Student Registration Packet

Transcription

1 Returning Student Registration Instructions Page 2 Step 1 Aeries Parent Portal Account (Step 1) Page 3 Step 2 Data Confirmation (Step 2) Page 4 Returning Student Registration Packet Students were given registration instructions in their English classes in early June Please read these instructions carefully. All parents must complete the Aeries Student Data Confirmation (Step 2) the window in Aeries opens on August 1, This is to update your emergency contact data and print MANDATORY emergency card to bring to August In Person Registration. Students must attend August In Person Registration (Step 3) at their designated date and time to turn in required forms. Students will not be given their ID cards or schedules until all mandatory forms are submitted to the school. We are looking forward to another great year at Fountain Valley High School! Step 3 August In Person Registration (Step 3) Page 5 Not Returning? Turn in this form ASAP Page 6 PTSA Membership Page 7 Baron Academic Foundation Membership Page 8 Financial Office ASB/SuperBaron Page 9 Supervision: Parking/Locks/Off Campus Lunch Passes Page 10 Guidance Page 11 Free/Reduced Meal Plan Page 12 Parent Volunteers Page 13

2 FVHS Returning Student Registration Instructions for Registration for the upcoming school year ( ) is a three-part process that must be completed for every FVHS student. Step 1. Access Aeries Parent Portal Account at using the same Aeries SIS Portal account Parents used for last year s registration. If you can t remember your account information, use the Forgot Password on the login page. If you don t have an account, please create one ASAP so that you can continue the registration process. Instructions for creating an account are included in this packet and available on the district website under Helpful Info. Parents cannot use their student s Aeries portal account to complete student data confirmation. Be sure you have access prior to the end of June our school office is closed during the month of July. Step 2. Student Data Confirmation Online must be completed by a parent/guardian at in the Aeries SIS Parent Portal. Please refer to the attached Step 2 Aeries Student Data Confirmation Instructions. The data confirmation screen will be open on August 1, 2017 and will need to be completed prior to in-person registration. Parents need to print out the emergency card (and sign it) along with any other forms for their student to bring during August In-Person Registration. The online information will include forms for parking permits, ASB or SuperBaron cards, and free/reduced meal plans. Our Library will be open each day of August registration for those requiring assistance. Refer to Step 3 In- Person Registration for what to bring to each station. Step 3. August In-Person Registration on campus at FVHS is required for ALL students. Please bring all required forms and payment options. You can pre-pay for registration items (ASB/Super Baron card, PE Clothes, Yearbook, and locks) anytime using our online student store at select Student, then Student Store. Bring your online receipt with you to pick up your pre-purchased items. Check your schedule carefully to minimize schedule changes after the start of school ALL CLASS CHANGES MUST BE SUBMITTED PRIOR TO FRIDAY, AUGUST 25. Guidance Specialists will be at August In-Person registration to help at station #8 and in their offices after our registration dates. No changes will be accepted after this date. Registration Dates: Students MUST attend their registration appointment time to complete their registration process. If your student cannot attend, there will be a make-up day on Wednesday, August 23 from 8:00 to 12:00. Students will not receive their class schedules and ID cards until all required forms have been completed and submitted to the school. Per Education Code, students must submit updated Emergency Contact Information prior to the start of each school year. MONDAY, AUGUST 14 (9 TH AND 12 TH GRADES) Monday Morning, August 14 9 TH Grade Freshman Registration A M 8:00 to 10:00 AM N Z 10:00 to 12:00 PM Monday Afternoon, August th Grade Senior Registration A Z 1:00 PM to 3:00 PM TUESDAY, AUGUST 15 (10 TH AND 11 TH GRADES) Tuesday Morning, August th Grade Sophomore Registration A M 8:00 to 9:30 AM N Z 9:30 to 11:00 AM Tuesday Afternoon, August th Grade Junior Registration A Z 12:00 PM to 2:30 PM

