and welcome to Aalto University School of Science!

Transcription

1 Congratulations and welcome to School of Science! With this information package, we would like to welcome you to Aalto University. This package contains the following documents: - Admission letter - Confirmation form - Housing information - Information about the campus - Information about the Student Union (AYY) Please read everything carefully. Below, you will find instructions on what you need to do next. Accepting the offer of admission The study place can be accepted either by returning the Confirmation Form or electronically in the Studyinfo.fi portal. Log into My Studyinfo service from the top of the page and follow the instructions on how to accept the study offer. The study offer must be accepted by 29 May pm (GMT +2) at the latest. If you miss this deadline, you will lose your place of study. Electronic identification is required for the log in. Identification is carried out using the Citizen's online authentication and payment service. If you want to accept the study place by returning the filled confirmation form, please send it to: School of Science Student Services P.O. Box FIN Aalto, Finland You can also bring the form in person. If you use a courier service (e.g. DHL or UPS), please use the following address: School of Science, Student Services Computer Science building, Konemiehentie 2, room A225 FI ESPOO, Finland

2 Tel (0) If you suspect the confirmation form will not arrive on time by mail, you can secure your study place by ing the scanned form as an attachment to or sending a fax to After sending the form by or fax, please also send the original, even though it might arrive after the deadline. Apply for accommodation There is a lot of competition for student apartments in the metropolitan area at the moment. Submit your application for housing immediately. Please see the Housing info for degree students information sheet for further instructions. Applications with incomplete Bachelor s degree If you have applied with an incomplete Bachelor s degree or equivalent studies, you have to complete your degree by 31 July Please remember to submit an officially certified copy of your degree diploma and transcript of records by 7 August 2015 at 3:00 p.m. (Finnish time) to: Admission Services P.O. Box Aalto, Finland You can also bring the copy in person, or if you use a courier service (e.g. DHL or UPS), please use the following address: Admission Services Otakaari 1 FI ESPOO, Finland tel Enrollment procedure The enrollment can be done electronically via the Studyinfo.fi portal as of 4 May The Student Union fee must be paid when you are enrolling as attending. Enrolling as attending is done via OILI service, which you will find by logging in to the Studyinfo.fi portal and going to My Studyinfo / My applications. Please enroll by 14 August 2015 at the latest. Enrollment should be done as soon as possible. According to the Universities Act, new students lose their right to study if they have not enrolled by the end of the enrollment period, 14 September If you cannot enroll via OILI service, it is also possible enroll by showing the receipt of the Student Union fee payment at the Student Services office. More information can be found at > Secondary Enrolment Method (Payment with Bank Details)

3 Delaying the start of your studies According to the Universities Act, a first-year student may register as absent for the academic year only for the following reasons: service under the Conscription Act, Non-Military Service Act or Act on Women s Voluntary Military Service maternity, paternity or parental leave if the student cannot begin studies due to being incapacitated by personal illness or injury An application for registering as absent for the first academic year and the instructions on how to fill in the application are available on the School s website. The application and the documents proving the legal grounds for the absence should be delivered to the School s Student Service Office by 21 August Applying for the Student card The student card is your means to prove that you're a student in Finland in all situations necessary. With the card, you can access all benefits of your own student group, such as national student deals (e.g. train and bus discounts, student-priced meals, Finnish Student Health Service). In addition, you will gain access to all of Frank's (a student s own discount service) national and global deals. The discounts are granted from 1 August 2015 on. More information about the student card and information on how to apply for it can be found here at the AYY student union website Welcome Guide for International Students Please read the Welcome Guide for International Students very careful it will give you a lot of very important and useful information about things you need to arrange before coming to Finland as well as about arrival and settling in, student life and living in Finland.

4 Facebook group Please feel free to join our Facebook group for new students: We will be posting information regarding the beginning of your studies, life in Finland and other interesting topics. You can also ask us questions concerning any aspect of student life. The group gives you the opportunity to communicate with your future fellow students and get to know each other even before starting your studies. AFYE Aalto First Year Experience (AFYE) wants to welcome all new students to explore the possibilities our university has to offer. During the first year of studies new students will be invited to different events and happenings by the AFYE. into.aalto.fi/display/enafye Made in Aalto Now is your chance to let everyone know that you are a future Aalto University student! The Made in badge makes this easy for you. You can choose a badge for your digital presence from here or scan the qr code. Use it and the enclosed laptop sticker to show the world that you are now a member of the community. Check #madeinaalto to keep track on what s going on. Orientation week and start of your studies Checklist for new students Your studies will start with an orientation week in the first week of September. We strongly recommend that you arrive in to the capital area on Monday, 31 August at latest, in order to have enough time to make all arrangements. We will send you more information about the orientation by in the end of August. The orientation week is very important, as you will receive essential information about studying at. 1. Accept the offer of admission 29 May 2015 at 3.00 p.m. at the latest. 2. Non-EU/EEA-citizens: Apply for residence permit. 3. Apply for accommodation. 4. EU citizens: Book an appointment with the police to register your residence. 5. If you have applied with an incomplete degree: Submit an officially certified copy of your Bachelor s degree certificate (or the degree certificate of equivalent studies) by 7 August 2015 at 3.00 p.m. at the latest. 6. Arrive in Finland on 31 August 2015 at the latest. 7. Enroll as a student at the Student Services office (Computer Science Building, Konemiehentie 2, room A225, Espoo). Please remember to bring your original degree certificate and transcript of records (even if you have sent certified copies earlier).

5 Contacts If you have any questions about accepting the offer of admission or enrolling, please contact the Student Services office (preferably by ): or call (0) Address: Computer Science Building, room A225, Konemiehentie 2, Espoo. The Student Services office is open Mon Fri at 9 11 a.m. and 12 a.m. 2 p.m., at other times by appointment. More information can also be found on our webpage for new students. Enjoy your summer!