall provide such support staff as deemed necessary by the Executive Associate Dean for Academic Affairs to assure effective committee functioning. d. The committee, by majority vote, may appoint such other faculty, alumni, or students to serve as non-voting resource persons. 22 Appendix D-3

32 College of Dentistry B Bylaws Page e. Quorum a simple majority of voting members shall constitute a quorum for conducting business, however, there must be at least 6 voting faculty members present. f. In the case of a tie vote, the Executive Associate Dean for Academic Affairs may cast the deciding vote. 3. Function The committee shall: a. Review proposals for new courses and programs, and significant curricular changes. b. Monitor the effectiveness of the curriculum through review of reports from the DMD Coordinating Team (DCT), Assessment Team, Director of Academic Affairs and others. c. Through consultative deliberations with the DCT, finalize and approve action plans to be carried out by the DCT and Course Teams, and review progress on prior action plans annually or more frequently as needed. d. Consider recommendations received from the DCT, Curriculum Committee members, the Executive Associate Dean for Academic Affairs and others regarding curricular policies, plans and actions requiring broad faculty input e. Advise the Executive Associate Dean for Academic Affairs on curricular resource needs f. Advise the Executive Associate Dean for Academic Affairs on the design of instruments to assess the curriculum at the course and program levels g. Make recommendations to the Executive Committee regarding significant changes to curricular policies and plans requiring a vote of the Faculty Members of the committee shall: a. Gather input from home departments or class members to inform Curriculum Committee deliberations and actions b. Report Curriculum Committee deliberations and actions to home departments or classes I. Subcommittee of the Executive Committee on Student Admissions. 1. Membership a. This committee shall consist of at least fourteen faculty members from the College and up to five representatives of appropriate units outside the College, all of whom are appointed annually by the Dean with the approval of the Executive Committee. b. The Associate Dean for Student and Diversity Affairs, the Director of 23 Appendix D-3

33 College of Dentistry B Bylaws Page Admissions, and the Director of IDDP shall serve as ex-officio members without a vote. c. After all departments are represented on the committee, membership can include more than one individual from the same department. d. Committee members shall serve no more than six consecutive terms, unless otherwise appointed by the Dean. 2. Structure a. The Associate Dean for Student and Diversity Affairs or his/her designees shall serve as Chair. 3. Function The committee shall: a. Recommend criteria to the Faculty for admission of students to the first year of the DDS/DMD and the International Dentist Degree Programs of the College. b. Formulate procedures for making application to the College, for review of applications, and for acceptance of applicants. c. Admit students to the first year of the DDS/DMD, IDDP, GPPA, Postbaccalaureate program and all pre-matriculation programs. d. Recommend policy and procedures regarding the recruitment of students. e. Report its actions to the Executive Committee on a quarterly basis. J. Subcommittee of the Executive Committee on Student Promotions 2. Membership a. Voting Membership 1) Faculty Members a) The committee shall consist of six faculty members. In even numbered years there shall be two faculty members nominated by the Dean and approved by the Executive Committee, in odd numbered years there shall be one. b) Members shall serve for four year terms. There is no limit to the number of consecutive terms each member may serve. c) Each member is nominated by the Dean in May and ratified by the Executive Committee prior to the first SSP meeting in September. b. Non-Voting Membership 1) Administration a) Executive Associate Dean for Academic Affairs b) Associate Dean for Clinical Affairs 24 Appendix D-3

34 College of Dentistry B Bylaws Page c) Associate Dean for Student and Diversity Affairs d) Director of Academic Affairs e) IDDP Program Director 2) Faculty a) Assessment Team Coordinator b) Term Course Directors 2. Structure a. The Executive Associate Dean for Academic Affairs shall serve as Chair. b. The Office of Academic Affairs shall provide such support staff as deemed necessary by the Executive Associate Dean for Academic Affairs to assure effective committee functioning. c. The committee, by majority vote, may appoint such other faculty to serve as resource persons who shall not vote. 3. Function The Committees shall: a. Review and make recommendations on policies regarding promotion, dismissal, probation, remediation, readmission, transfer, leaves of absence, and graduation of predoctoral dental degree students. These policies shall include procedures for students to appeal committee action. b. Review annually, and if necessary, update the College's policy regarding promotion, dismissal, probation, remediation, readmission, transfer, leaves of absence, and graduation. The policy shall include procedures for students to appeal committee action. c. Promote, dismiss, readmit, review for transfer, and recommend for graduation, predoctoral dental degree students in the College. d. Recommend policy and procedures regarding the retention of students. e. Report committee actions to the Executive Committee at the end of each academic term. K. Subcommittee of the Senate Committee on Student Discipline. 1. Membership a. The committee shall consist of 1) six faculty members elected by the faculty to serve 3-year terms with no limit on consecutive terms, 2) six student members (four DDS/DMD students and two IDDP students), elected by their respective classes; and 3) the Associate Dean for Student and Diversity Affairs.. b. The names of the committee members shall be forwarded to the Senate Committee on Student Discipline. 25 Appendix D-3

35 College of Dentistry B Bylaws Page Structure a. The Associate Dean for Student and Diversity Affairs shall serve as Chair. b. A quorum shall be a simple majority consisting of at least four faculty members. 3. Function a. The committee shall act in such manner as described in the Statutes. Article XI. Section 2a., and in the Student Disciplinary Procedures, UIC developed by the Senate Committee on Student Discipline. L. Subcommittee of the Executive Committee on Graduate Dental Education 1. Membership a. Voting Membership 1) Post-graduate Program Director (or informed designee) from each specialty program b. Non-Voting Membership 1) Administration a) Executive Associate Dean for Academic Affairs b) Associate Dean for Clinical Affairs c) Director of Graduate Studies 2) Department Head from each department with a specialty program 3) Student Members a) There shall be one (1) student member from each of the Postgraduate/Residency programs elected by the class, to serve a one (1) year term. There is no limit to the number of consecutive terms. 2. Structure a. Chairperson the Committee Chairpersons will be the Executive Associate Dean. b. Staff Support the Director of Academic Affairs, Office of Academic Affairs, shall provide support as deemed necessary by the Executive Associate Dean for Academic Affairs to assure effective committee functioning. c. Other the Committee, by majority vote, may appoint such other faculty, alumni, or students to serve as resource persons without a vote. d. Quorum there must be at least 4 Program Directors (or Designee) present to constitute a quorum for conducting business. e. Action Vote In the case of a tie vote, the Executive Associate Dean 26 Appendix D-3

36 College of Dentistry B Bylaws Page for Academic Affairs may cast the deciding vote. 3. Function The Committee shall have oversight responsibilities for each of the Advanced Certificate programs and the MS in Oral Sciences program which include: a. review proposals for new courses and programs for post graduate programs and for the MS in Oral Sciences; b. review significant curricular changes proposed by any of the programs; c. develop and implement policies governing common issues of the programs including the MS in Oral Sciences; d. monitor the effectiveness of the curriculum through review of reports from the Program Directors, Department Heads and/or students; e. consider recommendations received from Departments regarding curricular policies, plans and actions requiring broad faculty input; f. serve as the Hearing Panel for academic and/or professional dismissal appeals hearings (voting members only); g. advise the Executive Associate Dean for Academic Affairs on curricular resource needs; h. advise the Director of Graduate Studies on curricular resource needs; i. advise the Executive Associate Dean for Academic Affairs on the need for instruments to assess the curriculum at the course and program levels; j. make recommendations to the Executive Committee regarding significant changes to curricular policies and plans requiring a vote of the Faculty; and k. review requirements, courses and function of the graduate dental education programs. M. Subcommittee of the Executive Committee on Research 1. Membership a. Voting Membership 1) Faculty Members a). There shall be twelve members, each appointed by the Dean, in consultation with each Department Head and then approved by the Executive Committee, creating a balanced representation of the research focus areas/faculty of the College including the following: Centers, basic research, clinical research, translational research, research conducted 27 Appendix D-3

37 College of Dentistry B Bylaws Page by graduate and postgraduate students, faculty at the rank of assistant professor, and senior faculty. There will be at least one member from each department and Center. b. Non-Voting Membership 1) Associate Dean for Research 2) Director of Clinical Research 2. Structure a. The Associate Dean for research or his/her designee will serve as the Chair of the Committee. b. The Office of Research shall provide such staff support as deemed necessary by the Associate Dean for Research to assure effective committee functioning. c. The Committee, by majority vote, may temporarily appoint other faculty, alumni, or students to serve as resource persons. These individuals will serve for one year, but may be reappointed by the Committee. 3. Function The Committee shall advise the Associate Dean for Research on the facilitation of research, enhancement of research funding, research training, and the promotion and support of the overall research environment in the College including, but not limited to: a. Strategic planning for research; b. Facilitation of research grants, fellowships, and awards; c. Collaboration with other colleges and universities; d. Development and management of core equipment facilities; e. Student research curriculum and programs; f. Student participation in research, including but not limited to Clinic and Research Day; g. Research mentoring and faculty development; h. Animal care, human subjects research, and Responsible Conduct of Research compliance; and, i. Research-related human resources. SECTION 2. Ad Hoc Committees of the Faculty. A. An ad hoc committee of the faculty is one that is established for a specific purpose or purposes and that reports directly to the Faculty. B. An ad hoc committee of the Faculty may be proposed in one of the following ways: by the Dean; by the Executive Committee; by any member of the Faculty at a regular meeting of the Faculty; by any twenty members of the Faculty who so petition the 28 Appendix D-3

38 College of Dentistry B Bylaws Page Faculty Secretary, who upon receipt of the petition shall convene a special meeting of the Faculty to consider the petition within fifteen calendar days of its receipt, except in cases where a regular Faculty meeting is already scheduled within the ensuing thirty calendar days. Such petitions must be specific regarding the purposes(s) of the proposed committee, and one of the signatories shall be designated to act as a consultant for the petitioning group with respect to scheduling of the requested meeting and other arrangements as may be required. C. Establishment of an ad hoc committee of the Faculty shall require approval of a majority of the Faculty members voting when the matter is considered. The Faculty shall, at the time of establishment of an ad hoc committee, determine its exact charge and its membership. D. At such time as the Faculty deems the business of an ad hoc committee to have been completed, the Faculty may, by majority vote, discharge the committee. This action shall take place only at a regular meeting of the Faculty. E. Except as described above, ad hoc committees shall be governed by the same regulations as for Standing Committees. ARTICLE VIII Amendments Amendments to these Bylaws may be proposed by the Dean, by the Executive Committee, by written or electronic petition of any ten members of the Faculty to the Faculty Secretary, or by a majority of the Faculty at a regular meeting or a special meeting convened for that purpose. The proposed amendment(s) shall appear on the agenda of a regular meeting of the Faculty or of a special meeting convened for that purpose. The proposed amendment(s) shall be discussed at the meeting but shall not be voted upon. The amendment(s) shall be voted upon at the next regular Faculty Meeting or at a special meeting convened not less than fourteen days following the meeting at which it was discussed. Adoption of any amendment except amendments to Article III shall require the vote of two-thirds of the eligible Faculty members voting. Only Faculty members tenured or on probation may vote on proposed amendments to Article III, and adoption shall require the vote of two-thirds of the Faculty members voting. Amendments shall become effective immediately upon its approval by the Faculty. ARTICLE IX Periodic Review of Bylaws 29 Appendix D-3

39 College of Dentistry B Bylaws Page At intervals of no more than five years, the Dean shall appoint an ad hoc committee to conduct a thorough review of the Bylaws then in force and to make recommendations for amendments thereto. Approved by the Faculty on January 23, 1996 Modified by the Faculty on April 28, 1998 Modified by the Faculty on January 18, 2000 Modified by the Faculty on October, 24, 2000 Modified by the Faculty on December 5, 2003 Modified by the Faculty on June 27, 2006 Modified by the Faculty on June 12, 2012 Modified by the Faculty on January 29, 2013 Modified by the Faculty on July 17, Appendix D-3

40 Continuing Education Activity Proposal/Approval Form Please complete the following information: 1. Course Title: 2. Sponsoring Department(s): 3. Proposed Course Director: 4. Joint Sponsor (if any): 5. Commercial Supporter (if any): 6. Needs Assessment: Please complete the needs assessment statement below and check off all appropriate sources of documentation. New methods diagnosis or treatment Development new technology/acquisition new facilities or equipment Input from experts/faculty; Consensus of faculty members within a department Informal comments Epidemiological data Professional society requirements Legislative, regulatory, or organizational changes affecting patient care Requests submitted on evaluation forms Formal surveys of potential participants (mail and Internet-based) Patient problem inventories compiled by potential participants Quality improvement/audit data Literature review 7. Target Audience: Please check off all appropriate groups. General Dentists Dental Hygienists Dental Specialists (please Dental Assistants identify) Other 8. Learning Objectives: After participating in this educational activity, the participant should be able to: 1 Appendix D-4

41 9. Educational Methodology: Please check off all educational methods to be used. Lecture Clinical Discussion Lecture/Discussion Case Discussion Lecture and Hands-on lab/workshop Patient Demonstration Workshop performance of skills Clinical Experience (patient care) Individual study assignments Enduring Material 10. Potential Faculty: Please list faculty, credentials, and where they are from. 11. Evaluation Methods: Please check off all appropriate methods. Pre-test/post-test Observation of clinical performance Post-test Post-activity survey Skills assessment during activity Other (Describe) 12. Length of Time of Activity: 1 2 hours Half-day (3 4 hours) (please specify) Full-day (6 7 8 hours) (please specify) More than 1 day (please specify) For CE Committee Use Only Member Approval Approved Date Not Approved Date Reason Not Approved PLEASE PRINT NAME CE Committee member Signature 2 Appendix D-4

42 UNIVERSITY OF ILLINOIS AT CHICAGO COLLEGE OF DENTISTRY SUBCOMMITTEE OF THE EXECUTIVE COMMITTEE ON STUDENT PROMOTIONS CHARGE, RULES AND PROCEDURES 1. GENERAL A. Purpose The Subcommittee on Student Promotions (SSP) is a standing subcommittee of the College whose sole purpose is to address academic issues involving students in the DDS/DMD and International Dental Degree (IDDP) programs as documented in the College of Dentistry Faculty Bylaws. The process contained herein is separate from and shall have no effect upon any action that may be taken by the UIC Senate Committee on Student Discipline through its Campus Disciplinary Procedures. B. Charge The SSP shall: 1. Review and make recommendations on policies regarding promotion, dismissal, probation, remediation, readmission, transfer, leaves of absence, and graduation of DDS/DMD and IDDP students. These policies shall include procedures for students to appeal SSP action. 2. Prepare, and update annually, if necessary, a document containing the College's policy regarding promotion, dismissal, probation, remediation, readmission, transfer, leaves of absence, and graduation. 3. Recommend policy and procedures regarding the retention of students. 4. Meet at least three times per term to monitor, discuss, and make decisions related to student progress. 5. Report its actions to the Executive Committee on at least an annual basis. 6. In making any determination that may affect the academic status of a student, the SSP shall consider all relevant information including, but not limited to the student's grades, evaluations, GPA, skill level, and behavior. C. Minutes of SSP Meetings Once approved, minutes of each SSP meeting shall be kept on file in the Office of Academic Affairs. D. Notice of SSP Action Specific actions of the SSP shall be made known in a timely manner to appropriate course directors of the College of Dentistry and to others who have a legitimate educational need as determined by the Chair. 1 Appendix D-5 Adopted

43 1. Such actions include dismissal, repetition of a year, term or any course, determination of academic probationary status, or any other action specifically involving a student. 2. The Chair of the SSP shall notify the student who is the subject of any SSP action in person or through the student s University within two working days after action is determined. Such notification shall include formal written documentation for the student and a copy to the student's academic file. 3. In the case of an absent student, notification shall be sent to the student via the student s University and by certified mail to the address of record as found in the Banner system. Enclosures shall include a copy of the Subcommittee of the Executive Committee on Student Promotions-Charge--Rules and Procedures. II. POLICIES AND RULES GOVERNING SSP DETERMINATIONS A. Minimum Grade Point Average (GPA) In order to graduate, a student must meet University requirement to achieve a GPA of 2.0 or higher on 4.0 scale. GPA refers to the cumulated weighted average of all final grades received from courses in the College. Term GPA refers to the weighted average of all final grades received from courses in the College during a single term. Any student who has not remediated an "F" grade (failing) or "I grade (incomplete) in any part of the program shall not be recommended for graduation. B. Probation A student must be placed, or continued, on academic probation by the SSP when his/her term and/or cumulative GPA is below 2.00 on a 4.00 scale, or when a final grade of "F" is incurred. While on probation, a student is not eligible to hold office in any recognized University or College organization including all forms of student government, unless an exemption is granted by the SSP. C. Repetition of the Year or Term Repetition of a year or term must include enrollment in all courses with the possible exception of courses in which a grade of "A" or "B" was earned. Each exception is granted on a case-by-case basis and is at the sole discretion of the SSP: D. Suspension of Patient Care Services 1. Students shall not be assigned patients or be permitted to attend special clinics without passing all appropriate pre-patient care courses. 2. The SSP may suspend a student's patient care activities if information indicates that patient care may be compromised based upon lack of academic preparation. E. Rectifying Failing Grades 1. The SSP shall assess each student's academic record, interview the appropriate course director(s), receive recommendations from the course director(s) and determine a course of action before a student is allowed to rectify a failing course grade. 2 Appendix D-5 Adopted

44 2. In each case, the SSP shall consider the severity of the deficiency, review the student's overall record, determine the academic status of each student, and determine whether course directors should proceed in allowing students to rectify deficiencies: ---if by performing additional course work or retaking the final exam, only the remediated grade will be entered onto the students official University transcript; the highest remediated grade shall be at the discretion of the course director; ---if remediation is achieved by repeating the course, in its entirety, both the failing grade and the subsequent grade will be entered onto the transcript. 3. All grades of "F" and "Incomplete" must be rectified by the end of the subsequent term. Failure to do so may lead to dismissal or repetition of the appropriate year. The SSP has the sole discretion to allow a student to begin the subsequent year's work while the deficiency is being rectified. F. Dismissal A student may be subject to dismissal by the SSP for reasons such as, but not limited to: 1. Failure to maintain a GPA or term GPA of at least 2.00 on a 4.00 scale; 2. Placement on scholastic probation for two terms. The probationary terms need not be consecutive. 3. Failure to abide by any rules of conduct, professionalism or ethics issued by the College, University and/or generally known in the profession. G. National Board Dental Examinations DDS/DMD students are required to make their first attempt at the National Board Dental Examination Part1 by the end of the first week of January of the D2 spring term and provide documentation of the result by the end of January. Failure to challenge the examination within this time frame will result in a hearing with the SSP. The SSP will determine appropriate action(s), but must minimally suspend the student from patient care activities. The original notification of results of the examination must be presented to the Office of Academic Affairs. A copy will be made and the original returned to the student. If the first attempt results in a failing grade, SSP shall review the student's situation to determine whether the student should continue in academic and patient care activities and determine the remediation program to be followed. A second attempt at Part 1 must be taken no later than the last day in April of D2. If the second attempt results in a failing grade the student will be suspended from all academic and patient care activities. A structured preparation program will be developed for the student and must be satisfactorily completed before authorization can be given by the Office of Academic Affairs for the third attempt. Should a student not pass National Board Part I after the third attempt, the SSP shall hold a hearing to determine the most appropriate course of action. Actions taken are the responsibility of the SSP and are binding. Students may appeal the decision in accordance with Section IV. For National Board Part II, the SSP will be notified of individual student performance and determine appropriate actions based on the individuals performance. Students will be 3 Appendix D-5 Adopted

45 recommended for graduation from the DDS/DMD/IDDP programs only after passing the National Board Dental Examination, Part II. H Readmission A recommendation to the Subcommittee on DDS/DMD/IDDP Admissions for readmission to the first year shall be determined solely by the SSP. I. Leaves of Absence 1. A leave of absence shall not be granted solely because of poor academic performance. 2. The granting of all leaves of absence must be approved by the SSP as well as the conditions for re-matriculation following a leave of absence. However, the Executive Associate Dean for Academic Affairs may grant a leave of absence for up to 90 days in situations that require immediate attention. Such actions will be reported to SSP at the next scheduled meeting for further action and determination of conditions for re-matriculation. 3. Written certification may be required of the appropriate person or agency confirming the need for a leave of absence and for concluding a leave of absence. 4. A student on a leave of absence must inform the Executive Associate Dean for Academic Affairs (or designee) in writing of his/her intention to re-matriculate at least six weeks prior to the anticipated re-matriculation date; notification must include any supporting documentation required by the conditions of leave. J. Applications for Transfer An applicant for transfer must be recommended for admission to the College by the Subcommittee on DDS/DMD Student Admissions. Following such a recommendation, the applicant must be approved by the SSP. All information required by the Admissions Committee shall be available for review by the SSP prior to SSP action. Applicants to the Faculty Advanced Standing DDS Program are exempt from these conditions. III. REVIEW HEARINGS A. General In most cases, students who are at risk of dismissal, repetition of a term, or repetition of a year for academic reasons will have been identified at one or more of the regular meetings of the SSP. As a result, SSP, by majority vote, may determine a review hearing is warranted thus allowing the student to explain relevant circumstances. B. Notice and Process The Executive Associate Dean for Academic Affairs (or designee) will act for the SSP and shall determine the date for a review hearing to be convened. Such hearing date must be no sooner than five (5) working days and no later than fifteen (15) working days after the need for such a hearing is determined. Written notification, as described in 1. D.2-3., from the Executive Associate Dean for Academic Affairs (or designee) shall include the following points: 4 Appendix D-5 Adopted

