ENROLLMENT MADE EASY. KIDS TIME & CAMP DAYS Enrollment Manual YMCA OF ROCK RIVER VALLEY YOUTH ACHIEVEMENT YMCA

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1 ENROLLMENT MADE EASY KIDS TIME & CAMP DAYS Enrollment Manual YMCA OF ROCK RIVER VALLEY YOUTH ACHIEVEMENT YMCA East Riverside Blvd, Loves Park IL P

2 PACKAGES AND FEES KIDS TIME BEFORE SCHOOL PACKAGES *Before School services are not offered at all locations 1 Day 2 Days 3 Days 4 Days 5 Days Member Rate $4.00 $8.00 $13.00 $16.00 $20.00 Program Member Rate $4.50 $9.00 $13.50 $18.00 $22.50 KIDS TIME AFTER SCHOOL PACKAGES 1 Day 2 Days 3 Days 4/5 Days *INCLUDES CAMP DAYS* Member Rate $15.00 $30.00 $45.00 $46.00 Program Member Rate $17.00 $34.00 $51.00 $52.00 FAMILY MEMBERSHIP PACKAGE INCLUDES: 4/5 Day After School Package Family YMCA Membership (Expires August 31, 2018) Final Draft Date August 24, 2018 $64 PER WEEK ADVENTURE PACKAGE INCLUDES: *AVAILABLE UNTIL 10/6/2017 FAMILY MEMBERSHIP PACKAGE 11 Weeks of Summer Adventure Camp Final Draft Date August 24, 2018 $74 PER WEEK ULTIMATE PACKAGE INCLUDES: *AVAILABLE UNTIL 10/6/2017 ADVENTURE PACKAGE Family 4 pack of Magic Waters Season Passes & 8 hours of Y Learning Tutoring Final Draft Date August 24, 2018 $82 PER WEEK CAMP DAYS Join your favorite Y Staff on days when school is not in session for a classic day camp expereince outside of summer! MEMBER RATE: $20 PROGRAM MEMBER RATE: $25 Additional Late Registration Fee: $15 Additional Day-of Late Registration Fee: $25 PARTICIPANTS MUST BE REGISTERED 3 DAYS PRIOR TO THE DAY OF PROGRAM DAY-OF LATE REGISTRATIONS ONLY AVAILABLE IF CAPACITY PERMITS

3 WHEN SCHOOL S OUT, CAMP IS IN CAMP DAYS REGISTRATION INFORMATION YMCA Camp Days ensure that your child s time spent outside of school is engaging, safe, and fun. Our many available program locations allow Camp Days to provide your child with a diverse assortment of activities, including: swimming, archery, crafts, nature hikes, and so much more! Below you will find DISTRICT-BASED CAMP DAYS LOCATION OPTIONS RPS DISTRICT 205 l I.D. Pennock Family YMCA 200 Y. Blvd Rockford, IL Camp Winnebago YMCA 5804 N Main St Rockford, IL R.A.C Pebble Creek Tr. HARLEM SCHOOL DISTRICT l Northeast Family YMCA 8451 Orth Road Camp Winnebago YMCA 5804 N Main St Rockford, IL R.A.C Pebble Creek Tr. OTHERS l Camp Winnebago YMCA 5804 N Main St Rockford, IL REGISTRATION Registration opens on the 15 th of the month prior to the month of Camp Days programming. Childen attending Camp Days must be registered at least 3 days prior to the day of program, late registrations are subject to fees (see below). Find Camp Days registration online at or by contacting the Youth Achievement Office at POLICIES AND FEES Due to the popularity of our Camp Days programming and in order to provide your child with the highest quality of program when school is not in session, children attending Camp Days MUST register for program. Children that have not been registered at least 3 days prior to the day of program are subject to fees. Find our Camp Days Registration Manual online at Program Fees Member: $20/Camp Day Non-Member: $25/Camp Day Late Fees Late Registration Fee: $15 in addition to Program Fee Day-of Drop-in: $25 in addition to Program Fee FREE CAMP DAYS REGISTRATION REQUIRED Camp Days are offered at no additional cost to our FULL WEEK KIDS AFTER SCHOOL TIME PACKAGE families who know us best! You will receive an with your FREE CAMP DAYS coupon code, redeemable on the 15 th of the month before. All registration and late fee policies apply.

4 REGISTRATION AND PAYMENT INFORMATION GETTING REGISTERED Members wishing to register for Kids Time will be able to find all registration materials online. Please visit our webpage ( and complete registration using this Kids Time & Camp Days Enrollment Manual as your guide. All registrations will be done online unless you are applying for Financial Assistance. PAYMENTS PAYMENT SCHEDULE Members must have an updated billing method on file. All payments will be scheduled to draft from the account on file. Drafts are scheduled for the Friday before, 3 days prior to, the beginning of each week. ABSENCES/CREDITS/REFUNDS When you enroll for Kids Time each week, you are reserving the time, space, staff and provisions (which are purchased in advance) for your child whether he/she attends or not. Absences will not be deducted from your fee unless in the event of a serious illness and/or family emergency where refunds or credits for fees may be issued. Refund requests must be made by submitting a Change In Schedule Request Form within 7 days of cancellation must make refund requests. Refund requests should be directed to Youth Achievement YMCA. Processing may take between 2-3 weeks. PAST DUE ACCOUNTS Any parent/guardian owing a past due balance may not register their child or continue to send their child to program until their account balance has been paid in full. The YMCA reserves the right to remove a child from program due to an outstanding account balance. Returned payments will be assessed a minimum fee of $ PRO-RATING SESSIONS We do not pro-rate any Kids Time sessions or offer Drop-In rates. CANCELLATIONS In order to discontinue scheduled payments and receive a full refund, members must notify Youth Achievement YMCA 4 days prior to the beginning of the canceled week. A completed Change Form, found on the YMCA of Rock River Valley website, must be submitted to the Youth Achievement office in order to fully process your cancellation request. MEMBERSHIP REQUIREMENTS Individuals must be active Program Members of the YMCA of Rock River Valley in order to register for programming. Individual Program Memberships will be assessed a fee of $15 and Family Program Memberships will be assessed a fee of $25 at the time of activation. Program Members will receive the non-member pricing; individuals with facility memberships will receive the member pricing. CHILD HEALTH INFORMATION Kids Time registration is not considered complete until the Child Health Information portion of registration is complete. Please provide the YMCA with the most recent health and emergency information pertaining to your child.

