Career and Technical Education Internship

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1 Revised 2/2015 Career and Technical Education Internship A Career and Technical Education (CTE) Internship is a student (intern) work-based experience designed to be a capstone experience which allows a student to apply handson activities that have been taught in class, either concurrently or within the recent past. It provides a realistic environment within which a student intern learns about a particular industry or occupation and applies knowledge and skills. It is most applicable to careers/occupations that require a high level of academic preparation and technical knowledge prior to the time a student is place in a field experience. An intern can earn one unit of credit upon completion of all requirements; and the credit may be earned per semester, either fall or spring within a school year. The CTE Internship is that work-based experience that is directly related to classroom instruction/career path. The student will intern under the auspices of an on-site mentor, who will be his/her site supervisor and who will guide and direct his/her activities. The internship may be either paid or unpaid. Program/course area faculty arrange and supervise the on-site internship, with coordination being available by the Career Development Coordinator. The following requirements must be completed: 1.) CTE Orientation prior to the start of the semester in which the Internship will be completed 2.) CTE Internship Training Agreement 3.) Formal portfolio (notebook binder or digital notebook) documenting all phases of the internship (See attached requirements) 4.) Minimum of 135 documented hours as evidenced by a time sheet (hours/major activities performed) showing daily hours/entries 5.) Training Plan (see attached samples; each internship is different and each training plan is designed to meet the unique aspects of the respective internship) 6.) Two Evaluations from your mentor dated for two different months of employment The final grade for the internship will be determined by the site mentor and the CTE Coordinator, with 75% of the grade being derived from the site experience and 25% of the grade derived from the portfolio.

2 Scotland High School Work-Based Learning Internship Program Eligibility Coordinator: CTE Coordinator Career Services Center Room 144; Building 3 vgraham@scotland.k12.nc.us Office Phone: (910) Fax: (910) High School Internship is a student (intern) work-based experience. An internship allows students to observe and participate in daily operations, develop direct contact with job personnel, ask questions about particular careers, and perform certain job tasks. This strategy is exploratory and allows the student to receive hands on experience in one or more career areas of interest. An internship provides a realistic environment within which a student intern learns about a particular industry or occupation and applies knowledge and skills. It is most applicable to careers that require a high level of academic preparation and technical knowledge before a student is placed for field experience. Who is Eligible? To be eligible for participation in the Internship program, a student must: Have completed two CTE courses within the same cluster area Be 16 years of age Maintain a 2.0 or better overall grade point average Be in compliance with school attendance policies (including tardies) Have the desire and ability to participate in a youth Internship program Be able to provide own transportation to the work site What are the Requirements? In order to earn academic credit students must fulfill the following requirements: Complete an official agreement among the school, business partner, student, parent/guardian Complete a total of 135 on the job hours per semester in order to receive one (1) unit of credit Provide documentation of hours worked the following school day of each pay period. (If this becomes a problem, CTE Coordinator will recommend that you are denied early release and that you be placed back in the classroom.) Can be a paid or unpaid work-based experience Must be in a work-based experience that is directly related to classroom/career cluster Must develop a written program of work outlining the goals of the internship, the competencies to be mastered by the intern, and the strategies to be employed to achieve the goals of the internship Submit a written report/project documenting the competencies gained through the experience (Due at the end of the semester)

3 Scotland High School Work-based Learning Internship Program Portfolio Requirements Each student who participates in the Internship program must complete a portfolio documenting his/her activities in order to earn the unit of academic credit. The portfolio should contain: 1. Title Page (include your name, your company name, Internship Portfolio, and date) 2. Application form completed by Intern 3. Written two-page Report/Essay of the Internship Experience What to include in your essay: a. Where do you work? b. What is your job title? c. Describe what you do on your job daily d. Describe any obstacles you have encountered on your job. e. Describe the benefits of your job. f. How has this employment influenced your career plans? g. Any other thoughts or comments. h. At least one (2) Full Pages, Times New Roman, Double-Spaced, 12 pt. Font 4. Resume (can be completed in Career Cruising) 5. Maintain journal entries of experiences during the Internship in your Career Cruising Account 6. A copy of the Internship official agreement 7. A copy of the total hours worked (to show at least 135 hours on-the-job training) 8. Two Evaluations, signed by your supervisor 9. Picture(s) taken of on-the-job training (You cannot use a picture that includes another person(s) unless you have written permission from them.) 10. Other items (Any items you want to include) Portfolio material must be submitted in a notebook with a cover page. Digital Notebooks will be accepted, but must include all of the above information and well organized. Students can submit Digital Notebooks to their Career Cruising Accounts or Edmodo Internship Group. Student Name Company Name Internship Portfolio Date Portfolios are due no later than the day of 4 th period exams All Internships must be approved and will be under the direction of Vonda Graham, CTE Coordinator Career Center Building #3 Room W. Church Street Laurinburg, NC vgraham@scotland.k12.nc.us