3 Access Aeries Parent Portal Account (Step 1) Parents should already have an Aeries account from last year. If you forgot your password click Forgot Password at on the sign in page. If you can t remember which you used, try a couple to see which one you used. If all else fails, you can create a new account but you will need the following information: HBUHSD Student ID Number Primary Telephone Number The number that is on file for your student. Check with the school to see which number is being used as your primary number. Verification Code (VPC): unique eight (8) digit access code Address: your current preferred address To create a new Aeries parent portal account: 1. Visit the website 2. Select Aeries under Parents & Students 3. Select Create New Account 4. Select Parent and click Next 5. Enter the required information, click Next 6. Check your (possibly your Spam or Junk folder) for an from portaladmin@hbuhsd.edu 7. Open the . Click on the link Confirm Current Address 8. Visit to login 9. Enter the information requested. To add additional student(s) to your existing Aeries parent account: 1. Visit the website my.hbuhsd.edu 2. Select Aeries under Parents & Students 3. Log in with your existing parent account 4. Select Change Student in the upper right corner of the page. 5. Select Add new student to your account 6. Enter the information requested 7. Click on Home in the upper left corner If you need to create an account, we cannot give the VPC number over the phone. The parent or student will need to come into the office to get this information. Come in before the end of June; the office is closed during the month of July for summer break.

4 Aeries Student Data Confirmation Instructions (Step 2) Now that you have accessed or created an Aeries PARENT account, you will confirm your student s data (beginning on August 1, 2017) in order to register them to attend FVHS. This needs to be completed PRIOR to your student s in-person registration date. You cannot use a student account. Before you begin, please gather the following information: 1. Three emergency contact names and phone numbers 2. Primary physician name and phone number 3. Medical insurance information 4. Prescription Medicine (if applicable) Please follow these instructions: 1. Sign into your Aeries PARENT account at using the Aeries SIS Parent Portal during the Data Confirmation Window (open on August 1, 2017). 2. In the top menu bar, hover over Student Info to expand the drop-down menu. 3. Roll down and click on Data Confirmation. 4. You will now begin the Data Confirmation steps: a. Student Demographics - Read and review each entry in the Student Demographic section. If changes are needed, click change at the bottom and make changes. Be sure to click save when done. Now click Confirm and Continue. b. Contacts Read and review each entry in the Contacts section. To change contact information, add a contact, or delete a contact, click the appropriate button. Enter all requested information and click Save at the bottom. When finished with all contact information, click Confirm and Continue. c. Medical History Read and review each entry in the Medical History section. Make any updates to existing medical conditions and add any additional information by clicking on the appropriate selections. Be sure to click Save. When finished with all Medical History, click Confirm and Continue. d. Documents Please download, read, and review the appropriate documents that pertain to your student. Some of these documents may need to be submitted by paper at your in-person registration date and time. You may need to click the box next to each document title to confirm your knowledge of the information contained in each document. When finished with all Documents, click Confirm and Continue. e. Authorizations Read and review the descriptions of each Authorization and Prohibition. Click Deny, Interested, Not Interested, or Allow based on your preferences. Click Save. When finished with all Authorizations, click Confirm and Continue. f. Final Data Confirmation - Click on the Submit Final Confirmation button to finish this confirmation. 5. After you click the Submit Final Confirmation button, please now click on the button, Print New Emergency Card. Print, sign and date, and hold onto this new Emergency Card. You will be required to turn in this new Emergency Card at your student s assigned In-Person Registration day in August along with any of the documents downloaded from step There will be a link to the FVHS website for Fountain Valley site specific registration information. You can select the link or go directly to and click on the Returning Student Registration button. PRINT AND SIGN YOUR NEW EMERGENCY CARD AND BRING IT TO YOUR AUGUST IN-PERSON REGISTRATION DATE AND TIME. STUDENTS WILL NOT BE ALLOWED TO ENTER THE REGISTRATION LINE WITHOUT THIS DOCUMENT. FVHS MUST HAVE THIS DOCUMENT BEFORE THE START OF SCHOOL IN ORDER FOR YOUR STUDENT TO ATTEND.

