Chesterfield Township Board of Education July 15, 2015 MINUTES

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1 Chesterfield Township Board of Education July 15, 2015 MINUTES Chesterfield Township School District Vision Statement Chesterfield Elementary School strives to build a premier institution of learning where students are challenged to their fullest potential in a safe and caring environment. Chesterfield Township School District Mission Statement The education of the youngest generation is THE MISSION of all adult citizens of Chesterfield Township. We strive to accomplish this in partnership with home and community. As mandated by state and federal guidelines, our goal is to teach our students the skills necessary to achieve proficiency in the most current NJ Core Curriculum Content Standards. The school leadership must provide the necessary resources and facilities that support a positive learning environment. In a rapidly changing community, Chesterfield Township Elementary School is committed to providing a safe environment in which to prepare all students to become responsible, respectful citizens and active life-long learners, with an appreciation of self and others. July 15, 2015, Minutes Page 6222

2 The regular meeting of the Chesterfield Township Board of Education was opened at 7:30 p.m., by President, Terran Brown, with a flag salute and moment of silence. Roll Call Those present were: Dr. Terran Brown, President Mr. Jignesh Shah, Vice President Mrs. Laura Bond Mrs. Peggy Hallion Mrs. Andrea Katz Also present were: Mr. Scott Heino, Superintendent Mr. John Snuffin, Business Administrator/Board Secretary Open Public Meetings Act Notice The Chesterfield Township Board of Education has given public notice of this meeting, pursuant to the Open Public Meetings Act, in the following manner January 19, 2015: a Posting written notice on the official bulletin board at the Chesterfield Township School. b Mailing written notice to the Register News, Burlington County Times and Trenton Times newspapers. c Filing written notice with the Clerk of Chesterfield Township. d e Filing written notice with the Secretary of this body. Mailing written notice to each person who has requested copies of the regular meeting schedule and who has prepaid any charge fixed for such service. Meeting Information/Important Dates Board of Education Important Dates: August 19, 2015 Regular Monthly Meeting School District Important Dates none to report Public Comment Agenda Items Only Each speaker will be limited to 2 minutes unless the Board President determines additional time is needed. Comments from members of the public or employees that are likely to invade an individual s privacy rights or are not related to matters before the board will not be permitted. There was no public comment at this time. School Community Partnerships Chesterfield PTA no report Chesterfield Public Education Fund no report Correspondence/Minutes (Attachment) Letter dated June 11, 2015, from Mrs. Jillian Haake to Mr. Scott Heino regarding her maternity leave of absence commencing September 1, 2015 through November 23, Minutes (Attachment) A motion was made by Mrs. Hallion and seconded by Dr. Brown to approve the following minutes: June 15, 2015 Strategic Planning Meeting -#3Minutes June 17, 2015 Regular Minutes June 17, 2015 Executive Minutes July 15, 2015, Minutes Page 6223

3 Board of Education Committee Reports Board Committee/Superintendent Reports Committee Meeting Dates Human Resources Chair Peggy Hallion prior to the January, May and Terran Brown September meetings Admin. Rep. Mike Mazzoni Curriculum & Instruction Chair Laura Bond prior to the February, June and Jignesh Shah October meetings Admin. Rep. Jeanine May-Sivieri Finance Chair Jignesh Shah prior to the March, July and Peggy Hallion November meetings Admin. Rep. John Snuffin Student Services Chair Terran Brown prior to the April, August and Andrea Katz December meetings Admin. Rep. Gino Sivieri BURLCO School Boards Association Executive Committee Delegate: Alternate Delegate: Legislative Chairperson & Delegate to NJ School Boards Association: Alternate Delegate: District Advisory Committee: Superintendent s Report Laura Bond Jignesh Shah Terran Brown Andrea Katz Laura Bond Terran Brown Mr. Jesse Adams, from NJ School Boards Association, presented an update on the Strategic Planning Meetings held in May and June. He supplied a handout for the board summarizing the Mission Statement, and goals and objectives set during the meetings. Teacher Evaluation Waiver Application After discussion, a motion was made by Dr. Brown and seconded by Mrs. Katz to approve the submission of the Teacher Evaluation Waiver Application to the Executive County Superintendent for approval. A goal-setting meeting has been approved by a motion from Mrs. Hallion and a second to that motion by Dr. Brown for July 30, 2015, at 7:30 p.m. NJ Department of Education Update - none at this time July 15, 2015, Minutes Page 6224