4 Student Internship Employment Application Scotland High School School Year (Please Print All Information) Student Name: Last Name First Name Middle Name Student s Address: Student s Home Phone: Cell Phone: Parents Names: Do you have Transportation? Age: Circle Class: 10 th 11 th 12 th PowerSchool Number: Semester in which you are interested in completing Internship: 1 st Sem. Or 2 nd Sem. My Career Interest is: I am interested in applying for employment as: What transferable skills do you have? My Interests/Hobbies/School Clubs include: What courses have you taken in your Career Pathway? What is your College or Postsecondary future plans? *If you are presently employed, please fill out the following information. *Employer: Phone: *Employer s Address: *Job Title: Length of Employment: *List what hours you may be scheduled to work during the week:

5 Teacher Recommendation By my signature, I am recommending this student for employment, verifying that this student is in good academic standing and displays good conduct. Teacher s Signature Date Class Schedule is necessary for contact purposes. Please list your classes below: Homeroom Teacher Room# 1 st Block Teacher Room# 2 nd Block Teacher Room# 3 rd Block Teacher Room# 4 th Block Teacher Room# I am submitting the above information as application for the Internship Program. All information is correct to the best of my knowledge. Student Signature Date Please submit all Internship Applications to: Vonda Graham, CTE Coordinator Career Center Building #3 Room W. Church Street Laurinburg, NC ext vgraham@scotland.k12.nc.us

6 PARENTAL PERMISSION AGREEMENT Name of Student: High School: Name of Business/Agency/Industry of Internship Name of career which Internship will occur: Beginning Date: Hours required for completion: 135 Name of Parent/Guardian I, the parent/guardian, give my child permission to participate Internship in the above business/agency/industry, and I agree to the following: - Encourage and support my child in this work-based learning experience. - Realize that if he/she does not fulfill the terms of the internship agreement, he/she will receive a grade of F which carries zero (0) high school credit. - Grant permission for information on my child s academic, attendance, and behavior records to be shared with employer hosting the internship. - Provide transportation for my child to and from the worksite - Provide medical insurance information including the name and policy number of insurance coverage for this student. - Notify my child s counselor/career development coordinator of any problems that arise that might jeopardize his/her completion of the internship. - Acknowledge that I will be notified by the school counselor/career development coordinator or employer should a medical emergency occur during my child s participation in the internship. If the counselor/career development coordinator or employer should not be able to reach me, I prefer that the following individual be called: Name of Individual: Relationship to student: Phone Number: -Acknowledge that there are or may be risks associated with the duties and tasks associated with the internship and agree to release Scotland County School System and any representatives of the School System, the above business/agency/industry and any representatives of the business/agency/industry from any claims, debts, dues, or causes of action that may arise from my child s participation in and transportation to and from this internship. Medical Insurance: Name of Company: Policy # Student Accident Issuance (if applicable) Name of Company: Policy# Parent/Guardian Signature: Date: Telephone Number: Activities and procedures within Career and Technical Education are governed by the philosophy of simple fairness to all. Therefore, the policy of Scotland County School System is that all operations will be performed without regard to race, sex, color, national origin, or handicap.

7 SCOTLAND HIGH SCHOOL WORK-BASED LEARNING INTERNSHIP EMPLOYER EVALUATION Grading Period Student Supervisor Teacher-Coordinator: Vonda Graham Training Station Completing the evaluation will assist the High School Representative in helping this student learner to be an effective employee. The work experience provided is part of the school s instructional program and your rating is used in determining final grades for the student learner. Please complete this evaluation based on how well the student learner meets company expectations with regard to: Always Almost Always Seldom Never Arrives on time Completes work by deadlines Takes criticism well Has a positive attitude Takes an interest in the work Gets along well with others Uses good judgment Has demonstrated good time management Produces quality work Readily accepts responsibility Has good attendance Is cooperative Follows directions well Dresses appropriately Demonstrates good communication skills Honesty/integrity Indicate the number grade of the student learner based on the scale below: Evaluation Scale Superior (96-100) Above Standard (85-90) Below Standard (70-76) Well Above Standard (90-95) At Standard (77-84) Unsatisfactory (Below 70) Comments Supervisor s Signature Date

