KCTCS Board of Regents

Transcription

1 Agenda Materials KCTCS Board of Regents March 16, 2012 KCTCS System Office Versailles, Kentucky Mr. Porter G. Peeples, Sr. Chair, Board of Regents Dr. Michael B. McCall President, KCTCS

2 KCTCS BOARD OF REGENTS Mr. Porter G. Peeples, Sr., Chair Ms. Marcia L. Roth, Vice Chair Mr. Jackie B. Cecil, Secretary Mr. Richard A. Bean Mr. Elijah Buell, Jr. Mr. Robert G. Cooper Ms. Betsy E. Flynn Dr. Michael Ginsberg Dr. Gail R. Henson Mrs. Jan M. Hite Ms. Barbara A. Hoskins Mr. John W. Pence Ms. Doris C. Thomas Mr. Thomas O. Zawacki PRESIDENT S CABINET Dr. Michael B. McCall, President Dr. Jay K. Box Mr. Timothy R. Burcham Mr. Paul B. Czarapata Ms. Beth R. Hilliard Mr. J. Kenneth Walker BOARD OF REGENTS STANDING COMMITTEES Executive Mr. Porter G. Peeples, Sr., Committee Chair Ms. Marcia L. Roth, Committee Vice Chair Mr. Jackie B. Cecil Dr. Gail R. Henson Ms. Doris C. Thomas Mr. Thomas O. Zawacki Academic Affairs and Curriculum* Dr. Gail R. Henson, Committee Chair Ms. Barbara A. Hoskins, Committee Vice Chair Mr. Richard A. Bean Mr. Robert. G. Cooper Dr. Michael Ginsberg Mr. John W. Pence Efficiency, Effectiveness, and Accountability* Ms. Marcia L. Roth, Committee Chair Mr. Richard A. Bean, Committee Vice Chair Committee of the Whole Finance, Technology, and Human Resources* Ms. Doris C. Thomas, Committee Chair Mr. Thomas O. Zawacki, Committee Vice Chair Mr. Elijah Buell, Jr. Mr. Jackie B. Cecil Ms. Betsy E. Flynn Mrs. Jan M. Hite Ms. Marcia L. Roth *The KCTCS Board of Regents Chair is an ex officio voting member of all Board of Regents committees. 300 North Main Street Versailles, KY / Fax 859/ KCTCS does not discriminate based on race, color, religion, national origin, sex, disability, or age in its programs and activities. The Director of Diversity Programs has been designated to handle inquiries regarding non-discrimination policies and may be reached at 300 North Main Street, Versailles, KY Telephone 859/ Printed with state funds.

3 KCTCS STRATEGIC PLAN JULY 1, 2010 THROUGH JUNE 30, 2016 KCTCS values: KCTCS VALUES Responsiveness to students, employers, and communities. Access with innovative and flexible delivery. Trust, respect, and open communication. Continuous improvement. Inclusion, multiculturalism, and engagement. KCTCS VISION To be the nation s premier community and technical college system. KCTCS MISSION The mission of KCTCS is to improve the employability and quality of life of Kentucky citizens as the primary provider of: College and Workforce Readiness. Transfer Education. Workforce Education and Training. KCTCS STRATEGIC GOALS Advance excellence and innovation in teaching, learning, and service. Increase student access, transfer, and success. Cultivate diversity, multiculturalism, and inclusion. Enhance the economic and workforce development of the Commonwealth. Promote the recognition and value of KCTCS. i

4 PERFORMANCE MEASURES FOR THE KCTCS STRATEGIC PLAN STRATEGIC GOAL Advance excellence and innovation in teaching, learning, and service MEASURE Engagement Licensure/Certification Pass Rate DEFINITION Average scores on the Community College Survey of Student Engagement's benchmarks of effective educational practice; results from the Community College Faculty Survey of Student Engagement. Annual percent of first-time takers passing licensure and certification exams required by the profession for entry-level positions as reported by state and national examining boards or college licensure exam administrators. Increase student access, transfer and success Developmental Education Success Rate Participation Rate Credentials Persistence Rate Transfer Percent of students referred to developmental courses by subject who complete a developmental course in that subject or re-test at a college level by the end of the second year. KCTCS fall credit enrollment, divided by adult population (ages 18-64), as reported by the United States Census Bureau. Annual count of associate degrees, certificates, and diplomas awarded. Percent of fall/summer first-time credential-seeking students who have earned a credential, transferred to a four-year institution, or are still enrolled at the end of three years. KCTCS/CPE definition, including in-state transfers, out-of-state transfers, students transferring additional credit, transfer credit, transfer credit applied to degree programs, and two transfer rates. Cultivate diversity, multiculturalis m and inclusion Student Diversity Index Employee Diversity Persistence Rate Diversity Percent of students with known ethnicity in all racial/ethnic categories excluding white and nonresident alien, based on fall unduplicated headcount, compared to percent minority population. Percent of employees with known ethnicity in all racial/ethnic categories excluding white and nonresident alien, based on fall unduplicated headcount, compared to percent minority population. Percent of fall/summer first-time credential-seeking minority students who have earned a credential, transferred to a four-year institution, or are still enrolled at the end of three years. Enhance the economic and workforce development of the Commonwealth Promote recognition and value of KCTCS High Wage/High Demand Completions Workforce Conversion Rate Wage Index Financial Contributions Media Focus Annual number of credentials awarded in fields with 1)average salaries at or above the 75th percentile and 2) growing at a rate greater than or equal to the state average, or exceeding 100 annual job openings. Percent of first-time credit workforce students who enroll as credentialseeking students within three years. Median wage of KCTCS completers earning $2500 or more in the second quarter after completion, indexed to the state median occupational wage. Annual dollar amount of financial contributions from grants, contracts, advancement, and other external sources, and endowment income. Number of media citations and positive citations as a percent of total, as reported by the VOCUS media-tracking service and KCTCS Public Relations. ii

5 KCTCS System Office Versailles, Kentucky ITINERARY Kentucky Community and Technical College System Board of Regents Meetings March 15-16, 2012 Thursday, March 15, 2012 (Eastern Time) 11:00 a.m. Executive Committee Meeting Conference Room 102B KCTCS System Office 12:30 p.m. Lunch Break Training Rooms 112 and 113 KCTCS System Office 1:30 p.m. *Efficiency, Effectiveness, and Accountability Committee Conference Room 102B KCTCS System Office 2:30 p.m. *Academic Affairs and Curriculum Committee Meeting Training Room 102A KCTCS System Office *Finance, Technology, and Human Resources Committee Meeting Conference Room 102B KCTCS System Office Friday, March 16, 2012 (Eastern Time) 8:30 a.m. KCTCS Board of Regents Meeting Mezzanine Board Room KCTCS System Office *Start time will be upon conclusion of the preceding event. Telephone Number for Reference: KCTCS System Office: (859) iii

6 iv

7 AGENDA Kentucky Community and Technical College System Board of Regents Meeting March 16, :30 a.m. (ET) Board Room, KCTCS System Office, Versailles, Kentucky A. Call to Order and Press Notification B. Roll Call C. Approval of Minutes Approval of December 9, 2011, Regular Meeting Minutes... 1 D. Presentation: Kentucky Council on Postsecondary Education (CPE) E. Presentation: College Presentation 1. Presentation of Maysville Community and Technical College F. Chair s Report G. KCTCS President s Report H. Consent Agenda ** All items listed with two asterisks (**) are considered to be routine by the Board and will be approved by one motion. An item may be removed from the consent agenda at the request of a regent. Agenda items removed from the consent agenda will be discussed in their normal sequence at the full Board of Regents meeting. Consent agenda items will be discussed separately during committee meetings of the Board of Regents. 1. Academic Affairs and Curriculum Committee K-1. **Action: Ratification of New Credit Certificate Programs K-2. **Action: KCTCS Colleges Candidates for Credentials Finance, Technology, and Human Resources Committee L-1. **Action: Ratification of Personnel Actions I. Executive Committee 1. Action: Naming of the Applied Science Center at the Middlesboro Campus of Southeast Kentucky Community and Technical College Information: KCTCS Board of Regents 2013 Regular Meeting Calendar Update: 2012 KCTCS Legislative Agenda Update: KCTCS Board of Regents Bylaws Technical Edit Action: KCTCS President s Annual Leadership Initiative Revision...39 v

8 J. Efficiency, Effectiveness, and Accountability Committee 1. Update: KCTCS Strategic Plan Performance Measures...47 K. Academic Affairs and Curriculum Committee 1. **Action: Ratification of New Credit Certificate Programs **Action: KCTCS Colleges Candidates for Credentials Action: Honorary Degree Candidate at Madisonville Community College Information: Policy Revision Policy On Collaborative Program Development Update: KCTCS 2012 Academic Program Eligibility Report Update: Baccalaureate Student Transfer Update: Developmental Education L. Finance, Technology, and Human Resources Committee 1. **Action: Ratification of Personnel Actions Information: KCTCS Budget Development Scenarios Update: KCTCS Quarterly Financial Report Update: Office for Audit Services Report Update: Supplier Diversity Update: Technology Solutions Update: Resource Development M. Next Meeting June 15, 2012 N. Adjournment vi

9 DRAFT MINUTES Kentucky Community and Technical College System Board of Regents Meeting December 9, 2011 Board Members Present: Mr. Porter G. Peeples, Chair Ms. Jackie B. Cecil, Secretary Mr. Richard A. Bean Mr. Elijah Buell, Jr. Mr. Robert G. Cooper Dr. Michael Ginsberg Board Members Absent: Ms. Marcia L. Roth, Vice Chair Dr. Gail R. Henson Mrs. Jan M. Hite Ms. Barbara A. Hoskins Mr. John W. Pence Ms. Doris C. Thomas Mr. Thomas O. Zawacki Ms. Betsy E. Flynn CALL TO ORDER KCTCS Board of Regents Chair P.G. Peeples called to order the meeting of the Kentucky Community and Technical College System Board of Regents at 8:30 a.m. (ET) on December 9, The meeting was held in the Board Room at the KCTCS System Office in Versailles, Kentucky. The press was notified of the meeting on November 30, Hon. J. Campbell Cantrill, KCTCS General Counsel, served as parliamentarian. There being a quorum present, Board business began with the approval of minutes. APPROVAL OF MINUTES MOTION: Mr. Zawacki moved and Ms. Thomas seconded that the September 16, 2011, KCTCS Board of Regents meeting minutes be approved. VOTE: The minutes were approved by unanimous consent. ADDITIONS OR CHANGES TO THE AGENDA Chair Peeples asked that agenda item H. Executive Committee Report be moved to the end of the meeting following agenda item K. Executive Session and that agenda item H-2. Action: Presidential Compensation be added for the Executive Committee. There were no objections to changing the order of the agenda or to the addition to the agenda. Mr. Bean asked that the Governor's Conference on Postsecondary Education Trusteeship Conference be discussed. Chair Peeples indicated it would be addressed during the Chair s Report. Chair Peeples declared the agenda as amended approved by unanimous consent. 1

