Communities In Schools of Tennessee

Transcription

1 Communities In Schools of Tennessee General Information Contact Information Nonprofit Communities In Schools of Tennessee Address th Ave. South Nashville, TN Phone (615) Web Site Web Site Facebook Facebook Twitter Twitter At A Glance Year of Incorporation

2 Mission & Impact Statements Mission Communities In Schools of Tennessee (CISTN) surrounds students with a community of support, empowering them to stay in school and achieve in life. Background For nearly 40 years, Communities In Schools (CIS) has been helping students achieve in school, graduate and go on to bright futures. Widely known as the nation's largest and most effective drop-out prevention agency, Communities in Schools of Tennessee (as part of the national network of CIS) places in each school, a dedicated staff person known as a "site coordinator" focused solely on identifying and then providing necessary support to students at-risk for drop out. CISTN case-manages 10% of the school population to provide students with a one-to-one relationship with a caring adult, a safe place to learn and grow, a healthy start and a healthy future, a marketable skill to use upon graduation, and a chance to give back to their community and peers. There is no other dropout prevention program like CISTN - fully funding staff in the schools, tracking and reporting data, and providing full accountability to its students, families, schools, communities, and investors. The CIS model directly aligns with and complements the goals of both MNPS and the Shelby County Schools and the implementation of the model with high fidelity will result in the following measurable outcomes at the end of each school year: Whole school outcomes; improved math and reading proficiency, as measured by state assessments; Improved graduation rates, as measured by each high school s on-time graduation rate; Decreased rates of dropout, as measured by each middle and high school dropout rate. Student outcomes for those receiving intensive services: Improved attendance, as measured by student attendance records; Improved behavior, as measured by student discipline records; and Improved academic achievement, as measured by grades and state test scores. To better understand our work and its impact across the state, visit Impact During the school year, CISTN served nearly 2,000 Nashville students in six MNPS schools Caldwell Enhanced Option Elementary, JT Moore Middle Prep, KIPP Academy Nashville, KIPP Nashville Collegiate High School, Kirkpatrick Enhanced Option Elementary, and Warner Enhanced Option Elementary. Last year, CISTN provided 582 school-wide services (examples of these services include: parent-engagement events, anti-bullying programs, services learning opportunities, college visits, brokering mentoring and tutoring programs, school uniform distributions, etc.) comprising 4,604 hours for the six schools we served. Through ongoing efforts with strong community partners, our site coordinators provided/brokered 1,255 targeted services to case-managed students totaling over 2,860 hours. Data collected at the end of the school year indicates considerable successes for our students served. The following results are based on the percentage of case-managed students that made progress toward/achieved their individualized goals for attendance, behavior, coursework, and/or social-emotional learning during the school year. Attendance = 95% Behavior = 98% Coursework = 95% Social-emotional learning = 100% 2

3 Needs One of our most pressing problems, other than securing funding for sustainable long term operations now and in the future, is the challenge of taking CISTN to scale on a statewide basis. It will be critical to get support, community partners, governance and funding in local communities where programs can be developed. While growth is always challenging, the competitive advantage of CISTN is that our program WORKS. CIS is often cited as the most successful (effective and efficient) dropout program in the country. The strength of the model and the supporting data, provide incredible opportunities for growth in Tennessee. The challenge will be to take the high quality CISTN program to scale in those communities that need and desire partnership. Other ways to donate, support, or volunteer Secure web-site giving at Checks, cash, securities, wills, trusts, bequests Bus Passes Gift Cards Metro Nashville Public School Uniforms School Supplies Volunteer mentoring at schools Service Categories Primary Organization Category Education / Student Services Areas of Service Areas Served TN In school year CISTN programs in Nashville included Caldwell Enhanced Option Elementary, JT Moore Middle Prep, KIPP Academy Nashville, KIPP Nashville Collegiate High School, Kirkpatrick Enhanced Option Elementary, and Warner Enhanced Option Elementary. Communities In Schools of Tennessee's State office is located in Nashville. Board Chair Statement Across the state of Tennessee, child poverty continues to be a barrier for many students success in school and in life. Thankfully, CISTN has a proven track record and is in schools to help kids stay in school. In addition, we have a strong and dedicated staff and a board of directors that is willing to do what is necessary to ensure the CISTN has the resources necessary to be successful. CISTN is a program that really excites me. It is a model of reform that is working. Our results from the school year demonstrate that our model is working - 100% of at-risk students served by CISTN remain in school and 99% of students monitored advanced to the next grade. The average cost per student is only $200. It is difficult to argue with these results. It is our intention as a statewide organization to take the success and lessons learned from Nashville and Memphis schools and students to other communities in Tennessee. The investment in Tennessee's students and families will yield rewards in our communities for generations to come. 3