8 Career and Technical Education Internship Training Agreement Student: Job Title Student Responsibilities The student: - promises to abide by all implied and stated terms included in this Training Agreement, namely: - must work a minimum of 135 documented hours during the semester to receive an academic credit for the Career Internship. It is recommended that students work between 10 and 20 hours per week, depending on school performance. - is expected to remain with the original internship site placement throughout the semester, and will not be granted permission to change without proper justification. - will not terminate the internship with the training station without prior written consent of the school coordinator. - is expected to conform to internship site rules and regulations. Professional dress, conduct, grooming, attendance, punctuality and adherence to the internship schedule are expected. - is not permitted to be present at the internship site on days absent from school without prior approval from the school coordinator. - must notify the school and internship site, according to site policy, each day he/she is unable to work. School will be the first priority. - is responsible for providing his/her own transportation to and from the internship site. - is expected to maintain accurate and up-to-date attendance/time worked records and complete connecting activities by established deadlines. - is expected to join and pay dues to the appropriate Career and Technical Student Organization (CTSO) if appropriate, and participate in its activities. - whose CTE Internship is terminated because of dishonesty may be dismissed from the internship and lose all credit earned. Such offenses are serious and may become part of a permanent work record. - whose CTE Internship is terminated because of inefficiency, lack of interest, poor behavior, neglect of school or employer regulation, etc., will be disciplined on an individual basis and may be dismissed from the internship and receive no academic credit. - must create a portfolio documenting all phases of the experience. Signature of Student Date Signature of Parent/Guardian Date Signature of Internship Site Mentor Date Signature of School Coordinator Date Signature of Principal Date School: CTE Internship Site: Internship Site Mentor Responsibilities The internship site mentor, recognizing that a training plan is to be followed and that close supervision of the student will be needed, agrees: - To assist in training plan development - To place the student in a training position for the purpose of providing educational experiences and tasks of instructional value. - To ensure that the student s internship activity will be supervised by an experienced and qualified person, with tasks to be performed under safe and hazard-free conditions. - To ensure the student will receive the same consideration given employees with regard to safety, health, general employment conditions and other regulations of the site. - To notify the school coordinator should difficulties arise, changes are necessary or a termination of the internship seems likely to occur. - To keep the school coordinator informed of the student s progress and assist in the evaluation of the student s performance. - To avoid discrimination against the student on the basis of race, color, national origin, gender, disadvantaging or handicapping condition or limited English proficiency in placement, assignment of tasks, hours, levels of responsibility or other general procedures. - To adhere to all federal and state laws governing employment, child labor and other applicable regulations. School Coordinator Responsibilities The school coordinator, representing the school, will coordinate the internship toward satisfactory preparation for the student s career interest, and agrees: - To develop a training plan with the internship site mentor and develop connecting activities as applicable. - To make at least one visit per grading period to the internship site to observe the student, consult with the mentor and supply assistance to assure a successful student experience. - To attempt to resolve complaints with all parties concerned, with the authority to terminate the internship when necessary. - To accept students into the career internship program and inform students of placement opportunities without regard to race, color, national origin, gender, disadvantaging or handicapping condition or limited English proficiency. Parent(s)/Guardian(s) Responsibilities The parent(s)/guardian(s), realizing the importance of the career internship in helping the student to achieve career objectives, agrees: - To encourage the student to effectively discharge his/her duties and responsibilities as outlined in this agreement. - To assume the responsibility for the conduct, transportation and necessary insurance of the student while participating in the career internship, including time at school, time at the internship site, time at connecting activities (including CTSO activities) and en route to school, internship site, connecting activities and home. - To work cooperatively with the student and school coordinator in solving problems relating to school and the internship.

9 CTE Student Intern Monthly Timesheet and Log Day Begin Time Ending Time Time Out Total Hours Logging Major Activities Today Totals I certify that this is an accurate record of time worked for the month of. Student Intern Internship Site Mentor Date

10 JOURNAL ACADEMIC INTERNSHIP PROGRAM Student Name: Address: Phone: Internship site: Beginning Date: School: Grade Level: Supervisor s Name: Ending Date: SCHEDULE: MON. TUES. WED. THURS. FRI. SAT. 1. ANSWER THE FOLLOWING QUESTIONS AS YOU BEGIN THIS INTERNSHIP. A. What are your academic and career goals? B. What are your goals for this internship? C. What experiences and school courses have you had that relate to this internship?