10 DRAFT WELCOME AND INTRODUCTION OF MEETING GUESTS COLLEGE PRESENTATIONS Chair Peeples welcomed guests to the meeting. He thanked KCTCS President Michael B. McCall and his staff for their hospitality. Chair Peeples called on President McCall to introduce Dr. Judy Rhoads, Madisonville Community College President, to present the college s vision and the campus master plan, which included plans for several capital projects on the main and Muhlenberg campuses. Chair Peeples called on President McCall to introduce Dr. Ed Hughes, Gateway Community and Technical College President, to present the college s vision, the campus master plan, and the development of the Urban Campus. Following the presentations, Chair Peeples thanked the college presidents for the information. He said the responsiveness of KCTCS and its colleges to the needs of students is appreciated. CHAIR S REPORT Chair Peeples began his report with discussion about the Governor's Conference on Postsecondary Education Trusteeship Conference. A summary of Auditor of Public Accounts Crit Luallen s Recommendations for Public and Nonprofit Boards presented at the Council on Postsecondary Education (CPE) Conference was reviewed. Chair Peeples noted that KCTCS has analyzed the 28 point process included in the Recommendations for Public and Nonprofit Boards from the Auditor s Office and that KCTCS policies and practices align well with this process. Chair Peeples announced that KCTCS received the Association of Community College Trustees (ACCT) National Charles Kennedy Equity Award in October 2011 during the ACCT Annual Awards Gala at the ACCT Annual Community College Leadership Congress. KCTCS was a regional winner and was automatically eligible to receive the National Charles Kennedy Equity Award. Chair Peeples announced that the KCTCS Foundation, Inc. Board of Directors held its annual meeting and retreat on November 4, 2011, at the KCTCS System Office in Versailles. At this meeting, three new members were elected: Linda Rumpke, President and CEO of Town & Country Bank, Bardstown; Greg Pauley, President and CEO, Kentucky Power, Frankfort; and Barry Bishop, Regional Vice President, Windstream, Lexington. The next meeting will be March 28, Chair Peeples distributed a KCTCS Pocket Fact pamphlet that is intended to serve as a quick and easy reference for the Board members if they are asked about KCTCS. 2

11 DRAFT Chair Peeples announced that he would be delivering the commencement address for Lindsey Wilson College, December 10, 2011, as well as receiving an honorary degree from Lindsey Wilson. PRESIDENT S REPORT KCTCS President Michael B. McCall provided an update on the Performance Measures. Board members were introduced to Mr. Paul Czarapata, the new Interim Vice President of Technology Solutions. Other activities and information highlighted in the President s Report included the President s Leadership Seminar Class of ; the signing of a systemwide Dual Credit Memorandum of Agreement by KCTCS, the Kentucky Department of Education and the Kentucky Office of Career and Technical Education; and an update on the KCTCS Strategic Plan Performance Measures. The written report presented at the meeting is posted in its entirety at RECESS CONSENT AGENDA The KCTCS Board of Regents recessed at 10:15 a.m. (ET) and reconvened at 10:30 a.m. (ET). RECOMMENDATION: That the following items listed under the KCTCS Board of Regents Consent Agenda be approved: Finance, Technology, and Human Resources Committee I-1. **Action: Ratification of Personnel Actions. The personnel actions presented for ratification followed policy and procedures. Academic Affairs and Curriculum Committee J-1. **Action: Ratification of New Credit Certificate Programs. Each of the new programs is applicable toward at least one degree program. J-2. **Action: KCTCS Colleges Candidates for Credentials. Chair Peeples noted that the items on the Consent Agenda were discussed separately during committee meetings of the KCTCS Board of Regents. He asked whether any regent would like to discuss or remove an item from the Consent Agenda. Hearing none requested, the Consent Agenda was approved by unanimous consent. FINANCE, TECHNOLOGY, AND HUMAN RESOURCES COMMITTEE ACTION: ANNUAL AUDIT REPORT Finance, Technology, and Human Resources Committee Chair Doris Thomas presented the committee s report to the KCTCS Board of Regents. RECOMMENDATION: That the KCTCS Board of Regents receive the financial audit results for the fiscal year. 3

12 DRAFT Finance, Technology, and Human Resources Committee Chair Thomas introduced Ms. Crissy Fiscus, Dean Dorton Allen Ford, PSC Director of Assurance Services, to present an abbreviated audit report to the Board. She provided oversight for the entire KCTCS audit. Ms. Fiscus also introduced other members of the Dean Dorton Allen Ford team: Mr. Richard Dorton, President and CEO; Mr. Lance Mann, Associate Director of Assurance Services; and Mr. Hunter Stout, Supervisor of Assurance Services, who also provided oversight for the KCTCS audit. It was noted that the Finance, Technology, and Human Resources Committee also acts as the Board s Audit Committee and that the KCTCS Board Chair and Finance, Technology, and Human Resources Committee Chair met twice with the auditors. The independent opinion issued by Dean Dorton Allen Ford, PSC was an unqualified opinion. This opinion means that the KCTCS financial statements present fairly, in all material respects, the KCTCS financial position on June 30, The audit firm also reported that there were no weaknesses in the KCTCS internal controls considered material weaknesses. MOTION: On behalf of the Finance, Technology, and Human Resources Committee, Ms. Thomas moved that the KCTCS Board of Regents receive the financial audit results for the fiscal year. Chair Peeples called for discussion. Chair Peeples thanked the Auditors and the Finance staff for all their hard work in preparing the audit and looking out for the best interests of KCTCS. VOTE: The motion was approved unanimously. UPDATE: KCTCS QUARTERLY FINANCIAL REPORT Information for the first quarter of fiscal year , which ended September 30, 2011, was derived from the KCTCS Administrative Financial System. The Statement of Revenues and Expenditures reflects the actual program and operational expenditures compared to the fiscal year budget approved by the KCTCS Board of Regents June 17, Total revenues of $353 million were 39 percent of the budgeted revenue and appropriated funds. Current fund expenditures and budget reserve through the fiscal year totaled $280 million, 31 percent of the expenditures budgeted for the year. KCTCS has received 48 percent of tuition revenue, and 49 percent of the total budgeted financial aid has been received and expended. A total of 100 percent of the nonrecurring budget reserve from prior year funds is in place, and 100 percent of the recurring budget reserve is in place. The Statement of Net Assets reflects as of September 30, 2011, the overall financial position of the System and includes assets, liabilities, and net assets. 4

13 DRAFT UPDATE: KCTCS BIENNIAL BUDGET REQUEST At the September 16, 2011, meeting, the Board approved the recommendation that the KCTCS Board submit the biennial budget operating funds request as developed by the Council on Postsecondary Education (CPE) in cooperation with the KCTCS President and the other university presidents. Since that time, the biennial budget operating funds request has been completed and approved by CPE at their November 10, 2011, meeting as follows: Base Appropriation $200,744,200 $204,706,700 $204,706,700 M&O for New Facilities 8,538,100 9,947,600 College Readiness 9,814,600 9,814,600 Performance Funding* 4,840,000 Total $200,744,200 $223,059,400 $229,308,900 *Performance funding for student success as measured by increase in associate degrees awarded, growth in the three-year graduation rate, increase in the number of transfers, and reduction of the achievement gap between prepared and under-prepared students. Chair Peeples called for discussion. During the discussion it was noted that the budget request for Postsecondary Education was refined through the CPE budget development process and that the KCTCS request was increased rather than decreased. President McCall indicated that there was a great deal of cooperation, unity, and collegiality among the university presidents and the CPE staff throughout the process. UPDATE: GUARANTEED TUITION PROGRAM The KCTCS Board of Regents approved the Guaranteed Tuition Program in June 2010 as an incentive to increase student retention. The program guarantees that tuition for students enrolled at any KCTCS college in fall 2010 or spring 2011 who also enrolled at a KCTCS college in would be assessed at the tuition rates in The Board approved the program again in June 2011 for tuition rates in For fall 2011, enrollment data was reviewed to determine the impact of this program. In fall 2011, students who enrolled under the provisions of the program produced a retention rate of 53.9 percent and enrolled for an average of 9.0 credit hours. The retention rate for students enrolled before the guaranteed tuition program was adopted in fall 2010 was 53.5 percent with an average of 9.0 credit hours. Chair Peeples called for discussion. During the discussion it was noted that at $5.00 per credit hour difference, an estimated cost of the incentive program would be $2.6 million of revenue forgone. However, it was emphasized that it is difficult to know with 5

14 DRAFT certainty if those students would have returned without the incentive provided by the tuition guarantee program. Spring 2012 enrollment will be monitored, and another update will be provided to the Board at a future meeting. UPDATE: FACILITIES MANAGEMENT AND SUSTAINABILITY REPORT The report included updates on KCTCS capital construction projects, property management, and the sustainability initiative. The report included specific information on two capital projects for the biennium: the Newtown Campus of Bluegrass Community and Technical College and the expansion of the Cynthiana Campus of Maysville Community and Technical College. Property management activities reported include property acquisitions and leases, insurance settlements, asset audits, and surplus property disposition. The sustainability initiative report included academic programs and other activities conducted by the colleges and the System Office. This report also contained information on specific KCTCS energy management programs and initiatives. It was noted that KCTCS has been invited to participate in the White House Inaugural Better Building Challenge Program. The goals of the President s Better Buildings Challenge Program are to reduce energy consumption in America s buildings by 20 percent in 2020 and, in the process, stimulate job creation, reduce dependency on foreign oil, and lessen the negative impact on the environment. KCTCS is one of seven higher education institutions participating in the program. UPDATE: FULFILLING THE PROMISE CAMPAIGN The final campaign report was distributed at the meeting. It was noted that as of October 31, 2011, the closing date of the campaign, a total of 1,174 volunteers had been enlisted to serve and that 15,858 donors supported the campaign. The Fulfilling the Promise Campaign goal of $100,000,000 was exceeded with contributions totaling $101,753,830. Of that amount, $39,477,601 is for featured campaign objectives; and $62,306,229 is for non-featured objectives. The Board congratulated President McCall and the Advancement staff for their tremendous success in completing the campaign. It was also noted that the lowest percent of employee participation at a college was 80 percent. The Board congratulated President McCall and the staff for that as well. ACADEMIC AFFAIRS AND CURRICULUM COMMITTEE Academic Affairs and Curriculum Committee Chair Henson presented the committee s report to the Board of Regents. NEW PROGRAM PROPOSALS 6

15 DRAFT ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN FINE ARTS (AFA) IN THEATRE FOR BLUEGRASS COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Fine Arts (AFA) in Theatre for Bluegrass Community and Technical College to be implemented in summer Dr. Henson noted that Bluegrass Community and Technical College (BCTC) would be the second college to have an Associate in Fine Arts (AFA), but the first KCTCS college to offer an AFA in Theatre. The AFA in Theatre represents a clearly defined curriculum of study to guide theatre students through the requirements for successful life in the theatre and successful transfer to four-year institutions. Several BCTC theatre students have transferred to area colleges and universities. Offering the AFA degree will increase the number of theatre transfers and will open a door for the college to recruit students directly out of high school into the theatre program. According to Southern Theatre, the official publication of the Southeastern Theatre Conference, only one other community college in the southeast offers the AFA in Theatre degree. The credit hour Associate in Fine Arts in Theatre is designed for students who plan to transfer to a four-year institution in order to pursue a Bachelor of Fine Arts (BFA) in the Theatre Arts and/or a career in arts-related areas requiring pre-professional credentials. The program includes general education requirements and foundation courses in acting and stage craft as well as a wide variety of performance and production-related electives. Students will focus on the development of performance skills and a basic knowledge of technical theatre while participating firsthand in fully realized theatrical productions every semester. In addition, BCTC can facilitate internships with area Theatres and Arts organizations. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Dr. Henson moved that that the KCTCS Board of Regents approve an Associate in Fine Arts (AFA) in Theatre for Bluegrass Community and Technical College to be implemented in summer VOTE: The motion was approved unanimously. ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN PARAMEDIC TECHNOLOGY FOR ASHLAND COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Applied Science (AAS) in Paramedic Technology for Ashland Community and Technical College to be implemented in fall Dr. Henson noted that Ashland Community and Technical College (ACTC) will be the third or fourth KCTCS college to offer the Paramedic AAS degree. The credit hour program prepares graduates to function as a paramedic to deliver emergency care in a variety of environments. The paramedic is primarily responsible for pre-hospital emergency care to acutely ill or injured patients. 7

