Study Abroad and Erasmus+ Traineeship Application Guidance Notes

Transcription

1 1 Study Abroad and Erasmus+ Traineeship Application Guidance Notes All applicants to the Study Abroad or Erasmus+ Traineeship programmes at King s College London should apply online following the guidance notes below: REGISTERING To apply for a Study Abroad or Internship programme at King s you will need to first register on our online application system and then complete our online application form, if you are unable to access the online application form, please contact the relevant admissions office at King s for advice. Please ensure that you send in all relevant documentation with your online application where possible; please review the guidance notes for this information. Tracking your application Using myapplication you will be able to track the status of your application, see if you've been invited to interview, view your offer details or apply for accommodation. You can also upload supporting documents such as English language test results. Students outside of the EU will also be able to see information relating to the UK 'points-based' visa system. If, at any stage of the application year, you need to contact us about your application, please do so via your myapplication page. Please liaise with the relevant contact listed under the further information tab of the online prospectus page for your particular programme in the online prospectus for any questions regarding your application. The application process can take up to 4 weeks depending on the time of year. Please do ensure that your application form is as complete as possible to speed up the process. Accommodation All students who are enrolling at King s for a full semester or year (i.e. Sept to Dec, Sept to Jun or Jan to Jun) can apply for accommodation in one of the College s halls of residence. Details of location and the facilities offered by the residences will be sent to you with the offer of a place on the course. Please see the Accommodation Office for further details. Visa Issues Visa regulations for entry into the UK have changed recently and we recommend you leave enough time to apply for your visa as applications are taking longer to process than normal. For more information on the new visa system, please see our visa information page. We understand that the new visa system may be confusing so, if you need any further advice on applying for your visa, please contact one of our Student Advisers at welfare@kcl.ac.uk. Contact Address Admissions Office Capital House (First Floor) Guy s Campus 42 Weston Street London, SE1 3QD Tel: +44 (0) / studyabroad-admissions@kcl.ac.uk

2 2 The Application After the initial registration page you will be directed here: CHOOSE A PROGRAMME Choosing a programme In this section you will be asked to search for the programme of study you wish to apply for. Step 1: select Taught Programmes Step 2: go to School of Study and select Study Abroad and Exchange Please DO NOT use the Keyword, Award type and Mode of study search options. Step 3: hit Search Now, this will generate a number of programmes (see list below) select the relevant programme for you and click apply.

3 3 Study Abroad Undergraduate - For students currently enrolled on an undergraduate degree programme outside of the UK, wishing to apply as an independent student for a Study Abroad period at King s. Study Abroad Undergraduate (Health & Society) - As above, but with a compulsory element Health and Society incorporated into the programme of study (fee paying and Autumn or Spring semester only) Study Abroad Postgraduate Taught - For those students currently enrolled on a postgraduate taught degree programme outside of the UK, wishing to apply as an independent student for a Study Abroad period at King s. Study Abroad Postgraduate Research - For those students currently enrolled on a postgraduate research degree programme outside of the UK, wishing to apply as an independent student for a Study Abroad period at King s. Study Abroad Exchange (Undergraduate, Postgraduate Taught and Postgraduate Research) - For students of all levels (undergraduate/postgraduate taught/postgraduate research) who are currently enrolled on a degree programme outside the UK with one of KCL s partner institutions. Students applying for this programme must be nominated by their home institution to come to KCL as part of a mutual exchange agreement (this includes Erasmus exchange). This programme is fee neutral.

4 4 Internship - For students currently enrolled on an undergraduate or postgraduate taught degree programme outside the UK, wishing to come to King s to work on some research with a member of academic staff. This programme caters for Erasmus+ Traineeship Students. GETTING STARTED You will then be asked to select the study period i.e. if you are a semester only student you need to select the September or January start date.

5 5 PERSONAL DETAILS Personal Information If you are applying direct to King s (i.e. not through an intermediary agency) please leave the Agent ID and Agent Name blank. If you are an intermediary agency applying on behalf of a student please enter your official agent ID and name here. International students: will you require a visa to study in the UK? If you are NOT an EU resident, you will require either a student visitor visa letter (if the duration of stay is less than 6 months) or a Tier 4 visa (if the duration of stay is longer than 6 months). If you require a visa, please tick the box in this section. Passport details *COMPULSORY IF YOU REQUIRE A VISA TO STUDY IN THE UK* If you have ticked the box indicating that you will need a visa to study in the UK, a drop down box will ask you to enter your passport details. Permanent home address King s will use the postal / address you enter under the section permanent home address for all correspondence (until you start your studies). If you do not wish to receive correspondence at this address, please enter alternative details under the section correspondence address.