46 1. The committee's intention to review the student's academic status and consider adverse action; 2. The date, time and place of the hearing and details to the student of the facts to be considered by the committee (i.e., academic failures or shortcomings, information to be presented by witnesses). 3. The student's entitlement to present relevant information to SSP. 4. The student s right to have witness(es) present evidence to the SSP. However, the student must submit--in writing at least 48 hours prior to the hearing a list of witnesses for the SSP to interview, with reasons why the interviews would be relevant. The SSP shall have sole discretion in determining the relevancy of information and/or witnesses presented. 5. Student's entitlement to have one (1) advocate present at the SSP review to act only in an advisory role to the student. The advocate may not speak on the student's behalf nor address the committee at any time. The name and professional qualifications of the advocate must be submitted in writing to the Executive Associate Dean for Academic Affairs (or designee) at least 48 hours prior to the hearing. 6. Referral to the Associate Dean for Student and Diversity Affairs for counsel and to develop a plan for presentation of the relevant information. 7. The student's right to inspect his/her educational records as defined by Family Educational Rights and Privacy Act of For more information, the student may review the University of Illinois at Chicago's Student Records Policy. C. SSP Determination In order to achieve an appropriate determination of the student's status, the SSP shall review all relevant information. 1. The Executive Associate Dean for Academic Affairs (or designee) will present a synopsis of the student's academic record. 2. Relevant information from the student's academic file will be available to members of the SSP for inspection during the meeting. 3. The SSP may interview College faculty, staff, and students, as deemed appropriate, who have information relevant to the student's academic and professional knowledge, skill, and behavior. 4. The Executive Dean for Academic Affairs must notify the student of the action of the SSP, in writing, within two (2) working days following the SSP determination. If the student is not present this notification will be sent via registered courier and U. S. mail to the student s address of record in the Banner system. IV. PROCEDURES FOR APPEAL OF SSP ACTION A. General A student affected by any SSP action may appeal the decision. The Executive Associate Dean for Academic Affairs (or designee), upon receipt of a written petition for appeal from the student, shall initiate the formal SSP appeal procedures. 5 Appendix D-5 Adopted

47 A student petitioning for appeal of an action by the SSP shall be allowed provisional registration until final resolution of the action is made. However, if the cause for the action, in whole or in part, is an "F" grade in pre-patient care techniques, or based on an "F" grade in clinical courses involving patient care, the student shall not be permitted to participate in the clinical program of the College of Dentistry while the appeal is in progress. If the student is considered to be a danger, in any way, to his/her patients, peers, or staff, the student shall not be permitted to participate in the academic or clinical program of the College of Dentistry while the appeal is in progress. B. Request and Grounds for Appeal The student s appeal request must be in writing and received by the Executive Associate Dean for Academic Affairs (or designee) within five (5) working days of the student receiving notice of SSP action. Notification is described in 1.E.2-3. In the appeal request, the student must allege one or more of the following grounds as justification for a change in the SSP decision. 1. Substantial evidence not previously considered: ---New evidence exists, sufficient to alter a decision, which was not available to the student at the time of the original hearing. 2. Evidence of prejudice by a member of the SSP: ---Significant evidence exists that a member of the SSP who took part in the original decision was prejudiced against the student and used that prejudice to influence the other voting members of the committee. 3. Significant policy or procedural errors by the SSP: C. Scheduling of Appeal ---A procedural error occurred in the handling of this matter by the SSP as set forth above, which substantially affected the outcome of the review. The Executive Associate Dean for Academic Affairs (or designee) shall schedule a meeting of the Appeal Panel within five (5) working days following receipt of an appeal request. The meeting shall be convened no sooner than ten (10) working days and no later than twenty (20) working days from receipt of the request. The student may waive the ten (10) working day provision by signing and dating a waiver agreement. Should the student waive the ten (10) working day provision, all involved parties of interest shall be notified promptly. D. Notice of Appeal Hearing The Executive Associate Dean for Academic Affairs shall notify the student (as described in 1.D 2-3.) and any involved Course Director(s) of the date, time, and place of the appeal hearing. Copies of the Subcommittee of the Executive Committee on Student Promotions-Charge, Rules and Procedures shall be furnished to the departments at the same time that notice of the appeal is given. E. Appeal Procedures 1. Composition of the Appeal Panel: 6 Appendix D-5 Adopted

48 The Appeal Panel shall be chaired by the Executive Associate Dean for Academic Affairs, who shall not have a vote. The voting members of each Appeal Panel shall be appointed on an ad-hoc basis by the Dean and shall consist of three (3) College of Dentistry faculty members who were not voting members of the SSP. All voting members of the Appeal Panel must be present for the appeal to proceed as scheduled. Ex-officio SSP members may be present at the discretion of the Chair. 2. Evidence to be Considered: The Appeal Panel shall examine the appeal request, consider all relevant information presented to the SSP at the time its decision was taken and may hear new evidence, interview new witnesses or review new evidence as the panel members deem necessary. a. The student must submit to the Executive Associate Dean for Academic Affairs (or designee) a list of witnesses he/she would like the Appeal Panel to interview, with reasons (in writing) why the interviews would be relevant. The list of witnesses must be submitted at least 48 hours prior to the scheduled hearing. The Appeal Panel shall have discretion to determine if the evidence or interviews would be relevant. b. The chair of the Appeal Panel shall limit discussion to only those issues contained in the appeal request. c. The Appeal Panel may recess and reconvene as necessary to consider the evidence presented or as is otherwise appropriate. d. Any action of the Appeal Panel shall be based on all of the evidence presented at the appeal. 3. Student Involvement: The student need not appear at the appeal hearing, but the student may request that he/she along with the Associate Dean for Student and Diversity Affairs or his/her advocate be present at times when new evidence is presented. If the student opts to have an advocate present, the Executive Associate Dean for Academic Affairs (or designee) must be notified in writing at least 48 hours prior to the scheduled hearing. Should the advocate be a lawyer, the College of Dentistry must notify University legal counsel and have legal counsel present at the hearing. The advocate shall have the same role as described in section III.B.5. The Appeal Panel shall determine whether or not it is appropriate to include the student, the Associate Dean for Student and Diversity Affairs, witnesses and/or the student's advocate at the appeal hearing. 4. Decision of the Appeal Panel: The Appeal Panel is empowered to do one of the following: a. uphold the decision of the SSP b. modify the decision of the SSP c. overturn the decision of the SSP The decision of the Appeal Panel shall be final and shall be implemented immediately. The Executive Dean for Academic Affairs must notify the student, in writing, within two (2) working days of the Hearing Panel decision. If the student 7 Appendix D-5 Adopted

49 is not present this notification will be sent via registered courier and U. S. mail to the student s address of record in the Banner system. References: F54.5 ( ) Approved by the Faculty EC111.5( ) Adopted by the Faculty: August 26, 1981 Revised by the Faculty: January 27, 1983 Revised by the Faculty: September 13, 1983 Revised by the Faculty: September 15, 1987 Updated by the Subcommittee: August 23, 1990 Updated by the Subcommittee: September 4, 1991 Updated by the Faculty: September 13, 1993 Updated by the Subcommittee: November 2, 1995 Updated by the Subcommittee: August 25, 2000 Revised by the Faculty: October 24, 2000 (Bylaws Change) Updated by the Subcommittee: January 9, 2001 Updated by the Subcommittee: September 24, 2001 Adopted by the Faculty: November 1, 2001 Updated by the Subcommittee: February 28/March 1, 2005 Adopted by the Faculty: April 19, 2005 Updated by the Subcommittee: April 2007 Adopted by the Faculty: June 26, 2007 Updated by the Subcommittee March 1, 2012 Adopted by the Faculty March 27, Appendix D-5 Adopted

50 Meetings Seminars and Courses attended by faculty in Name of Event Annual Meeting of the Vancouver Dental Association Annual Meeting of the South Dakota Dental Association Digital Imaging in Pediatric Dentistry Midwinter Chicago Dental Society Meeting Synergy Training Program Annual Session of the International Association of Dental Research (IADR) Chair of session on Microbiology/Immunology Presenter Vancouver Dental Association South Dakota Dental Association "A Comprehensive Approach to Chronic Pain and Addiction" Glenn Treisman, MD, Professor, Johns Hopkins Hospital & Director, AIDS Psychiatry Service "Vitamin D: Recommendations based on evidence instead of hope" Implant Dentistry/Diagnosis, Planning Teeth In a Day - Implant All on 4 Dental Education and ADA Updates, Legislative and Dental Education Changes Yikes! There's a child in my Chair/Pedodontic Dentistry update Update in Minimally Invasive Pediatric Dentistry, Materials and current treatment update in pediatric dentistry Interdisciplinary Treatment Planning, Interdisciplinary communication and optimal treatment planning Nanotechnology & Bonding Agents Interdisciplinary Treatment Planning Minimally invasive Pedo Dentistry The team approach to managing implant complications Special Care Dentistry Association Annual Meeting Pediatric Dentistry: A refresher course for the general dentist Current Trends in oral health care Innovative approaches in diagnosis and treatment options for oral cancers Update and current trends in sedation and state of the art record keeping General anesthesia and deep sedation Social media for dentists Illinois Oral Health Conference 2012 American Dental Education Association Annual Meeting "Assessment for Measurement Professionals", Graduate course 4 credit hours: EPSY 561 "Summer Institute in Dental Clinical Research", 1-Day Refresher course Susan Ott, MD, University of Washington Dr. Charles Goodacre Dr. Sunil Sinha Dr. Joseph Hagenbruch Dr. Jill Baskin Dr. Mark Cannon Drs. Pulver & Ranier Dr. Allen Craig Drs. Pulver & Ranier Dr. Mark Cannon American Academy of Periodontology Special Care Dentistry Association Illinois Department of Public Health The Odontographic Society of Chicago University of Chicago American Dental Society of Anesthesia American Dental Society of Anesthesia The Odontographic Society of Chicago Illinois Department of Public Health American Dental Education Association Graduate College of Education, University of Illinois at Chicago University of Washington, Seattle WA "Chairs and Academic Administrators Management Program" (CAAMP), 3-day program, Atlanta, GA Improving HIV prevention: communicating with patients 1 CE via Medscape Appendix D-6

51 Name of Event Tact and Time: improving the early diagnosis of Rosacea Vulvodynia: an under-recognized pain disorder affecting 1 in 4 women and adolescent girls - integrating current knowledge into clinical practice CE via Medscape CE via Medscape Presenter Cryptogenic Stroke: What, When and How to treat for secondary prevention Stepping beyond a diagnosis of Angioedema Teenagers and contraception: Parents' preference PainTV: interventional treatment Double Trouble: Hypertension and not-so-simple comorbidities Comprehensive management of chronic pain: a clinical practice assessment Challenging chronic pain in women Chronic pain in America: Special populations HPV Vaccine: A shot of Cancer prevention Is Hemoglobin A!c cutoff appropriate for everyone? A 28-year-old with a fever of unknown origin Graduate Synergy training program CDS - 148th Midwinter Meeting, 18CE Endodontic pharmacology and current treatment techniques Emerging trends in Periodontics Effective Tax Strategies to enhance your profitabilities Ortho-Perio implant restorative symbiosis Update on legal issues affecting dentistry AvaDent Digital Dentures Commonly prescribed Medications All day Coolidge Cub meeting - Oct 12 Coolidge Club evening meetings hr CE presentations per year ABE Board Review course (sponsered by College of Diplomates) CDS mid-winter meeting - Feb13 IADR meeting (Mar13) AAE annual meeting (Apr13) Dentsply/Tulsa Dental Opinion Leaders Forum (California - July 13) Illinois Society of Orthodontics Clear Techniques by Invisalign Advanced Invisalign RX - Mar13 American Academy of Periodontology Annual Conference (AAP) PsychoNeuroImmuinology Research Society Annual Conference (PNIRS) American Dental Education Association Annual Conference (ADEA) International Association for Dental Research Annual Conference (IADR) Midwest Society of Periodontology Annual Meeting (MSP) Chicago Dental Society Midwinter Meeting (CDS) Illinois Society of Periodontology Annual Meeting (ISOP) Wound Healing Society Annual Meeting (WHS) CE via Medscape CE via Medscape CE via Medscape CE via Medscape CE via Medscape CE via Medscape CE via Medscape CE via Medscape CE via Medscape CE via Medscape CE via Medscape Robert Boyd for Invisalign 2 Appendix D-6

52 CE Courses Given By Faculty in International congress on 3D diagnostic imaging: Las Vegas 2. CBCT: more than a panoramic, less than a panacea 3. Implant dentistry maxi-course 4. Digital imaging in pediatric dentistry 5. Digital imaging update 6. Legal considerations in the doctor-patient relationship 7. Malpractice Law 8. Dental student: Transition to practice 9. Documentation and informed consent 10. Arizona dental association annual meeting: Law and Radiology 11. Oral healthcare for the individual with Autism - Autism Society of America 12. Dental materials and techniques for special needs patients 13. From Children to the frail elderly - Special Care Dentistry Conference 14. Autism: behavioral issues and environmental controversies - Special Care Dentistry Conference 15. Effective oral treatment of special needs patients 16. CDS Midwinter meeting - Chicago, Illinois 17. Effective oral health care for individuals with Developmental Disabilities (Lecture & Direct Patient Care) - Oral Health Network of Missouri - St. Louis, MO 18. Special Needs Patients 2012: Changing professional, political and financial realities - IFLOSS Oral Health Conference - Springfield, Illinois 19. Oral health care for the person with Autism: a presentation for families and caregivers - U.S. Autism and Asperger Association - Denver, CO 20. Oral Healthcare for individuals with developmental & intellectual disabilities - Peak Dental Education and Training - Novi, MI th Annual ISOBM Meeting, Jerusalem, Israel 22. 1st Symposium on head and neck Cancer Stem Cells 23. 1st Cancer Meeting, Medeniyet University, Istanbul, Turkey 24. Advances in Cancer treatments, Baku, Azerbaijan 25. "Oral and Systemic Diseases." Southern Illinois University, Carbondale, IL 26. "Think you haven't seen oral cancer: It's seen you." Hellenic American Dental Association, Lombard, IL 27. "Oral Cancer detection for MDs - Lunch and Learn". Cottage Grove Health Center, Cottage Grove IL 28. "The DAMIEN approach to differential diagnosis". Loma Linda University, School of Dentistry, Loma Linda, CA 29. "Improving early detection: changing the landscape of oral cancer survival." American Dental Education Association Annual Meeting, Seattle, WA 30. "What's sex got to do with it? Teaching the dental team about women's health." American Dental Education Association Annual Meeting, Seattle, WA 31. "Oral and Maxillofacial pathology as a career." Malcolm X College, Department of Biology, Annual STEM College to careers seminar series, keynote speaker, Chicago, IL 32. Klavan Lecture - Oct12 held at UIC's College of Dentistry Appendix D-7

53 College CE Courses for Last Five Years Date Title 2008 Orthodontic Department Seminars 2008 Orthodontic Department Seminars /11/2008 Bennett Klavan Lecture 1/15/2008 The Role of Forensic Odontology by Dr. Pam Jurgens-Toepke 2/13/2008 Clinic & Research Day Poster Presentation 2/13/2008 Clinic & Research Day Key Note Speaker Brian Hill 2/13/ st Annual Clinic & Research Day 3/5/2008 Nitrous Oxide Monitoring 3/18/2008 Local Anesthesia for Dental Hygienists 4/7/2008 Conscious Sedation Permit A. Provider Course April /25/2008 Fundamental of Endodontic Microsopy 7/1/2008 Advanced Endodontic Technique July /14/2008 Implant Dentistry by Dr. Rand Harlow 7/17/2008 Dept. of Restorative Dentistry Retreat 4.5 hrs 7/21/2008 Direct Restorative Preparation by Dr. Marsha Babka 8/1/2008 Quality Assurance Issues by Dr. Darryn Weinstein 8/7/2008 What constitues excellene in Restorative Dentistry by Dr. James Ricker 9/2/2008 Generational Mix in Dental Education by Drs. Therese Galang and Sheela Raja 9/9/2008 Blackboard Training by Lea Alexander 9/17/2008 Dept. of Restorative Dentistry Retreat 2.5 hrs 10/14/2008 EBD Review of Research on Tobacco Cessation 10/20/2008 EBD Concepts Taught in UIC Pre Doc Curriculum by Dr. Knight & Kimberly 10/10/2008 Learning Small Group Facilitation Skills 1/1/2009 Orthodontic Department Seminars /1/2009 Craniofacial Anomalies by Dr. Evans 1/1/2009 Craniofacial Conference 1/1/2009 Ortho-Perio Relationships 1/1/2009 Intersection btw TMJ and Ortho Profession 1/20/2009 Ethical Decision making for the Clinician 1/27/2009 Publication Bias: What is it and Does it matter 2/2/2009 Researching Database in the Library by Kimberly Pindell 2/4/2009 Research Poster Presentations 2/4/2009 Keynote Address 2/9/2009 Bisphosphonates by Dr. Joel Epstein 3/2/2009 Challenging Patients and Legal Implications 3/2/2009 Treatment Planning in the Undergraduate Clinics by Dr. Charlotte Briggs 3/4/2009 Small Group Learning 3/6/2009 Small Group Learning 1 Appendix D-8

54 Date Title 3/9/2009 Endodontic Considerations with the Geriatric Patient by Dr. Stephen Weeks 3/10/2009 Treatment Planning in the Undergraduate Clinics by Dr. Charlotte Briggs 3/10/2009 Craniofacial Anomalies by Dr. Evans 3/11/2009 Craniofacial Conference with Dr. Tsay 3/16/2009 Medically Compromised Patients and Anticoagulation Therapy by Dr. Robert Rada 3/23/2009 Crown Preps for Undergraduate Students by Dr. Anna Organ 3/24/2009 Craniofacial Anomalies by Dr. Evans 3/24/2009 Research Presentations by Duaibis, Iaculli, Lewis 3/25/2009 Craniofacial Conference with Dr. Tsay 3/30/2009 Cone Beam CT: Diagnostic Imaging in 2010 by Dr. Richard Monahan 4/7/2009 Substance Abuse in the Dental Practice 4/7/2009 Craniofacial Anomalies by Dr. Evans 4/7/2009 Post-Treatment Conference with Taha 4/8/2009 Craniofacial Conference with Dr. Tsay 4/8/2009 Dental Implant Therapy by Dr. Stephen Campbell 4/8/2009 Predictable Solutions and 3D Digital Planning by Dr. Kent Knoernschild 4/9/2009 Advanced Topics with Kelsey 4/9/2009 Ortho-Perio Relationship with Handleman 4/14/2009 Craniofacial Anomalies by Dr. Evans 4/14/2009 Post-Treatment Conference with Ligas 4/20/2009 Indications and Limitations of Materials in the UG Clinics by Dr. Ana Bedran-Russo 4/20/2009 Post Treament Conference with Manassee 4/21/2009 Post Treament Conference with Manassee 4/22/2009 Medically Compromised Patients and Anticoagulation Therapy by Dr. Robert Rada 4/22/2009 Craniofacial Conference with Dr. Tsay 4/22/2009 TMD Rotation with Klasser 4/23/2009 Craniofacial Growth and Development with Schneider 4/23/2009 Ortho-Perio Relationships with Handleman 4/23/2009 Ortho-Perio Relationships with Handleman 4/24/2009 Clinical Topics with Runge 4/27/2009 Recognition and Management of Syncope by Leslie Heffez 5/18/2009 Caries Risk Assessment by Dr. Adriana Semprum 5/27/2009 Implants at UIC COD by Dr. Rand Harlow 5/28/2009 Oral Health Care for Infants and Young Children by Dr. Indru Punwani 6/1/2009 Systematic and Local Delivery of Antimicrobial in the Treatment of Perio Disease 6/8/2009 Management of the Edentulous Patient by Dr. Ales Obres 6/22/2009 Choosing Local Anesthetic By Dr. Leslie Heffez 6/28/2009 Effective Utilization of the UG Clinic Restaorative Lab by Dr. Farhad Fayz 7/1/2009 Advanced Endodontic Technique July /2/2009 Conscious Sedation Permit A. Provider Course Nov Appendix D-8