16 DRAFT Higher standards are soon to be required to be eligible to take the Emergency Medical Technician Paramedic (EMT-P) National Registry Examination, which is the current KBEMS licensure exam. The proposed change, mandated by the National Registry of EMTs, effective January 2013, requires completion of an accredited Paramedic program to qualify to sit for the National Registry Examination. ACTC is currently approved to offer the certificate in Paramedic Technology. ACTC in collaboration with the Kentucky Fire Commission and the Kentucky State Fire/Science Rescue Training has the facilities, equipment, and faculty available to support this program as well as the funding available to implement this associate degree program. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Dr. Henson moved that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Paramedic Technology for Ashland Community and Technical College to be implemented in fall VOTE: The motion was approved unanimously. ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN PARAMEDIC TECHNOLOGY FOR MADISONVILLE COMMUNITY COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Applied Science (AAS) in Paramedic Technology for Madisonville Community College to be implemented in spring Dr. Henson noted that Madisonville Community College (MCC) will be the third or fourth KCTCS college to offer the Paramedic AAS degree. The credit hour program prepares graduates to function as a paramedic to deliver emergency care in a variety of environments. The paramedic is primarily responsible for pre-hospital emergency care to acutely ill or injured patients. The graduate is eligible to take the Emergency Medical Technician Paramedic (EMT-P) National Registry Examination upon completion of the program. This program meets the standards set forth by the U.S. Department of Transportation National Standard Training and Kentucky Community and Technical College System (KCTCS) Kentucky Board of Emergency Medical Services (KBEMS). The Bureau of Labor Statistics, U.S. Department of Labor, Occupational Outlook Handbook, Edition, cites that the employment of emergency medical technicians and paramedics is expected to grow 9 percent between 2008 and MOTION: On behalf of the Academic Affairs and Curriculum Committee, Dr. Henson moved that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Paramedic Technology for Madisonville Community College to be implemented in spring

17 DRAFT VOTE: The motion was approved unanimously. ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN SURGICAL TECHNOLOGY FOR OWENSBORO COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Applied Science (AAS) in Surgical Technology for Owensboro Community and Technical College to be implemented in fall Dr. Henson noted that Owensboro Community and Technical College (OCTC) will be the ninth KCTCS college to offer the Surgical Technology AAS degree. The credit hour Surgical Technology program prepares graduates to work under the supervision of a surgeon to ensure that the operating room environment is safe, that the equipment functions properly, and that the operative procedure is conducted under conditions that maximize patient safety. Surgical technologists are allied health professionals who are an integral part of the team of medical practitioners providing surgical care to patients in a variety of settings, such as medical offices, out-patient clinics, and the operating room. The Association of Surgical Technologists (AST) passed a resolution stating the preference for the associate degree as the educational model for entrylevel practice. The AST encourages those programs which do not currently offer an associate degree to offer one for the future preparation of students. According to the Occupational Outlook Handbook, employment of surgical technologists is expected to grow 25 percent between 2008 and MOTION: On behalf of the Academic Affairs and Curriculum Committee, Dr. Henson moved that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Surgical Technology for Owensboro Community and Technical College to be implemented in fall VOTE: The motion was approved unanimously. ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN HORTICULTURE FOR OWENSBORO COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Applied Science (AAS) in Horticulture with options in Science and Business; diplomas in Landscape Technology and Ornamental Horticulture; and certificates in Greenhouse Operations, Greenhouse Production, Horticulture Sales, Landscape Installation, Landscape Planning, Lawn Maintenance, Nursery Production, and Nursery Operations for Owensboro Community and Technical College to be implemented in fall Dr. Henson noted that Owensboro Community and Technical College (OCTC) will be the third KCTCS college to offer the Horticulture AAS degree. The credit hour AAS in Horticulture provides students with knowledge and skills needed for careers in greenhouse, nursery, and landscape operations. Students acquire practical experience in turf and landscape maintenance, design, plant production, and business management. 9

18 DRAFT The Owensboro-Daviess County area has seen an increase in greenhouse production and landscape maintenance companies over the last decade. Additionally, for several years, prospective students have requested such classes for personal interest and potential job opportunities and promotion. According to the Bureau of Labor Statistics, U.S. Department of Labor, Occupational Outlook Handbook, Edition, employment of grounds maintenance workers is expected to increase by 18 percent during the decade, which is faster than the average for all occupations. General education courses may transfer to any public Kentucky four-year institution according to the general education transfer agreement. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Dr. Henson moved that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Horticulture with options in Science and Business; diplomas in Landscape Technology and Ornamental Horticulture; and certificates in Greenhouse Operations, Greenhouse Production, Horticulture Sales, Landscape Installation, Landscape Planning, Lawn Maintenance, Nursery Production, and Nursery Operations for Owensboro Community and Technical College to be implemented in fall VOTE: The motion was approved unanimously. ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN FUNERAL SERVICE FOR SOUTHEAST KENTUCKY COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Applied Science (AAS) in Funeral Service for Southeast Kentucky Community and Technical College to be implemented in fall Dr. Henson noted that Southeast Kentucky Community and Technical College (SKCTC) will be the first college in Kentucky to offer the Funeral Service program. The credit hour Funeral Service program provides the educational foundation needed to seek a Kentucky or other state licensure, both as a funeral director and an embalmer. There is a lack of qualified funeral service workers both in the area and regionally. Current programs in funeral services are no closer than 4 1/2 hours from southeastern Kentucky, southwestern Virginia, and southern West Virginia. The closest programs are in Jeffersonville, Indiana; Cincinnati, Ohio; Atlanta, Georgia; and Greenwood, South Carolina. According to the Bureau of Labor Statistics, U.S. Department of Labor, Occupational Outlook Handbook, Edition, employment of funeral directors is expected to increase by 12 percent during the decade, about as fast as the average for all occupations. Job opportunities are expected to be good, particularly for funeral directors who also embalm. 10

19 DRAFT The projected job growth reflects growth in the death care services industry overall due to the aging of the population. Funeral directors are older, on average, than workers in most other occupations and are expected to retire in greater numbers over the coming decade. SKCTC has access to facilities, equipment, and faculty to support this program. No additional funding is required to implement the AAS in Funeral Service program. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Dr. Henson moved that the Board of Regents approve an Associate in Applied Science (AAS) in Funeral Service for Southeast Kentucky Community and Technical College to be implemented in fall VOTE: The motion was approved unanimously. ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN INTERDISCIPLINARY EARLY CHILDHOOD EDUCATION FOR WEST KENTUCKY COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Applied Science (AAS) in Interdisciplinary Early Childhood Education (IECE) for West Kentucky Community and Technical College to be implemented in spring Dr. Henson noted that West Kentucky Community and Technical College (WKCTC) will be the 13th KCTCS college to offer the IECE AAS degree. The credit hour AAS in Interdisciplinary Early Childhood Education provides students an understanding of cognitive, physical, social, and emotional development. Opportunities to apply this knowledge in practical experiences are incorporated in the curriculum. Curriculum topics include, but are not limited to, developmental ages and stages, health and safety, curriculum planning, assessment, and family involvement. Employment opportunities are available in public and private preschools, early care educational settings, early intervention programs, Head Start, hospitals, campus child development centers, rehabilitation clinics, and recreation centers. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Dr. Henson moved that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Interdisciplinary Early Childhood Education for West Kentucky Community and Technical College to be implemented in spring VOTE: The motion was approved unanimously. 11

20 DRAFT UPDATE: ACCREDITATION VISITS UPDATE: STUDENT SERVICES Dr. Henson reported the following: Henderson Community College hosted a Commission on Colleges of the Southern Association of Colleges and Schools (SACS) reaffirmation visit on October 25-27, Hopkinsville Community College hosted a Commission on Colleges of the Southern Association of Colleges and Schools (SACS) reaffirmation visit on October 17-19, Both visits were very successful. Dr. Henson reported the following: Service Transformation Topics o KCTCS and Blackboard held a joint kick-off meeting with college staff to introduce the Student Services Transformation Strategy on September 8, o Since the kick off, the Blackboard Student Services Team has completed 11 of the 16 college visits to gather requirements and knowledgebase information. Gainful Employment o Cross-functional teams across KCTCS have completed the initial review of Gainful Employment reporting information required by recent changes in federal regulations. o Web Services is working with all 16 colleges to bring their websites into alignment with proper program disclosure information. Document Imaging o KCTCS colleges are pursing paperless admissions, records, and financial aid offices. The document imaging initiative will allow colleges to scan applications, transcripts, financial aid verification documents, and other student records into the Student Information System in PeopleSoft, allowing staff to view a student s electronic record instead of multiple paper files. o The document imaging initiative is scheduled to begin in March 2012 and will include scanning an estimated eight million records of past students while starting the scanning of current and future student records. This will be accomplished in three phases. Phase I will be Human Resources (HR) with over an estimated two million documents to be scanned. Phase II will be Student Services with over an estimated eight million documents to be scanned. Phase III will focus on Business and Advancement areas. Global Studies and International Partnerships o KCTCS has joined the Kentucky Institute for International Education (KIIS), giving students a greater opportunity to study abroad as well as a chance for KCTCS faculty to be selected as summer faculty in a foreign country. 12

