--DRAFT-- Board of Education Proposed Timeline for Student Assignment Plan Review Working Document, January 22, 2016

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1 --DRAFT-- Board of Education Proposed Timeline for Student Assignment Plan Review Working Document, January 22, 2016 Background: As part of Board Policy JCA, Guiding Principles for Student Assignment, the Board shall consider undertaking a comprehensive district-wide review of the student assignment plan every six years. The Guiding Principles were adopted by the Board on August 10, 2010 and incorporated into the policy on November 9, Based on the adoption date, review of policy and plan began in early spring 2015 for plan implementation. Prior to 2010, the last magnet review was in This was primarily a program review that did not include student assignment (transportation and attendance zones did not change). Program data, such as demographics, wait pools, application data, student achievement, were presented. Throughout the summer of 2008 community meetings were held in each Learning Community to receive public input. There were Board work sessions to provide updates and advance decision making. All community sessions as well as the Board work sessions were facilitated by Warren Miller, a consultant from Raleigh. As a result of the magnet review, there was a reduction/consolidation of magnet programs that were not effective. Timeline Summary (as of January 22, 2016): Board policy committee: review Guiding Principles as adopted August 10, Work began in the February Board Policy Committee. The following a broad timeline by month. Phase I December Board policy committee Dec. 10 develop goals to focus work on guiding principles o Send developed goals out to Board end of day Dec. 11. Board policy committee Dec. 17 continue review of goals, timeline, and survey. 1

2 o Survey review that includes the following: 1) a concise statement on what we want the survey to accomplish along with its revised form, 2) the ways it will be used (telephone, online, through schools, etc.), 3) the assurance we have the ability ourselves (or have suitable partners) to execute and that we can trust the results. o Develop agenda with time limits for each item. Board of Education is sent selected reading for review. Prepare for selection of consultant to assist with student assignment plan. Staff continues research on other district student assignment plans. Staff continues research on other district student assignment policies. Staff continues research on literature review. Staff update district data (i.e. EDS%). January Board policy committee at Jan. 14 meeting continues student assignment review of timeline and finalizes survey. Report from policy committee to full Board at Jan. 26 Board meeting to discuss student assignment goals, survey, and timeline. Survey launch Jan. 29, open until Feb. 22. Prepare for selection of consultant to assist with student assignment plan. Superintendent selects facilitator for public engagement. Planning staff starts annual review of boundaries for schools opening in February March Public hearing for student assignment goals at Feb. 9 Board meeting. Survey ends Feb. 22, begin analyze results. Board votes on student assignment goals at Feb. 23 meeting. Hire consultant to begin work with Board by end of month. Board policy committee meets Feb. 11 to continue to discuss Board Board begins public engagement with outside facilitator, on student assignment goals. Board policy committee meets March 10 to continue to discuss Board policy JCA (possible evening meeting). Schedule meeting with other elected officials to share approved 2

3 student assignment goals. Survey results presented with consultant input/feedback to Board of Education, March 22. Begin planning for Joint Elected Officials Task Force. Seek feedback on Guiding Principles from Strategic Plan Choices, Alternatives Community engagement continues for student assignment goals and Guiding Principles (if applicable). Update report to full Board of Education at March 22 meeting. Deadline for community boundary requests (first cycle) for consideration for April Final Board vote on Guiding Principles, April 12. Board policy committee meets April 14 to continue to discuss Board Schedule date for Joint Elected Officials Task Force. District team, with assistance from consultant, starts student Planning staff begins review of community boundary change requests. May June July Board policy committee meets May 12 to continue to discuss Board policy JCA (possible evening meeting). Public engagement continues for Guiding Principles and student assignment design. Report by staff and decision by Board at May 24 Board meeting on feasibility for plan implementation. Board policy committee meets June 9 to continue to discuss Board 3

4 August September October Board policy committee meets July 14 to continue to discuss Board policy JCA (possible evening meeting). Update to Board of Education at July 26 meeting on student assignment design. Board policy committee meets August 11 to continue to discuss and draft changes Board Board policy committee meets September 8 to finalize Board policy JCA (possible evening or alternative date/time). Board work session to discuss proposed student assignment changes, next steps. Presentation of student assignment changes to Board of Education, September 27 meeting. Presentation of student assignment proposed changes to Board of Education Oct. 11 and Oct. 25. First reading of policy changes (JCA, other student assignment policy changes), Oct. 11. Second reading of policy changes (JCA, other student assignment policy changes), Oct. 25. Public hearing for student assignment and Board policy changes, Oct. 25. Continue community meetings to discuss student assignment and policy recommendations. November Board vote on student assignment and policy changes, Nov. 9 (Wednesday). December Planning staff begins implementation of changes. 4

5 Phase II If additional design work is needed, follow a similar timeline, though final Board vote may occur earlier than November 2017 for implementation August