55 Date Title 1/1/2010 Orthodontic Department Seminars /3/2010 Poster Presentations 2/3/2010 Lecture: Keynote Presentation by Dr. Paul H. Krebsbach 3/31/2010 Conscious Sedation Permit A Provider Course April /24/2010 Dental Implant Education at UIC COD presented by Dr. Rand Harlow 6/1/2010 Prosthodontic Observation Program 7/1/2010 Advanced Endodontic Technique ENDO July /19/2010 Orthodontic Summer Residency July /3/2010 Combining Art & Science by Dr. K. William Mopper 1/1/2011 Orthodontic Department Seminars /27/2011 Conscious Sedation Premit A Provider Course Jan /15/2011 Panoramic Radiology - More Than a Peripical, Less Than A Panacea 2/17/2011 Teaching Culturally Sensitive Dental Care with Dr. Evelyn Donate Bartfield 3/10/2011 Poster Presentations 3/10/2011 Keynote Speaker Dr. Theodore Mazzone 5/11/2011 Anesthesia Assistants Course 7/1/2011 Lecture: Advanced Endodontic Techniques July /1/2011 LAB: Advanced Endodontic Techniques July /13/2011 Oral & Maxillofacial Survey Review 8/14/2011 Oral & Maxillofacial Survey Review 9/19/2011 Anesthesia/Sedation Assistants Monitoring Course 11/1/2011 Learning by Design: An Introduction to the New DMD Curriculum 12/5/2011 Microbial Biofilms and Periodontal Disease: Life in the Pocket 1/1/2012 Orthodontic Department Seminars /17/2012 Procedures & Protocol for Faculty Diagnosis & Treatment Planning 2/10/2012 Advanced Prosthodontics Research Program 2/20/2012 Conscious Sedation Permit A Provider Course February /8/2012 Poster Presentations 3/8/2012 Keynote Speaker Dr. Jeffrey Ebersole 4/5/2012 Orthodontic Enhancement of Implant & Prosthetic Treatment by Dr. Chester 4/10/2012 CBCT: More than a Panoramic, Less than a Panacea by Dr. Richard Monahan 6/13/2012 Restoration of Endodontically Treated Teeth by Dr. Alyson Koslow 7/11/2012 Ethics & Dual Relationships by Dr. Anne Koerber 8/25/2012 2nd Annual Oral & Maxillofacial Surgery Review 8/26/2012 2nd Annual Oral & Maxillofacial Surgery Review 8/29/2012 Conscious Sedation Permit A Provider Course August /20/2012 Restorative Materials: Adhesives through Nonetechnology by Dr. Bradley Crais 9/21/2012 Advanced Prosthodontics Clinical Presentations 10/16/2012 Negotiating the Complexities of the 21st Century Dentistry by Drs. Pulver & Ranieri 3/16/2013 Immediate Full-Arch Prsothetic Rehabilitation, All on 4 Treatment by Dr. Hallas 3 Appendix D-8

56 Date Title 3/7/2013 Poster Presentations Keynote Address Oral Health Clinical Research: Current and Future Directions by Dr. James 3/7/2013 Melvin 3/5/2013 Infection Control & Clinical Policy Review 4 Appendix D-8

57 COD Decision Making Process 1. Bylaws Changes Dean Or Associate Deans Executive Committee Faculty Members 1 st Faculty Meeting Review/Discussion 2 nd Faculty Meeting Vote 2. Operational Decisions Executive Committee Advisory Committees Associate or Assistant Deans or Department Heads Dean 3. Administrative Policies i.e. P&T documents, vision statement, faculty ethics statement Associate or Assistant Deans, Faculty, Department Heads or Dean Executive Committee Faculty Meeting Discussion & Vote July 29, 2013 Office of Faculty Affairs Appendix D-9

58 CRITERIA AND GUIDELINES FOR APPOINTMENT, PROMOTION AND/OR TENURE OF FACULTY COLLEGE OF DENTISTRY UNIVERSITY OF ILLINOIS AT CHICAGO TABLE OF CONTENTS Page SECTION I. INTRODUCTION 1 SECTION II. ACADEMIC RANKS USED IN THE COLLEGE OF DENTISTRY A. Tenure/Tenure Track Ranks 1 B. Non-Tenured Track Clinical/Educational Ranks 1-2 C. Non-Tenured Track Research Ranks 2 SECTION III. NORMS, STANDARDS, AND EXPECTATIONS FOR ACADEMIC RANK A. Academic Track (Tenure) (AT) 3 A1. Academic Track - Research (AT-R) 3-4 A2. Academic Track - CIinical/Educational (AT-CE) 4-6 B. Non-Tenured Clinical/Educational Track (NT-CE) 6-7 C. Non-Tenured Research Track (NT-RT) 7-8 D. Adjunct Appointments 8-9 E. Affiliate Appointments 9 SECTION IV. DEMONSTRATION OF QUALIFICATIONS 9-13 IN PROGRESS SECTION V. PROCEDURES FOR APPOINTMENT AND PROMOTIONS A. Recommendation and Review Process 14 B. Track Switching 14 C. Mid-Probationary Review 14 APPENDIX Table of COD Faculty Ranks and Tracks 15 Appendix D-10

59 CRITERIA AND GUIDELINES FOR APPOINTMENT, PROMOTION AND/OR TENURE OF FACULTY COLLEGE OF DENTISTRY UNIVERSITY OF ILLINOIS AT CHICAGO SECTION I. INTRODUCTION This document provides information on the University of Illinois at Chicago College of Dentistry expectations for faculty appointment, promotion and/or tenure. This document describes faculty academic ranks used in the College of Dentistry. These ranks are used within the College's tracks, which are described in Section III. This document includes a description of the criteria for appointment at each rank, and guidance on the preparation of the documentation needed to support faculty promotion and/or tenure. It replaces the College of Dentistry Criteria and Guidelines for Appointment and Promotion of Faculty (approved October 6, 2009). This document is intended to be consistent with standards and procedures for academic rank as described in the University of Illinois Statutes and Campus operating guidelines for Chicago, Urbana-Champaign and Springfield. Should there be inconsistencies, the Statutes and the Campus guidelines shall prevail. SECTION II. ACADEMIC RANKS Appointment and promotion in academic ranks are a means by which the University recognizes and rewards achievement for the academic endeavors of education, research, service, and where applicable, patient care. The following academic ranks are used in conjunction with the College s faculty tracks, which are fully described in Section III. This section describes the academic qualifications expected for each rank. Section III describes the standards for appointment/promotion to each rank. A. Tenure/Tenured Academic Track Ranks Assistant Professor: Faculty appointed at this rank should have a D.D.S./D.M.D. or a Ph.D. or equivalent. Dentists, if trained outside the USA or Canada, will normally have completed a CODA accredited postdoctoral training program. Full-time specialty trained clinicians will normally be board eligible. Associate Professor: Faculty appointed at this rank should have a D.D.S./D.M.D. or a Ph.D. or equivalent. Dentists, if trained outside the USA or Canada, will normally have completed a CODA accredited postdoctoral training program. Full-time specialty trained clinicians will normally be board eligible. Faculty at this rank will ordinarily have completed at least five years as an Assistant Professor or equivalent at the time of promotion or appointment, although exceptional candidates with less time in rank as an Assistant Professor may be considered. Professor: Faculty appointed at this rank should have a D.D.S./D.M.D. or a Ph.D. or equivalent. Dentists, if trained outside the USA or Canada, will normally have completed a CODA accredited postdoctoral training program. Faculty at this rank will ordinarily have completed five years as an Associate Professor or equivalent at the time of promotion or appointment, although exceptional candidates with less time in rank as Associate Professor may be considered. Full-time specialty trained clinicians must be board certified if relevant to their role in the college. B. Non-Tenured Clinical/Educational Track Ranks Clinical Instructor: Faculty who are hygienists and appointed at this rank should have a minimum of a baccalaureate degree. Faculty who are not dentists or hygienists must have a minimum of an M.S. or equivalent. Dentists must have a D.D.S./D.M.D. degree or equivalent. Dentists, if trained outside the USA or Canada, will normally have completed a CODA accredited postdoctoral training program. An appointment as a Clinical Instructor should be given for a relatively short period of time (e.g. three years or less), after which faculty members at this rank could be considered for an appointment to Clinical Assistant Professor. 1 Appendix D-10

60 Clinical Assistant Professor: Faculty who are hygienists and appointed at this rank must have a minimum of a baccalaureate degree. Non-hygienists who are not dentists must have a minimum of an M.S. or equivalent. Dentists must have a D.D.S./D.M.D. degree or equivalent. Dentists, if trained outside the USA or Canada, will normally have completed a CODA accredited postdoctoral training program. Full-time specialty trained clinicians will normally be board eligible. Faculty at this rank will normally have participated actively for at least two years in Dental Education, or have completed advanced clinical training, or have an earned degree in another discipline, or hold a Ph.D. or equivalent. Clinical Associate Professor: Dental Hygiene faculty promoted or appointed to this rank must have a Master s degree in hygiene or relevant related field. Faculty who are not dentists and appointed at this rank must have at least an M.S. degree in a relevant field. Dentists must have a D.D.S./D.M.D. degree or equivalent. Dental Hygiene faculty promoted or appointed to this rank must have a Master s degree in hygiene or relevant related field. Dentists, if trained outside the USA or Canada, will normally have completed a CODA accredited postdoctoral training program. Full-time specialty trained clinicians will normally be board eligible. Faculty at this rank will ordinarily have completed at least five years as a Clinical Assistant Professor or equivalent at the time of promotion or appointment, although exceptional candidates with less time in rank as an Assistant Professor may be considered. Additional time in rank is normally required for faculty with a part-time commitment. Clinical Professor: Faculty who are hygienists and appointed at this rank must have a minimum of an M.S. degree. Non-hygienists who are not dentists must have a minimum of a Ph.D. or equivalent. Dentists must have a D.D.S./D.M.D. degree or equivalent. Dentists, if trained outside the USA or Canada, will normally have completed a CODA accredited postdoctoral training program. Specialty Clinicians must be board certified. In lieu of board certification, general dentists must provide documentation of exceptional performance related to the identified standards. Faculty appointed or promoted at this rank will ordinarily have completed five years as a Clinical Associate Professor or equivalent at the time of promotion or appointment, although exceptional candidates with less time in rank as a Clinical Associate Professor may be considered. Additional time in rank is normally required for faculty with a part-time commitment. C. Non-Tenured Research Track Ranks Research Assistant Professor: Faculty appointed at this rank will have a D.D.S./D.M.D./M.D. (or equivalent) or Ph.D. (or equivalent). Faculty at this rank generally have completed a post-doctoral fellowship, and should have demonstrated evidence of excellence in research. Research Associate Professor: Faculty appointed at this rank will have a D.D.S./D.M.D./M.D. (or equivalent) or Ph.D. (or equivalent). Faculty at this rank should have demonstrated evidence of excellence in research. They should show promise of becoming leaders in their fields, have evidence of development of an independent research program and have attained recognition at the state and/or national level. Research Professor: Faculty appointed at this rank will have a D.D.S./D.M.D./M.D. (or equivalent) or Ph.D. (or equivalent). Faculty at this rank should have demonstrated evidence of excellence in research. They should show evidence of leadership in their fields, have evidence of an independent research program and have attained recognition at the national and/or international level.. 2 Appendix D-10

61 SECTION III. NORMS, STANDARDS, AND EXPECTATIONS FOR ACADEMIC RANK Faculty of the College of Dentistry are normally in one of the following tracks: Academic Track (Research or Clinical/Educational Subtrack), Non-Tenured Clinical/Educational Track, Non-Tenured Research Track, or Adjunct. A. Academic Track (Tenure) Two sub-tracks exist within the Academic Track and are designated as Academic Track - Research and Academic Track - Clinical/Educational. Criteria for the Academic Track - Research and for the Academic Track- Clinical/ Educational track emphasize excellence in specific areas, as described in detail later in this document. 1. Academic Track - Research (AT-R) This track is for faculty, both clinical and basic science, with a significant research commitment in addition to education and service, including patient care where applicable. Appointment or promotion of faculty in the Academic (Research) track depends primarily on achievement in scholarly research and with a secondary documented commitment to education and service. Academic achievement in this track is the generation of new knowledge through creative and original research, and excellence in this area is a major criterion for promotion or appointment. The quality of publications, consistency of performance, and the extent of involvement of the candidate in research are more important than overall quantity of articles. Attainment of external funding after significant peer review is important for advancement in rank or appointment to Associate Professor or Professor. Invited papers presented at scholarly meetings and conferences, research seminars presented at other institutions, and service on national scientific advisory boards are additional criteria for promotion in the Academic (Research) track. Criteria for Appointment: Academic Track - Research Assistant Professor (Academic Track Research) A faculty member at this rank should have demonstrated evidence of original research in the form of publications in refereed journals, evidence of engagement in educational activity, and service including patient care when applicable. The norms for appointment as Assistant Professor (Academic Track - Research) include: A record of peer-reviewed publications; The potential for, or the possession of, research funding; and Some evidence of or potential for educating students and/or activities directed at student learning. Ordinarily, a Ph.D. degree or equivalent is essential for appointment to this track, but a clinically qualified person with an M.D. or D.D.S. /D.M.D. would also be considered for appointment if his/her research potential was evident and he/she fulfilled the norms outlined above. It is anticipated that an initial appointment in the Academic Track Research ranks would be at the level of Assistant Professor. Associate Professor (Academic Track Research) with tenure A faculty member at this rank should have established a productive independent research program, should be contributing significant new information to the scientific literature, should show promise of becoming a leader in his/her field. This rank signifies a high level of professional accomplishment and a significant commitment by the faculty member to the College and University programs. Promotion to or appointment as an Associate Professor (Academic Track Research) is recommended when the candidate has achieved the following norms: 3 Appendix D-10

62 Continued growth in peer reviewed publications, which may include reviews and book chapters; A quality and quantity of published work that would be deemed adequate when reviewed by reasonable peers; Evidence of independent research funding, preferably from federal but also including non-federal sources, to support a nationally recognized research program; and Demonstrated evidence of excellence in educating students and/or activities directed at student learning. In addition, the candidate should have evidence of: Invited seminars at outside institutions; Participation in scientific meetings, both national and international; Supervision and mentoring of graduate or post-doctoral students; Participation in College and/or University governance; Active membership in appropriate professional organization(s); Service as a reviewer of manuscripts for peer-reviewed journals; and Participation in service activities consistent with Departmental, College, and University missions. Consideration for promotion to Associate Professor must be completed at both the college and university levels by the end of the 6 th year of the probationary period as Assistant Professor. Professor (Academic Track Research) Promotion or appointment as a Professor (Academic Track Research) is recommended when the candidate has added to previous achievements in each of the above-listed areas as described for Associate Professors (Academic Track Research), above. Faculty at this rank must demonstrate continuing excellence in research and should have shown significant innovation in his/her work. The faculty member must have documented evidence of successful educational activity and service. Potential for future growth is also important. This rank signifies an extremely high level of professional accomplishment. In terms of reputation, the candidate should have become a leader in his/her field and should have attained national and/or international peer recognition, indicated, for example, by invitations to speak at national and international meetings. Candidates must continue to attract research funding, enhance graduate programs, mentor researchers, and be active in curriculum development. Candidates are expected to be active in faculty governance at College and University levels. Candidates are expected to be active in professional organization(s). Above all, candidates should have potential for continued professional growth, with the ability to guide junior faculty and others with whom the candidate interacts. 2. Academic Track - CIinical/Educational (AT-CE) This track is for faculty with a primary commitment to, and demonstrated excellence in dental education and activities directed toward student learning. Promotion or appointment in this track is usually achieved through the development and application of creative advances in oral health care, the application of best practices of dental education methods, and the fostering of student knowledge and clinical competency through educating excellence in the clinical, classroom, or other learning-centered activities. Activity leading to publications is required. Articles in refereed journals, case reports, review articles, abstracts, and book chapters may be considered to meet the requirement for publication in this track. Evidence of significant involvement in the work or in the preparation of the publications should be provided. The publications considered adequate to meet this requirement are fewer than in the Academic (Research) track. Quality of publications is more important than overall quantity. Presentation of papers at scholarly meetings or conferences, especially when the papers are screened by a review committee, or participation in national and/or international meetings or organization of sessions for such meetings are important criteria for promotion. 4 Appendix D-10

63 Criteria for Appointment: Academic Track- Clinical/Educational Assistant Professor (Academic Track- Clinical/Educational) Faculty at this rank should have demonstrated evidence of a commitment to excellence in educational activities and to service. The norms for appointment as Assistant Professor (Academic Track- Clinical/Educational) may include: Clinical excellence; Evidence of becoming a successful educator; and Potential for scholarly activities, including publications in peer-reviewed journals. Associate Professor (Academic Track- Clinical/Educational) Faculty at this rank should have demonstrated evidence of excellence in educational activities and should be engaged in service and other scholarly activities. They should show promise of becoming leaders in their fields, and should have attained recognition at the state and/or national level. Promotion or appointment as Associate Professor with tenure is usually recommended when the candidate has achieved the following norms: Demonstrated evidence of excellence in educational, learner-centered activities; Development of educational materials and application of best education practices within the College curricula; Demonstrated excellence in the candidate s field and promise of becoming a regional or national leader; A record of publication in peer reviewed journals, which may include reviews and book chapters; Evidence of a quality and quantity of published work that would be deemed adequate when reviewed by reasonable peers; Participation in faculty governance through membership on clinical/hospital/college and/or University committees; Participation in local, national and international professional meetings; and Participation in service activities consistent with Departmental, College and University missions. In addition, it is expected that candidates will be involved in research and other scholarly pursuits at this stage; however the receipt of external research funding is not required for promotion in this rank. It is also expected that candidates who are clinicians, when appropriate for the candidate s assigned role in the College, will have initiated the process of dental specialty board certification for a dental specialist. In lieu of board certification, general dentists must provide documentation of exceptional performance related to the identified norms. (For example, Diplomate of American Board in specialty, state specialty licensure, Academy of General Dentistry, American College of Dentists.) Professor (Academic Track- Clinical/Educational) Faculty at this rank should have demonstrated significant originality in their educational activities and should be engaged in service and scholarly activities. They should be leaders in their field and should have attained national and/or international peer recognition. This rank signifies an extremely high level of professional accomplishment. Promotion or appointment as a Professor is recommended when the candidate has added to previous achievements in each of the areas as described for Associate Professor. Potential for future growth is also important in the decision to make this appointment. The candidate should have become a leader in the candidate s field and should have attained national and/or international peer recognition, indicated, for example, by invitations to speak at national and international meetings. The candidate should be involved in the governance of national or international professional organizations. It is also expected that candidates who are clinicians, when appropriate for the candidate s assigned role in the College, will be 5 Appendix D-10

64 board-certified if in a recognized specialty. In lieu of board certification general dentists must provide documentation of exceptional performance related to the identified norms or have an additional degree (for example a Master s degree in an academic discipline). B. Non-Tenured Clinical/Educational Track (NT-CE) The NT-CE track is used for faculty who demonstrate excellence in educational activities, patient care/clinically-related activities, service, and scholarship. These faculty are engaged in scholarly activity as it relates to education, patient care, and service, but may have little or no direct involvement in research and publication. The NT-CE faculty members are on fixed term appointments (0-100%) and are not on the University tenure track. NT-CE faculty members are usually dentists, but may be other professionals involved in educational or clinically related activities. Scholarship activity will be considered in its broadest sense when applied to the Non-Tenured clinical track and will include documentation of excellence and recognition of performance. Faculty titles in the Non Tenured Clinical/Educational Track include the modifier of Clinical preceding the title. Criteria for Appointment- Non Tenure Clinical/Educational Track Clinical Instructor (Non-Tenured Clinical/Educational Track) Faculty appointed at this rank are less than 50% appointment or have little or no experience as educators. This rank is not appropriate for faculty who have completed a certificate program and are board eligible. Faculty at this rank should demonstrate potential for excellence in dental education. Clinical Assistant Professor (Non-Tenured Clinical/Educational Track) Faculty at this rank will have participated actively for at least two years in dental education; have completed training in an ADA-recognized specialty; have completed an Advanced Education training program in general dentistry; or have earned a degree in another discipline. Faculty at this rank should have demonstrated evidence of a commitment to excellence in education teaching and to service. Appointment to the rank of Clinical Assistant Professor is recommended when the NT-CE faculty member presents with a distribution of achievement among the areas of education, patient care/clinically related activity, and service that is appropriate to the candidate s assigned role in the College. Promotion or appointment as Clinical Assistant Professor is usually recommended when the candidate has achieved the following norms: Demonstrated competence in educational activities; Demonstrated competence in patient care, when appropriate, or equivalent clinically-related activities; Demonstrated competence in department or college professional activities consistent with the College of Dentistry mission statement; and Eligibility for board certification (American or state specialty) when appropriate, or if a general dentist, documentation of exceptional performance related to the norms or acquisition of an additional degree (for example a Master s degree in an academic discipline). Clinical Associate Professor (Non-Tenured Clinical/Educational Track) Faculty at this rank must have demonstrated sustained commitment to and excellence in education, patient care/clinical activity and service within the College of Dentistry. It is expected that this will include acceptance of ongoing leadership assignments in one or more of these areas. Candidates should show promise of becoming leaders in their fields, and should have attained recognition at the state and/or national level. This rank signifies a high level of professional accomplishment and a significant commitment by the faculty member to the College and University programs. Faculty at this rank will ordinarily have completed at least five years as an Assistant Professor or equivalent at the time of promotion or appointment, although exceptional candidates with less time in rank 6 Appendix D-10