4 Student Enrollment September 2014 Grade Levels June 2015 July 2015 **Net Change Pre-School 7 Non-Tuition 12 12? 15 Tuition 14 14? 100 Kindergarten st nd rd th th th Total In-District Attending Out-of-District Schools Total * Enrollment reflects anticipated roll-up from the school year. However, it does not reflect children transferring in or out of Chesterfield over the summer. Board Policy Personnel A motion was made by Mrs. Bond and seconded by Mrs. Katz to approve the following personnel items: Extra Time Approval of the following extra time for the following employees: # of Total Staff Member Brief Description of Work Completed hours amount Sonu Bharti Terra Nova proctor on February 23, 24, 25, 26 & 27, $ Valerie Lydon Moved classroom $ Jazmine McChesney Assistance with student on Graduation Evening Ceremony 2.5 $40.83 Rachel Novin Moved classroom $ $ Summer Copy Aides Approval for Robin Blauth ($14.34 /hour) and Vivian Cacace, ($14.84 /hour), to perform copying duties during the summer months not to exceed $ The time would be divided between the two employees. Substitute Summer Bus Aide Approval of Jaisbeer Kaur as a substitute bus aide for the duration of the ESY summer program July 6 through July 30, 2015, at a rate of $12.36 per hour. VIP Approval of Lisa Kalm as a VIP for the school year. Part Time Speech Teacher Approval of Erin Spinello-Socolow as a part-time (3.5/5) speech teacher for the school year at Step 3, July 15, 2015, Minutes Page 6225

5 Masters, $37,414 (pro-rated to 3.5 days per week). Substitute Teacher Approval of Donna Yokel as a substitute teacher for the school year. Kindergarten Test Scoring Approval for Marian Rock to work up to 8 hours at $52.00 per hour, per negotiated agreement, to score/screen kindergarten materials. Extra Time-Special Education Meetings Approval for general education teachers to be determined - for 12 meetings during the 2015 summer at one hour each approximately 12 hours at the negotiated hourly rat, of $52/hour. ($624.00) Extra Time-Special Education Meetings Approval for special education teachers to be determined - for 12 meetings during the 2015 summer at one hour each approximately 12 hours at the negotiated hourly rate of $52/hour. ($624.00) Maternity Leave of Absence Approval of maternity leave of absence for Mrs. Jillian Haake commencing September 1, 2015, through November 23, Curriculum & Instruction Health & Safety Nurses Report June (Attachment) Emergency Drill Report Student Code of Conduct (Attachment) H.I.B. Incidents - none to report Staff Professional Development A motion was made by Mrs. Bond and seconded by Mrs. Katz to approve the following workshop request. Jeanine May-Sivieri July 14, 2015 SGO for No Charge No Mileage (At this time (9:15 p.m.), Dr. Brown left the meeting.) Transportation Board of Education and Board Secretary Monthly Certifications Recommend approval of the following resolution: BE IT Resolved that: Pursuant to N.J.A.C. 6: (c)3*, I certify that as of the date of this Board meeting, no budgetary line item account has obligations and payments (contractual orders) which in total, exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and N.J.S.A. 18A: John Snuffin Date July 15, 2015, Minutes Page 6226