4 CEO Statement As Communities In Schools Founder, Bill Milliken, states It s relationships, not programs, that change children. At CIS of Tennessee, the past year has been one of rapid growth, which has enabled us to build many more transformational relationships with the students who are most at risk of dropping out of school. Our dedicated team of site coordinators who are located within the schools we serve, work tirelessly to build a strong foundation for students that are supported by a caring adult and backed by a robust and rigorous program. In Tennessee, we have the opportunity to take the nations most successful dropout prevention program and build a statewide network of School Districts, community partners and investors to ensure that every student in Tennessee has the opportunity to succeed in school and in life. With a passionate board of directors, dedicated and professional staff, collaborative school and community partnerships and generous donors, we are working together to make Tennessee a model for student achievement. As we anticipate what lies ahead in the future, we are excited for all the change to come. In Nashville, we look forward to building a strong partnership with the new city and school leadership. In Memphis, we will continue to collaborate with both the Shelby County Schools and the Achievement School District as we significantly broaden our reach. Above all, we are excited to see more children reach their potential as we change the picture of education for Tennessee s most vulnerable students. 4

5 Programs Programs Integrated Student Supports in Tennessee Public Schools Description CISTN addressess drop out risk factors to free teachers to teach and students to learn. Site Coordinators provide multiple interventions: Tier 1 services, also known as school-wide services, are provided to all students, regardless of their dropout risk level. Examples include: leadership training, health fairs, anti-violence campaigns, attendance initiatives, and motivational speakers. Tier 2 and 3 services are similar to case management and provide targeted and sustained interventions for specific students over an extended period of time. These services are based on individual student needs with Tier 2 services intended for students at-risk of dropping out and Tier 3 services for students who are at-risk for dropping out and would also benefit from more intensive support services. Examples of Tier 2 and 3 services include: one-on-one mentoring, academic tutoring, connections to medical, counseling and mental health resources, and recreational and extracurricular engagement through community partners. Below are some examples of the critical services provided by CISTN Site Coordinators: A student has an incarcerated parent -- CISTN arranges appropriate counseling. A student with no positive role model -- CISTN finds him/her one. A student can't see the blackboard -- CISTN arranges for free eye screening and free glasses. A student going home to an empty house and/or dangerous neighborhood -- CISTN finds and provides access to an after-school opportunity or homework help. A student with behavior problems, issues with self-regulation or impulse control -- CISTN coordinates in-school and at-home treatment. A student doesn't come to school or is consistently tardy -- CISTN makes a home visit to work with the student and family to identify challenges and work towards a solution. Budget Category Population Served Education, General/Other Dropout Programs Children and Youth (0-19 years), Families, Poor,Economically Disadvantaged,Indigent 5