65 as an Assistant Professor may be considered. Additional time in rank may be required for NT-CE faculty with a part-time commitment. Promotion or appointment as Clinical Associate Professor is usually recommended when the candidate has achieved the following norms: Demonstrated excellence in educational activity; Demonstrated excellence in patient care, when appropriate or equivalent clinically-related activities if appropriate to the candidates assigned role; Demonstrated excellence in department, college, university and professional service activities consistent with college and university mission statements; Evidence of scholarly activity, as related to education, patient care/clinical activity and service although documented publications are not necessary; and Eligibility for board certification (American or state specialty) when appropriate, or if a general dentist, documentation of exceptional performance related to the norms or acquisition of an additional degree (for example a Master s degree in an academic discipline). Clinical Professor (Non-Tenured Clinical/Educational Track) Faculty at this rank must have documented excellence in the areas of education, patient care/clinically related activity, service, and scholarship as relevant to their assigned roles in the college. Faculty at this rank should have demonstrated significant understanding and application of best practices in educational activities, originality in their teaching and should be engaged in service and scholarly activities. They should be leaders in their field and should have attained national and/or international peer recognition. This rank signifies an extremely high level of professional accomplishment and is not awarded solely based upon years in rank. Documentation of excellence is required. Faculty at this rank will ordinarily have completed at least five years as an Associate Professor or equivalent at the time of promotion or appointment, although exceptional candidates with less time in rank as an Associate Professor may be considered. Additional time in rank may be required for NT-CE faculty with a part-time commitment. There must also be a reasonable expectation that the academic career of the candidate will continue. Promotion or appointment as Clinical Professor is usually recommended when the candidate has achieved the following norms: Excellence at the highest level in 2 or more areas of educational activity, patient care/clinical activity, scholarship, and service; Evidence of scholarly publications, in peer-reviewed or non-peer reviewed journals; Achievement of recognition by peers at the college, university, and/or national/international level; Achievement of board certification (American or state specialty) when appropriate, or if a general dentist, documentation of exceptional performance related to the norms or acquisition of an additional degree (for example a Master s degree in an academic discipline). C. Non-Tenured Research Track (NT-RT) Faculty with the research prefix usually have reduced teaching activities, have a Ph.D. degree in a basic science field or an M.D. or D.D.S. degree with demonstrated research experience, and have a major commitment to research. Appointment or promotion of faculty in the Research Track depends primarily on research and on stature achieved nationally and internationally. Faculty titles in the Non Tenured Research Track include the modifier of Research preceding the title. Criteria for Appointment (Non-Tenured Research Track) Research Assistant Professor (Non-Tenured Research Track) Normally, faculty at this rank will have participated actively for at least two years in the research programs of the College or will have had comparable research experience in another institution. Evidence of original research in the form of publications in refereed journals or in the awarding of grants should be demonstrated. Potential for excellence in research should be evident. 7 Appendix D-10

66 Research Associate Professor (Non-Tenured Research Track) Faculty at this rank should have demonstrated sustained commitment to the research programs of the College. Faculty should be contributing significant new information to the scientific literature, should have shown the ability to successfully compete for research grants, and should have attained some recognition at the national level. Promotion would require that the candidate has achieved the following norms: Publication in peer reviewed or non-peer reviewed journals; Receipt of grant awards as principal investigator; and Participation in local and national scientific meetings. Additionally, it is expected that the candidate will have participated in service activities consistent with Department, College, and University missions. The list is not intended to be all-inclusive or exclusive of other meaningful contributions. An individual may have contributed to only some of the itemized criteria and still be recommended for promotion. Ordinarily, promotion to this rank will require a minimum of five years of service at the Research Assistant Professor level. Appointment or promotion to Research Associate Professor requires clear documentation of excellence in research and national recognition. Research Professor (Non-Tenured Research Track) Faculty at this rank should have demonstrated continuing excellence in research and shown significant innovation in their work. They should have demonstrated leadership in their fields, which brings stature to the College and be recognized nationally and internationally for their accomplishments. Promotion would require that the candidate has achieved the following norms: Made major contributions to the development of a College research program; Demonstrated excellence in the research field; Achieved an international reputation for this expertise; Publications in peer reviewed journals; Mentored junior faculty; Participated in local, national, and international scientific meetings; and Participated in service activities consistent with Department, College, and University missions. The list is not intended to be all-inclusive or exclusive of other meaningful contributions. An individual may have contributed only to some of the itemized criteria and still be recommended for promotion. Typically, promotion to this rank will require a minimum of five years of service at the Research Associate Professor level. Appointment or promotion to Research Professor requires clear documentation of excellence in research and national recognition. D. Adjunct Appointments Adjunct, as a prefix to a rank, normally denotes a faculty member whose major time commitment is not at the University and/or who has credentials in a field other than the primary discipline of the appointing department. Such a faculty member is generally non-salaried in the College. Faculty in the Adjunct track are on annual appointments and are non-tenured. Progression in rank in the Adjunct track tends to parallel the level of professional development achieved by the faculty member in his or her own field. In appointing or promoting a faculty member in the Adjunct track, it is essential to identify academic activities and achievements within the College of Dentistry. Promotions within the adjunct rank are reviewed and approved at the department/college level only. No formal promotion in the adjunct ranks are done at the Campus level. 8 Appendix D-10

67 E. Affiliate Appointments In addition to their primary appointments in the College of Dentistry, faculty members may have Affiliate appointments in other College of Dentistry departments or in other University of Illinois colleges/departments. Likewise, faculty members may have Affiliate appointments in the College of Dentistry departments when their primary appointments are in other colleges. Recommendations for Affiliate appointments are normally based upon mutual interests or activities and provide faculty privileges in secondary departments as regulated by the Bylaws of the secondary departments. SECTION IV. DEMONSTRATION OF QUALIFICATIONS The intent of this section is to provide examples of the types of activity that faculty might present to support their qualifications for a specific academic and tenure/non-tenure rank. The activity that is documented should demonstrate that the candidate fulfills the criteria for the proposed rank. The demonstration of qualifications is intended to provide general guidelines that must be considered in context of the specific academic and tenure/non/tenure rank of the individual faculty member. Candidates are not expected to have activities and demonstration of excellence in all areas described in the demonstration of qualifications. Individuals are expected to demonstrate excellence in the specific areas related to their track and assignments within the College of Dentistry and their Department. See the specific criteria and guidelines for appointment, promotion and/or tenure of faculty that pertain to the candidate being considered in the College of Dentistry (NORMS, STANDARDS, AND EXPECTATIONS FOR ACADEMIC RANK Section). A. Academic Track (Clinical/Educational and Research Sub-Tracks) 1. Research and Scholarship Documentation of research and scholarship may include: 1. Publications. The quality of publications and consistency of productivity are more important than quantity. Consideration in judging the quality of scholarly work includes the opinion of experts in the relevant field, reputation of the journals in which papers appear, and whether or not the journals are refereed. Also considered are the number of authors, and whether the candidate is senior author or a major figure in the execution of the project. Books written or edited and book chapters also provide evidence of achievement. Publications which have been accepted should be appropriately documented. 2. Support for research. The organization and execution of a creative, productive, and sustained research program provide significant evidence of research capabilities. Grants obtained through peer review at the national level are ordinarily important for appointment or promotion to the rank of Associate Professor or Professor in the Academic (Research) Track. Other types of research grants which will contribute to the body of knowledge are also important. 3. Presentations at scholarly meetings and conferences. Research stature can be assessed, in part, by invited papers presented at research meetings and conferences. In addition, papers given at meetings or conferences which have been screened by review committee should be indicated. Invitations to participate in national or international meetings are evidence of peer recognition of research accomplishments. 4. Appointment to editorial boards of professional journals. Service on editorial boards of professional journals or as peer reviewers of manuscripts provides evidence of the candidate's stature within his/her discipline. 5. Training of graduate and professional students. Evidence which demonstrates that the candidate's students have been trained successfully is an important consideration. Membership 9 Appendix D-10

68 on dissertation committees, numbers of students trained, receipt of awards by trainees, advanced degrees awarded, and present positions of former students are important considerations. Students may include Ph.D. or masters candidates or postdoctoral residents/fellows. Evidence of faculty mentoring may also be considered. 6. Invited seminars. Research seminars given by the candidate at other institutions provides evidence of research stature. 7. Service on national advisory boards. Service on study sections for NIH, NSF, or other national research advisory boards provides evidence of national stature in a research. 8. Leadership/Service in national organizations. 9. Awards for research achievements. 10. Patents. 2. Educational Activity Documentation of educational activity may include: a. Student performance. Objective measures, particularly external, of student progress in the courses in which the candidate educates, provide evidence of teaching achievement (e.g. success on the e-cbe, posters, abstracts, publications, board certification, awards, leadership positions, success on graduate qualifying examinations, etc.) b. Systematic and standardized student evaluation. Systematic and standardized evaluation of faculty educational activity is used to gauge an instructor's relative standing compared to colleagues in the department and in the College. Faculty evaluation of teaching must be presented when available. In addition, when available, normative comparisons are also important to include in comparing faculty to others in the College and Department. The results of standardized evaluations will significantly influence decisions when the candidate is consistently judged by students to be at either extreme of the distribution of educational effectiveness. c. Peer appraisal. Peer evaluation of educational activity may be done by the department head or chair, discipline coordinator, or unit director. Also, faculty members from the same or similar disciplines may observe their colleagues in the multiple settings in which education occurs and share their observations. Where appropriate these evaluations should specifically address the candidate s ability to integrate research/evidence, the appropriate level of difficulty of material presented, relevance of examples, integration of topics, structure of lecture, and congruence between instructor goals and accomplishments. Peer evaluations of a faculty member's classroom behavior can be based on checklists, rating scales, or written appraisals. Observations by more than one colleague are recommended, since colleagues, quite naturally, rely on their own experience, values and definitions of effective teaching in making evaluations. However, peer evaluation of faculty is not a college wide systematic process for evaluating faculty teaching and as such is not an expectation of promotion documentation. d. Instructional material. Evidence of contributions to educational methods or curriculum development, such as publications of educational materials, should be documented. This would include educational content such as Blackboard sites and content, Course manuals and/or handouts, Powerpoints and other internal and external scholarly works that contribute and provide innovation to the College s academic programs. The importance of innovation and creative contributions, as might be demonstrated by the creation of a new course or innovative curriculum, is also recognized. e. Educational responsibilities. A list of the candidate's specific educational responsibilities, including the number of hours of direct instruction and the number of hours in curriculum 10 Appendix D-10

69 development and/or assessment activity provides valuable information about the candidate's commitment to education. The workload over a number of years indicates the scope of activity. This should also include any student and faculty mentorship as related to scholarship and educational activities. f. Awards for excellence in educational activity. A list of awards received by the candidate for excellence in educational activity provides another measure of the candidate's ability. g. Continuing dental education. Development, contributions, and presentation of CE programs in the College of Dentistry, University, and/or programs at local/regional/national meetings. 3. Clinical Activity Documentation of clinical activity may include: a. Membership on advisory committees of consultantships. Involvement in leadership/service in hospitals and educational, clinical, or other similar institutions. b. Clinical presentations. Programs of national, state, or local professional organizations that the candidate has organized, contributed to, or in which he/she has participated. c. Clinical and Patient Care Excellence. Documentation of clinical and patient care excellence in support of the College s service and educational programs. Evidence would include items such as Progression in clinical leadership; invited presentations; awards; board certification; recognition by students, peers, other agencies; as well as student and faculty clinical mentorship. Documentation of new devices, procedures, treatments, etc. A description should be provided of the impact of these advances on the dental community and how they have been incorporated into the clinical teaching program of the College. d. Organization of and participation in community dental health educational projects. Evidence of the quality and quantity of effort should be provided. f. Board Certification, when specialty educationally qualified, or equivalent for non-specialty trained. Examples of non-specialty equivalency include induction in the American/International College of Dentists, AGD Fellowship or Mastership Award, AAID Fellowship, or other equivalency. 4. Service Documentation of service may include: a. Progression in roles of leadership with in the COD, University and organized dentistry. b. Administration of a department or other formally organized unit. c. Administration of clinic. d. Director of special departmental or interdepartmental training or research programs. e. Service as class or student advisor. f. Member of department, program, College, or University governing bodies. 11 Appendix D-10

70 g. Member or chairperson of department, program, College, or University committees. h. Representative of the department, program, College, or University to outside agencies. i. Appointment or election to offices or significant leadership roles in local, regional, and national professional societies. j. Organization of local, regional, national, or international professional meetings. k. Patient care. l. Community Service Note: To assist in evaluation of the faculty member's service contributions, specific letters from the department head, senior department members, deans, peers on committee chairpersons in regard to the faculty member's effectiveness may be provided. B. Clinical Educational Track (Non-tenure) 1. Scholarship Scholarship activity will be considered in its broadest sense when applied to the non-tenure clinical track and will include documentation of excellence and recognition of performance. Evidence of scholarship in its expanded view is an expectation. a. Scholarly activity as it relates to Teaching, Patient Care/Clinical-related Activities, and Service, with the recognition that non-tenure clinical faculty have a primary commitment and responsibility for the promotion of excellence in Teaching, Patient Care/Clinical-related Activities and Service programs for the College of Dentistry. b. Although publications are not required at the Clinical Assistant/Associate Professor ranks, for promotion to Clinical Professor, scholarship requires evidence of documented publications in peer-reviewed or non-peer reviewed journals. c. Research is not required in the non-tenure clinical educational track, but can be presented as evidence of scholarly activity. Research is always encouraged, however, is not an expectation for promotion in the clinical non-tenure track. Any publication(s) that the faculty member has should be considered as additional, strong documentation of scholarly activity. All publications since the last appointment, and within the ten years preceding the recommended promotion period, should be considered 2. Educational Activity a. Evidence of progression of teaching leadership within the respective Department, College of Dentistry and/or University. For example, progression from course development into Course Co-Director/Director. b. Curriculum development and dissemination in the COD. c. Development and dissemination of evidence-based teaching materials, including, but not limited to, lectures, PowerPoint presentations, course manuals, Blackboard sites, and contributions, handouts, patient case scenarios, OSCE examinations, Evidence-Based Case Scenarios, etc. d. Development and presentation of CE programs in the College of Dentistry, University, and/or programs at local/regional/national meetings. e. Recognition by predoctoral and postgraduate/graduate students of teaching excellence. f. Participation in the development, adoption, and dissemination of the College of Dentistry curriculum. g. Evidence of clinical teaching excellence as documented by student/peer evaluations of performance. Systematic and standardized evaluation of faculty educational activity is 12 Appendix D-10

71 used to gauge an instructor's relative standing compared to colleagues in the department and in the College. Faculty evaluation of teaching must be presented when available. In addition, when available, normative comparisons are also important to include in comparing faculty to others in the College and Department. The results of standardized evaluations will significantly influence decisions when the candidate is consistently judged by students to be at either extreme of the distribution of educational effectiveness. 3. Clinical Activity a. Maintenance of active patient care, as appropriate b. Delivery of patient care using currently accepted Parameters or Standards of Care in Dentistry, and Specialty Standards, if appropriate. c. For promotion to the rank of Clinical Professor, there is an expectation of Board Certification, when specialty educationally qualified, or equivalent for non-specialty trained faculty. Examples of non-specialty equivalency include induction in the American/International College of Dentists, AGD Fellowship or Mastership Award, AAID Fellowship, or other equivalency. 4. Service a. Internal i. Administrative duties and responsibilities in the Department, College, and/or University. ii. Committee participation and leadership (e.g. Committee Chair) at the College and/or University level. b. External i. Committee participation and leadership in professional organizations; e.g. organized medical/dental groups and societies, governmental organizations, notfor-profit organizations. C. Research Track (Non-tenure) Research Track Faculty should present with evidence of research and scholarship achievement as described in Section IV.A.1., above. D. Letters of Evaluation Letters of evaluation from experts in the candidate's field are a significant factor in consideration for appointment or promotion. Individuals from whom letters of evaluation are requested should be informed of the criteria for scholarly activity as defined in this document and should be asked to comment on the qualifications of the candidate as appropriate for the relevant track. Referees should not have been significant collaborators or mentors of the candidate. All of the external references should be nominated by someone other than the candidate. All references should be acknowledged authorities in the field. Details regarding the specific number and types of letters that are needed for the different tracks are found at the UIC Policies for Promotion and Tenure documents ( 13 Appendix D-10

72 SECTION V. PROCEDURES FOR APPOINTMENT AND PROMOTIONS A. Recommendation and Review Process 1. See COD Bylaws for procedures for appointment and promotion. 2. See Campus Guidelines for additional procedures for promotion. B. Track Switching College faculty are in one of the tracks as described above, dependent upon individual time commitment to the University, career direction, and role in the College. If the faculty member s commitment to the University changes substantially or if his or her role or career direction changes, a track switch may be appropriate. Track switches only apply to those faculty members who are in a tenure-track probationary appointment or in a Q probationary appointment. Track switching is governed by College, Campus and University regulations. When a faculty member joins the University, he or she enters the track consistent with his/her time commitment, role, and anticipated career. An important aspect of the mid-probationary review should include an evaluation of the appropriate track for the probationary faculty member. A track switch may be called for at this time. Candidates being considered for promotion to a tenured rank or for indefinite tenure in the case of a Q appointment will be required to be in that track for a period of three years. If an individual is in the sixth year of probation and is denied for promotion and tenure, he or she will receive a terminal (T) contract the following year. Those faculty who hold a Q probationary appointment and who are not approved for indefinite tenure will terminate employment at the end of final year in Q status. With appropriate justification and approval from Campus, a rehire into a non-tenured faculty rank could be considered. C. Mid-Probationary Review Campus policy requires that a formal, internal review of faculty on probationary contract take place no later than the mid-point of a faculty member's probationary period on the tenure track at UIC, unless a decision not to retain is reached at the level of the recommending unit before the time a formal review would be scheduled. For most probationary faculty, this review will occur in their third year at UIC. In the College of Dentistry, the department heads are responsible for completing the mid-probationary review. A copy of the mid-probationary review must be included in the tenure review P&T dossier. Detailed instructions for processing midprobationary reviews are in a separate memo and can be found online at: Sections I, II, III, and V Approved by the Faculty June 13, 2013 Section IV Approved by the Faculty July 17, Appendix D-10

73 APPENDIX Table of Tracks, Subtracks and Ranks within the College of Dentistry Track Sub-Track Acronym Tenure status Faculty Titles/Ranks Academic Track Academic Track AT-R Research Subtrack Clinical/Educational Track Academic Track Clinical/Educational Subtrack AT-CE Tenure eligible /tenured Assistant Professor Associate Professor Professor N/A NT-CE Non-tenure Clinical Instructor Clinical Assistant Professor Clinical Associate Professor Clinical Professor Research Track N/A NT-R Non-tenure Research Assistant Professor Research Associate Professor Research Professor Explanation: 1. Tenure Track (blue shaded) Within COD, the term Academic Track indicated a Tenure Track rank. The Academic Track is divided into two subtracks: 1) Academic Track-Research, 2) Academic Track Clinical/Educational. Note the faculty titles/ranks that are employed are identical for both subtracks. 2. Non-tenure Track (unshaded) Within COD, the two non-tenure tracks are the Clinical/Educational Track and the Research Track. Each of the two non-tenure tracks has its own set of academic titles/ranks. 15 Appendix D-10

74 2013 Annual Faculty Self- Assessment and Review This form and the most recent version of your CV should be submitted to your Department Head by May 15, Please include all teaching assignments (by semester and course) in your CV submission. 1. Department Choose an item. 2. Name Click here to enter text. 3. Academic Rank Choose an item. 4. Percent Appointment Click here to enter text.% 5. Are you eligible to practice dentistry in the State of Illinois? Yes No 6. If Yes to #5, do you provide direct patient care services? Yes No 7. If Yes to #6, please indicate: a) Percent time internal to COD Click here% b) Percent time external to COD Click here % 8. Please review your stated goals for the last academic year (Aug May 2013) as they relate to your teaching, research, scholarship, and service, and summarize your progress toward their achievement. Click here to enter text. 9. Please itemize your goals for the upcoming academic year (June May 2014) as they relate to your planned teaching, research, scholarship, and service activities. (e.g. curriculum development, research grant submissions, publications, etc.) Click here to enter text. 1 Appendix D-11 1

75 10. Describe how your activities relate to the Vision and Mission statement of the Department and the College of Dentistry ( ). Click here to enter text. 11. If specialty trained, do you currently have specialty board certification? Yes No Not Applicable If yes, what is the specialty board: Click here to enter text. If no, are you currently working toward your specialty board certification? Yes No Please describe your progress toward board certification to date, including an estimated examination date. Click here to enter text. 12. Please list all continuing education courses taken during the period of June 2012 May 2013 in the table below. If none, please state. Course Title Course content and provider Month and Year Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Please use the space below if you need to add additional courses. Click here to enter text. 2 Appendix D-11 2

76 Faculty Professional Development Needs Assessment Please assess your needs regarding your professional development. 1. Please list any professional development goals and activities planned for , and include interest/progress toward promotion as outlined in the COD Promotion and Tenure Guidelines ( Click here to enter text. 2. I have read the COD guidelines and norms for Promotion, and I believe I should be considered for promotion during the cycle. Yes No 3. I feel that I need additional mentors. Yes No If yes, please indicate type/area of expertise needed. Click here to enter text. 4. I would like to discuss taking on new roles or committee assignments during the upcoming academic year. Yes No If yes, please describe. Click here to enter text. Faculty Signature Date Faculty CV, report and developmental program reviewed: Department Head or Designee Signature Date All documents should be maintained in a confidential department file. Supervisor should sign once the review and development process is completed. 3 3 Appendix D-11