5 In-Person Registration-Returning Students (Step 3) STATION #1 STATION #2 STATION #3 CHECK IN and FORMS Aeries online Student Data Confirmation must be completed prior to August In-Person Registration. Bring MANDATORY Emergency Card printed from Aeries and signed by parent. Submit any other District Forms as applicable. P T S A (Parent Teacher Student Association) Membership form in packet. Separate check payable to FVHS PTSA (Optional) Individual = $12 Family (up to 4) = $45 Silver = $75 Gold = $100 BARON ACADEMIC FOUNDATION Membership form in packet. Separate check payable to Baron Academic Foundation Student Planner Only = $5 Membership Only = $10 Family membership and higher includes student planner Family Membership = $25, Baron = $50, Bronze = $100, Silver = $500, Gold = $1,000 STATION #4 SCHEDULES and ID CARDS YOU MUST HAVE STAMP FROM STATION 1 Pick up your student schedule Stamp If No ID Card Pick up your student ID card and skip station #5 Pictures, go to station #6 (If no ID card, get stamp and then go to station #5) STATION #5 PICTURES YOU MUST HAVE STAMP FROM STATIONS 1 AND 4 Skip Station #5 Pictures if you picked up an ID Card STOP-No entry without stamps from station 1 and 4 If you missed Spring photos in April, get Yearbook picture & Student ID card STATION #6 FINANCIAL OFFICE Purchase ASB $60 OR SuperBaron $110 (SuperBaron includes ASB + yearbook) To purchase Yearbook only is $100. Option #1...Pre-pay at student store online, select Student, then Student Store Option #2...OR you can pay to FVHS with cash, check or credit card during registration. Get ASB or SuperBaron Sticker for Student ID Card (bring receipt if purchased online) STATION #7 SUPERVISION WINDOW Parking Passes for Juniors and Seniors application on fvhs.com under Students>Supervision>Parking Permits. You must be cleared (no detentions or Saturday Schools) by June 16, 2017 in order to get a parking permit at registration. Bring new ID Card (17-18), signed application, required documents as stated in application and $50 cash or check payable to FVHS Off Campus Lunch Passes for Juniors and Seniors parent must sign form in person Locks STATION #8 for $5 each. Pre-pay at online student store, or bring cash or check GUIDANCE (Optional) Look at your schedule, is it OK? No need to stop here if you have the correct classes. Guidance Specialists are available if you need to fix an incorrect course or fill in gaps. NOW IS THE TIME TO FIX IT! To minimize schedule changes after the start of school, all course request changes must be submitted by Friday, August 25.

6 COMPLETE THIS FORM IF YOUR STUDENT IS NOT RETURNING NEXT YEAR ( ) My Student: PLEASE PRINT NAME Student ID#: Student will not be returning to FVHS, Moving to: Changing Schools to: Parent/Guardian: PLEASE PRINT NAME Signature: Return this form to the front office before the end of the school year (June 16, 2017).

7 Type of Membership (choose one) Fountain Valley High School PTSA Parent-Teacher-Student Association MEMBERSHIP DRIVE Join the team and make a difference! Gold $100 (Silver Membership + PTSA Baron T-Shirt) Silver $75 (Recognition in principal s newsletter and PTSA Website) Family $45 (Up to four members) Individual $12 each X Member Names 1. Student: / Parent / Staff / Other 2. Student: / Parent / Staff / Other 3. Student: / Parent / Staff / Other 4. Student: / Parent / Staff / Other Address: Phone: City: Special Donations General Every 15 Minutes a two-day program on harmful effects of drinking and driving Student Achievement Awards to recognize 100 students for outstanding effort and achievement Scholarships for FVHS seniors pursuing further education based on school and community service Staff Appreciation & Recognition of FVHS s exceptional staff School Beautification volunteers work to improve and beautify our campus Baccalaureate inspirational senior program open to all the students family and friends Reflections Writing and Arts Program competition open to all students Total (one check) Please make your check payable to FVHS PTSA and return payment and form to school. PTSA has numerous volunteer opportunities. Please check if you would like to be contacted to help. Seniors can use PTSA membership on their college applications. NOTE: To be eligible for a PTSA Scholarship, the STUDENT must be a PTSA member by March 1 st. For questions, contact FVHS PTSA Membership at fvhsptsa14@gmail.com. request. Member cards are available upon PTSA - every child, one voice