21 DRAFT UPDATE: KY WINS EXECUTIVE SESSION Dr. Henson reported that KY WINS has funded 25 career pathway projects and 1,136 business and industry training projects as of October 19, Of the 1,136 business and industry training projects, 1,004 have been completed; and 132 are active. To date, the average wage for trainees is $ It is projected that 174,436 participants will be served through training and assessment. From July 1, 2011, through October 19, 2011, KCTCS colleges awarded 3,930 hours of academic credit to 4,220 individuals; and non-credit training was provided for 241 individuals for 1,928 clock hours. MOTION: Mr. Cecil moved and Mr. Zawacki seconded that the KCTCS Board of Regents go into Executive Session pursuant to one or both of the following statutes: KRS (1) (c) Proposed or Pending Litigation or KRS (1) (f) Individual Personnel Matters. VOTE: The motion was approved unanimously. The Board went into Executive Session at 11:45 a.m. (ET). Chair Peeples asked the audience to leave the room. OPEN SESSION The meeting reconvened in open session at 1:24 p.m. (ET). Chair Peeples announced that the Board discussed individual personnel matters and proposed or pending litigation. He noted that during the Executive Session no formal action was taken and that there was no action to bring before the Board as a result of the closed session. EXECUTIVE COMMITTEE UPDATE: KCTCS 2012 LEGISLATIVE AGENDA Chair Peeples called upon Secretary Jackie Cecil to make the committee s report in Vice Chair Roth s absence. Mr. Cecil reported that the 2012 KCTCS Legislative Agenda was distributed at the meeting. It was noted that the agenda is comprised of the Biennial Budget Request that was submitted to the Governor by the Council on Postsecondary Education (CPE). The list of pre-filed bills that would impact KCTCS and higher education was presented and reviewed. These bills will be monitored during the legislative session, and updates will be provided as necessary. ACTION: PRESIDENTIAL COMPENSATION Mr. Cecil reported that the Executive Committee conducted a specially called meeting on November 29, 2011, at the KCTCS System Office and that the Executive Committee took action to make a recommendation to the Board of Regents. Mr. Zawacki, on behalf of the Executive Committee, made the following motion: MOTION: On behalf of the Executive Committee, Mr. Zawacki moved that the Executive Committee has completed its annual assessment of President Michael B. McCall and based on his performance and in accordance with the provisions of his contract recommends: 13

22 DRAFT Extending President McCall s employment contract an additional year, through December 31, Adding an additional year to President McCall s Deferred Compensation Plan. Awarding President McCall 100 percent of his annual performance bonus for which he is eligible. Increasing President McCall s base salary by 3 percent effective January 1, VOTE: The motion was approved unanimously by those voting: Mr. Peeples, Mr. Bean, Mr. Cooper, Dr. Henson, Ms. Hite, Mr. Pence, Ms. Thomas, and Mr. Zawacki. Mr. Buell, Mr. Cecil, Dr. Ginsberg, and Ms. Hoskins did not vote. President McCall noted that it was an honor to serve as the President of KCTCS and that he looked forward to continuing with KCTCS for many more years. More importantly, he appreciated the continued strong support that the Board has given to him and to the System. He thanked the Board for their dedication and the time they have given to the System. NEXT MEETING ADJOURNMENT Chair Peeples announced that the next regular meeting of the KCTCS Board of Regents would be March 16, 2012, at the KCTCS System Office, Versailles, Kentucky. Mr. Cecil moved that the meeting adjourn. Ms. Thomas seconded the motion. VOTE: The motion was approved unanimously, and the meeting adjourned at 1:30 p.m. (ET). 03/16/12 Date Approved by the KCTCS Board of Regents Porter G. Peeples, Chair KCTCS Board of Regents Jackie B. Cecil, Secretary KCTCS Board of Regents Michael B. McCall, Ed.D. KCTCS President 14

23 PRESENTATION: KENTUCKY COUNCIL Agenda Item D-1 ON POSTSECONDARY EDUCATION (CPE) March 16, 2012 At the Board meeting, the Honorable Robert L. King, CPE President, will present Stronger by Degrees: A Strategic Agenda for Kentucky Postsecondary and Adult Education, CPE s strategic plan. CPE approved the strategic agenda, Stronger by Degrees, in February Pursuant to KRS , the Council is to develop and implement a strategic agenda for postsecondary and adult education. KRS elaborates on the purpose of the agenda and its critical role in achieving the vision articulated in the Kentucky Postsecondary Education Improvement Act of 1997 (HB1): The purpose of the strategic agenda is to further the public purposes under KRS by creating high-quality, relevant, postsecondary education and adult education opportunities in the Commonwealth. The strategic agenda shall: 1. Serve as the public agenda for postsecondary education and adult education for the citizens of the Commonwealth, providing statewide priorities and a vision for long-term economic growth; 2. State those important issues and aspirations of the Commonwealth's students, employers, and workforce reflecting high expectations for their performance and the performance of the educational institutions and providers that serve them; and 3. Sustain a long-term commitment for constant improvement, while valuing market-driven responsiveness, accountability to the public, technology-based strategies, and incentivebased motivation. The strategic agenda is the third iteration of CPE s strategic planning effort for Kentucky s Postsecondary and Adult Education and is the result of more than a year s work and numerous contributors, including CPE members and staff, institutional planners, provosts, campus presidents, chief business officers, representatives from the business community, the Kentucky Department for Education, the Economic Development Cabinet, and other agencies and organizations. The theme of the new agenda, Stronger by Degrees, recognizes that increasing degree production and improving the educational attainment of the population is critical to Kentucky s economy and quality of life. The agenda highlights four key policy areas that will demand sustained attention over the next four to five years if Kentucky is to make significant progress toward the goals and vision articulated in the 1997 reform legislation. The policy areas are college readiness; student success; research, economic, and community development; and efficiency and innovation. The proposed agenda also includes updated mission, vision, and value statements for Postsecondary and Adult Education as well as performance metrics and statewide objectives and strategies to guide work in each of the four areas of policy focus. CPE staff and institutional representatives have negotiated statewide and institution-level performance targets based on the strategic agenda adopted in February

24 16

25 PRESENTATION OF MAYSVILLE Agenda Item E-1 COMMUNITY AND TECHNICAL COLLEGE March 16, 2012 At the meeting, KCTCS President Michael B. McCall will introduce Dr. Ed Story, President of Maysville Community and Technical College, who will present the college s vision and the campus master plan. 17

26 18

27 I. Executive Committee 11:00 a.m. (ET), March 15, 2012 Conference Room 102B KCTCS System Office Versailles, Kentucky Page Call to Order Roll Call Approval Minutes Approval of November 29, 2011, Special Meeting Minutes...21 Approval of December 8, 2011, Meeting Minutes Action: Naming of the Applied Science Center at the Middlesboro Campus of Southeast Kentucky Community and Technical College Information: KCTCS Board of Regents 2013 Regular Meeting Calendar Update: 2012 KCTCS Legislative Agenda Update: KCTCS Board of Regents Bylaws Technical Edit Action: KCTCS President s Annual Leadership Initiative Revision Next Meeting June 14, 2012 Adjournment 19

28 20

29 MINUTES KCTCS Board of Regents Executive Committee Special Meeting November 29, 2011 DRAFT Committee Members Present: Mr. P.G. Peeples, Sr., Chair Ms. Marcia L. Roth, Vice Chair Mr. Jackie B. Cecil, Secretary Ms. Doris C. Thomas Mr. Thomas O. Zawacki NOTE: Dr. Gail R. Henson participated by phone. CALL TO ORDER Chair Peeples called the special meeting of the Executive Committee of the Kentucky Community and Technical College System Board of Regents to order at 10:08 a.m. (ET) on November 29, 2011, in the KCTCS Board Room of the KCTCS System Office in Versailles, Kentucky. Meeting notifications followed open meeting procedures. EXECUTIVE SESSION MOTION: Mr. Cecil moved that the Executive Committee go into Executive Session pursuant to KRS (1) (f) Individual Personnel Matters. Ms. Thomas seconded the motion. VOTE: The motion passed unanimously, and the Executive Committee went into Executive Session at 10:09 a.m. (ET). OPEN SESSION The Executive Committee reconvened in open session at 10:56 a.m. (ET) and took a break until 11:10 a.m. Chair Peeples announced that the Executive Committee discussed individual personnel matters during the closed session and that one action item needs to be brought before the Executive Committee. MOTION: Mr. Zawacki moved and Ms. Thomas seconded that the Executive Committee has completed its annual assessment of President Michael B. McCall and based on his performance and in accordance with the provisions of his contract recommends: Extending President McCall s employment contract an additional year, through December 31, Adding an additional year to President McCall s Deferred Compensation Plan. Awarding President McCall 100 percent of his annual performance bonus for which he is eligible. Increasing President McCall s base salary by 3 percent effective January 1, VOTE: The motion was approved unanimously by those voting: Mr. Peeples, Ms. Roth, Ms. Thomas, and Mr. Zawacki. Mr. Cecil as staff representative to the Board of Regents did not vote pursuant to KCTCS Board of Regents Bylaws Section 8.2 Matters on which Members May Vote, which prohibits faculty and non-teaching personnel representatives from voting on issues related to individual compensation matters. 21

30 DRAFT NEXT MEETING Chair Peeples announced that the next regular meeting of the KCTCS Board of Regents Executive Committee would be December 8, 2011, at the KCTCS System Office in Versailles, Kentucky. ADJOURNMENT MOTION: Ms. Roth moved that the meeting adjourn. Mr. Cecil seconded the motion. VOTE: The motion passed unanimously, and the meeting adjourned at 12:12 p.m. (ET). 03/15/12 Date Approved by the Executive Committee Porter G. Peeples, Chair KCTCS Board of Regents Jackie B. Cecil, Secretary KCTCS Board of Regents Michael B. McCall, Ed.D. KCTCS President 22

31 MINUTES KCTCS Board of Regents Executive Committee Meeting December 8, 2011 DRAFT Committee Members Present: Mr. Porter G. Peeples, Sr., Committee Chair Mr. Jackie B. Cecil Dr. Gail R. Henson Ms. Doris C. Thomas Mr. Thomas O. Zawacki Committee Members Absent: Ms. Marcia L. Roth, Committee Vice Chair CALL TO ORDER Chair Peeples called to order the meeting of the Kentucky Community and Technical College System Board of Regents Executive Committee at 1:05 p.m. (ET) on December 8, The meeting was held in the Board Room at the KCTCS System Office in Versailles, Kentucky. The press was notified of the meeting on November 30, Hon. J. Campbell Cantrill, KCTCS General Counsel, served as parliamentarian. There being a quorum present, Executive Committee business began with the approval of minutes. APPROVAL OF MINUTES MOTION: Ms. Thomas moved and Mr. Zawacki seconded that the minutes of the September 15, 2011, KCTCS Board of Regents Executive Committee be approved. VOTE: The motion was approved by unanimous consent. ADDITIONS OR CHANGES TO THE AGENDA UPDATE: 2012 KCTCS LEGISLATIVE AGENDA There were no changes or additions to the agenda. Chair Peeples called on KCTCS President Michael B. McCall to present this item. KCTCS Vice President Tim Burcham assisted with the presentation. The 2012 KCTCS Legislative Agenda was distributed at the meeting. It was noted that the agenda is comprised of the Biennial Budget Request that is submitted to the Governor by the Council on Postsecondary Education (CPE). The list of pre-filed bills that would impact KCTCS and higher education was presented and reviewed by the Executive Committee. These bills will be monitored during the legislative session, and updates will be provided as necessary. NEXT MEETING The next regular meeting of the KCTCS Board of Regents Executive Committee is March 15, 2012, at KCTCS System Office, Versailles, Kentucky. 23

32 DRAFT ADJOURNMENT Mr. Zawacki moved and Mr. Cecil seconded that the Executive Committee adjourn. VOTE: The motion was approved unanimously, and the Executive Committee adjourned at 1:15 p.m. (ET). 03/15/12 Date Approved by the Executive Committee Porter G. Peeples, Chair KCTCS Board of Regents Jackie B. Cecil, Secretary KCTCS Board of Regents Michael B. McCall, Ed.D. KCTCS President 24