77 Anonymous listing of Faculty presented for promotion and tenure for Faculty Promotions Year Promotion Rank Dept. Status (Year= year action approved) (Approved unless noted) 2008 Tenure 2 Associate Professor (CT) OMDS Associate Professor (CT) Endodontics Non-tenure 2 Clinical Associate Professor OMDS Clinical Associate Professor Orthodontics Total = Tenure 1 Professor Oral Biology Non-tenure 2 Clinical Associate Professor Pediatric Clinical Associate Professor OMDS Total = Tenure 3 Associate Professor (CT) Orthodontics Associate Professor (RT) Oral Biology Associate Professor DENIED Non-tenure 0 Total = Tenure 1 Associate Professor (CT) OMDS Non-tenure 2 Clinical Professor Orthodontics Clinical Associate Professor Restorative Total = Tenure 5 Professor (RT) Pediatric 1 Appendix D-12

78 Associate Professor (RT) Professor (CT) Professor (RT) Associate Professor (RT) Restorative Restorative Oral Biology Perio Non-tenure 7 Clinical Professor OMFS Clinical Associate Professor Restorative Clinical Associate Professor Restorative Clinical Professor Perio Clinical Associate Professor Pediatric Clinical Associate Professor Restorative Clinical Professor Pediatric Total= Tenure 2 Associate Professor (CT) OMFS Professor (RT) Oral Biology DENIED Non-tenure 3 Clinical Associate Professor Pediatric Clinical Associate Professor Pediatric Clinical Associate Professor Pediatric Total= 5 2 Appendix D-12

79 APPENDIX Table of Tracks, Subtracks and Ranks within the College of Dentistry Track Sub-Track Acronym Tenure status Faculty Titles/Ranks Academic Track Academic Track AT-R Research Subtrack Clinical/Educational Track Academic Track Clinical/Educational Subtrack AT-CE Tenure eligible /tenured Assistant Professor Associate Professor Professor N/A NT-CE Non-tenure Clinical Instructor Clinical Assistant Professor Clinical Associate Professor Clinical Professor Research Track N/A NT-R Non-tenure Research Assistant Professor Research Associate Professor Research Professor Explanation: 1. Tenure Track (blue shaded) Within COD, the term Academic Track indicated a Tenure Track rank. The Academic Track is divided into two subtracks: 1) Academic Track-Research, 2) Academic Track Clinical/Educational. Note the faculty titles/ranks that are employed are identical for both subtracks. 2. Non-tenure Track (unshaded) Within COD, the two non-tenure tracks are the Clinical/Educational Track and the Research Track. Each of the two non-tenure tracks has its own set of academic titles/ranks. Appendix D-13

80 Faculty Development: Teaching/Education/Curriculum Date Type Name of Course Presenter 01/04/08 Faculty Conference Case Writing Module Larry Garetto Presentation 01/04/08 Faculty Conference Presentation Changing Faculty Roles in the New Curriculum F. Licari 01/04/08 Faculty Conference Presentation 05/12/08 Faculty Conference Presentation 05/12/08 Faculty Conference Presentation Diagnosis-Based Curriculum The R.E.A.L. Curriculum Case Workshop: Reality Check: Authentic Assessment Dr. Knight Dr. Marsha Pyle Dr. Marsha Pyle 07/01/08 In-service Writing Learning Objectives For Perio Dept from Briggs 01/01/09 Faculty Conference 01/01/09 Faculty Conference - Faculty Panel 01/28/09 Faculty Conference Presentation 05/12/09 Faculty Conference Presentation 05/12/09 Faculty Conference Presentation 05/12/09 Faculty Conference Presentation 05/12/09 Faculty Conference Presentation 05/12/09 Faculty Conference Presentation 05/12/09 Faculty Conference Presentation Teaching with Technology Blended Learning The Scholarship of Teaching and MedEdPORTAL Invitation to Medical Education's STEFF Program Best Practices for Using Student Response Systems (Clickers) Biomedical Sciences Integration Initiative Update Student Training Using a Haptic-based 3-D Virtual Reality Simulator Comparison of Anatomy TV, ehuman, and Wheeler 3-D Head & Neck Anatomy Programs Dr. Larry Salzmann, Dr. Shirley Beaver, Dr. Marsha Babka, Dr. Chris Engeland, Dr. Steve Zeck, Dr. Sara Gordon Ms. Anne France, Ms. Karin Riggs, Office of External Education Dr. Janet Riddle, Research Assistant Professor, Department of Medical Education Drs. Janet Riddle, Susan Rowan, Sheela Raja, Steve Zeck Dr. Francis Schlemmer, Associate Professor, College of Pharmacy Phil Patston Arnie Steinberg, Adriana Semprum, Seema Ashrafi John Crawford, Leslie Heffez, Steve Weeks, Paul Doodes, Mike Barrows 05/12/09 Faculty Conference Presentation 05/12/09 Faculty Conference Presentation Biomedical integration poster, Haptic Simulator demo, Anatomy 3-D programs demo Research and Instruction Resources: A New Library Web Page for Dentistry Kimberly Pendell, Liaison to Dentistry, UIC Health Sciences Library 1 Appendix D-14

81 Date Type Name of Course Presenter 05/12/09 Faculty Conference SoftChalk Lesson Builder - A Tool for Lea Alexander Presentation Creating Digital Tutorials 05/12/09 Faculty Conference Presentation Copyright, Fair Use and Intellectual Property for Educators Pia Hunter, Senior Library Specialist; Sandy De Groote, Scholarly Communication Librarian, University Library 01/29/10 Office of Dental Clicker Palooza Education 04/26/10 Faculty Brown Bag Using Clickers in Your Course 05/18/10 Presentation to Intro to DMD C.L. Briggs Admissions staff & committee 10/25/10 Office of Dental Getting Started with Soft Chalk Education 01/06/11 Faculty Development Day 01/06/11 Office of Dental Facilitation Workshop Education 04/18/11 Office of Dental Educause Learning Initiative (ELI) Education 05/02/11 Office of Dental ODE Tech Labs Education 08/22/11 Office of Dental Blackboard 9.0 Open Labs Education 02/08/12 Office of Dental Using Camtasia in the Learn Lab Education 04/30/12 Office of Dental Facilitator Training Blase Brown Education 07/27/12 Office of Dental Turning Point Anywhere Education Technology Update 07/27/12 Office of Dental Turning Point Anywhere webinar Education 08/17/12 Office of Dental Soft Chalk Training Education Technology Update 08/27/12 Facilitator Training Blase Brown 09/19/12 Small Group Learning Blase Brown Process 01/03/13 Faculty Conference 01/03/13 Faculty Conference Presentation Sexual Harassment Presentation Donald Kamm, Assist. Dir. Office of Access & Equity 01/03/13 Faculty Conference Presentation Working with Distressed Students Dr. Karen Maddi, Assoc. Dir for Clinical Svcs & Sonia Vajaria, Counseling Center 01/03/13 Faculty Conference Presentation Small Group Learning in the DMD Curriculum Dr. Blase Brown 2 Appendix D-14

82 Date Type Name of Course Presenter 02/06/13 Faculty Brown Bag Council for Excellence in Teaching & Learning (CETL) Curriculum & Instructional Grants 04/03/13 Office of Dental IT Professionals Forum Education 05/13/13 Urbana Campus Faculty Summer Institute 05/31/13 Lunch & Learn Cloud Storage & Sharing Nancy A. Norman, Instructional Development Center 10/09/13 Office of Dental TechTEACH Forum Education Fall 2008 Lunch & Learn MedEdPortal Briggs Spring 2011 Seminar series Assessment Seminar Series Dr. Anne Koerber and guest lecturers from UIC Department of Medical Education 3 Appendix D-14

83 Dental School sponsored Research and Basic Science programs/meetings/seminars/courses Annual Seminar Series: Center for Molecular Biology of Oral Diseases monthly seminars featuring invited speakers focusing on oral cancer research Center for Wound Healing and Tissue Regeneration monthly seminars featuring invited speakers focusing on wound healing research MOST (Multidisciplinary Oral Sciences Training) Program Student Seminar Series monthly seminars hosted by pre- and post-doc participants in the MOST Program featuring students and invited speakers focusing on oral health research and research methods Caries Group Seminar Series monthly seminar series featuring invited speakers presenting current caries research Annual Guest Lecture/Seminar Courses Advanced Oral Sciences (Dept. of Oral Biology) weekly lectures, seminars, student presentations focusing on a special topic (The Face; Regeneration; Development and Regeneration; Stem Cells, Ethics, Regeneration, Materials & Nano) Annual Guest Lectures Laskin Lecture Hosted by the Department of Oral and Maxillofacial Surgery Klavan Lecture Biennial lecture hosted by the Department of Periodontics Journal Club Wound Healing Research Journal Club - montly meeting to discuss current publications in wound healing and regeneration research Research Symposia College of Dentistry Clinic and Research Day Annual symposium presenting student, faculty & staff research posters, case cat presentations, and invited Keynote speaker 2008, 2009, 2010 Wound Healing Research Symposium One day symposium featuring a current relevant topic in wound healing research 1 Appendix D-15

84 2013 The UIC College of Dentistry at 100: A Legacy in Oral Biology One week symposium covering current topics and historical perspectives in oral biology research featuring invited speakers Trainings (Hosted by the College of Dentistry Office of Research) ACUC requirements Training for investigators using animal models regarding new health and safety IRB Lunch and Learn presentation on the steps involved in the preparation of an IRB protocol and submission Red Cap Training in the use of the Red Cap database system for managing human subject studies Research Public Health Service Rule on Financial Conflicts of Interest & University of Illinois Policy on Conflict of Commitment and Interest 2 Appendix D-15

85 Annual Faculty Conference One day conference open to all faculty to present current topics related to faculty development (teaching methodology and innovation, evaluation, mentoring, student advocacy, governance, curriculum development) Case Writing Module; Changing Faculty Roles in the New Curriculum; Diagnosis-Based Curriculum The R.E.A.L. Curriculum Case; Workshop: Reality Check: Authentic Assessment Writing Learning Objectives; Teaching with Technology; Blended Learning The Scholarship of Teaching and MedEdPORTAL Invitation to Medical Education's STEFF Program Best Practices for Using Student Response Systems (Clickers) Biomedical Sciences Integration Initiative Update Student Training Using a Haptic-based 3-D Virtual Reality Simulator; Comparison of Anatomy TV, ehuman, and Wheeler 3-D Head & Neck Anatomy Programs; Haptic Simulator demo, Anatomy 3-D programs demo Research and Instruction Resources: A New Library Web Page for Dentistry SoftChalk Lesson Builder - A Tool for Creating Digital Tutorials Copyright, Fair Use and Intellectual Property for Educators Sexual Harassment Presentation; Working with Distressed Students Small Group Learning in the DMD Curriculum CV Preparation Workshop/ CV Review Session Two hour workshop to discuss the preparation of the curriculum vitae; follow up workshop to critique c.v. drafts and samples Promotion and Tenure Workshops for Tenure Track and Clinical Track Faculty Two hour workshops offered for both tenure track and clinical track faculty to explain the steps involved in the promotion and tenure process Networking Group for Faculty Women Monthly meeting for faculty women to discuss and present issues of concern regarding career development Junior Faculty Mentoring Group Monthly meeting for new and Junior Faculty members facilitated by senior faculty advisors to develop networking and mentorship opportunities Mentoring Program Program for faculty at all levels to participate in individual or group mentoring experiences Appendix D-16

86 University of Illinois at Chicago College of Dentistry Institutional Commitment to Diversity One of the College s key recruitment goals is to expand and diversify the future applicant pool by increasing the numbers of applicants from traditionally underrepresented populations. Towards that end, the College has expanded its pipeline efforts to target middle school and high school aged students who have expressed an early interest in the health care professions. These pipeline programs help identify academically strong students and provide them with the academic counseling and professional experiences necessary to achieve in college and professional school. The College of Dentistry provides career awareness and development activities for students in middle school through dental school. The College s pipeline activities include the following: The Urban Health Program (UHP): The College of Dentistry continues to participate in the University s UHP. The UHP serves as an umbrella program to assist the UIC health professions programs with recruiting and retaining underrepresented minority (URM) students. The primary focus of the UHP/ College of Dentistry partnership is to identify predental students and implement enrichment and career awareness activities. The UHP supports the college s URM programming. Early Outreach Program: The Early Outreach Program assists the UIC health professions programs with recruiting Underrepresented Minority (URM) students. The primary focus of the Early Outreach Program- College of Dentistry partnership is to identify pre-college students and implement enrichment and career awareness activities. The Initiative targets students grades K-12. Dental Careers Exploration Program (DCEP): Throughout the year, the College implements its DCEP, which focuses on increasing the participants awareness of career opportunities in dentistry. During the program, groups of approximately pre-college school students spend time at the College of Dentistry. These groups hear presentations by College faculty and students on the different specialties and careers within the dental profession. They are also provided hands-on activities and are counseled on how to prepare for professional school. The DCEP is implemented in collaboration with numerous campus and community partners. Post-baccalaureate Program: Each year, the College of Dentistry identifies up to six DMD candidates to participate in a yearlong post-baccalaureate program. Students chosen for this program must be URM or LI students. Students accepted into the College of Dentistry s formal Post-baccalaureate program receive a one-year deferred acceptance to dental school. A spot is held in dental school for the following year, upon successful completion of the post-baccalaureate program. The College of Dentistry covers all educational expenses for the post-baccalaureate year including Tuition and textbooks. The program is a collaborative effort between the College of Dentistry and the College of Medicine. Summer Prematriculation Program (SPP): The Summer prematriculation program is designed to include academic reinforcement and motivational retention activities for URM Appendix E-1

87 University of Illinois at Chicago College of Dentistry Institutional Commitment to Diversity students who have been accepted to dental school or who have shown an interest in coming to dental school and want to increase their foundational knowledge in the biomedical sciences. Students enroll in the SPP the summer prior to beginning dental school. Participants are provided with preview courses in Biochemistry, Gross Anatomy, Physiology and Tissue Biology as a part of the Summer Prematriculation Program (SPP). The length of the SPP is six weeks. The program is a collaborative effort between the College of Dentistry and the College of Medicine. Ambassador Program: In collaboration with the American Dental Association, the College of Dentistry implements an Ambassador Program that provides travel scholarships for URM and LI students. Recipients of the Ambassador Scholarship must commit to assisting the College with implementing minority recruitment and community outreach activities. Student Organizations: The College s Urban Health Program provides support for two minority student organizations: the Student National Dental Association, and the Hispanic Student Dental Association. The student organizations are UIC student chapters of professional dental associations. The support covers the organizations monthly meetings, mentoring opportunities with practicing dentists, attendance at national meetings and community outreach resources. Minority Faculty Development Program: The College is committed to identifying and developing URM candidates for faculty positions. To accomplish this, the college has developed a Comprehensive Minority Dental Faculty Development (MDFD) program with the purpose of providing programs and services that attract, encourage, nurture, and produce URM dental faculty. Additionally, the College is attempting to increase the number of URM students entering dental academic careers. By partnering with the College s postgraduate training programs, the MDFD program will provide the advanced training and career development necessary to develop URM faculty candidates for dental education. The goal of the College s MDFD program is to increase the number of URM faculty in each of the College s nine academic departments by developing faculty candidates from the predoctoral and post-doctoral URM students enrolled in COD training programs, and by developing and retaining COD URM junior and adjunct faculty members. Dental Pipeline Connections Program: The goal of the UIC Dental Pipeline Connections Program is to use our existing collaborative institutional mentoring partnerships to develop a network of mentors. Our partners in this endeavor include the Hispanic Dental Association, Lincoln Dental Society (NDA), Chicago Dental Society and the UIC Chapters of Student National Dental Association and Hispanic Student Dental Association. Participants targeted for the mentoring activities include underrepresented minority pre-dental college students and dental students (mentees). Updated: 09/ Appendix E-1

88 UNIVERSITY OF ILLINOIS AT CHICAGO COLLEGE OF DENTISTRY STUDENT SERVICES HANDBOOK 1 Appendix E-2

89 Contents Introduction Contact Information for the Office of Student & Diversity Affairs 4,5 Academic Matters Academic Center for Excellence 7 Supplemental Education 7 Mentoring Program 8 Senior Graduation Lunch and Award Ceremony 9 Financial Aid & Services Financial Services 11 Financial Aid FAQs 11 Contact Information 15 Health and Wellness CampusCare Health Insurance 16 Disability Services 17 Counseling Center 17 Recreational Facilities 18 Campus Safety Building Hours 19 Blue Light Alarm System 19 Theft 19 2 Appendix E-2

90 Office for Access and Equity Public Formal Grievance Procedures 20 Student Records 21 Student Advocate 22 College Communication Committees 22 Meetings Publications 22 Personal Appearance 24 Identification / I-Card 26 Student Organizations Organizational Recognition Process 27 Organizational Guidelines 27 UIC COD Registered Organizations 28 Transportation Campus Parking Service 30 Inter-Campus Bus & Red Car Service 30 Other Information Lost & Found Information 31 Observance of Religious Holidays 31 3 Appendix E-2

91 Dear Students: This handbook is intended to help familiarize you with the many programs and services designed to enrich your experience as a dental student. The faculty and staff of the College of Dentistry are excited and willing to assist you in achieving your educational and career goals. We encourage you to take advantage of the many activities and opportunities that are provided. We wish you the best and want you to know that we are here to serve you. Sincerely, Millie Mendez Director of Student Services lmendez@uic.edu Appendix E-2

92 The Office of Student and Diversity Affairs Dr. Darryl Pendleton Associate Dean for Student and Diversity Affairs Director of the Urban Health Program Braulia Espinosa Assistant Director of Admissions Carolyn Feller Assistant Director of Admissions Dr. Rhonna L. Cohen PreDental Advisor Angelica Alvarez Project Coordinator Rosemary Aguilar Customer Service Appendix E-2

93 Dr. Lakars with a Doctor of Dental Medicine student in the E. Lloyd Du Brul Collection Human, Animal, and Prehistoric Artifacts. 6 Appendix E-2

94 Academic Matters Academic Center for Excellence (ACE) The Academic Center for Excellence has been developed primarily to meet the needs of students who are having, or are likely to have academic difficulties. The Center offers workshops in areas of: time management, text book note taking, lecture note taking, test taking skills and stress management. Students can also request individual counseling with an Academic Center for Excellence skills specialist. Location: 1200 West Harrison Street (SSB), Suite 2900 Telephone: Hours: 8:30 am 4:45 pm, Monday through Friday Supplemental Education Program The Office of Student and Diversity Affairs coordinates a Supplemental Education Program made available at no cost to students. Students seeking supplemental education assistance should complete a Supplemental Education Student Agreement form. The form is available in the Office of Student and Diversity Affairs, room 104. Supplemental assistants (Peer Educators) are generally COD students. The Office of Student and Diversity Affairs will match a qualified peer educator (s) with students who request assistance in a particular course. The responsibility for scheduling supplemental education sessions rest with the participants. These sessions may not exceed two hours per week in up to two courses. The Office of Student and Diversity Affairs will attempt to fulfill every request for supplemental education services, however, please note that peer educators are not always available. Students interested in being a Peer Educator at the College of Dentistry should stop by the Office of Student and Diversity Affairs for more information. In order to work as a peer educator, students must have a strong overall GPA (typically a cumulative GPA of 3.4 of above) and have earned A s or high B s in the courses. Only individuals referred by a course director will be considered. Applicants will be asked to provide references For more information, contact Millie Mendez in the Office of Student and Diversity Affairs. 7 Appendix E-2

95 Mentoring Program The Mentoring Program introduces students to dental professionals who are members of organized dentistry. The Mentoring Program is a joint collaboration between the University of Illinois at Chicago Dental Alumni Association, the University of Illinois at Chicago College of Dentistry, and the Chicago Dental Society. The program fosters relationships between practitioners and students during their training. This will benefit the future of the profession. It provides an avenue for students to take when looking for additional information, considering career options and seeking opinions from someone who has been there. The Mentoring Program also introduces students to the concerns and ideas that will be important in their future careers. Interested students and practicing dentists complete screening forms. The forms are used to pair students with dentists who will serve as mentors. A dentist is initially paired with two dental students. Participants are asked to commit for two years, though long term informal professional relationships may continue. The program begins with a dinner where mentors and protégés meet for the first time. From there, participants define how they want the relationship to progress. Several organized social opportunities are offered throughout the year. These organized events should be supplemented with visits to the mentor s office to answer the students questions regarding the operation of a private office. Mentors are also available through College of Dentistry partnerships with organizations such as the National Dental Association and the Hispanic Dental Association. Students should contact Millie Mendez in the Office of Student & Diversity Affairs for information regarding the Mentoring Programs. 8 Appendix E-2

96 White Coat Ceremony At the White Coat Ceremony, students are presented with a White Coat as their entrance into the profession. Faculty members are invited to participate in this important event, at which students are acknowledged and honored as they affirm their commitment to professionalism, humanism, integrity and ethics in dentistry. The White Coat Ceremony isn t just an occasion important to the students; it is a reminder to the faculty that they have a new cohort of students to teach, nurture and mentor. Senior Graduation Luncheon and Award Ceremony The Senior Graduation Luncheon and Award Ceremony is a formal event where students are recognized and honored for their academic and philanthropic achievements. Each year at the Honors Day ceremony selected students are presented with various scholarships and awards, such as: Alpha Omega International Dental Fraternity Award American Association of Women Dentists Award American Student Dental Association Award of Excellence Columbian Club of Chicago Scholarship 9 Appendix E-2

