FACULTY APPLICANT ACTION FORM This Form Is Used To Obtain Approval to Hire New Personnel Preparer: Prepared By: Date: Address: Phone Number:

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1 Alabama Agricultural and Mechanical University Office of Human Resources P. O. Box 305 Normal, AL Phone: Fax: FACULTY APPLICANT ACTION FORM This Form Is Used To Obtain Approval to Hire New Personnel Preparer: Prepared By: Date: Address: Phone Number: APPLICANT INFORMATION Department Name: Announcement #: Applicant Selected: Position Title: Grade: Recommended Salary: Application End Date: Position s Tenure Status: Tenure Expected Start Date: (Faculty Only) Tenure-Track Non-Tenure Track End Date(If Known): Restricted Accounts and Adjunct Positions must have an End Date. Step: Is this Position Temporary?: Yes No Employee s Supervisor: Justification for Salary: REQUIRED DOCUMENTATION Copy of Approved Personnel Requisition Form Applicant s Application for Employment Applicant s Official Transcript (If Applicable) (1) Applicant s Resume / Curriculum Vitae Applicant s Background Check (If Applicable) (1) (1)Documents should only be included if submission of transcripts were required with the original application. No Verbal or Written Offer may be extended without written approval of Senior Personnel Officer or President and all signatures 1-7. APPROVALS Budget Account: Fund Org Account Program Percent [1] Budget Manager Date [1] Budget Manager Date [1] Budget Manager Date [1a] Sponsored Programs/Compliance Required ONLY for Restricted Funds Date Director or Dept Chair (Print) Signature Date Dean [If Applicable] (Print) Signature Date Vice President (Print) Signature Date Budget & Planning (Print) Signature Date Dir. Human Resources (Print) Signature Date Senior Personnel Officer or President (Print) Signature Date Alabama A&M University Applicant Action Form Office of Human Resources Versi June 2012

2 Faculty Certification of Credentials Form INSTRUCTIONS FOR COMPLETING THE FORM Category 1: Faculty Teaching Baccalaureate Courses If the faculty has an earned doctorate or master s degree in the teaching or master s degree with a concentration in the teaching (minimum of 18 graduate semester hours in the teaching ). Complete Sections 1, 2, 3 and 5 Category 2: Faculty Teaching and Post Baccalaureate If the faculty has an earned doctorate/terminal degree in the teaching or a related. Complete Sections 1, 2, 3 and 5 Category 3: Faculty Teaching Category 1 and/or Category 2 courses that do not have the above listed qualifications for either category but may be exceptionally qualified Complete Sections 1, 2, 3, 4 and 5. *Section 4 must be completed for each course that requires alternative justification or justification outside of those outlined in Categories 1 and 2. Section 1 Employee Information o Enter all information requested to include appropriate AAMU College, Department, Banner Number, etc. Section 2 Earned Degree Information o Enter Faculty Member earned graduate (M.S. and Ph.D.) degree information. Only enter Undergraduate degree information if providing alternative qualifications and the undergraduate degree is being used as a part of the alternative qualification justification. o If the graduate degree is not within the, please attach either a copy of transcript(s) highlighting relevant graduate coursework (at least 18 hrs) or additional sheet showing graduate coursework taken within the. Section 3 Qualification by Course o Enter all Courses (prefixes, numbers, and titles) for which the faculty is being SACS qualified to teach at AAMU. o Indicate if the justification for the individual being SACS qualified to teach the course is because the person has a degree in the course, has at least a Master s degree with at least 18 graduate semester hrs. within the course or if alternative justification is being used (complete Section 4 Alternative Qualifications ) Section 4 Alternative Qualifications o Enter the Course Prefix, Title, and Terms Taught o List in the Narrative degrees, graduate course work, research and publications, professional licensures or certifications, special training, related work experience, documented teaching excellence at another institution, honors, awards, special recognitions, competencies or achievements, etc. related to the course. Alabama A&M University Faculty Certification of Credentials Form Page 1