6 Short Term Success Short term goals are unique for each school and student served. At the beginning of each school year goals are developed in three broad areas: 1.Attendance - increased average daily attendance rates, and decrease in tardiness rates. 2. Behavior- fewer suspensions/disciplinary referrals; decrease in bullying/violence/deliquency rates; drop in teen pregnancies; increase in self management/relationship/personal responsibility skills; 20% of the school population and 100% of caseload will connect with socio-emotional support activities; 60% of rising 5th and 9th graders will participate in transition activities; increases in number of students recommended for counseling that receive treatment. 3. Academicsimproved reading scores ("running records") from the first quarter to the fourth; 30% of school population and 100% of identified caseload at each of school will access high-quality supplemental educational activities, after-school tutoring and/or homework assistance to improve academic skills; 90% of case managed students will meet personal goals; improvements in math grades, more credits and homework completed; increases in standard test scores/act scores; increase graduation rate. Other objectives: Increase number and quality of volunteers per site; increase parent participation and activities; increase rates of immunization; increase mental health assessments/diagnosis; increase level of business and community support relative to each site; and identify/strengthen relationships with social service partners in the community. Long term Success Every child will have: 1) A one-on-one relationship with a caring adult, 2) A safe place to learn and grow, 3) A healthy start and a healthy future, 4) A marketable skill upon graducation, and 5) A chance to five back to peers and community. Program Success Monitored By CISTN uses a robust data collection tool from Social Solutions (Efforts To Outcomes). Using early warning indicators, CISTN measures, on a school by school basis: Attendance (missing 20 days or absent 10% of school days): Behavior (two or more mild or serious behavior infractions) and Performance (inability to read at grade level at end of grade three; failure in English or math in sixth through ninth grade; GPA less than 2.0; two or more failures in ninth grade courses; and failure to earn on-time promotion to tenth grade.) Progress toward individual student goals and strategic site plans are measured, monitored and reported annually. CISTN preliminary data for SY13/14 indicate: 1,336 students served; 363 services brokered/managed; 120 case-managed students meeting 87% of their goals. For SY14/15 CISTN predicts improved outcomes in Attendance, Behavior and Course Performance for all grades and/or students served. Ultimately, graduation rates and post-secondary education and/or training will be a strong measure of success. At the organizational level, CISTN intends to be accredited by the end of (To set a consistent baseline of organizational and operational quality throughout the network, CIS has codified a set of program, business and site operation standards called the Total Quality System (TQS). The TQS accreditation process sets standards that strengthen the CIS brand of sustainability and quality; standardize data collection across the network; and ensure that affiliates receive appropriate assistance at every stage of development.) 6

7 Examples of Program Success Summary of outcomes from school year 2014/ school sites: o 5 in Nashville Elementary: Kirkpatrick, Caldwell, Warner Middle: Bailey and KIPP o 2 in Memphis Middle: Westside High: MLK Prep 2,703 students served through 694 school-wide services (examples of these services include: : parent-engagement events, anti-bullying programs, services learning opportunities, college visits, brokering mentoring and tutoring programs, school uniform distributions, etc.) 234 students receiving individualized case managed support 2,113 services provided/brokered for case managed students Of case-managed students with an: o academic goal, 85% met/exceeded their goal o attendance goal, 68% met/exceeded their goal o behavior goal, 88% met/exceeded their goal o social-emotional learning goal, 95% met/exceeded their goal Program for 2015/ school sites: o 8 in Nashville Elementary (3): Kirkpatrick, Caldwell, Warner Middle (4): Bailey, KIPP, JT Moore, Valor High (1): KIPP o 14 in Memphis Elementary (1): Cornerstone Prep-Denver K-8 (4):Cornerstone Prep-Lester, Hanley 1, Hanley 2, Coleman Middle (5): Westside, Humes Prep, Grandview, Heights, Treadwell, 7

8 Wooddale High (4): MLK Prep, Trezevant, Melrose, Hamilton Total projected student population at the schools to be served = 11,289 10% of student population served will be targeted to receive case management services = 1,129 projected students CEO Comments One of our current challenge is to meet the statewide need and demand for Communities In Schools of Tennessee services. Programs are being offered in Nashville and Memphis but even in those communities, additional schools are asking for CISTN services. We are working with a small rural community in eastern Tennessee to determine what local support exists for sustaining programs in the long term. Another challenge that we face is to sustain excellent internal communications to monitor program quality and consistency across a wide geographic area served. We do this by frequent staff and team meetings and use of consistent, standardized reporting tools. 8

9 Governance Board Chair Board Chair Alice Chapman Company Affiliation MP&F Public Relations Term July 2017 to June Board Members Name Affiliation Status Malika Anderson Achievement School District Voting Alice Chapman MP&F Public Relations Voting Ashley Cook Community Volunteer Voting Deon Gaines ZLA Corp Voting Jeff Gregg Creative Artists Agency Voting John Haubenreich Waller Lansden Dortch & Davis, LLP Voting Joshua Hedrick Kraft Analytics Voting Martha Ivester Google Fiber Voting Robert Klein USSTC Voting Rick Martin Asurion Voting Sam Reed Ingram Group Voting Steven Reid Sutton Reid Voting Stephen Susano Stones River Group Voting Kristi Turner AT&T Voting Glenda Yarbrough Poplar Foundation Voting Board Demographics - Ethnicity African American/Black 3 Asian American/Pacific Islander 0 Caucasian 12 Hispanic/Latino 0 Native American/American Indian 0 Other 0 Board Demographics - Gender Male 8 Female 7 Unspecified 0 9