8 501(c)(3) Non-profit supporting Academic Excellence at FVHS 100% of your membership donation goes back to FVHS For FVHS: BAF aids students and teacher s via gr ants used for classr oom supplies and equipment, academic clubs, English and History essay reader teacher support, honor roll and more. For Students: BAF par tner s with national companies to offer on campus SAT, ACT & PSAT pr actice tests and prep classes; Meg Kelly Scholarship; academic clubs on campus and more. For Parents: Updates par ents on the happenings on FVHS campus at monthly meeting by the FVHS, Pr incipal. To join online or access more information and calendar of events, go to bit.ly/bafatfvhs Membership Information: Yes Parent/Guardian/Faculty/Staff : First Name Last Name Faculty/Staff Address Phone Number Student s : First Name Last Name Student ID Student Graduation Year Student s : First Name Last Name Student ID Student Graduation Year Student s : First Name Last Name Student ID Student Graduation Year Membership Donation: Planner ($5 each): Individual $10 Family $25 Baron $50 Bronze $100 Silver $500 Gold $1,000 Other X $5 Meg Kelly Scholarship Donation Donation to General Fund TOTAL: Paid by Check, Cash, PayPal (Charge Card) Please make check payable to: BARON ACADEMIC FOUNDATION. THANK YOU FOR YOUR SUPPORT OF OUR FVHS STUDENTS, PARENTS, FACULTY & STAFF!!

9 Fountain Valley High School FINANCIAL OFFICE Super Baron OR ASB Card Super Baron ASB Card YOUR BEST BUY IS THE SUPERBARON CARD The cost is $110 and provides an outstanding savings: -The Yearbook (normal cost is $100) -Free admission to all home athletic events except C.I.F. games (a savings of $5-$8 per game) -Reduced admission to away games except C.I.F. games (a savings of $2-$5 per game) -Reduced prices on our Homecoming and Prom dances (a savings of $10 per formal dance) Cost $60 and provides the following: -Free admission to all home athletic events except C.I.F. games (a savings of $5-$8 per game) -Reduced admission to away games except C.I.F. games (a savings of $2-$5 per game) -Reduced prices on our Homecoming and Prom dances (a savings of $10 per formal dance) -Does not include the yearbook. (normal cost is $100) The Super Baron and ASB cards may be purchased online, at the Financial Office during registration, or after school starts. Please write checks to FVHS. The proceeds from the cards make it possible for the Associated Student Body to subsidize activities such as athletics, rallies, dances, concerts, plays, student government, clubs and commissions. These activities depend partly or entirely on student funds raised through card sales. Each dollar you invest is returned directly to the students in the form of one of these student programs. Locks and PE Clothes Students may buy locks ($5 each) for book lockers and gym lockers at the online student store, at the Financial Office during In- Person Registration, or at the Supervision Office after registration. PE clothes are also available at the online student store. If you want to purchase a PE Uniform during In-Person Registration, it is CASH ONLY $25 at station # 4 (PE Clothes). Student Store Online Welcome to the Barons Web Store Click on the link above or go to the Fountain Valley High School Web page (fvhs.com), click on the Parents tab and click on the Student Store link. You will need the following to purchase items in this Web Store: Mastercard, Visa, Amex, or Discover Print your receipt for pickup A 5% convenience fee will be added to your purchase at checkout. Shipping is not available. Please pick up your purchase at the FVHS Financial Office unless otherwise noted. PE Clothes will need to be picked up at Freshmen Registration or from your PE Teacher. Save time at In-Person Registration and pre-purchase items online through the Student Store. Students can buy their ASB or SuperBaron Card, Yearbook (if not buying a SuperBaron), Two Locks, and PE Clothes. Bring your receipt to pick up items at Registration.