11 II. DIRECTIONS FOR COMPLETING THE JOURNAL Journal - Page 2 You will begin your journal at the start of your internship. At the halfway and concluding points of your internship, you are required to share your journal with your community sponsor, teacher sponsor, and intern coordinator. Please have them sign the appropriate space in the journal. At the end of your internship, the completed journal should be given to your intern coordinator. This journal is used to help determine your final grade. One useful way of keeping track of what you re learning is to keep a personal journal or log of your activities. A journal causes you to think about your experiences and can help give you insight into what you are experiencing and how you are feeling about it. It can also give you a useful record of your learning. To be most effective for you, the journal should not be merely a log of events. It should be a means for you to analyze the activities you are performing and the new things you re learning, to recognize important events and relate your stated objectives to what you perceive you re learning and doing. Each day before you leave your internship site make an entry in your log describing: - What you did at the site that day. - What you learned at the site that day. If you didn t learn anything that day, the next day ask more questions, be more observant to learn from noting what is going on around you. - How you felt about your experiences at the site that day. Were you frustrated, proud, fascinated, overwhelmed, bored? - If you are struggling for something to write about in your log, try the following: - Describe the work atmosphere at your internship site. How are decisions made? Is it a cooperative competitive atmosphere? - What was the best thing that happened today at your site? How did it make you feel? - What thing(s) did you like best about today at your site? - What compliments did you receive today, and how did they make you feel? - What criticisms, if any, have you received? How did you react to them? - How have you changed or grown since you began work at this site? What have you learned about yourself and the people you work with? - How does interning make you feel? Happy? Proud? Bored? Why do you feel this way? - Has this experience made you think about possible careers in this field? What jobs might relate to this experience? - What kind of new skills have you learned since beginning to work at this site? How might they help you in future job searches? - What do people do who work at this occupation? Describe a typical day at your site. - What are some of the advantages and disadvantages of working at this occupation? - If you were in charge of the agency, what changes would you make? How would you improve it? - How has your work changed since you first started? Have you been given more responsibility? Has your job routine changed at all? - What do you feel is your main contribution to your internship site?

12 SAMPLE JOURNAL ENTRY: 10/9/12 Today I assisted the staff with workshop presentations and helped.. Adopted from Charlotte Mecklenburg Schools, Mecklenburg County, North Carolina

13 Scotland High School CTE Internship Grading Rubric Student Name: Items included in Portfolio Points Value Instructor Comments Training Agreement, Insurance Documents, & Training Plan Resume in Career Cruising Minimum of 135 Documented Hours /5 /5 /20 Two Mentor Evaluations /20 Two-page Essay /20 Copies of Journal Entries in Career Cruising /10 Pictures of You on the job /5 Presentation and overall appearance of Portfolio notebook including title page Portfolio free from grammatical, spelling, and other errors Total Points available 100 /10 /5 Total Points (Grade) /100 Instructor Comments

14 TRAINING PLAN Sample Administrative Assistant Student intern and site manager will develop a training plan. The following may be used as a guide. Install software with rate changes for various insurance suppliers Format documents to correspond with various insurance companies Enter data/information to create and update customer files Issue receipts to customers reflecting insurance payments, balance cash drawer, complete and make bank deposits Fax documents to banks, insurance companies, etc. Act as receptionist, answer telephone, file documents, sort mail Answer customer questions, research customer inquiries and quote premiums from company-furnished data All of the above require skills that are extensions of the Business and Office program curricula.

15 TRAINING PLAN Sample II Administrative Assistant Compiles and enters data/information from field reports into payroll software; Documents payroll data Prepares and mails invoices per customer contracts; documents invoice details; prepares/reviews contracts Organizes, files and follows accounts receivable and accounts payable Inserts fuel mileage and receipts Answers customer and employee questions Answers phone; picks up and delivers mail to post office Performs other duties as assigned All of the above require skills that are extensions of the Business and Office program curricula.

16 Sample Training Plan Health Science Student Intern Measures and records heights and weights. Assists patients to and from waiting areas. Delivers materials from one department to another. Files materials in the proper alphabetical or numerical order. Assist health care professionals during patient examinations. Answers telephones and directs calls to the proper department. Cleans up exam rooms and prepares them for another patient. Performs other duties as assigned with supervision

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