33 NAMING OF THE APPLIED SCIENCE CENTER AT THE ACTION MIDDLESBORO CAMPUS OF SOUTHEAST KENTUCKY Agenda Item I-1 COMMUNITY AND TECHNICAL COLLEGE March 16, 2012 Recommendation That the KCTCS Board of Regents approve the naming of the Troy Welch Applied Science Building at Southeast Kentucky Community and Technical College (SKCTC) as requested by President Bruce Ayers and endorsed by the SKCTC Board of Directors and Foundation Board. Rationale KCTCS Board of Regents Policy 7.10 Naming of Buildings and Facilities for Private Donors states, It is appropriate and often very desirable to name a building (or parts thereof) to express the esteem and appreciation the college and/or KCTCS feels for an individual, family, business, or organization that has given significantly and voluntarily of their time and money and/or who has brought extraordinary honor to the institution/system by their accomplishments. Mr. Welch actively supported the college for more than three decades, significantly giving his financial and time resources. Mr. Welch s voluntary efforts and leadership assisted the college in raising more than $8 million in cash and pledges over the course of two multi-year major gift campaigns. The college has discussed the naming proposal with the college s local boards (Attachments B and C). All parties are agreeable to the proposed naming recommendation. Background Southeast Kentucky Community and Technical College is seeking approval to name the Applied Science Center on the Middlesboro Campus in memory of former Mayor and community advocate Mr. Troy L. Welch (Attachment A). Documentation supporting the college s request can be found in Attachments B and C. As the letter indicates, Mr. Welch had a long and distinguished history with the college for many years and was instrumental in obtaining the necessary approvals and funding for the location and construction of the campus in Middlesboro. He also served on the College Foundation and played key volunteer roles in both of the college s major gifts campaigns The Partners in Progress Campaign and the Fulfilling the Promise Campaign. President Bruce Ayers states, Mr. Welch s commitment to SKCTC over the last three decades has certainly earned him a significant place in the history of the college s Middlesboro Campaign and has brought extraordinary honor to the institution and to KCTCS. 25

34 26 Attachment A

35 27

36 28 Attachment B

37 29 Attachment C

38 30

39 INFORMATION: KCTCS BOARD OF REGENTS Agenda Item I REGULAR MEETING CALENDAR March 16, 2012 According to Kentucky Revised Statute (KRS) , the KCTCS Board of Regents is mandated to meet quarterly. The Board has complied with this mandate since its inception. Additionally, the Board has held special meetings as necessary under the conditions set forth in Section 4 of the KCTCS Board of Regents Bylaws. Pursuant to statute and the Board Bylaws, the following 2013 regular meeting dates are proposed: March 14-15, 2013 June 13-14, 2013 September 12-13, 2013 December 5-6, 2013 Regents are asked to review their calendars and let staff know by April 27, 2012, whether their schedules permit attendance on the proposed 2013 meeting dates. The KCTCS Board of Regents will adopt its 2013 regular meeting calendar at its June 15, 2012, meeting. 31

40 32

41 Agenda Item I-3 UPDATE: 2012 KCTCS LEGISLATIVE AGENDA March 16, 2012 KCTCS President Michael B. McCall will provide an update on the 2012 Regular Session of the Kentucky General Assembly. The KCTCS Board of Regents Bylaws Section states: The Executive Committee shall be responsible for all matters related to the overall administration of KCTCS. Specifically, the Executive Committee shall advise KCTCS and recommend action on policies related to... legislative issues... 33

42 34

43 UPDATE: KCTCS BOARD OF REGENTS Agenda Item I-4 BYLAWS TECHNICAL EDIT March 16, 2012 As part of the ongoing policy review process, a technical edit has been made in KCTCS Board of Regents Bylaws Section Academic Affairs and Curriculum Committee. The reference to The Kentucky Plan for Equal Opportunities has been updated since the Kentucky postsecondary education institutions were released by the United States Department of Education Office for Civil Rights from the remedial planning process known as The Kentucky Plan. Background For almost three decades, postsecondary institutions in the Commonwealth operated under the provisions of a federal funding program that required remedial attention to de jure segregation in its public colleges and universities. In December 2008, the United States Department of Education Office for Civil Rights (OCR) released Kentucky s postsecondary institutions from the remedial planning process commonly known as The Kentucky Plan for Equal Opportunities. Following the action by the federal government, the Council on Postsecondary Education (CPE) directed its Committee on Equal Opportunities (CEO), in collaboration with the public institutions, to assure that the significant progress campuses had made in this regard was preserved and enhanced throughout public postsecondary education. On September 12, 2010, CPE adopted the Kentucky Public Education Diversity Policy and Framework for Institution Diversity Plan Development to replace The Kentucky Plan for Equal Opportunities. To implement the policy, CPE required each public institution to develop and submit a college diversity plan, endorsed/approved by the institution s Board of Regents, that outlines strategies to address, at a minimum, the following: (1) student body diversity, (2) student success, (3) workforce diversity, and (4) campus climate. In September 2011, the KCTCS Board of Regents adopted the Resolution to Endorse Beyond the Numbers, KCTCS Diversity Action Plan for Inclusion, Engagement, and Equity (IE2). Beyond the Numbers is the framework to guide the students, faculty, and staff in advancing diversity, multiculturalism, inclusion, and engagement throughout KCTCS. It aligns with both the CPE statewide diversity policy and the KCTCS Strategic Plan. It is comprised of a systemwide action plan as well as individual action plans for each of the 16 KCTCS colleges and the System Office. KRS (19) states: Powers and duties of council. The Council on Postsecondary Education in Kentucky shall: (19) Postpone the approval of any new program at a state postsecondary educational institution, unless the institution has met its equal educational opportunity goals, as established by the council. In accordance with administrative regulations promulgated by the council, those institutions not meeting the goals shall be able to obtain a temporary waiver, if the institution has made substantial progress toward meeting its equal educational opportunity goals 35

44 STRIKETHROUGH VERSION Academic Affairs and Curriculum Committee. The Academic Affairs and Curriculum Committee will be responsible for setting policy related to creating and maintaining the highest level of quality, public accountability, and institutional effectiveness at KCTCS colleges pertaining to educational and training offerings and student services under the auspices of KCTCS. Specifically, the Committee shall advise KCTCS and recommend action on policies related to these areas: 1) existing and proposed academic and technical offerings, including approval of new certificate, diploma, and degree programs and the assessment and evaluation of existing programs; the Kentucky Virtual Campus; and interinstitutional collaboration; 2) workforce development, including the Council on Postsecondary Education, Regional Advisory Groups, and community/institution partnerships; 3) student services; 4) transfer issues, including transition from high school to postsecondary institution concerns, articulation agreements, and admissions and remediation requirements; 5) professional or specialized accreditation; 6) institutional (SACS) accreditation; and 7) institutional effectiveness, with respect to The Kentucky Plan for Equal Opportunities, institutional research, and student assessment efforts, and the Council on Postsecondary Education s new academic program eligibility based on equal educational opportunities objectives as governed by KRS (19). July 21, /16/12 Date Adopted by Date of Last Review KCTCS Board of Regents 1/14/98; 5/20/98; 12/3/99; 2/25/00; 6/29/01; 4/26/02; 6/28/02; 12/06/02; 12/5/03; 12/3/04; 6/10/05; 3/10/06; 9/15/06; 6/15/07; 12/07/07; 3/12/10; 3/16/12 Dates of Revisions P.G. Peeples, Sr., Chair Board of Regents 3/16/12 Date 36

45 AS IT WILL APPEAR VERSION Academic Affairs and Curriculum Committee. The Academic Affairs and Curriculum Committee will be responsible for setting policy related to creating and maintaining the highest level of quality, public accountability, and institutional effectiveness at KCTCS colleges pertaining to educational and training offerings and student services under the auspices of KCTCS. Specifically, the Committee shall advise KCTCS and recommend action on policies related to these areas: 1) existing and proposed academic and technical offerings, including approval of new certificate, diploma, and degree programs and the assessment and evaluation of existing programs; the Kentucky Virtual Campus; and interinstitutional collaboration; 2) workforce development, including the Council on Postsecondary Education, Regional Advisory Groups, and community/institution partnerships; 3) student services; 4) transfer issues, including transition from high school to postsecondary institution concerns, articulation agreements, and admissions and remediation requirements; 5) professional or specialized accreditation; 6) institutional (SACS) accreditation; and 7) institutional effectiveness, with respect to institutional research, student assessment efforts, and the Council on Postsecondary Education s new academic program eligibility based on equal educational opportunities objectives as governed by KRS (19). July 21, /16/12 Date Adopted by Date of Last Review KCTCS Board of Regents 1/14/98; 5/20/98; 12/3/99; 2/25/00; 6/29/01; 4/26/02; 6/28/02; 12/06/02; 12/5/03; 12/3/04; 6/10/05; 3/10/06; 9/15/06; 6/15/07; 12/07/07; 3/12/10; 3/16/12 Dates of Revisions P.G. Peeples, Sr., Chair Board of Regents 3/16/12 Date 37

46 38

47 ACTION KCTCS PRESIDENT S Agenda Item I ANNUAL LEADERSHIP INITIATIVE REVISION March 16, 2012 Recommendation That the KCTCS Board of Regents approve the revision to the Annual Leadership Initiative as proposed in Attachment A. Rationale At the March 15-16, 2012, KCTCS Board of Regents meeting, President Michael B. McCall will propose a revision to the Annual Leadership Initiative: CHANGE See Attachment A. Background Attachment B is the KCTCS President s Annual Leadership Initiative as approved by the KCTCS Board of Regents at the June 13, 2011, meeting. 39

48 Attachment A KCTCS PRESIDENT S LEADERSHIP INITIATIVE THEME: CHANGE Change (n.) - A transformation or transition from one state, condition, or phase to another. Goal: The KCTCS President will design and implement a formal change management process to successfully implement the Transformation Strategies in each of the following areas: Curriculum Review Developmental Education Dual Credit Financial Aid Job Placement and Career Development Student Services Transfer The implementation of these Transformation strategies will support the achievement of the goals, performance measures, and targets outlined in the KCTCS Strategic Plan and the three KCTCS mission areas of: Workforce Education Transfer Education College and Workforce Readiness President McCall will: Target Measurement: Create a new KCTCS leadership model and related team structures based on change management research and best practices. Communicate directly with employees about the changes necessary. visiting each KCTCS college. Design and implement a comprehensive training program in change management. Establish a KCTCS Office of Change Management that will provide the ongoing leadership, service, and support to the System Office and colleges. 40