97 Class of Appendix E-2

98 Financial Aid & Services Financial Services Credit and Collections is comprised of two units: Student Loans and Accounts Receivable. The Student Loan unit bills and collects on all campus-based student loans in repayment. The unit answers account inquiries, pursues collection activities on past due loans, establishes payment plans and grants deferments. The Accounts Receivable Collections unit pursues collection activity on past- due student accounts, general accounts and returned checks. Address: 809 S. Marshfield #224 Phone: Hours: Monday-Friday; 8:30am to 4:45pm Financial Aid FAQs What forms should I use to apply for financial aid? The Free Application for Federal Student Aid (FAFSA) is the official form required by UIC. 1. FAFSA on the Web at You must request a personal Identification UIC School Code is UIC has a priority deadline of March 1st of every year for the upcoming academic year. You must file your FAFSA each academic year to be considered for financial aid. After you file your first FAFSA, you will have the option to pre-fill data for subsequent years based on the last year s submission. NOTE: It is important that the name on your FAFSA match the name you used when applying for admissions at The University of Illinois at Chicago and reflects what is printed on your social security card in order to avoid any delaying in processing your financial aid. What Financial Aid Resources Are Available For DDS Students? Financial Aid is available for those students who need assistance with their educational-related expenses (i.e. tuition, fees, books, supplies, childcare, rental, and miscellaneous expenses). To be considered for various types of aid, you must complete the FAFSA application. Federal Direct Stafford Loans are either Subsidized or Unsubsidized loan. An Unsubsidized loan is not awarded on the basis of need. The student is responsible for paying the interest on this loan at the time of disbursement. For all Stafford loans first disbursed on or after July 1, 2006, the interest rate is fixed at 6.8 percent. This change from a variable to a fixed interest rate does not affect a borrowers variable interest rate on loans made before July 1, Generally, students in the College of Dentistry D.D.S. Program can borrow up to $40,500* each academic year. 11 Appendix E-2

99 Federal Graduate Plus Loan- Graduate and professional students are eligible to borrow under the Federal Direct Graduate PLUS Loan program, pending a credit check approved by the U.S. Department of Education. You must be enrolled at least 6 credit hours to receive the Federal Direct Graduate PLUS loan. The maximum amount that can be borrowed is the cost of attendance minus any other financial aid. The Federal Direct Graduate PLUS Loan is an unsubsidized loan, meaning the borrower will be charged interest from the time the loan is disbursed until it is paid in full. Repayment begins within 60 days of leaving school or falling below half time enrollment. The interest rate is fixed at 7.9%. There is a net 4% origination fee. Alternative Loans/Private Loans Alternative loans, also called private loans, are offered by lending institutions as an additional source of funds for higher education. These loans are not part of the federal government loan programs and may be more expensive for the borrower than federal loans. Alternative loans are good options after other financial aid sources have been exhausted, including Stafford and PLUS loans.* If you wish to borrow an alternative loan, we highly encourage you to research the various loans and pick the one that best fits your needs. Interest rates, fees, repayment periods, rebates, etc. can vary by lender and loan program. In order to remain competitive lending institutions frequently reevaluate their alternative loan programs. Students are free to select any lender of their choosing. For a complete list of private loans, please visit The information on this site is provided by finaid.org and they are responsible for the accuracy and updating of all content. *PLEASE NOTE: The total amount of loans borrowed (Stafford, Graduate Plus, Alternative/Private) cannot exceed the total anticipated expenses for the year, and any other forms of assistance (i.e. tuition waiver, scholarships). The Department of Health and Human Services (HHS) The Department of Health and Human Services (HHS) also provides low interest loans such as the Health Professions Student Loan (HPSL), Loans for Disadvantage Students (LDS). Due to limited funds for these programs, awards are made to eligible students with the greatest need. For full consideration of these funds, you must first complete the Free Application for Federal Student Aid (FAFSA). Health Professions Student Loan (HPSL) & Loans for Disadvantage Students (LDS) HPSL are administered through the Department of Health and Human Services. The interest rate is 5%. To qualify, the student must demonstrate that he/she is from a disadvantage background. The student must provide parental data on the FAFSA application. The student must be a U.S. Citizen. The student must be enrolled as a full-time at the College of Dentistry. The student/parent will be required to submit a Health Professional Student Aid Worksheet, signed copies of their federal tax returns transcripts (if applicable) and W2 forms. The student must demonstrate need. 12 Appendix E-2

100 Why Am I Required To Submit Parental Data When I Am Independent? The Department of Health and Human Services determines eligibility based on disadvantage background. Therefore, HHS requires you to submit parental data to determine eligibility for their funds. If you are not interested in being considered for the HHS programs, parental data is not required. How do I accept my awards? Loans are not automatically accepted. You must accept/decline aid through the electronic award letter. They you must complete the Master Promissory Note and Entrance Interview for Graduate/Professional students at www/studentloans.gov Once your FAFSA and any additional required documents have been processed, the OSFA will award you financial aid. You will receive an instructing you to view your Award Notification online via the UIC portal under the Finance tab. Make sure you regularly check your university for notifications from the OSFA. The student must provide parental data on the FAFSA application. The student must be a U.S. Citizen. The student must be enrolled as a full-time at the College of Dentistry. The student/parent will be required to submit a Health Professional Student Aid Worksheet, signed copies of their federal tax returns tax schedules (if applicable) and W2 forms. The student must demonstrate need. The review process will begin in November. If you have already provided parental data on the FAFSA application, your application will be considered for HHS Programs. If you wish to be considered for HHS funds, you can provide your parental data on the FAFSA application. What Happens if I Cancel or Reduce My Loan AFTER It Has Been Credited To My Student Account? If you request to have your loan cancelled or reduced AFTER it has been applied to your student account the loan will be reversed from your student account. You will receive a bill from UIC for the amount of the loan that was reversed off of your student account; you must pay UIC directly for the funds that were reversed. Please contact your financial aid counselor if you have any questions regarding where to send the payment for loan funds that were reversed off your student account. Are Scholarships, Tuition Waivers And/Or Fellowships Considered Financial Aid? Yes. Any financial assistance is considered as a resource. If you anticipate receiving additional resources (i.e. scholarships, tuition waivers), you must notify the Financial Aid Office immediately, this way your awards can be reviewed in advance to prevent an over payment of your aid. If an overpayment occurs before your awards are adjusted by our office your student account will be billed by UIC for the overpayment of funds you received. 13 Appendix E-2

101 Please contact your financial aid counselor if you are unsure if you should receive the refund amount(s) you were issued. If you are receiving assistance from an outside agency, the check(s) must come through the Financial Aid Office. Upon receipt of the check, the Office of Student Financial Aid will verify your enrollment and process the check in accordance with the agency request. Inform the agency to send all checks to: University of Illinois at Chicago Student Financial Aid (MC 334) 1200 W. Harrison St., Suite 1800 Chicago, IL How Can I Check On My Student Account? By accessing the Web Self Service at you have the ability to check on your financial aid status. To check the status of your student account (refunds, payments, etc) enroll in Direct Deposit. If you are experiencing any problems with accessing your student account via the Web, you may contact the AITS help desk at When Will My Financial Aid Be Disbursed? Financial Aid disbursements are schedule for Tuesday and Thursday evenings. Throughout the semester provided your file is complete and you have submitted all necessary forms to the financial aid office. I Was Recently Informed that there was a Hold on My Student Account. How Can I Resolve This? There are several reasons why a hold can be placed on a student account. If you have a past due balance, immunization, and/or UIC Financial Counselor, you must resolve the issue and contact the appropriate office to have your hold released. How Do I Receive My Refund? In order to receive your refund you MUST sign up for direct deposit. You can set up your direct deposit online through the UIC Student Financial Services website at When Will I Receive My Refund? If you signed up for Direct Deposit, your refund check will be issued 72 hours after your disbursement. My Refund Has Not Been Deposited Into My Account. Who Do I Contact? 14 Appendix E-2

102 To track your refund, contact the Office of Student Accounts Receivable at Will I Receive A Bill In The Mail Regarding Any Charges/Credits On My Account? NO. As of December 2004 the University no longer mails student account bills to registered students. Ebills have replaced paper bills. E-Bills are online student billing statements that display the same information as the traditional paper billing statements, for example: charges for tuition, fees, and housing; credits; and payments. E-Bills are a new feature within UI-Pay, the student online billing and payment system, in which students may view their bills and make online payments. For more information, please visit: Who Should I Contact Regarding Incorrect Tuition Assessment? Contact the Office of Admissions and Records at How Can I Change My Address? If you are or have been employed by UIC within the last 15 months, you should change your address on Otherwise, you may change your address on the Student Access System at htttp:// Still have questions? DMD, Class of 2017& 2016 Nicole Lee Office of Student Financial Aid (M/C 334) 1200 W. Harrison, Suite 1800 Chicago, IL nicolel@uic.edu Telephone: Fax: IDDP and Advance Certificate Anaberta Acosta Office of Student Financial Aid (M/C 334) 1200 W. Harrison, Suite1800 Chicago, IL aacost1@uic.edu Telephone: Fax: Student Financial Services This office is responsible for information regarding refunds, account balances, & stop payments. Telephone: Fax: DMD, Class of 2015& 2014 Thomas Hardaway Office of Student Financial Aid (M/C 334) 1200 W. Harrison, Suite1800 Chicago, IL tjhard@uic.edu Telephone: Fax: Student Loan Manager/UIC Financial Counselor Telephone: Appendix E-2

103 Health & Wellness Health Insurance Registered students at the College of Dentistry are automatically enrolled in an insurance plan and assessed the fee as part of their tuition and fees. There is no enrollment form to complete. CampusCare provides insurance to cover you for loss due to a covered injury or illness. Check your student bill or call the insurance office to verify coverage. Students who have equivalent health insurance coverage may opt out of the CampusCare program by submitting the online waiver form by the designated deadline. Once approved, a waiver remains in effect unless a reinstatement application form is submitted. Petitions with required information missing will not be granted a waiver for the current semester. The physicians of the Family Practice Clinic located at the University of Illinois Medical Center at Chicago Outpatient Care Center are the primary care providers for all UIC students and dependents enrolled in CampusCare. Unless you need emergency care, you must see a CampusCare physician when you need medical attention. Should you need a service not offered by a CampusCare physician or facility, your CampusCare physician will provide you with a referral and direct you to a specific provider. To view current benefits and new changes to CampusCare, please visit: Take these actions! Review Students are automatically enrolled in CampusCare. Review the benefits as they are described in the Certificate of Coverage. Decide If other similar insurance is acquired, proof must be provided through the waiver process within the designated timeline. Follow-Up Make sure your decision is correctly reflected on your Account Statement. Accuracy will depend on your timely waiver, Application for Dependent Coverage, and reinstatement of coverage by the published deadlines. Final eligibility is determined when premiums are paid in full. Additional information can be found online at: 16 Appendix E-2

104 The Family Practice Clinic (Student Health Services) The Family Medicine Center provides high quality, student-centered care. The student health fee paid as part of tuition provides enrolled students access to the Family Medicine Center s services each academic semester. Address: 1801 W. Taylor St, 4 East Telephone: Hours: -Monday, Tuesday, Friday: 9:00 a.m. to 5:00 p.m. -Wednesday: 9:30 a.m. to 5:00 p.m. -Thursday: 9:00 a.m. to 7:30 p.m. -Saturday: 9:00 a.m. to 12:00 p.m. (Emergencies only) Disability Services The American with Disabilities Act (ADA) of 1990 is the civil rights guarantee for persons with disabilities in the United States. It provides protection from discrimination for individuals on the basis of disability. A person with disability is anyone with a physical of mental impairment that limits one or more major life activities. A person is considered a person with a disability if he/she has a disability, has a record of disability, or is regarding as having a disability. Disability Services acts as a consultant to verify disability (with the student s permission); assists in arranging for sign language interpreters, note takers, readers, tutors, assistive technology, and adapted transportation; and can arrange appropriate test-taking accommodations given sufficient notice (usually one week). Disability Resource Center Address: Student Services Building; 1200 W. Harrison #1190 Telephone: (voice/tty) (TTY only) Hours: By Appointment Only Counseling Center The University of Illinois at Chicago Counseling Center consists of psychologists who specialize in clinical or counseling psychology, and academic learning skills professionals. All students are eligible to receive counseling. UIC Counseling Center Address: Student Services Building; 1200 W. Harrison #2010 Telephone: Appendix E-2

105 Recreational Facilities Campus unions serve as the focal point for out-of-class campus life at the university. Programs offered include literary readings, art exhibits, lectures, concerts and intramural sports. The importance of campus life facilities has been described by the Association of College Unions as an integral part of the educational mission of a college that complements the academic experience through an extensive variety of cultural, educational, social, and recreational programs. Student Center West Sport & Fitness Center Student Center West, located at 828 S. Wolcott, is the hub of recreational activity on west campus. Located in the heart of the Illinois Medical District, the facility has recently undergone a $10 million renovation. The Sport & Fitness Center consists of a 6,000 sq. ft. Fitness Floor equipped with state-of-the-art cardiovascular and strength training equipment, a three-lane running track, two group exercise studios, a gymnasium equipped for basketball, volleyball and badminton, three racquetball courts, a six-lane swimming pool with on-deck sauna room, boxing equipment and ping pong table. Group fitness classes are scheduled throughout the week. Currently registered students have free admission with a valid I-card. If you have any questions regarding the Sport & Fitness Center, call Student Recreation Facility The Student Recreation Facility (SRF) located at 737 S. Halsted, across from UIC Student Center East. The three-story, 152,000 sq. ft. building contains many activities for passive and active recreation. The first floor contains a climbing wall that reaches up to the third floor, a lap and leisure pool with a 30 person hot water spa and sauna, the Human Performance Lab and other amenities. The second floor includes a four-court gym, a game room with a 62in TV, meeting rooms, and a dance studio. The third floor has three racquetball courts, two convertible squash courts, over 200 pieces of exercise equipment including 12 flat screen televisions, a fitness floor, and a 1/8 mile track over the second floor's four court gym. SRF is available to students free of charge. Students can also bring guests for 10 dollars a day. 18 Appendix E-2

106 Campus Safety Building Hours General Public Access: 7:30 AM-5:30 PM, Monday - Friday 9:00 AM 8:00 PM Saturday, Sunday, & Holidays. Monday through Friday, College personnel (staff, students, faculty) arriving at the College between 5:30am-7:30am must use the southeast entrance located by the Department of Orthodontics (card swipe access only). The card swipe at the Marshfield Avenue and Paulina Street doors will be deactivated between 5:30am-7:30am. A UIC ID card is required to access the building during limited occupancy hours. Students who enter the building prior to 8:00 PM can remain until 10:30 PM, however no one will be able to enter the building after 8:00 PM. Blue Light Alarm System The UIC Campus is equipped with a Blue Light Alarm System. The alarm system is a campus-wide program of kiosks that are hard wired to the University of Illinois Police Department (UIPD) alarm room. These alarms are to be used in an emergency to summon immediate assistance. Upon pushing the red button in the kiosk, a light will flash, voice communications will be established with the UIPD alarm room, and a computer in the alarm room will make note of the exact location of the alarm. Alarms are positioned throughout the east and west sides of campus. Please do not hesitate to make use of these alarms if necessary. Theft It is important to remember that the College of Dentistry is a public building. The public is restricted from the fourth and fifth floors. However, there are instances when patients have gone to one of these floors to use the vending machines. We ask that you refrain from encouraging patients to use the fourth and fifth floor vending machines. This is for your own protection, and the protection of your belongings. Secure all of your belongings in a safe place. Never leave bags unattended, and remember that it is always smart to carry as little cash as possible. 19 Appendix E-2

107 Office for Access & Equity The Office for Access and Equity offers a variety of services to UIC: Represents the campus to federal and state agencies as well as to the higher education community on issues related to affirmative action, equal opportunity, harassment, and diversity. Collaborates in the development of the campus Affirmative Action plan. Assists in the recruitment and retention of women, men and women of color, persons with disabilities, and other under-represented groups. Offers training in sexual harassment awareness, AA/OAE, the Americans with Disabilities Act, and other related topics as needed. Provides administrative support to the Chancellor's Status Committees. Extends technical advice to faculty, students, staff, and administrators on diversity issues as well as on problems regarding discrimination and harassment. Counsels faculty, staff, and students who believe they may have been subjected to harassment or discrimination. Investigates complaints of unlawful discrimination in admission, employment, and access as well as treatment in UIC-sponsored programs and activities; also investigates claims of sexual harassment where a formal complaint is filed; makes recommendations to University representatives as appropriate. The Public Formal Grievance Procedures I. Introduction These procedures have been implemented to address complaints of discrimination on the basis of age or disability in any activity, policy, rule, standard, or method of administration that is related to the operation of the University s programs. II. Eligibility These procedures may be used by any member of the public who alleges age (under the Age Discrimination Act) or disability (under Title II of the Americans with Disabilities Act) discrimination on the basis of class. However, anyone who wishes to challenge a decision made about them by an agent of UIC in the course of their employment or enrollment at UIC must utilize the UIC Academic Grievance Procedures. III. Definitions Grievance: A written statement submitted by a Grievant identifying the activity, policy, rule, standard or method of administration he/she claims to be discriminatory on the basis of age and/or disability and explaining the manner in which that activity, policy, rule, standard or method of administration discriminates. All Grievances must be signed by the Grievant and must outline the Grievant s allegations in as much detail as possible. Grievant: Any member of the public who submits a Grievance. Grievance Officer: The assigned investigator of the UIC Office for Access and Equity can be contacted at the following address: 20 Appendix E-2

108 Office for Access & Equity 809 South Marshfield MC 602, Room 718 Chicago, IL Phone Appeals Officer: The Associate Chancellor for Access and Equity or his/her designee. Days: Any reference to days herein shall refer to business days (excluding weekends and federal holidays). Record: The complete record of a Grievance will consist of the original Grievance and any supporting information or documentation submitted with that Grievance, the Grievance Officer s findings, the Appeal (if any) and any additional information or documentation submitted with the Appeal, the Appeal Officer s findings, and any communications and notices relative to the Grievance. The record will be maintained for at least five (5) years following the final decision. III. Grievance Process 1. Filing of the Grievance: The Grievant must file his/her Grievance with the Grievance Officer no later than ten (10) days after he/she becomes aware of the offending activity, policy, standard or method of administration. 2. Investigation: The Grievance Officer shall conduct an appropriate investigation of the issues raised in the Grievance. The Grievant shall be given an opportunity to submit any relevant evidence he/she may have to support the Grievance. Within fourteen days (14) of submission of the Grievance, the Grievance Officer shall issue his/her findings. In the event the Grievance Officer finds evidence of discrimination in the activity, policy, standard or method of administration, he/she shall make recommendations for change(s) and shall coordinate the efforts for change(s) with the department/unit/college whose activity, policy, standard or method of administration is at issue. Furthermore, in the event that the individual was adversely affected by a decision made pursuant to a discriminatory process, policy, activity, standard or method of administration, the individual will be given the opportunity for the decision to be reconsidered according to the revised process, policy, etc. In those cases where the Grievance Officer finds no evidence of discrimination, he/she shall send written notice of that finding to the Grievant within that 14-day time period. Said notice shall inform the Grievant of his/her right to appeal the finding to the Appeals Officer within five (5) days of receipt of the notice. 3. APPEAL: An appeal of the Grievance Officer s findings must be in writing and must state the basis for the appeal, providing any additional evidence or information that may support the Grievant s claim of discrimination. The Appeals Officer shall review the Grievance Officer s record and any information/evidence submitted with the Appeal and shall issue findings within ten (10) days of receipt of the appeal. In the event the Appeals Officer finds evidence of discrimination in the activity, policy, standard or method of administration, he/she shall make recommendations for changes. In those cases where the Appeals Officer finds no evidence of discrimination, he/she shall send written notice of that finding to the Grievant within that 10-day time period. There shall be no further levels of review or appeal beyond the Appeals Officer. 4. Deviation from the Process: Upon proof of extenuating circumstances, the Chancellor and only the Chancellor may approve a deviation from these procedures (e.g., extension of a deadline). Student Records The Family Educational Rights and Privacy Act of 1974 as amended in the Buckley-Pell Amendment dictates that educational institutions must notify students of their rights in regard to their educational records retained by the institution. Student folders are maintained at the Office of Academic Affairs at the College of Dentistry. A written release from the student is required before any Restricted Information can be given to anyone besides the University faculty and administration. 21 Appendix E-2