5 FINANCIAL AID OPEN DOORS & CCAP OPEN DOORS The YMCA of Rock River Valley offers a scholarship program for families in need through our Open Doors Program. YMCA programs such as After School Care, Youth Sports, and Swimming Lessons are available to qualifying households at an income-based rate scale. Pre-determined weekly rates have been established in a sliding scale format. Open Doors funds are only available as donation and contribution funds allow. CAMPERSHIP QUICK FACTS Open Doors awards up to a 35% program discount Open Doors can be applied to Kids Time and Camp Days fees Open Doors is valid for one school year (August June) Open Doors applications can be found on our webpage ( or by contacting Youth Achievement YMCA Families interested in learning more about the Open Doors Program should contact Rosie Frasca at or rfrasca@rockriverymca.org. CCAP CHILD CARE ASSISTANCE PROGRAM The Child Care Assistance Program (CCAP) provides low-income, working families with access to quality, affordable child care. Families must apply for this state-funded, cost-share program in order to be considered. Families that receive CCAP funding prior to the start of the school year must submit a Change of Provider form, designating Kids Time as their childcare provider. REGISTERING FOR KIDS TIME WITH CCAP CCAP Change of Provider forms must be submitted to the Youth Achievement Office on the dates designated below. At that time, families utilizing CCAP will be able to register for Kids Time. YOUTH ACHIEVEMENT LOCATION 5596 E Riverside Blvd. July 17, 2017 July 19, pm 5pm 3pm 6pm July 28, 2017 July 31, :30pm 5:30pm 2pm 5pm July 21, :30pm 5:30pm August 2, pm 6pm July 24, pm 5pm August 7, pm 5pm July 26, pm 6pm August 9, pm 6pm August 11, :30pm 5:30pm CCAP Change of Provider forms submitted at an undesignated time will not be processed until 8/11/2017 Families interested in learning more about CCAP should contact Rosie Frasca at or rfrasca@rockriverymca.org.

6 STANDARD OPERATING PROCEDURES FOR REGISTRATION Please follow the procedures below in order to successfully register your child. 1. Visit the YMCA of Rock River Valley s webpage ( to view program options and navigate to the registration page a. Under Program Quick Links, select Kids Time b. Select the Register button to continue registering online, following items You have now navigated to our online registration page ( 3. Log in before continuing with the registration process a. Members WITH previously activated accounts i. Select Login in the top right hand corner of the webpage ii. Enter and password associated with your account iii. Select Sign In b. Members WITHOUT previously activated accounts i. Select Find Account ii. Enter search criteria, select Submit 1. Enter associated with membership, new login information will be sent to this account 2. Member will receive an prompting them to reset their password, click the link provided 3. Reset new password iii. Return to original login screen, member may now login with the new password associated with their c. New Members i. Select Login in the top right hand corner of the webpage ii. Select Sign up iii. Select Camp Winnebago in the drop-down menu bar prompting branch selection iv. Select membership type 1. Choose Program Member / Family if more than one child is being registered 2. Choose Program Member / Individual if only one child is being registered v. Enter all personal information on the Create a New Account page vi. Select the Youth (12 and under) button to add a child to the membership vii. Once all members have been added, select Continue to Payment viii. Enter payment information, select Submit ix. Enter and confirm new password, select Submit 4. Browse and select Kids Time program of interest a. Select Program Search b. Search Kids Time c. Select from Kids Time Before School Harlem, Kids Time After School Harlem, Kids Time Before School Rockford, Kids Time After School Rockford, Kids Time After School Pecatonica, Camp Days Rockford, and Camp Days Harlem and Camp Days Camp Winnebago. d. Select the Kids Time site that your child will be attending i. SPECIAL NOTE: Kids Time Before School for Maple Elementary students will be offered at Rock Cut Elementary School ii. SPECIAL NOTE: Kids Time Before School Rockford is available at Rolling Green Elementary and Thurgood Marshall Elementary School

7 STANDARD OPERATING PROCEDURES FOR REGISTRATION CONT D 5. Select your preferred Kids Time Package a. Select Register b. Select the child you wish to register, click Select c. Select weeks child will be attending the Kids Time program d. Select Next i. SPECIAL NOTE: You must designate days that the child will be attending program for any package less than a full week 6. Follow all registration prompts within the questionnaire in order to complete your online registration PLEASE NOTE: All future payments will be scheduled from the account selected at the time of registration. REFER ANY QUESTIONS TO YOUTH ACHIEVEMENT YMCA