10 Governance Board Term Lengths 3 Board Term Limits 2 Board Meeting Attendance % 85% Written Board Selection Criteria? Written Conflict of Interest Policy? Under Development Yes Percentage Making Monetary Contributions 95% Percentage Making In-Kind Contributions 30% Constituency Includes Client Representation No Number of Full Board Meetings Annually 6 Board CoChair Board CoChair Ashley Cook Company Affiliation Community Volunteer Term July 2016 to June bartcook71@gmail.com Standing Committees Executive Development / Fund Development / Fund Raising / Grant Writing / Major Gifts Finance Program / Program Planning Risk Management Provisions Directors and Officers Policy Commercial General Liability Disability Insurance CEO Comments We are committed to recruiting passionate, strategic board members that represent the entire state. It is imperative that we consider diversity and geography as major considerations as we build the board to members. In 2016, we established a Nashville Advisory board to represent our Nashville Affiliate. 10

11 Management Executive Director/CEO Executive Director Mr. Hank Clay Term Start July Experience As CEO of Communities in Schools of Tennessee (CISTN), Hank Clay leads an incredible team to ensure that the physical and mental health needs of students are met so that they attend school every day able to focus on learning. Prior to joining CISTN, Hank worked for the Director of Schools (Superintendent) of Metro Nashville Public Schools where he led the district's government relations. Hank worked with Tennessee's Governor, Legislators, and Tennessee Department of Education to advocate for policies, resources, and legislation MNPS needed to serve its 88,000 students. He also worked with Nashville's Mayor, Vice Mayor, and Metro Council to pass the district's annual operating and capital budgets. In 2012, Hank oversaw the district's $37 million Race to the Top Grant. Hank began his career building a new team in the Office of Tennessee Comptroller of the Treasury that analyzed issues that cut across state government. He then joined the Tennessee Department of Education where he worked in the Education Delivery Unit to advance the Commissioner's priorities and in the Division of Curriculum and Instruction. Hank graduated with a Master's in Public Administration and a Master's in Social Work from the University of Georgia where he also earned his undergraduate degrees in international affairs and social work. He worked for US Senator Zell Miller in Washington, DC and for families in two homeless shelters in Athens, GA. He is from Atlanta, Augusta, and Young Harris, GA where he also graduated from Young Harris College. Hank followed his wife, Dr. Hayley Clay, who came to Nashville to get a Ph.D. in neuroscience from Vanderbilt University. They have a toddler who is eager to make friends with everyone she meets. Hank is passionate about serving the needs of Tennessee's students. CISTN addresses one of the core problems districts face--chronic absenteeism. Hank was drawn to the mission of CISTN because, when combined with excellent teachers and a solid curriculum, CISTN has generations-changing impact on students. Former CEOs Name Term Beth Morrow Feb June 2017 Anne Weber Nov Jan 2017 Staff Full Time Staff 28 Part Time Staff 3 Volunteers 300 Contractors 0 Retention Rate 90% Plans & Policies Does the organization have a documented Fundraising Plan? 11

12 Yes Does the organization have an approved Strategic Plan? Yes Number of years Strategic Plan Considers 3 When was Strategic Plan adopted? May 2014 In case of a change in leadership, is a Management Succession plan in place? Under Development Does the organization have a Policies and Procedures Plan? Yes Does the organization have a Nondiscrimination Policy? Yes Does the organization have a Whistle Blower Policy? Yes Does the organization have a Document Destruction Policy? Yes Affiliations Affiliation Affiliate/Chapter of National Organization (i.e. Girl Scouts of the USA, American Red Cross, etc.) - Affiliate/chapter Year 2012 Communities in Schools 2013 Senior Staff Amanda Madonia Title Experience/Biography Director of Resource Development For nearly a decade, Amanda has been dedicated to a career in fundraising for several Middle Tennessee non-profits. She has focused her work on developing and strengthening relationships with donors while raising vital funds to meet annual campaign goals. Amanda has extensive experience in donor development, event planning, grant writing, community outreach and donor database management. A relationshipbuilder by nature, Amanda excels at promoting and connecting donors to important causes. In addition to her role with CISTN, she serves as the VP of Communications on the Board of Directors for the Association of Fundraising Professionals' Nashville Chapter. She has a Bachelor's degree in Communications from Elizabethtown College in Pennsylvania. 12