10 Parking Permits Parking permits are issued on a first-come, first-serve basis beginning on the student's assigned registration date in August. Early applications will not be accepted. After registration, applications will continue to be accepted throughout the school year until parking lots are full. Seniors Juniors Monday, August 14, 2017 Tuesday, August 15, :00 3:00 pm Noon 2:30 pm Eligibility Only Juniors and Seniors in good standing Clear any unserved detentions, campus beautifications and/or Saturday School assignments prior to the last day of the previous school year. Present current school ID card and valid driver s license with completed application at Supervision window. Must have a valid driver license. Driving permits are not accepted. Procedure Print the parking permit application and complete all required areas. Bring your completed application to the Supervision window with your driver license, current school ID and the $50 payment (cash or check only; payable to FVHS; include student ID# on check) Supervision staff will assign you to a specific lot based on your grade level. Only one parking permit will be issued per student. Replacement for a lost permit is $50. Lunch Passes Procedure Only Juniors and Seniors in good standing Clear any unserved detentions, campus beautifications and/or Saturday School assignments prior to the last day of the previous school year. Parent/Guardian must be present to sign the permission form in the Supervision office. **Parking permits and off campus lunch passes may be revoked for tardies, truancies, excessive absences or school rule violations.

11 NEW!!!! Schedule Change Timeline!! All schedule change requests should be submitted before August 25 th. Your Guidance Team will be available for two weeks, August 14 th - August 25 th, to review any schedule change requests. The purpose of the new policy is to minimize the amount of schedule changes once school starts on August 30 th.

12 Huntington Beach Union High School District 2017/2018 Free and Reduced Meal Program The School Meal Program is available to all students with Breakfast served every weekday morning at most school sites and Lunch served every lunch period at all school sites. Our meals must meet nutrition standards as outlined by the USDA. Meals are prepared daily to provide the necessary dietary requirements to build healthy bodies and minds. We offer several delicious combination meals for your student to choose from. Your student may qualify for Free or Reduced priced meals. Simply follow these easy steps: Free and Reduced Meal Applications will be available after July 1, 2017 and will not be accepted sooner than 30 calendar days before the first day of school. Old and outdated applications will NOT be accepted. Please complete the application and return to the Food and Nutrition Department immediately or return to your high school. One application per HOUSEHOLD must be submitted EVERY school year in order to participate in the meal eligibility program. You may: Print out an application through your school's website or District website at: Paper applications are available for pickup at your school site after July 1, 2017 Returning Students If your child received Free or Reduced priced meals last year, a new meal application MUST be filled out within 30 days of the new school year if they wish to participate in 2017/2018. New to the District Students who participated in the Meal Program at another School District Households MUST fill out and turn in a new Meal Application BEFORE school starts in order to receive meals at the start of the school year. There is NO Grace Period for new students to the District. If you do not wish to apply for the Meal Program, your student can still purchase a meal. Lunches are no more than $4 and Breakfast no more than $3. We also offer a variety of ala carte items for sale as well. Online Prepayment System. Students may prepay for meals using e Funds Payment System by visiting the above website and click on Online epayments or by cash or check (deposited at the Food Service box located at the school main office, and cash or check at the point of service): High School Lunch Averages no more than $ No credit allowed Reduced Price Lunch -$.40 copay High School Breakfast Averages no more than $ No credit allowed Reduced Price Breakfast - $0.30 copay Meal Charges. Good nutrition is essential to learning, and we encourage prepayment for meals so your children's nourishment is uninterrupted while at school. As we are a non-profit agency, we depend on everyone to pay for their meal and reimburse the school for any unpaid meal charges in order to keep costs low. The Food and Nutrition Department is located on the Westminster H.S. campus at Goldenwest St., Bldg. 1, Westminster, CA. under the supervision of Lauren Teng, Administrator, Food and Nutrition Services. Office hours are 8:00 a.m. to 4:00 p.m. Phone: "This institution is an equal opportunity provider"

13 Parents: #1 Sign up for morning announcement s #2 Sign up to be a parent volunteer Click Here Fill out the simple online form. Select the graduation year of your student ( ) to receive announcements. If you would like to find out about volunteer opportunities, also select VIPS from the List Menu BE A VOLUNTEER PARENT! Welcome to Fountain Valley High School and the VIPS (Volunteers in Public Schools) program! As the Community Resource Coordinator for FVHS, I realize that the most valuable thing you have to give is your time. I would like to encourage you to be as active as possible in your student s education and offer you the opportunity to participate in our program. Click on the link above and check the box VIPS to find out how you can help volunteer on campus. Would you like to know what s happening at FVHS? Parents and students can sign up for the morning announcements by clicking the link above!