49 Attachment B Revised June 13, 2011 ACTION KCTCS PRESIDENT S Agenda Item H ANNUAL LEADERSHIP INITIATIVE June 17, 2011 Recommendation That the KCTCS Board of Regents approve the KCTCS President s Annual Leadership Initiative , as presented in revised materials ed to the Board June 13, Rationale The KCTCS President is evaluated annually as required by the KCTCS Board of Regents Bylaws, which state: 13.3 Evaluation. The Board shall perform an evaluation of the President and shall fix the compensation and terms of contract. The KCTCS Board of Regents established KCTCS Board of Regents Policy 2.5 KCTCS President s Performance Review to guide the evaluation process, incorporating the annual Leadership Initiative as a key component of the KCTCS President s performance evaluation. The policy states that KCTCS President s annual Leadership Initiative: is to be determined by the KCTCS President at the beginning of each evaluation cycle in consultation with the President s Leadership Team...The KCTCS President will meet with the KCTCS Board of Regents at the beginning of each performance review period to reach agreement on and establish the goals and target measurements of the Leadership Initiative for the performance review period. The KCTCS Board of Regents Policy 2.5 further states The KCTCS President s annual Leadership Initiative with goals and target measurements, evaluation survey results which may be used in conjunction with the Leadership Initiative, and the KCTCS President s end-of-the-year report are the basis for the evaluation... Background The KCTCS President s annual Leadership Initiative is to be determined by the KCTCS President at the beginning of each evaluation cycle in consultation with the President s Leadership Team. The Leadership Initiative is to be aligned with the KCTCS Strategic Plan in order to establish annual goals and report accomplishments. The current evaluation cycle concludes June 30, Materials related to the KCTCS President s annual leadership initiative were ed to the KCTCS Board of Regents on Monday, June 13, 2011, and are attached. 41

50 42

51 J. Efficiency, Effectiveness, and Accountability Committee *1:30 p.m. (ET), March 15, 2012 Conference Room 102B KCTCS System Office, Versailles, Kentucky Page Call to Order Roll Call Approval Minutes Approval of March 10, 2011, Meeting Minutes Update: KCTCS Strategic Plan Performance Measures Adjournment *Start time will be upon conclusion of the preceding event. 43

52 44

53 DRAFT MINUTES KCTCS Board of Regents Efficiency, Effectiveness, and Accountability Committee March 10, 2011 Committee Members Present: Ms. Johnna Reeder, Committee Chair Mr. Porter G. Peeples, Sr., Committee Vice Chair Mr. Richard A. Bean Mr. Elijah Buell, Jr. Mr. Jackie Cecil Ms. Danita F. Fisher Committee Members Absent: Ms. Tonya J. Davidson Dr. Michael Ginsberg Dr. Gail Henson Ms. Barbara Hoskins Ms. Marcia L. Roth Ms. Doris C. Thomas Mr. Thomas O. Zawacki Mr. C. Ronald James CALL TO ORDER Efficiency, Effectiveness, and Accountability Committee Chair Reeder called to order the meeting of the Kentucky Community and Technical College System Board of Regents Efficiency, Effectiveness, and Accountability (EEA) Committee at 2:20 p.m. (ET), March 10, The meeting was held in Conference Room 102B of the KCTCS System Office in Versailles, Kentucky. Chair Reeder announced that the press was notified of the meeting on March 2, There being a quorum present, committee business began with the approval of minutes. APPROVAL OF MINUTES MOTION: Ms. Thomas moved and Ms. Roth seconded that the minutes of the March 12, 2010, meeting be approved. VOTE: The minutes were approved by unanimous consent. ADDITIONS OR CHANGES TO THE AGENDA UPDATE: KCTCS STRATEGIC PLAN PERFORMANCE MEASURES There were no changes to the agenda. Chair Reeder noted that the KCTCS Board of Regents Effectiveness, Efficiency, and Accountability (EEA) Committee is a committee of the whole Board that is responsible for advising KCTCS and recommending action on policies related to accountability. The KCTCS Board of Regents approved the comprehensive KCTCS Strategic Plan , including the KCTCS Values, Vision, Mission, Strategic Goals, and the Performance Measures for at the March 10-11, 2010, Board of Regents meetings. The strategic plan went into effect July 1, Since the performance measures were adopted by the Board in March 2010, President McCall has worked with the President s Leadership Team (PLT) to assign annual targets for each of these measures. The priority assigned to these measures and targets may change over the course of the strategic planning period. Updated information for several 45

54 DRAFT performance measures will be provided during this Efficiency, Effectiveness, and Accountability (EEA) Committee meeting. President McCall and Dr. Christina Whitfield, KCTCS System Director of the Office of Research and Policy Analysis, provided an update on the Performance Measures and discussed KCTCS involvement in state and national accountability efforts. It was noted that the update on the performance measures included new (and an additional year of) baseline information for several measures, which included Wage Index and Media Focus, and revised previously reported baseline data for several other measures, which included Developmental Education Success Rate for English, math, and reading; Persistence Rate; Persistence Rate Diversity; and Workforce Matriculation. Additionally, it was reported that the Council on Postsecondary Education (CPE) is finalizing its strategic agenda, Stronger by Degrees. KCTCS staff and staff from other Kentucky postsecondary education institutions participated in developing the plan. The focus areas of the CPE plan were highlighted: college readiness; student success; research, economic, and community development; and efficiency and innovation. It was noted that both KCTCS and CPE strategic plans have shifted an emphasis to completions rather than enrollments. In fall 2010 the American Association of Community Colleges (AACC) issued a request for proposals for two-year institutions interested in participating in the Voluntary Framework of Accountability (VFA), a pilot project. In January 2011 AACC announced that KCTCS was one of two systems chosen as a VFA pilot site. This provides KCTCS with an opportunity to participate in a conversation about the emerging national accountability standards and will allow KCTCS to compare performance on a wide range of outcome measures with other two-year institutions nationwide. NEXT MEETING Chair Reeder announced that the next meeting would be in March 2012 at the KCTCS System Office in Versailles. ADJOURNMENT MOTION: Mr. Cecil moved and Dr. Ginsberg seconded that the Efficiency, Effectiveness, and Accountability Committee adjourn. VOTE: The motion passed unanimously, and the meeting adjourned at 2:58 p.m. (ET). 3/15/12 Date Approved by the Efficiency, Effectiveness, and Accountability Committee Marcia L. Roth Committee Chair 46

55 UPDATE: KCTCS STRATEGIC PLAN Agenda Item J-1 PERFORMANCE MEASURES March 16, 2012 At the March 15, 2012, Efficiency, Effectiveness, and Accountability (EEA) Committee meeting, President Michael B. McCall will provide an update on the KCTCS Strategic Plan Performance Measures. Additionally, President McCall will provide an update on KCTCS involvement in state and national accountability efforts. The KCTCS Board of Regents EEA Committee is responsible for advising the KCTCS Board of Regents and recommending action on policies related to accountability. The KCTCS Board of Regents Bylaw states: The purpose of the Efficiency, Effectiveness, and Accountability Committee is to recommend policies related to creating and maintaining the highest level of quality, public accountability, and institutional effectiveness at KCTCS colleges. Specifically, the Committee s responsibility shall be to advise KCTCS and recommend action on policies related to accountability. The Committee shall operate as a committee of the whole and will meet at least annually to review the System s accountability reports and recommend accountability goals for the upcoming year. Routine items considered by the EEA Committee relate to strategic planning and performance measures. The Board of Regents approved the comprehensive KCTCS Strategic Plan , including KCTCS Values, Vision, Mission, Strategic Goals, and the Performance Measures for (Attachment B), at the March 2010 Board of Regents meetings. The Strategic Plan went into effect July 1, The Board began identifying the performance measures for the KCTCS Strategic Plan during the September 2009 EEA Workshop. Feedback from the Board s September 2009 EEA Committee meeting and subsequent input from the KCTCS President s Leadership Team was used to identify the proposed performance measures presented for consideration in the comprehensive strategic plan at the March 2010 Board meetings. Performance measures provide a framework for monitoring progress toward a strategic plan goal. One or more measures have been assigned to each strategic plan goal. The KCTCS Office for Research and Policy Analysis staff maintains data on each of these measures as part of the continuous improvement and institutional effectiveness process. Since the performance measures were adopted by the Board in March 2010, President McCall has worked with the President s Leadership Team (PLT) to assign annual targets for the measures. Target means a performance objective identified for a measure. Results for measures which are assigned targets will be regularly reported to the Board. The priority assigned to measures selected for performance targets and the targets themselves may change over the course of the strategic planning period. Updated information for several performance measures will be provided during the EEA meeting. 47

56 The Kentucky Council on Postsecondary Education (CPE) finalized the Strategic Agenda: Stronger by Degrees in Staff from KCTCS and other Kentucky institutions participated in development of the plan, institutional performance metrics, and performance targets. CPE President Bob King will present the CPE strategic agenda to the Board of Regents at the March 16, 2012, meeting. In fall 2010 the American Association of Community Colleges (AACC) issued a request for proposals for two-year institutions interested in participating in the Voluntary Framework of Accountability (VFA), a pilot project. In January 2011 AACC announced that KCTCS was chosen as one of the two VFA pilot sites. Participation in the VFA provided KCTCS an opportunity to participate in a conversation about emerging national accountability standards and allowed KCTCS to compare its performance on a wide range of student outcome measures with two-year institutions across the United States. The project is now successfully completed; the results were presented at the State Higher Education Executive Officers/National Center for Education Statistics National Conference in April

57 Proposed Performance Measures for the KCTCS Strategic Plan (as Approved March 2010) Attachment A Strategic Goal: Advance excellence and innovation in teaching, learning, and service Measure Engagement Licensure/Certification Pass Rate Definition Average scores on the Community College Survey of Student Engagement's benchmarks of effective educational practice; results from the Community College Faculty Survey of Student Engagement. Annual percent of first-time takers passing licensure and certification exams required by the profession for entry-level positions as reported by state and national examining boards or college licensure exam administrators. Strategic Goal: Increase student access, transfer and success Measure Developmental Education Success Rate Participation Rate Credentials Persistence Rate Transfer Definition Percent of students referred to developmental courses by subject who complete a developmental course in that subject or re-test at a college level by the end of the second year. KCTCS fall credit enrollment, divided by adult population (ages 18-64), as reported by the United States Census Bureau. Annual count of associate degrees, certificates, and diplomas awarded. Percent of fall/summer first-time credential-seeking students who have earned a credential, transferred to a four-year institution, or are still enrolled at the end of three years. KCTCS/CPE definition, including in-state transfers, out-of-state transfers, students transferring additional credit, transfer credit, transfer credit applied to degree programs, and two transfer rates. 49

58 Strategic Goal: Cultivate diversity, multiculturalism and inclusion Measure Student Diversity Index Employee Diversity Persistence Rate Diversity Definition Percent of students with known ethnicity in all racial/ethnic categories excluding white and nonresident alien, based on fall unduplicated headcount, compared to percent minority population. Percent of employees with known ethnicity in all racial/ethnic categories excluding white and nonresident alien, based on fall unduplicated headcount, compared to percent minority population. Percent of fall/summer first-time credential-seeking minority students who have earned a credential, transferred to a four-year institution, or are still enrolled at the end of three years. Strategic Goal: Enhance the economic and workforce development of the Commonwealth Measure High Wage/High Demand Completions Workforce Conversion Rate Wage Index Definition Annual number of credentials awarded in fields with (1.)average salaries at or above the 75th percentile and (2.) growing at a rate greater than or equal to the state average, or exceeding 100 annual job openings. Percent of first-time credit workforce students who enroll as credentialseeking students within three years. Median wage of KCTCS completers earning $2500 or more in the second quarter after completion, indexed to the state median occupational wage. Strategic Goal: Promote recognition and value of KCTCS Measure Financial Contributions Media Focus Definition Annual dollar amount of financial contributions from grants, contracts, advancement, and other external sources, and endowment income. Number of media citations and positive citations as a percent of total, as reported by the VOCUS media-tracking service and KCTCS Public Relations. 50