13 Sonji Branch Title Experience/Biography Memphis Affiliate Director After graduating from Memphis City Schools, Sonji obtained both Bachelors and Masters degrees in Biology and Education from Tennessee State University. She worked as a secondary education science teacher in Prince George s County Public Schools in Maryland and Shelby County Schools in Memphis. In 1997, Sonji transitioned from a career in teaching and began a rewarding career in Nonprofit Management. She obtained an Masters degree in Public Administration from the University of Memphis and went on to work in senior level positions at St. Andrew AME Church, the Hyde Family Foundations, the National Civil Rights Museum, and Facing History and Ourselves. She is acutely aware of the community s needs, and she has a track record of building partnerships, raising funds and ultimately making the city of Memphis a better place to live. CEO Comments Because CISTN is a statewide program, the challenges are to keep a focused team in place while staff is physically located in several geographic areas in Tennessee. We plan to accomplish this by frequent staff meetings, professional development activities, a representative governance model and on-site visits, evaluation and planning. 13

14 Financials Fiscal Year Fiscal Year Start July Fiscal Year End June Projected Revenue $3,589, Projected Expenses $3,581, Endowment Value $0.00 Endowment Spending Percentage (if selected) 0% Detailed Financials Revenue and Expenses Fiscal Year Total Revenue $2,353,200 $1,130,162 $365,923 Total Expenses $2,022,421 $810,983 $191,014 Revenue Sources Fiscal Year Foundation and Corporation $0 $0 $353,247 Contributions Government Contributions $0 $0 $0 Federal $0 $0 $0 State $0 $0 $0 Local $0 $0 $0 Unspecified $0 $0 $0 Individual Contributions $1,989,740 $1,083,080 $12,346 Indirect Public Support $0 $0 $0 Earned Revenue $361,000 $46,000 $0 Investment Income, Net of Losses $2,460 $1,082 $330 Membership Dues $0 $0 $0 Special Events $0 $0 $0 Revenue In-Kind $0 $0 $0 Other $0 $0 $0 14

15 Expense Allocation Fiscal Year Program Expense $1,614,398 $547,917 $118,965 Administration Expense $272,153 $219,325 $70,201 Fundraising Expense $135,870 $43,741 $1,848 Payments to Affiliates $0 $0 $0 Total Revenue/Total Expenses Program Expense/Total Expenses 80% 68% 62% Fundraising Expense/Contributed Revenue 7% 4% 1% Assets and Liabilities Fiscal Year Total Assets $940,865 $576,571 $254,797 Current Assets $935,868 $576,571 $254,797 Long-Term Liabilities $0 $0 $0 Current Liabilities $46,253 $12,738 $0 Total Net Assets $894,612 $563,833 $254,797 Short Term Solvency Fiscal Year Current Ratio: Current Assets/Current Liabilities Long Term Solvency Fiscal Year Long-Term Liabilities/Total Assets 0% 0% 0% Top Funding Sources Fiscal Year Top Funding Source & Dollar Amount Contributions, Gifts and Grants $1,989,740 Contributions, Gifts & Grants $1,083,080 Foundation and Corporate Grants $353,247 Second Highest Funding Source & Dollar Amount Third Highest Funding Source & Dollar Amount Program Revenue $361,000 Investment Income $2,460 Program Services $46,000 Investment Income $1,082 Individual Contributions $12,346 Investment Income $330 Capital Campaign Is the organization currently conducting a Capital Campaign for an endowment or the purchase of a major asset? No Capital Campaign Goal $0.00 State Charitable Solicitations Permit TN Charitable Solicitations Registration Yes - Expires Mar 2018 Organization Comments Prior to 2013 CISTN operated as a program of the national organization CIS. A 990 was completed and filed in 2014 and the first audit completed in

16 GivingMatters.com Financial Comments This organization was formed in The organization revised its first 990 as the fiscal year changed to 7/1-6/30 midway through calendar year Financial information displayed is taken from the Form 990, completed internally by the nonprofit. Comment provided by Kathryn Bennett 10/7/16. Created Copyright 2017 The Community Foundation of Middle Tennessee 16