3 AAMU ALABAMA A&M UNIVERSITY Faculty Certification of Credentials Form This form documents that instructional faculty meet SACSCOC qualifications for teaching. This form must be completed for all fulltime and part-time employees who are or will be listed as instructors of record. Send this completed form, along with any supporting documentation, to the Office of the Vice-President for Academic Affairs, Patton Hall, Room 108. SECTION 1: Employee Information College: Department: Last Name: First Name: MI: AAMU Banner # (if applicable) Check all that apply: Full-Time Part-Time/Adjunct Staff SACSCOC Curriculum Vitae Completed? Yes No Date: SECTION 2: Earned Degree Information (Information is needed only for degrees used for credentialing) Undergraduate Degree Institution(s) Major Minor Degree Graduation Date: Year Official Transcript on MM-DD-YY Degree Institution(s) Major Field Secondary Field Degree Date(s) Official Transcript Additional Work Not Part of a Degree or Courses within concentration that qualify individual to teach course(s) Course Prefix & Number Course Name Major Field Number of Semester Hours Date(s) Official Transcript License Granting Institution License Granted Date(s) Current Copy Certification Granting Institution Certificate Granted Date(s) Current Copy ORIGINAL transcripts must be provided for ALL degrees and courses used for faculty credentialing Alabama A&M University Faculty Certification of Credentials Form Page 2

4 SECTION 3: Qualification by Course Courses Instructor will Teach at AAMU (Fall, Spring and Summer) Prefix and Number Title Term (i.e., Fall 2014) Justified under SACS/COC Degree Guidelines? Alternative Justification Used? List course prefix of teaching (s) for which instructor is qualified to teach according to the SACS COC Degree Guidelines Listed below: When an institution defines faculty qualifications using faculty credentials, institutions should use the following as credential guidelines: a. Faculty teaching general education courses at the undergraduate level: doctorate or master s degree in the teaching or master s degree with a concentration in the teaching (a minimum of 18 graduate semester hours in the teaching ). b. Faculty teaching baccalaureate courses: doctorate or master s degree in the teaching or master s degree with a concentration in the teaching (minimum of 18 graduate semester hours in the teaching ). c. Faculty teaching graduate and post baccalaureate course work: earned doctorate/terminal degree in the teaching or a related. d. teaching assistants: master s in the teaching or 18 graduate semester hours in the teaching, direct supervision by a faculty member experienced in the teaching, regular in service training, and planned and periodic evaluations. Alabama A&M University Faculty Certification of Credentials Form Page 3

5 SECTION 4: Alternative Qualifications ALTERNATIVE QUALIFICATIONS (Duplicate this form for each class that requires an Alternative Justification) Complete this section for all courses for which the faculty member is NOT degree or graduate semester hour (18 Hrs.) qualified according to the SACS COC Degree Guidelines (Faculty member has terminal degree in the course /teaching field or has a Master s degree and transcript shows 18 graduate semester credits in the course /teaching field). Please check all Additional Qualifications that apply, and explain each checked item in the space provided. Supporting documents such as vitae, transcripts, copies of licenses and certifications, etc. should be submitted with this form. Enter Course Prefix and Number Below Title Terms Taught CHECK ALL BOXES BELOW THAT HAVE BEEN USED IN THE FACULTY MEMBER S ALTERNATIVE JUSTIFICATION related Related Work Experience Course work in a related area Documented teaching excellence at another institution Research and Publications Honors, Awards, Special Professional licensure or Certification Other competencies or Special Training recognitions achievements An Alternative Justification Narrative must be completed and all supporting documentation placed in the faculty member s file in the Office of the Provost and Vice President for Academic Affairs Other Alabama A&M University Faculty Certification of Credentials Form Page 4

6 Standards for Alternative Justifications: Qualifying faculty to teach when they do not possess the normally expected education and work credentials is considered an unusual decision and is rarely done. Rather, most alternative justifications are simply reasoned explanations how the faculty member does indeed meet the standard qualifications listed above. Writing a Justificati In determining qualifications for specific teaching responsibilities, AAMU gives primary consideration to the faculty member s academic preparation as specified in the SACS COC guidelines for undergraduate and graduate courses. The University also considers other indicators of competence and effectiveness such as: Undergraduate and graduate degrees (in addition to the highest degree earned) including degrees closely related to the teaching field; Number of college credits earned in teaching field or closely related area; Documentation of non teaching work related experience in the field, including length of service, complexity of work performed to courses the faculty member would be eligible to teach; Reputation, especially at a state or national level. This must be demonstrated and documented; Professional licensure and certifications; Continuous documented excellence in teaching in other classes and at other institutions; Publications (related to the course ) other than through vanity presses; Possession of awards/honors/commendations; Verification of how training in the teaching field was achieved; Other competencies and achievements contributing to effective student learning outcome; Evidence of excellence in teaching, especially that which is long standing. SECTION 5: Department Approvals Department Chair s Signature Date: Dean s Signature: Date: Credentials Recorded, Provost s Office Signature: Date: Alabama A&M University Faculty Certification of Credentials Form Page 5