59 Attachment B KCTCS Values, Vision, Mission and Strategic Goals for the KCTCS Strategic Plan (as Approved March 2010) KCTCS Values KCTCS values: Responsiveness to students, employers, and communities. Access with innovative and flexible delivery. Trust, respect, and open communication. Continuous improvement. Inclusion, multiculturalism, and engagement. KCTCS Vision To be the nation s premier community and technical college system. KCTCS Mission The mission of KCTCS is to improve the employability and quality of life of Kentucky citizens as the primary provider of: College and Workforce Readiness. Transfer Education. Workforce Education and Training. KCTCS Strategic Goals Advance excellence and innovation in teaching, learning, and service. Increase student access, transfer, and success. Cultivate diversity, multiculturalism, and inclusion. Enhance the economic and workforce development of the Commonwealth. Promote the recognition and value of KCTCS. 51

60 52

61 K. Academic Affairs and Curriculum Committee *2:30 p.m. (ET), March 15, 2012 Conference Room 102A KCTCS System Office Versailles, Kentucky Call to Order Page Roll Call Approval Minutes Approval of December 8, 2011, Meeting Minutes **Action: Ratification of New Credit Certificate Programs **Action: KCTCS Colleges Candidates for Credentials Action: Honorary Degree Candidate at Madisonville Community College Information: Policy Revision 4.12 Policy On Collaborative Program Development Update: KCTCS 2012 Academic Program Eligibility Report Update: Baccalaureate Student Transfer Update: Developmental Education Next Meeting June 14, 2012 Adjournment *Start time will be upon conclusion of the preceding event. ** All items listed with two asterisks (**) are considered to be routine by the Board and will be approved by one motion. An item may be removed from the consent agenda at the request of a regent. Agenda items removed from the consent agenda will be discussed in their normal sequence at the full Board of Regents meeting. Consent agenda items will be discussed separately during committee meetings of the Board of Regents. 53

62 54

63 DRAFT MINUTES KCTCS Board of Regents Academic Affairs and Curriculum Committee Meeting December 8, 2011 Committee Members Present: Dr. Gail Henson, Committee Chair Ms. Barbara Hoskins, Committee Vice Chair Mr. Richard A. Bean Mr. Robert G. Cooper Dr. Michael Ginsberg Mr. John W. Pence CALL TO ORDER Academic Affairs and Curriculum Committee Chair Henson called to order the meeting of the Kentucky Community and Technical College System Board of Regents Academic Affairs and Curriculum Committee at 1:34 p.m. (ET) on December 8, The meeting was held in Conference Room 102A of the KCTCS System Office in Versailles, Kentucky. Chair Henson announced that the press was notified of the meeting on November 30, There being a quorum present, committee business began with the approval of minutes. APPROVAL OF MINUTES Chair Henson asked the committee if there were any corrections to the September 15, 2011, meeting minutes. MOTION: Ms. Hoskins moved and Dr. Ginsberg seconded that the minutes of the September 15, 2011, KCTCS Board of Regents Academic Affairs and Curriculum Committee be approved. VOTE: The motion was approved by unanimous consent. ADDITIONS OR CHANGES TO THE AGENDA ACTION: RATIFICATION OF NEW CREDIT CERTIFICATE PROGRAMS Chair Henson called for additions or changes to the agenda. Chair Henson indicated that information about developmental education would be discussed at the March Academic Affairs and Curriculum Committee meeting. There were no additions or changes to the current agenda. RECOMMENDATION: That the KCTCS Board of Regents ratify the approval of new credit certificate programs listed in the agenda materials. Chair Henson called on KCTCS Chancellor Jay Box to provide additional information related to the recommendation. Dr. Box noted that some of the programs listed are a result of rolling over an existing curriculum to a new integrated curriculum with multiple exit points. All certificate programs included on the list are applicable toward at least one degree program, and additional resources are not required for their implementation. The certificate programs listed in the agenda book support the Kentucky Postsecondary Education Improvement Act of 1997 (as amended). These certificate programs meet all the KCTCS program approval policies and 55

64 DRAFT procedures, the KCTCS Policy on Collaborative Program Development, and all applicable Council on Postsecondary Education policies and procedures. MOTION: Mr. Bean moved and Mr. Cooper seconded that the Academic Affairs and Curriculum Committee recommend that the KCTCS Board of Regents ratify the approval of new credit certificate programs listed in the agenda materials. Chair Henson called for discussion. The approval/ratification process for certificates was reviewed. Chair Henson called for a vote. VOTE: The motion was approved unanimously. ACTION: KCTCS COLLEGES CANDIDATES FOR CREDENTIALS RECOMMENDATION: That the KCTCS Board of Regents approve the awarding of KCTCS colleges candidates for degrees and diplomas and ratify certificates as presented in the supplemental booklet, KCTCS Candidates for Credentials July 27, 2011, through October 17, 2011, with the credentials (degrees, diplomas, and certificates) to be awarded to the candidates upon certification that the requirements have been satisfactorily completed. Chair Henson called on Dr. Box to present the candidates for credentials. Dr. Box noted that for the period of July 27, 2011, through October 17, 2011, there were 10,039 credential requests (5,936 of which are unduplicated), including 6,534 certificates; 751 diplomas; 1,011 associate in arts; 427 associate in science; and 1,316 associate in applied science. The credentials are to be awarded to the students upon certification that the requirements for the credentials have been satisfactorily completed. MOTION: Dr. Ginsberg moved and Mr. Pence seconded that the Academic Affairs and Curriculum Committee recommend that the KCTCS Board of Regents approve the awarding of KCTCS colleges candidates for degrees and diplomas and ratify certificates as presented in the supplemental booklet, KCTCS Candidates for Credentials July 27, 2011, through October 17, 2011, with the credentials (degrees, diplomas, and certificates) to be awarded to the candidates upon certification that the requirements have been satisfactorily completed. Chair Henson called for a vote. VOTE: The motion was approved unanimously. 56

65 DRAFT Chair Henson welcomed the following college representatives who assisted with the program proposal presentations: Bluegrass Community and Technical College Dr. David Hellmich, Vice President of Academics. Ms. Diana Martin, Assistant Dean of Humanities Division. Mr. Tim X. Davis, Assistant Professor of Theatre. Ashland Community and Technical College Dr. Janie Kitchen, Dean of Academic Affairs. Mr. Marty Johnson, NREMT-P, State Fire-Rescue Training Area 10. Madisonville Community College Dr. Judith L. Rhoads, President/CEO. Dr. Deborah M. Cox, Chief Academic Officer. Ms. Patricia Young, Professor, Allied Health Division. Owensboro Community and Technical College Dr. Scott Williams, Chief Academic Officer. Ms. Zara Basham-Edge, Surgical Technology Program Coordinator. Ms. Chelsea Williams, Agriculture Technology Program Coordinator. Southeast Kentucky Community and Technical College Dr. Bruce Ayers, President/CEO. Dr. Wheeler Conover, Vice President/Chief Academic Officer. West Kentucky Community and Technical College Dr. Tena Payne, Vice President of Academic Affairs. Dr. Tammy Owen, Associate Vice President of Academic Affairs. ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN FINE ARTS (AFA) IN THEATRE FOR BLUEGRASS COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Fine Arts (AFA) in Theatre for Bluegrass Community and Technical College to be implemented in summer Chair Henson called on Dr. Box to present the Theatre program proposal. Dr. Box noted that Bluegrass Community and Technical College (BCTC) would be the second college to have an Associate in Fine Arts (AFA), but the first KCTCS college to offer an AFA in Theatre. The AFA in Theatre represents a clearly defined curriculum of study to guide theatre students through the requirements for successful life in the theatre and successful transfer to four-year institutions. Several BCTC theatre students have transferred to area colleges and universities. Offering the AFA degree will increase the number of theatre transfers and will open a door for the college to recruit students directly out of high school into the theatre program. According to Southern Theatre, the office publication of the Southeastern Theatre Conference, only one other community college in the southeast offers the AFA in Theatre degree. The credit hour Associate in Fine Arts in Theatre is designed for students who plan to transfer to a four-year institution in order to pursue a Bachelor of Fine Arts (BFA) in the Theatre Arts and/or a career in arts-related areas requiring pre-professional credentials. The program includes general education requirements and foundation courses in acting and stage craft as well 57

66 DRAFT as a wide variety of performance and production-related electives. Students will focus on the development of performance skills and a basic knowledge of technical theatre while participating firsthand in fully realized theatrical productions every semester. Students will be prepared for successful transfer to BFA programs, which can lead to jobs in education, management, and performance-related endeavors. In addition, BCTC can facilitate internships with area Theatres and Arts organizations. BCTC founded a theatre program in the fall of 2006 and has averaged more than 115 students per semester over the past four academic years. BCTC has produced two-to-four theatrical productions annually since the inception of the program. The BCTC program has not only been student centered, but it has also opened auditions to the greater community. It has successfully collaborated with local theatre organizations and universities, including the University of Kentucky for the jointly produced The Grapes of Wrath. Dr. Box noted that BCTC has the resources to support this program and that there is no additional funding required. Dr. Box called on Dr. David Hellmich, BCTC Vice President of Academics. Dr. Hellmich introduced Ms. Diana Martin, Assistant Dean of Humanities Division, who spoke to how the program will benefit the college and community. Ms. Martin also introduced Mr. Tim Davis, Assistant Professor of Theatre at Bluegrass. He spoke to the interest of students and the community in the program. BCTC has several collaborative efforts with the local community. Chair Henson called for a motion. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Ms. Hoskins moved and Dr. Ginsberg seconded that the KCTCS Board of Regents approve an Associate in Fine Arts (AFA) in Theatre for Bluegrass Community and Technical College to be implemented in summer Chair Henson called for discussion. Questions regarding the job market for this degree and transferability with four-year institutions were addressed by Mr. Davis. Chair Henson called for a vote. VOTE: The motion was approved unanimously. 58

67 DRAFT ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN PARAMEDIC TECHNOLOGY FOR ASHLAND COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Applied Science (AAS) in Paramedic Technology for Ashland Community and Technical College to be implemented in fall Chair Henson called on Dr. Box to present the item. Dr. Box noted that Ashland Community and Technical College (ACTC) will be the third or fourth KCTCS college to offer the Paramedic AAS degree. Owensboro Community and Technical College and West Kentucky Community and Technical College currently offer the degree; Madisonville Community College is also seeking an associate degree in Paramedic Technology. The credit hour program prepares graduates to function as a paramedic to deliver emergency care in a variety of environments. The paramedic is primarily responsible for prehospital emergency care to acutely ill or injured patients. This care is delivered in a variety of environments, include ambulances, mobile advanced life support units, industrial on-site units, fire departments, and other sites. Dr. Box explained that the graduate is eligible to take the Emergency Medical Technician Paramedic (EMT-P) National Registry Examination upon completion of the program. This program meets the standards set forth by the U.S. Department of Transportation National Standard Training and Kentucky Community and Technical College System (KCTCS) Kentucky Board of Emergency Medical Services (KBEMS). Dr. Box noted that higher standards are soon to be required to be eligible to take the Emergency Medical Technician Paramedic (EMT-P) National Registry Examination, which is the current KBEMS licensure exam. This move necessitates a change from minimal levels of paramedic training to the more advanced level of paramedic education and accreditation. The proposed change, mandated by the National Registry of EMTs, effective January 2013, requires completion of an accredited Paramedic program to qualify to sit for the National Registry Examination. Dr. Box noted that ACTC is currently approved to offer the certificate in Paramedic Technology. He also noted that ACTC in collaboration with the Kentucky Fire Commission and the Kentucky State Fire/Science Rescue Training has the facilities, equipment, and faculty available to support this program and that they have the funding available to implement this associate degree program. Chair Henson called for a motion. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Ms. Hoskins moved and Mr. Bean seconded that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Paramedic Technology for Ashland Community and Technical College to be implemented in fall Dr. Box called on Dr. Janie Kitchen, ACTC Dean of Academic Affairs, to elaborate on the need for this program and address any questions the 59