6 Financial Certification of the Board Pursuant to N.J.A.C. 6: (c)3*, the Chesterfield Township Board of Education hereby certifies that after review of the Board Secretary s and Treasurer s monthly financial reports, as recorded in the minutes of the Board each month, and upon consultation with the appropriate district officials, to the best of our knowledge, no major account or fund has been over expended in violation of N.J.A.C. 6: (c)3*, and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. *Citations are subject to change due to periodic amendments, new rule or repeals. Financial Approvals (Attachments) Recommend the following financial approvals: Expenditures - Approval and ratification of Expenditures for June and approval to pay additional bills as needed between this meeting and the next meeting with a list to be presented for ratification at the next meeting. District Auditor Recommend approval of John J. Maley, as district Auditor, for the audit year ending June 30, 2016, in the amount of $15,600. (This is a $400 increase over ) Reject Paraprofessional Bids (Attachment) Recommend approval to reject the paraprofessional bids received on June 16, Solicit Paraprofessional Services Bids Recommend approval to solicit bids for paraprofessional services for the school year. NCLB Grant Application Approve the NCLB Grant application for the 2015/16 school year as follows: Title I $13,384 Title IIA 7,242 Title III 468 Total $ 21,094 Join Consortium for Title III Approve joining a consortium with Bordentown Regional School District for the Title III grant. IDEA Grant Application Approve the IDEA Grant application for the 2015/16 school year as follows: Basic $134,925 Preschool 5,895 Total $140,820 Join NJSIG (Attachment) Approve the resolution to join the New Jersey Schools Insurance Group for Occupational Therapist Contract (Attachment) Approval of the agreement for Occupational Therapist, Anne Marie Petty, for the school year at a rate of $68.00 per hour. Physical Therapist Contract (Attachment ) Approval of the agreement for Physical Therapist, Clare Fannon, for the school year at a rate of $100 per hour. July 15, 2015, Minutes Page 6227

7 Applied Behavioral Analyst Contract (Attachment) Approval of the agreement for Amazing Transformations, Applied Behavioral Analyst, for the school year at a rate of $100 per hour. District Medical Inspector Approval of Dr. Joyce Leonetti as District Medical Inspector for the school year commencing July 1, 2015, at a rate of $2,000 per year. Resolution Increasing the Bid Threshold Qualified Purchasing Agent A motion was made by Mrs. Hallion and seconded by Mrs. Katz to approve the following: Resolution regarding the bid threshold: WHEREAS, John Snuffin, School Business Administrator/Board Secretary, possesses a qualified purchasing agent (QPA) certificate; WHEREAS, the Governor, in consultation with the State Treasurer and pursuant to N.J.S.A. 18A:18A-3 (b), on July 1, 2015, has increased the bid threshold amount for school districts with purchasing agents who possess qualified purchasing agent certificates, from $36,000 to $40,000; NOW, THEREFORE BE IT RESOLVED that the Chesterfield Township Board of Education, pursuant to N.J.S.A. 18A:18A-3 (a) and N.J.A.C. 5:34-5.4, establishes and sets the bid threshold amount of $40,000 for the board of education, and further authorizes John Snuffin to award contracts, in full accordance with N.J.S.A. 18A:18A-3 (a), for those purchases that do not exceed in the aggregate of the newly established bid threshold amount. Lease/Purchase of 25-Passenger School Bus Approval of the five-year lease/purchase of a passenger, + lift, Chevrolet Mid Bus from Wolfington Body Company through the Middlesex Regional Educational Services Commission Cooperative Purchasing Program at a total cost of $68,906.60, less $3, trade-in for the passenger school bus for a net cost of $65, with financing to be provided by Santander at a rate of 2.38%. Other Business Facilities Update/Information Supervisor of Building & Grounds Report - Robert Carter (Attachment) School Dude Report (Attachment) The work order and incident reports for June from the School Dude software are attached. Solar Renewable Energy Credits Analysis (Attachment) Sale of Energy Credits A total of 19 SREC s credits were sold at $ each for a total of $4, Use of Facilities A motion was made by Mrs. Katz and seconded by Mrs. Hallion to approve the following use of facilities: Name Of Organization Facility requested Description of Activity Date GIRL SCOUTS ART ROOM MONTHLY MEETINGS 9/21/15,10/5,10/19, 11/2, 11/16, 11/30, 12/14, 1/4/16, 1/25, 2/8, 2/22, 3/7, 3/21, 4/4, 4/18, 5/2, 5/16, 6/6/16. July 15, 2015, Minutes Page 6228

8 HINDI USA 7 CLASSROOMS CLASSES Fridays starting 9/11/15 through 6/16/16 when school is in session. Other Public Comments - none Adjournment At 9:50 p.m. a motion was made by Mrs. Bond and seconded by Mrs. Katz to adjourn. Respectfully submitted, John Snuffin John Snuffin Business Administrator/Board Secretary July 15, 2015, Minutes Page 6229