109 College Communications Student Advocate The Director of Student Services, Millie Mendez, acts as a spokesperson or intermediary for students who have complaints or concerns about administration, faculty, staff, or campus services. Contact her via at lmendez@uic.edu, phone at or go to room 104A. It is the goal of the Office of Student and Diversity Affairs to assist students through the use of reason, persuasion, and knowledge of the College of Dentistry rules and regulations. Committees Students are encouraged to participate on the many committees that serve in an advisory capacity to the Dental School administration. Student representatives are identified each year by the Office of Student and Diversity Affairs or by the Dean. Students interested in becoming involved should contact their class president or the Director of Student Services, Millie Mendez. Any student who is not in good academic standing is ineligible to serve on a committee or represent the College of Dentistry at any local or national meetings. Meetings Throughout the academic year, various meetings are held for the purpose of keeping students informed of any changes in college curriculum, scheduling, and/or services offered. Attendance at these meetings is not mandatory, but can be very helpful in keeping you up-to-date. College meetings include Town Hall meetings, Deans/Student Luncheons, as well as numerous other scheduled events throughout the academic year. Students are encouraged to attend these meetings whenever possible. All UIC students are given a UIC address upon enrollment. is the preferred method of communication for administration and most faculty members. For this reason, it is important to maintain the integrity of your by checking it daily. Publications An additional way that college administration will communicate news to you is via college publications. These publications include the Word of Mouth, the monthly Deans Report, and Vision magazine. Additional copies of these publications can be obtained by contacting Bill Bike in the Office of Advancement & Alumni Affairs. 22 Appendix E-2

110 The Doctor of Dental Medicine class of 2016 at Navy Pier outing during their orientation. 23 Appendix E-2

111 Personal Appearance The College of Dentistry endorses an appearance consistent with its mission of providing exemplary patient care and resources for professional education and research. Students shall conduct themselves in a manner consistent with a health care environment providing patient care. Dress Code A dress code has been established for all College of Dentistry students, faculty and staff in order to present a positive professional image and to satisfy requirements for personal safety and compliance with infection control principles and OSHA regulations. This will also increase the confidence of patients in the care they will receive by our practitioners. Please be aware that specific personal protective equipment (PPE) and infection control guidelines supersede dress code guidelines under certain situations. For details, please consult the University of Illinois at Chicago College of Dentistry Infection Control Manual at The clinical dress code applies to all clinics, laboratories, and classrooms according to the guidelines listed: 1. Clinical and laboratory dress MUST conform to applicable safety and infection control regulations. For details, go to Proper personal protective equipment must be worn when providing patient care or simulated patient care or any time there is a potential of exposure to blood or body fluids. Protective equipment must be disposed of in the proper waste receptacle after use. Personal protective equipment includes: disposable clinic coat, gloves, face mask and eye protection. Fluid resistant gowns must be worn over scrubs or professional attire during patient care or any time there is potential exposure to body fluids. 2. Personal protective equipment is not to be worn outside of the patient or pre-patient care facilities. PPE is not to be worn in stairs, elevators, offices, restrooms, lobby, etc. 3. Clinic Dress: Surgical scrubs must be worn. Scrubs must be clean, unwrinkled and of materials typically used in a health care setting. An appropriate solid color tee shirt should be worn under the scrub top. Scrubs cannot be substituted for approved PPE. 4. Classroom Dress: In lieu of scrubs (as defined above), business casual clothing may be worn. Business casual includes trousers/slacks for men and women or for women the option of wearing skirts or dresses. Polo style knit shirts or dressier wear are acceptable for tops. 5. Clean socks or hose and shoes are required. Shoes must be professional in appearance. Athletic-style footwear may be worn with scrubs. Sandals and other open-toed footwear are NOT acceptable. 6. Hair, beards and mustaches must be clean and neat. Hair should be secured in such a way that it will be out of the operating field. 24 Appendix E-2

112 The IDDP class of 2014 celebrate with their family and friends at the White Coat Reception. 7. The following attire is considered unacceptable: - Jeans, t-shirts, tank tops, bare midriffs, sweatshirts, stretch pants or leggings. - Footwear that is dirty, torn or designed for beach wear or outdoor use, or that presents a safety hazard. - Hats (other than surgical caps or religious headwear). 8. Cosmetics and colognes may be worn to a degree appropriate to the expected amount of patient and visitor contact and with consideration for peers. Wear the least possible amount of jewelry with respect to safe patient care and personal ability to perform the functions of the job. 9. Chewing gum is not permitted in patient care areas. 10. Maintain good personal and oral hygiene. 25 Appendix E-2

113 Identification Students must wear a College of Dentistry photo-id card specifying their name and departmental affiliation when on UIC premises. The picture used on the College of Dentistry ID is the same as that used on the UIC I-card. This picture is stored electronically and used on all future I-cards and ID cards. UIC I-card Aside from your state-issued identification, your University of Illinois at Chicago I-Card will be the single most important piece of property you will carry in your wallet while in dental school. Your I-Card is a wonderful resource with a vast magnitude of uses. If your ID card becomes lost or damaged, you will be responsible for a $20 replacement fee. First, obtain a letter from the Office of Academic Affairs. Then take the letter to the I-card office, along with a photo ID, and they will fabricate a new ID card. 26 Appendix E-2

114 Student Organizations Introduction Students are encouraged to be active participants in student organizations. In addition to offering numerous social opportunities, student organizations assist in facilitating communication among students, faculty, and administration. Student organizations provide a valuable service to the University of Illinois at Chicago (UIC) and the College of Dentistry by promoting leadership development, community spirit, and social and cultural interaction. Organizational Recognition Process For your organization to be officially recognized by UIC and the College of Dentistry, you must complete the following process: 1. Obtain an information packet from the Office of Student & Diversity Affairs, Room Register your organization with the Campus Program. By doing so, your organization will be entitled to resources such as funding opportunities, university web space, and use of University facilities and premises. For additional information, visit 3. The organization then has one month to submit an Organization Registration Form and the Constitution/ Bylaws to Millie Mendez, Director of Student Services. The application must have at least five member signatures and an advisor s signature. Once the process has begun (i.e. forms have been submitted), the organization will be granted the following privileges: use of the Student Organization office, use of College facilities for meetings, advertising, and the ability to host fundraising events within the College. Student Organization Guidelines 1. Organizations must be University of Illinois at Chicago chapters, university organizations, or professional associations and/or organizations. 2. An organization may not deny membership or discriminate in any way on the basis of race, national origin, gender, religion, sexual orientation, or disability. 3. Individuals and groups are responsible for conducting activities in accordance with the rules, regulations, and standards of the University of Illinois at Chicago. 4. To be eligible to serve in any elected position, a student must be in good academic standing, and not be on probation or have had any disciplinary actions imposed. 5. An organization is required to maintain one advisor. The advisor can be a faculty or professional staff member of the College of Dentistry. The advisor must be notified of, and encouraged to attend organization functions. 6. Organizations are required to register or renew their organization with the University of Illinois at Chicago Campus Program at the beginning of the Spring semester. 27 Appendix E-2

115 7. Officers of student organizations are responsible for informing the Office of Student and Diversity Affairs of any changes in officers or advisors during the academic year. An updated list of officers and advisors must be submitted to the Director of Student Services. 8. Each student organization must meet monthly to share and gather ideas about things that can be done or are being done in the College of Dentistry community. If a monthly meeting is not held, the Office of Student and Diversity Affairs must be notified. 9. Neither UIC nor the College of Dentistry assumes responsibility or liability for off-campus events. Activities by student groups beyond the campus proper are the responsibility of the individual students and/or the organization sponsoring the event and not of the College administration. 10. Posters, announcements or flyers about student group meetings or events must be approved for display by the Office of Student & Diversity Affairs. Unapproved notices will be removed from display. Signs may only be posted on bulletin boards; signs posted on the walls or elevators will be removed. Signs must include the organizations name and date of event and must be removed within 24 hours after the event has ended. 11. Student groups that meet over the noon hour must reserve rooms through codrooms@uic.edu 12. Student groups that elect to establish a website must consult with the Information and Technology staff and abide by all college and university policies regarding copyright issues and civility. Registered Organizations American Association of Women Dentists (AAWD) AAWD is dedicated to enriching and nurturing the diverse lives of women dentists. AAWD achieves this by offering affinity benefits, networking opportunities and educational programs.* American Student Dental Association (ASDA) ASDA is a national student-run organization that protects and advances the rights, interests and welfare of students pursuing careers in dentistry. It represents students with a unified voice and provides information, education, advocacy, and services. The association introduces lifelong involvement in organized dentistry, and promotes change for the betterment of the profession. * Chinese American Student Dental Association (CASDA) The objective of CASDA is to promote strong, lifelong relationships, offer guidance, and foster a strong community network for Chinese dentists and dental students. Christian Medical and Dental Society (CMDS) CMDS exists to motivate, educate and equip Christian dentists to live out the character of Christ in their practices, communities, school, and around the world; pursue professional competence and Christ-like compassion in their daily work; and advance biblical principles in bioethics and health to the church and society. Delta Sigma Delta The objective of Delta Sigma Delta is to keep high the standards of dentistry by inculcating in the minds of dental students and practitioners a spirit of fraternal cooperation toward scientific, ethical, and professional progress. * Hispanic Student Dental Association (HSDA) The aim of HSDA is to promote the oral health of Hispanics through improved education, stimulate Hispanic interest in oral health, and foster research concerning Hispanic oral health problems. Korean American Student Dental Association (KASDA) KASDA exists to promote strong, life long relationships amongst fellow members; to offer guidance to KASDA members from dentists in its parent organization, KADAC; and to foster strong community networks between Korean dentists and dental students. 28 Appendix E-2

116 South Asian Student Dental Association (SASDA) SASDA is closely affiliated with the College of Dentistry and the South Asian-American community at large, working hand-in-hand to promote dental education and oral health through volunteerism, while simultaneously promoting and showcasing the South Asian-American culture that unifies its members. Student National Dental Association (SNDA) The primary goal of SNDA is to promote and encourage minority enrollment in dental schools & to practice commitment to the improvement in the quality of dental health of all people, with an emphasis on minorities and/or the underserved. Student Research Group (SRG) The Student Research Group provides a support network for students who are interested in bettering their understanding of research in the field of dentistry. * Information is quoted directly from website. 29 Appendix E-2

117 Transportation Red Car Service The university has established a safe, evening transportation service for university students and authorized individuals between university facilities within a designated area. Escort vehicles are radio dispatched by the UIC police. Widely known as the Red Car, the service operates within the general boundaries of: Halsted Street on the east, Western Avenue on the west, Eisenhower Expressway on the north, and Roosevelt Road on the south. Red Car Service hours of operation are 11:00 pm to 7:00 am, seven days a week including holidays. When discharging passengers at the parking lots, driver will wait until passengers enter their cars, start engines, and turn on headlights. When picking up passengers from parking lots or street parking, driver will keep his flashing light on so that prospective passengers can identify his vehicle. The escort vehicle will wait for passengers at the gate entrance of parking lots. For more information call Inter-Campus Bus Service A free shuttle bus service operates around the campus during the business day and, when classes are in session, during evening hours. A route map and schedule can be obtained by visiting the UIC Transportation website: depts/ppad/fmhome/transservice.htm. Campus Parking Service The University offers three types of controlled access parking on the University of Illinois Health Sciences Center Campus. One coin lot (Unit W2 on campus map) is available for students. There are also several visitor lots (Units B2, B4A, and the Paulina Street structure on campus map) for use. Annual key card parking is available in any of a dozen University maintained facilities. For more details and current rates contact the Parking Service Department directly. Location: 828 S. Wolcott St. Room 217 Telephone: Appendix E-2

118 Other Information Lost & Found Loss of instruments, equipment, or non-dental items should be reported immediately to Rochelle Harris in Room 102; When such items are found they should be turned into that office. Additionally, many pieces of equipment have serial numbers which are on record in the Dental Students Instruments Office. Observance of Religious Holidays The College of Dentistry adheres to the policy approved by the UIC Senate on May 25, 1988, regarding observance of religious holidays: The faculty of the University of Illinois at Chicago shall make every effort to avoid scheduling examinations or requiring that student projects be turned in or completed on religious holidays. Students who wish to observe their religious holidays shall notify the faculty member by the tenth day of the semester of the date when they will be absent unless the religious holiday is observed on or before the tenth day of the semester. In such cases, the student shall notify the faculty member at least five days in advance of the date when he/she will be absent. The faculty member shall make every reasonable effort to honor the request, not penalize the student for missing the class, and if an examination or project is due during the absence, give the student an exam or assignment equivalent to the one completed by those students in attendance. If the student feels aggrieved, he/she may request remedy through the campus grievance procedure. 31 Appendix E-2

119 UIC College of Dentistry Attendance Policy for DDS/DMD and IDDP Students I. Purpose: This policy establishes the expectations for student attendance while enrolled in the College of Dentistry at the University of Illinois at Chicago and sets forth notification requirements in the event of absence. II. Attendance Expectations: Student attendance at scheduled classes, small group sessions, seminars, presentations, intramural clinics and rotations, extramural clinics and rotations, and official College or University required functions is mandatory. III. Notification of Unexpected Absence: Should a student, for whatever reason, be unable to attend a scheduled event as set forth in II above, the student shall use the following protocols as appropriate. As part of the notification the student must submit a plan for remediating the missed session(s). This plan may be accepted, modified, denied (with the requirement to submit a new plan) by the individual Course Director or Clinic Leader involved. Classes, Small Group Sessions, Seminars and/or Prepatient Care Sessions The student shall notify the Office of Academic Affairs through electronic submission of the online absence form found on the College of Dentistry website. The Office of Academic Affairs will send electronic notice to the appropriate Course Directors using the following language: This message is a notification of absence only. The policy of the UIC College of Dentistry states that absences are not excused. However, it is within the discretion of the Course Director to review the circumstances of the absence and the student s plan for remediation of the missed session on a case by case basis to determine whether a student should be allowed to make up missed course work, assessments, and examinations and to determine what impact there may be on the student s overall grade award for the course. It is the student s responsibility to contact the Office of Academic Affairs and his/her Course Directors immediately following return from the absence. Intramural Patient Care Sessions The student shall notify the Office of Academic Affairs through electronic submission of the online absence form found on the College of Dentistry website and the appropriate Managing Partner and Clinic Manager via . The Office of Academic Affairs will send electronic notice to the appropriate Course Directors using the language above: The Managing Partner or Clinic Manager will take appropriate actions related to patient care. Extramural Patient Care Sessions The student shall notify the Office of Academic Affairs through electronic submission of the online absence form found on the College of Dentistry website and the Office of Community Based Programs (knoorula@uic.edu). The Office of Academic Affairs will send electronic notice to the appropriate Course Directors and the Office of Community Based Programs will notify the appropriate community site. 1 Appendix E-3

120 UIC College of Dentistry Attendance Policy for DDS/DMD and IDDP Students IV. Request for Absence On occasion there arises a need for students to request absence from regularly scheduled classes, small group sessions, seminars and/or clinics. Examples include attendance at national meetings, weddings, family events. If clinical absences are involved any earned clinic absence days shall be used. All such requests must be made at least two (2) weeks in advance of the planned absence and must follow the appropriate protocol below. Failure to adhere to the advance notification requirement may result in immediate denial of the request. The Office of Academic, with the proper advanced notification will consult with each Course Director and Managing Partner, and the Office of Community Based Programs to determine whether approval of the request is warranted. The Office will notify the student of the final decision. There is no appeal of the decision. Classes, Seminars and/or Prepatient Care Sessions The student will submit the request for absence to the Office of Academic Affairs through electronic submission of the online absence form found on the College of Dentistry website. The request will include the date(s) of the requested absence and the reason for the absence. The student will be notified electronically by the Academic Dean or Designee as to the disposition of the request and whether the student will be granted the opportunity to make up missed sessions and any examination(s). The decision of the Executive Associate Dean is final. Appropriate notification will be sent to all Course Directors by the Office of Academic Affairs. Intramural Patient Care Sessions The student will submit the request for absence to the Office of Academic Affairs through electronic submission of the online absence form found on the College of Dentistry website and to the appropriate Managing Partner via . The request will include the date(s) of the requested absence and the reason for the absence. The Managing Partner will decide the outcome. The student will be notified electronically as to the disposition of the request and whether the student will be granted the opportunity to make up missed sessions and any examination(s). If granted the Managing Partner will determine the clinical management of the request. The decision of the Managing Partner is final. Extramural Patient Care Sessions The student will submit the request for absence to the Office of Academic Affairs through electronic submission of the online absence form found on the College of Dentistry website and to the appropriate Managing Partner via . In addition the student will submit the request for absence from an extramural site rotation in electronic message to the Director of the Extramural Course knoorula@uic.edu. The request will include the date(s) of the requested absence and the reason for the absence. The Managing Partner will decide the outcome. The student will be notified electronically as to the disposition of the request and whether the student will be granted the opportunity to make up missed sessions and any examination(s). If granted the Managing Partner will notify the Office of Community Based Education the extent to which the student may (or may not) make up missed sessions. The Office of Community Based Education will determine the clinical management of the request. The decision of the Managing Partner is final. V. Special Conditions From time to time special situations will arise that need individualized planning and considerations. Among these situations are personal health issues, family obligations, as well as post graduate educational applications and National Board examinations. 2 Appendix E-3

121 UIC College of Dentistry Attendance Policy for DDS/DMD and IDDP Students Personal Health Issues and Family Obligations The student is advised to meet with the Associate Dean for Student Affairs and the Executive Associate Dean for Academic Affairs. It is important to initiate the contact as early as possible. The College and University have resources available to help address issues. College Bylaws permit the granting of Leaves of Absence to facilitate this process. Post Graduate, GPR and AEGD Interviews The student will submit the request for absence in an electronic message to the appropriate Managing Partner via . The request will include the date(s) of the requested absence for program interviews. The student will present evidence of an invitation to interview to the Managing Partner. The decision of the Managing Partner is final. If the absence is granted the Managing Partner will notify the Office of Community Based Education should the absence affect an extramural site. The following are guidelines for determining allowable time away from the College or Extramural site: - students will be permitted up to 15 days for interviewing and travel, earned days will be used first - for interviews within 250 miles a day of travel and the day(s) of interview - for interviews beyond 250 miles two days of travel and the day(s) of interview To receive allowance, the student will, upon return, submit documentation of the actual interview. Failure to provide valid documentation will result in the student making up missed days. Days in excess of 15 will require make up sessions. The determination of number of days actually attributed will be at the discretion of the Managing Partner and the determination is final and binding. Interviews for Private Practice Interviews for private practice, or any other employment opportunities, must be conducted outside of regularly scheduled College hours. Days taken during scheduled College hours will be required to be made up or subtracted from earned personal days. Externships Students wishing to participate in specialty externships, whether at the CoD, or at an off-site location, must follow the protocol as found in the Clinic Procedure Manual. All such requests must be approved by the Managing Partner. Externships should be scheduled during break weeks at the CoD to the extent possible. Requests that are made for regularly scheduled CoD academic weeks are discouraged, but may be approved (not to exceed two weeks) at the sole discretion of the Managing Partner. National Board Examinations Students are expected to schedule National Board examinations during term breaks. It is understood that limitations related to testing dates occur. In these circumstances students may use earned personal days. In no instance will there be granted release time to study for the examinations. VI Faculty Responsibility There is no intent in this policy to mandate faculty monitoring of student attendance. However, if faculty are aware of student attendance issues, the faculty should report the concern to the Office of Academic Affairs for investigation. Approved by Curriculum Committee August, Appendix E-3

122 1 Appendix E-4

123 2 Appendix E-4

124 UIC College of Dentistry DMD Reviewer Summary Form for Entry Year 2012 Applicant Name: State: Screener: Primary Undergrad College: Major: Grad Date: UnGrad: Sci-GPA: Non-Sci: Cum GPA: Grad: Sci-GPA: Non-Sci: Cum GPA:. ACA: PAT: QR: RC: BIO: IC: OC: TS: ACADEMIC ACHIEVEMENT: RIGOR OF UNIVERSITY: 1) # of additional science courses beyond the one year of general biology and general chemistry required (please check: Anatomy Physiology, Biochemistry, Cell/Molecular Biology, Genetics, Histology, Microbiology, Immunology, Other 2) Applicant has received academic honors/recognition: Dean s list, Honor s Society, 3) On average, undergraduate transcripts indicate semester course loads are: Rigorous (17 hrs. or more per semester) Normal (14-16 hrs. per semester) Light (13 hrs. or less) Majority taken at four year institution 4) Applicant has 2 bachelor degrees Yes or No 5) Applicant has advanced/doctoral degree(s) 6) Applicant has done Research: No Research Research: Please list with timeframes Overall Undergraduate Academic Achievement: Excellent _ Good Average_ Below Avg. MOTIVATION FOR A CAREER IN DENTISTRY: 1) Has significant experiences in the dental profession such as assisting, observing, shadowing, working as a lab tech, etc. (comments) COMMUNITY INVOLVEMENT/EXTRACURRICULAR ACTIVITIES: 1) Leader/participant in campus activities/org: 2) Has been active in predental student organizations activities (comments) 2) Leader/participant in community/volunteer activities/org: 3) Other noteworthy activities: 3) Other noteworthy leadership activities Overall Motivation for a career in Dentistry: Excellent Good Average Below Avg Overall Community/Extracurricular Activities: Excellent Good Average Below Avg. 1 Appendix E-5