6 6 The address you use to register your application will automatically be used for any communications King s has with you, therefore pleas ensure that is an address that will not be deactivated i.e. a university . EDUCATION As part of your application we need you to tell us about: 1. Your current or previous education relevant to your chosen programme 2. Your most recent programme of study 3. The last programme of study you completed in the UK (if relevant) On our application form there is a page called, Education. You will see the heading in the left hand menu bar. The page has two main sections: School leaving qualifications and Post-school qualifications. Study Abroad students can leave the School leaving qualifications blank as this information is not required. In the Post-school qualifications section, please enter your most recent undergraduate/ postgraduate study first (if relevant). If you have more than one qualification to tell us about, please use the Add another qualification button at the end of the section. This will create a new section for you to enter a second qualification. You can use this button to create as many sections as you need (and there s a delete button if you create one you don t need!). For Study Abroad students you will need to provide details of your grades so far in your current degree. It is mandatory that you upload your most recent academic transcript in this section.

7 7 After entering your university qualifications, please enter details of any programmes of study completed in the UK since your university study that required you to have a student visa (including any professional training courses you have undertaken). If the programme didn t have an award, please type no award in the Final Grade section. If you didn t complete the programme, please type 'incomplete'. ENGLISH LANGUAGE English Language Proficiency: All applicants whose first language is NOT English and who have not been taught in English must provide proof of their English Language proficiency, this should be a recognised English Language test certificate, details can be found here If you have an English Language proficiency document, please upload this here. If not, please send us a message via myapplication and we can advise you further.

8 8 PERSONAL STATEMENT AND SUPPORTING INFORMATION For your personal statement you should answer the following four questions (no more than 200 words for each answer). 1. KCL is very much focused on the importance of an international student experience. Please talk about internationalisation from your own perspective and how having an international experience at KCL would contribute towards you becoming a global citizen. 2. Studying in another country and adapting to a new education system can be very challenging. Please talk about the strategies you will use to integrate yourself into life at KCL and life in London. 3. Please list some examples of KCL modules that appeal to you and talk about: a) How these modules correspond with your current degree b) How these modules would contribute towards your long-term career aspirations *(If you are a research or internship student, please skip to question 4) 4. What aspects of KCL life do you hope to get involved in outside of your academic commitments?

9 9 RESEARCH PROPOSAL Research Proposal: This section should ONLY be completed by Study Abroad postgraduate research applicants. Please provide a brief synopsis of the research you plan to carry out during your King s College London study period, this can be a brief outline of a chapter you are working on. We want to know how being at KCL will help you with this part of your thesis. Your research proposal which should be no more than 1000 words. REFERENCES First Reference: You must provide an academic reference with your application, preferably from a current tutor. You can either upload a reference (this must be on headed school/university paper and signed by your referee) or you can provide their contact details and we will contact them to request a reference. For Postgraduate research applicants, your referee should be your current PhD supervisor. Coordinator Reference: You need to provide details of your Study Abroad coordinator as we need to ensure that they have approved your Study Abroad period of study. Please ensure that you do provide an address as this will be the simplest and fastest way for us to contact your coordinator.

10 10 FEE STATUS Funding: If you are applying independently and not as part of an Exchange agreement, then you are a fee paying student. As you are a Study Abroad independent student, you, your agent or your home university will be invoiced for tuition fees. For more information on fees please see our website If you are coming from a university who we have a bilateral exchange agreement with then you are a Study Abroad Exchange student and will have been nominated by your home institution, this means you will be exempt from tuition fees. RESEARCH & INNOVATION

11 11 CHECK AND SUBMIT Attachment Summary: Please check that you have attached the documents specified below. If you have not, your application will not be processed. 1. Academic Transcript 2. English Language proficiency information and certificate if completed if you do not have this at the time of application, this can be attached at a later date. Declaration: Please tick the box to indicate that you agree with the King s Declaration and then submit your application. Once your application has been submitted, you will receive a decision from our Study Abroad Admissions team within 25 days, as long as you have submitted a completed application and we do not have to request any additional documents.