125 APPLICANT WILL CONTRIBUTE TO AN ACADEMICALLY, CULTURALLY, SOCIO-ECONOMICALLY AND ETHNICALLY DIVERSE STUDENT BODY: 1) Grew up in a rural or medically underserved area: Y/N 2) Applicant is a member of a group that is traditionally underrepresented in Dentistry (b/c of race, sex, national origin, etc.) 3) Applicant has significant research and /or teaching experience (has expressed interest in a career in dental research or academic dentistry) 4) Applicant has a graduate degree in a science or health related profession 5) Other skills, activities, accomplishments, and/or characteristics that are likely to contribute to student body diversity Overall Ability to Contribute to an academically, culturally, socio-economically and ethnically diverse student body: Excellent Good Average Below Average OVERCOMING DISADVANTAGES (please make note of any life experiences that may have contributed to academic difficulty) 1) Worked during college: hrs/week 25+ hrs/week How long? 2) Parents Education: Elementary school only High School Some college College Grad/Prof 3) Overcame obstacle/disadvantage: Prolonged illness Financial Educational Cultural Explain: 4) Other significant life experiences that may have contributed to academic difficulty 2 Appendix E-5

126 LETTERS OF RECOMMENDATION: (Please indicate who wrote the letter, general comments, and the overall rating): 1) Letter of Recommendation 2) Letter of Recommendation 3) Letter of Recommendation Overall Rating for Letters of Recommendation: Excellent Good Average Below Average PERSONAL STATEMENT (please provide an overall rating of the personal statement and any additional comments) Was the personal statement clear and well written? Is the student passionate about Dentistry? Does the student clearly state his/her goals, experience and interests? Overall Rating of Personal Statement: Excellent_ Good Average Below Average OVERALL RECOMMENDATION: Please rate your overall assessment of the candidate. Applicants given a rating of excellent or good will be interviewed. Candidates given a rating of average will be reevaluated later on in the application cycle. Candidates given a below average rating will be denied admission. If you have additional comments, please write them on the back of this page Excellent (invite for an interview) Good (Invite for an interview) Average (hold for later review) Below Average (Deny) Uncertain (have file reviewed by another committee member) Reviewer Name: Date: We are attempting to identify strong candidates for the DMD/PhD and/or DMD/MS program. Please check here if you feel that this candidate should be referred for this program. 3 Appendix E-5

127 ADDITIONAL COMMENTS: 4 Appendix E-5

128 University of Illinois at Chicago College of Dentistry DMD ADMISSIONS SURVEY The purpose of this survey is to gather information regarding your experience with the application and interview process, and the factors which influenced your decision to attend our College. The results of the survey will allow the Office of Admissions to evaluate our process and make improvements that will help future DMD candidates. This survey should take approximately 5 minutes to complete. All responses are completely anonymous. We value your opinion and we look forward to the opportunity to better serve you. APPLICATION PROCESS 1) Did you receive clear communication from the College regarding receipt of your application and any missing materials? 2) Did you utilize the AADSAS website for information on your application status including missing materials? INTERVIEW PROCESS 3) Do you feel that your interview invitation contained sufficient information to adequately prepare you for the day s events? For example the date, time, place, directions to the College, schedule of events, etc. 4) How does UIC s interview process compare with other dental school interviews you attended? DECISION TO ATTEND THE UIC COLLEGE OF DENTISTRY 5) What was the single most important factor in your decision to attend the UIC College of Dentistry? 6) Do you feel that the DMD curriculum information that was provided was helpful in making your decision to attend the UIC College of Dentistry? ADDITIONAL COMMENTS 7) Please make any additional comments regarding the application, interview and admission process that you feel could be improved for future candidates. Thank you for taking the time to fill out the survey. We rely on your feedback to help us improve our services. Your input is greatly appreciated!! 1 Appendix E-6

129 University of Illinois at Chicago College of Dentistry Office of Admissions OFFER DECLINED SURVEY The purpose of this survey is to gather information regarding your experiences with the application and interview processes at our College and the factors which influenced your decision not to attend the UIC College of Dentistry for your professional education. The results of this survey will allow the Office of Admissions to evaluate its processes and make improvements that will help attract future DDS candidates. Your feedback is instrumental in our outcomes assessment. This survey should take about 20 minutes to complete. All responses are completely anonymous. Please complete the survey in its entirety to ensure accurate recording of your responses. APPLICATION PROCESS 1) Did you receive clear communication from the College regarding receipt of your application and any missing materials? Please explain. 2) Was the admissions staff efficient and cordial in answering your status inquiries? Please explain. 3) In your opinion, what can UIC do differently to improve the application process? 1 Appendix E-7

130 INTERVIEW PROCESS 4) Do you feel that your interview invitation contained sufficient information to adequately prepare you for the day s events? For example the date, time, place, directions to the College, schedule of events, etc. Please explain. 5) What additional information would you have liked to receive to better prepare you for the interview? 6) How does UIC s interview process compare with other dental school interviews you attended? Please explain. 7) What did you like least about the interview? 8) What did you like most about the interview 2 Appendix E-7

131 DECISION NOT TO ATTEND UIC COLLEGE OF DENTSTRY 9) What was the single most important factor in your decision not to attend the UIC College of Dentistry? 10) What impressed you the most about the UIC College of Dentistry? 11) What impressed you the least about the UIC College of Dentistry? 12) We would greatly appreciate knowing where you have decided to attend dental school and what made you want to attend that College over the UIC College of Dentistry? 3 Appendix E-7

132 END OF SURVERY Thank you for taking the time to fill out our survey. We rely on your feedback to help us improve our admissions process. Your input is greatly appreciated. 4 Appendix E-7

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151 1 Appendix E-9

152 University of Illinois at Chicago College of Dentistry International Dentist Degree Program Admissions Policies and Procedures Admissions Committee members will be responsible for evaluating the credentials of all candidates who meet the minimum academic qualifications. The number of anticipated places for the College of Dentistry International Dentist Degree Program (IDDP) entering class each academic year is up to 40. Application/Admissions Process 1) Applicants complete the American Dental Education Association (ADEA) Centralized Application for Advanced Placement for International Dentists (CAAPID). The centralized application allows international dental graduates to submit a single online application and set of credentials that will be distributed electronically by ADEA to all participating programs designated by the applicant. Currently 34 U.S and Canadian dental schools offer these programs. Additionally, applicants will have to submit a University online application and send all requested supplemental application materials to the College of Dentistry s Office of Admissions. 2) All communication with applicants concerning their admissions files is conducted through the College s Office of Admissions including: acknowledgement receipt s, missing credentials s, and notification of interviews and admissions decisions. 3) The Office of Admissions staff will screen completed applications to identify candidates that meet the minimum academic qualifications. The criteria that indicate academic preparedness are detailed in Section I (Academic Preparedness) of this document. 4) Each candidate deemed academically qualified will have his/her electronic file reviewed by the admissions staff. The admissions staff will assess a candidate s file for additional desired academic qualifications and for their suitability for the profession. Desired academic criteria are detailed in Section II (Desired Academic Qualifications) of this document. The criteria that indicate a candidate will contribute to building a workforce representative of the Illinois population are detailed in Section III (Diverse Student Body) of this document. 5) Academically prepared candidates who are deemed suitable for the profession will be invited for an interview. 6) After candidates are interviewed, final admissions decisions will be made at a meeting of the entire admissions committee. Evaluation Criteria Evaluation of a candidate will involve the competitive review and individualized assessment of their credentials in three areas. The criteria for those areas are detailed in Sections I, II and III of this policy document. They include the following: I. Academic Preparedness II. Desired Academic Qualifications 1 Appendix E-10

153 University of Illinois at Chicago College of Dentistry International Dentist Degree Program Admissions Policies and Procedures III. Suitability for the Profession I. Academic Preparedness: For admissions decisions to be made on a consistent and rational basis, the College has established a minimum level of academic performance, which serves as a baseline indicator of preparedness to handle the rigors of the International Dentist Degree Program. These indicators are manifested in the National Dental Board Exam (NDBE) scores, Test of English as a Foreign Language (TOEFL) scores, and the United States cumulative GPA equivalency as interpreted by the course-by-course evaluation. For applications to progress beyond initial screening and to qualify for an interview, candidates must present the following minimum academic credentials: 1) A minimum NDBE Part I score of 75 2) A minimum internet-based TOEFL score of 80 (or its equivalent) 3) Course-by-course evaluation cumulative GPA of no less than 2.0/4.0 Applicants must meet ALL of the following requirements: 1) Have a dental degree from a country outside of the United States and Canada. 2) Be eligible to practice dentistry in the country of primary dental education. 3) Possess documentation of one of United States citizenship, permanent residency or asylee status. Generally, candidates invited for an admissions interview present credentials well above the minimum required for admission. In the case where an applicant s GPA and coursework do not indicate preparedness to successfully complete the IDDP curriculum, Admissions Committee members will need to evaluate the candidate s professional performance in at least two years of full-time employment in a dentalrelated career to make a judgment on the candidate s probability of successfully completing the IDDP curriculum. II. Desired Academic Qualifications: Once a candidate has been deemed academically qualified, the admissions staff will invite the candidate for an interview. Recommendations for an interview will be based on an assessment of additional desired academic qualifications and experience in the profession. Desired academic qualifications include the following: 1) Applicant has significant experience in the United States dental profession: dental assisting, shadowing/observing, working as a laboratory technician, etc. 2) Applicant will have a course-by-course evaluation cumulative GPA of 2.5/4.0 or higher, NDBE Part I scores of 84 or higher, NDBE Part II, and internet-based TOEFL scores of 99 or higher (or their equivalent). 3) Applicant is a resident of the state of Illinois. 2 Appendix E-10

154 University of Illinois at Chicago College of Dentistry International Dentist Degree Program Admissions Policies and Procedures 4) Applicant s course-by-course evaluation and official dental transcripts indicate the ability to successfully manage a rigorous academic course load. 5) Applicant will have additional education in the United States. III. Diverse Student Body (building a workforce that will serve the Illinois patient population): The Admissions Committee is charged with admitting a student body that will not only reflect the mission and vision of the College, but will also embody the breadth of the profession and the diversity of the Illinois patient population. To achieve this, admissions committee members will conduct a competitive review of all applicants who meet the minimum academic criteria. Individualized consideration of qualified candidates will provide information on essential factors which identify candidates that are not only academically prepared for dental school, but more importantly are suitable for the United States dental profession. Admissions committee members will conduct a holistic evaluation of qualified applicants to identify candidates with the following backgrounds and experiences: Applicants who are academically qualified and present one or more of the following credentials will be strongly considered for an interview: 1) Applicant has a proven commitment to practicing in underserved populations in the state of Illinois. 2) Applicant is interested in dental research. 3) Applicant is a member of a group, which is traditionally underrepresented in the profession (i.e. because of race, sex, etc.). 4) Applicant shows evidence of leadership and volunteer activities. 5) Applicant shows interest in becoming a future dental educator. 6) Applicant has other qualities or experiences that will significantly contribute to student body diversity. Importance of an academically, culturally, socio-economically, and ethnically diverse student body: The mission of the College is to promote optimum oral and general health to the people of the State of Illinois and worldwide through excellence in education, patience care, research and service. The College has identified the following goals to meet this mission: To prepare highly qualified health care professionals, educators and scientists in the basic and oral health sciences; To provide patient-centered care that is comprehensive and compassionate for a culturally diverse population; To provide student-oriented educational programs that prepare individuals for the thoughtful, ethical practice of dentistry and life-long learning; 3 Appendix E-10

155 University of Illinois at Chicago College of Dentistry International Dentist Degree Program Admissions Policies and Procedures To foster collaborative research and develop specialized centers for innovative research in areas of health and disease; To address community and regional health care needs through outreach initiatives, educational programs, and consultative and referral services; To maintain a leadership role in forming health care policy at the university, state and national levels; To be a worldwide resource for continued professional development; To provide an environment for individual growth founded on mutual respect and professionalism; And to value and seek diversity in students, staff, faculty and patients. In support of this mission and to help achieve the goals set forth above, the admissions committee seeks to assemble a class that is academically, culturally, socio-economically, and ethnically diverse. Such diversity is essential for the future of the profession and for enhancing students educational experiences by promoting cross-racial understanding, preparing students for an increasingly diverse workforce and society, improving access to health care for vulnerable populations, reducing racial and ethnic disparities in health-care treatment and outcomes, and educating a student body that will contribute to all areas of the oral health care profession including research, teaching, policy making, and educating general and specialty clinicians. Review of the Admissions Policy To ensure that admissions policies continue to serve and promote the mission of the College and the oral health care needs of the state of Illinois; the Admissions Committee will conduct an annual review of its policies at the conclusion of each cycle. Revised 9/ Appendix E-10

156 University of Illinois at Chicago College of Dentistry Doctor of Dental Medicine (DMD) Admissions Policies and Procedures Admissions Committee members will be responsible for evaluating the credentials of all candidates who meet the minimum academic qualifications. The number of anticipated spaces for the College of Dentistry entering class each Fall Semester is 66. Application/Admissions Process 1) Applicants send all requested application materials to the American Dental Education Association (ADEA) Associated American Dental Schools Application Service (AADSAS). 2) AADSAS sends electronic applicant files to the College of Dentistry s Admissions Office. 3) All communication with applicants concerning their admissions files is conducted through the College s admissions office including: acknowledgement receipt s, weekly application updates to the AADSAS portal, missing credentials s, and notification of interviews and admissions decisions. 4) The Assistant Director of Admissions and his/her designated staff will screen completed AADSAS applications to identify those candidates that are academically prepared for dental school. The criteria that indicate academic preparedness are detailed in Section I (Academic Preparedness) of this document. 5) Each candidate deemed academically qualified will have his/her electronic file reviewed by the admissions staff via the ADEA AADSAS Reviewers portal. Admissions staff will assess a candidate s file for additional desired academic qualifications and for their suitability for the profession. Desired academic criteria are detailed in Section II (Desired Academic Qualifications) of this document. The criteria that indicate a candidate will contribute to building a workforce representative of the Illinois population are detailed in Section III (Diverse Student Body) of this document. 6) Academically prepared candidates who are deemed suitable for the profession will be invited for an interview. 7) After candidates are interviewed, final admissions decisions will be made at a meeting of the entire admissions committee. Evaluation Criteria Evaluation of a candidate will involve the competitive review and individualized assessment of their credentials in three areas. The criteria for those areas are detailed in Sections I, II and III of this policy document. They include the following: I. Academic Preparedness II. Desired Academic Qualifications III. Suitability for the Profession 1 Appendix E-11

157 University of Illinois at Chicago College of Dentistry Doctor of Dental Medicine (DMD) Admissions Policies and Procedures I. Academic Preparedness: For admissions decisions to be made on a consistent and rational basis, the College has established a minimum level of academic performance, which serves as a baseline indicator of preparedness to handle the rigors of dental school. These indicators are manifested in the science grade point average (GPA), cumulative GPA, Dental Admissions Test scores (DAT), and years of undergraduate education completed. For applications to progress beyond initial screening by the Admissions Office for review by the admissions committee, candidates must present competitive credentials. Applicants must complete ALL of the following minimum required coursework: 1) Must have a minimum of a bachelor s degree conferred no later than June of the matriculation year from a United States institution. 2) Biological Sciences: a minimum of 6 semester hrs./9 quarter hrs of Biology with relevant lab work, 3) Chemistry: a minimum of 10-semester hrs/15quarter hrs. of Inorganic Chemistry with relevant lab work, and 4-semester hours/6 quarter hrs of Organic Chemistry with relevant lab work 4) Physics: a minimum of 6-semester hrs/9 quarter hrs. of physics with relevant lab work, and 5) English: a minimum of 6-semester hrs/9quarter hrs. of English. In the case where an applicant s undergraduate GPA and coursework do not indicate preparedness to successfully complete the DMD curriculum, Admissions Committee members may evaluate the candidate s academic performance in at least two years of full academic course loads in a graduate science program to make a judgment on the candidate s probability of successfully completing the DMD curriculum. II. Desired Academic Qualifications: Once a candidate has been deemed academically qualified, the admissions file will be reviewed by admissions committee members for consideration for an interview. Recommendations for an interview will be based on an assessment of additional desired academic qualifications and suitability for the profession. Desired academic qualifications include the following: 1) Applicant has taken 3 to 4 of the following upper-level science courses: Human Anatomy, Human Physiology, Histology, Microbiology, Biochemistry, Cell Biology, Molecular Biology, Immunology, Genetics. 2) Illinois Resident Applicants have cumulative and science GPAs 3.5/4.0 or higher and DAT Academic Average, Perceptual Ability and Total Science of 20 or higher. (Nonresident applicants must present minimum academic qualifications as specified in Section I.). 3) Preference is given to Illinois resident applicants. 4) Applicant s undergraduate/graduate transcripts indicate the ability to successfully manage a rigorous academic course load. 2 Appendix E-11

158 University of Illinois at Chicago College of Dentistry Doctor of Dental Medicine (DMD) Admissions Policies and Procedures III. Diverse Student Body (building a workforce that will serve the Illinois patient population): The Admissions Committee is charged with admitting a student body that will not only reflect the mission and vision of the College, but will also embody the breadth of the profession and the diversity of the Illinois patient population. To achieve this, admissions committee members will conduct a competitive review of all applicants who meet the minimum academic criteria. Individualized consideration of qualified candidates will provide information on essential factors which identify candidates that are not only academically prepared for dental school, but more importantly are suitable for the dental profession. Admissions committee members will conduct a holistic evaluation of qualified applicants to identify candidates with the following backgrounds and experiences: Applicants who are academically qualified and present one or more of the following credentials will be strongly considered for an Interview: 1) Applicant has significant experience in the dental profession: dental assisting, shadowing/observing, working as a laboratory technician, etc. 2) Applicant has a proven commitment to practicing in underserved populations in the state of Illinois. 3) Applicant has earned a graduate degree in a science or public health related field. 4) Applicant is interested in dental research. 5) Applicant comes from a low-income background as designated by the federal government. 6) Applicant comes from a rural area as designated by the Illinois state census and is interested in practicing in that rural area. 7) Applicant is a member of a group, which is traditionally underrepresented in the profession (i.e. because of race, sex, national origin, etc.). 8) Applicant shows evidence of leadership and volunteer activities. 9) Applicant shows interest in becoming a future dental educator. 10) Applicant has other qualities or experiences that will significantly contribute to student body diversity. Importance of an academically, culturally, socio-economically, and ethnically diverse student body: The mission of the College is to promote optimum Oral and General health to the people of the State of Illinois and worldwide through excellence in education, patience care, research and service. The College has identified the following goals to meet this mission: 3 Appendix E-11

159 University of Illinois at Chicago College of Dentistry Doctor of Dental Medicine (DMD) Admissions Policies and Procedures To prepare highly qualified health care professionals, educators and scientists in the basic and oral health sciences; To provide patient-centered care that is comprehensive and compassionate for a culturally diverse population; To provide student-oriented educational programs that prepare individuals for the thoughtful, ethical practice of dentistry and life-long learning; To foster collaborative research and develop specialized centers for innovative research in areas of health and disease; To address community and regional health care needs through outreach initiatives, educational programs, and consultative and referral services; To maintain a leadership role in forming health care policy at the university, state and national levels; To be a worldwide resource for continued professional development; To provide an environment for individual growth founded on mutual respect and professionalism; And to value and seek diversity in students, staff faculty and patients. In support of this mission and to help achieve the goals set forth above, the admissions committee seeks to assemble a class that is academically, culturally, socio-economically, and ethnically diverse. Such diversity is essential for the future of the profession and for enhancing students educational experiences by promoting cross-racial understanding, preparing students for an increasingly diverse workforce and society, improving access to health care for vulnerable populations, reducing racial and ethnic disparities in health-care treatment and outcomes, and educating a student body that will contribute to all areas of the oral health care profession including research, teaching, policy making, and educating general and specialty clinicians. Review of the Admissions Policy To ensure that admissions policies continue to serve and promote the mission of the College and the oral health care needs of the state of Illinois; the Admissions Committee will conduct an annual review of its policies at the conclusion of each cycle. Revised: 09/ Appendix E-11

160 1 Appendix E-12

161 2 Appendix E-12

162 University of Illinois at Chicago College of Dentistry International Dentist Degree Program Course Equivalency Measures and Information For admissions decisions to be made on a consistent and rational basis, the College has established a minimum level of academic performance, which serves as a baseline indicator of preparedness to handle the rigors of the International Dentist Degree Program. These indicators are manifested in the National Dental Board Exam (NDBE) scores, Test of English as a Foreign Language (TOEFL) scores, and the United States cumulative GPA equivalency as interpreted by the course-by-course evaluation. For applications to progress beyond initial screening and to qualify for an interview, candidates must present the following minimum academic credentials: 1) A minimum NBDE Part I score of 75 or Pass 2) A minimum internet-based TOEFL score of 80 (or its equivalent) 3) Course-by-course evaluation cumulative GPA of no less than 2.0/4.0 As part of the application process all candidates are required to obtain and submit an Educational Credential Evaluators (ECE) Course-by-Course evaluation of their foreign academic credentials. The Evaluation includes the following: U.S. equivalence for each educational credential, beginning with the final year of high school Credit and grade equivalents for each U.S. equivalent university-level course Grade average for each U.S. equivalent university-level credential Identifies upper level courses for U.S. equivalent undergraduate studies General evaluation of high school level credentials (without a grade average) if any U.S. equivalent university-level study was completed U.S. unit and grade equivalents for each high school level course, if no U.S. equivalent university-level study was completed Grade average for high school level credentials, if no U.S. equivalent university-level study was completed Appendix E-13

163 1 Appendix E-14

164 2 Appendix E-14

165 1 Appendix E-15

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