68 DRAFT committee may have. Dr. Kitchen also introduced Mr. Marty Johnson from the Fire Commission to address the collaboration between the college and Fire Commission. Mr. Johnson expressed the excitement that State Fire Rescue Area 10 has about the opportunity to work with ACTC on this program. Questions regarding the upcoming 2013 requirement for taking the National Registry Examination were addressed. Other postsecondary institutions that offer the program were noted. Chair Henson called for a vote. VOTE: The motion was approved unanimously. ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN PARAMEDIC TECHNOLOGY FOR MADISONVILLE COMMUNITY COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Applied Science (AAS) in Paramedic Technology for Madisonville Community College to be implemented in spring Chair Henson called on Dr. Box to present the item. Dr. Box noted that Madisonville Community College (MCC) will be the third or fourth KCTCS college to offer the Paramedic AAS degree. Owensboro Community and Technical College and West Kentucky Community and Technical College currently offer the degree; Ashland Community and Technical College is also seeking an associate degree in Paramedic Technology. The credit hour program prepares graduates to function as a paramedic to deliver emergency care in a variety of environments. The paramedic is primarily responsible for pre-hospital emergency care to acutely ill or injured patients. This care is delivered in a variety of environments, including ambulances, mobile advanced life support units, industrial on-site units, fire departments, and other sites. Dr. Box explained that the graduate is eligible to take the Emergency Medical Technician Paramedic (EMT-P) National Registry Examination upon completion of the program. This program meets the standards set forth by the U.S. Department of Transportation National Standard Training and Kentucky Community and Technical College System (KCTCS) Kentucky Board of Emergency Medical Services (KBEMS). Dr. Box addressed the fact that higher standards are soon to be required in order to take the Emergency Medical Technician Paramedic (EMT-P) National Registry Examination, which is the current KBEMS licensure exam. This move necessitates a change from minimal levels of paramedic training to the more advanced level of paramedic education and accreditation. The proposed change, mandated by the National Registry of EMTs, effective January 2013, requires completion of an accredited Paramedic program to qualify to sit for the National Registry Examination. The Bureau of Labor Statistics, U.S. Department of Labor, Occupational Outlook Handbook, Edition, cites that the employment of emergency medical technicians and paramedics is expected to grow 9 percent between 2008 and Dr. Box called on Dr. Judith Rhoads, MCC President/CEO, to further discuss the need for this program. Dr. Rhoads also introduced Dr. Deborah Cox, Chief 60

69 DRAFT Academic Officer, and Ms. Patricia Young, Allied Health Division Professor. They reviewed how a full-time person would be hired to serve the seven county service area and how the program would be able to work collaboratively with local fire departments, including the use of their equipment for training. Chair Henson called for a motion. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Mr. Bean moved and Dr. Ginsberg seconded that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Paramedic Technology for Madisonville Community College to be implemented in spring Chair Henson called for discussion. In response to a question regarding additional funding, Dr. Cox and Ms. Young explained how the new position for a program coordinator would utilize grant funds initially and then would be funded by tuition after the program was up and running. Chair Henson called for a vote. VOTE: The motion was approved unanimously. ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN SURGICAL TECHNOLOGY FOR OWENSBORO COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Applied Science (AAS) in Surgical Technology for Owensboro Community and Technical College to be implemented in fall Chair Henson called on Dr. Box to present the item. Dr. Box noted that Owensboro Community and Technical College (OCTC) will be the ninth KCTCS college to offer the Surgical Technology AAS degree. Hazard Community and Technical College and Somerset Community College currently offer only the degree; Big Sandy Community and Technical College, Bluegrass Community and Technical College, Bowling Green Technical College, Jefferson Community and Technical College, Madisonville Community College, and West Kentucky Community and Technical College offer both the diploma and the AAS degree. Ashland Community and Technical College, Maysville Community and Technical College, Owensboro Community and Technical College, and Southeast Kentucky Community and Technical College currently only offer the diploma. The credit hour Surgical Technology program prepares graduates to work under the supervision of a surgeon to ensure that the operating room environment is safe, that the equipment functions properly, and that the operative procedure is conducted under conditions that maximize patient safety. Surgical technologists are allied health professionals who are an integral part of the team of medical practitioners providing surgical care to 61

70 DRAFT patients in a variety of settings, such as medical offices, out-patient clinics, and the operating room. Although hospitals will be the primary employer of surgical technologists, jobs will be found in clinics, surgical centers, and in the offices of physicians and dentists who perform outpatient surgery. Dr. Box explained that the Association of Surgical Technologists (AST) passed a resolution stating the preference for the associate degree as the educational model for entry-level practice. The AST encourages those programs which do not currently offer an associate degree to offer one for the future preparation of students. According to the Occupational Outlook Handbook, employment of surgical technologists is expected to grow 25 percent between 2008 and Dr. Box further noted that OCTC currently offers a diploma in Surgical Technology. Facilities, supplies, equipment, and faculty are available to support the program. No new funding is required for implementation of this program. Dr. Box called on Dr. Scott Williams, OCTC Chief Academic Officer, who addressed the need for this program. Dr. Williams also introduced Ms. Zara Basham-Edge, Surgical Technology Program Coordinator. They noted how the college works with local hospitals and clinics for students to obtain clinical experiences. They stated that this program falls into the moderate to high demand job category, based on Department of Labor statistics. Chair Henson called for a motion. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Ms. Hoskins moved and Mr. Cooper seconded that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Surgical Technology for Owensboro Community and Technical College to be implemented in fall Chair Henson called for discussion. In response to a question regarding a baccalaureate degree, Dr. Williams explained that there was not one offered; however, students could pursue a Health Sciences four-year degree to continue their education. Chair Henson called for a vote. VOTE: The motion was approved unanimously. 62

71 DRAFT ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN HORTICULTURE FOR OWENSBORO COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Applied Science (AAS) in Horticulture with options in Science and Business; diplomas in Landscape Technology and Ornamental Horticulture; and certificates in Greenhouse Operations, Greenhouse Production, Horticulture Sales, Landscape Installation, Landscape Planning, Lawn Maintenance, Nursery Production, and Nursery Operations for Owensboro Community and Technical College to be implemented in fall Chair Henson called on Dr. Box to present the item. Dr. Box noted that Owensboro Community and Technical College (OCTC) will be the third KCTCS college to offer the Horticulture AAS degree; Jefferson Community and Technical College and Somerset Community College currently offer the degree. The credit hour AAS in Horticulture provides students with knowledge and skills needed for careers in greenhouse, nursery, and landscape operations. Students acquire practical experience in turf and landscape maintenance, design, plant production, and business management. Dr. Box explained that the Daviess County Horticulture Extension Agent has expressed a definite need for a horticulture program in the OCTC service area, based primarily on industry inquiries for properly trained horticulture employees. Furthermore, the Owensboro-Daviess County area has seen an increase in greenhouse production and landscape maintenance companies over the last decade. Additionally, for several years, prospective students have requested such classes for personal interest and potential job opportunities and promotion. Dr. Box noted that according to the Bureau of Labor Statistics, U.S. Department of Labor, Occupational Outlook Handbook, Edition, employment of grounds maintenance workers is expected to increase by 18 percent during the decade, which is faster than the average for all occupations. Dr. Box stated that OCTC has the facilities, equipment, and faculty available to support this program. No additional funding is required for implementation of this associate degree program. Dr. Box also noted that general education courses may transfer to any public Kentucky four-year institution according to the general education transfer agreement. In developing the Horticulture program, OCTC has collaborated with secondary and postsecondary institutions in the OCTC service area. Qualified high school students can begin the program by taking dual or concurrent enrollment courses through the institution s Discover College program; those desiring a baccalaureate degree may transfer to a four-year program at the University of Kentucky (UK), Murray State University, or Western Kentucky University (WKU). 63

72 DRAFT Dr. Box called on Dr. Scott Williams, OCTC Chief Academic Officer, to further address the need for this program. Dr. Williams also introduced Ms. Chelsea Williams, Agriculture Technology Program Coordinator. They said students already in landscaping positions and community extension agents requested that the college offer the degree. They also noted that this program could develop into other fields of study, such as bio-technology and/or hydroponic technology. Chair Henson called for a motion. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Mr. Bean moved and Ms. Hoskins seconded that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Horticulture with options in Science and Business; diplomas in Landscape Technology and Ornamental Horticulture; and certificates in Greenhouse Operations, Greenhouse Production, Horticulture Sales, Landscape Installation, Landscape Planning, Lawn Maintenance, Nursery Production, and Nursery Operations for Owensboro Community and Technical College to be implemented in fall Chair Henson called for discussion. In response to a question regarding enrollment, Dr. Williams stated that the research conducted showed a need for entry-level training and that is why the college is seeking program approval. Chair Henson called for a vote. VOTE: The motion was approved unanimously. ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN FUNERAL SERVICE FOR SOUTHEAST KENTUCKY COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Applied Science (AAS) in Funeral Service for Southeast Kentucky Community and Technical College to be implemented in fall Chair Henson called on Dr. Box to present the item. Dr. Box noted that Southeast Kentucky Community and Technical College (SKCTC) will be the first KCTCS college to offer the Funeral Service AAS degree. In fact, SKCTC will be the first college in Kentucky to offer the Funeral Service program. The credit hour Funeral Service program provides the educational foundation needed to seek a Kentucky or other state licensure, both as a funeral director and an embalmer. There is a lack of qualified funeral service workers both in the area and regionally. Current programs in funeral services are no closer than 4 1/2 hours from southeastern Kentucky, southwestern Virginia, and southern West Virginia. The closest programs are in Jeffersonville, Indiana; Cincinnati, Ohio; Atlanta, Georgia; and Greenwood, South Carolina. Local funeral homes are willing to provide support through practicum sites, course instruction, 64

73 DRAFT assistance with accreditation, and contacts with which to obtain supplies from national funeral service vendors. According to the Bureau of Labor Statistics, U.S. Department of Labor, Occupational Outlook Handbook, Edition, employment of funeral directors is expected to increase by 12 percent during the decade, about as fast as the average for all occupations. Job opportunities are expected to be good, particularly for funeral directors who also embalm. Dr. Box noted that the projected job growth reflects growth in the death care services industry overall due to the aging of the population. In addition to employment growth, the need to replace funeral directors who retire or leave the occupation for other reasons will result in good job opportunities. Funeral directors are older, on average, than workers in most other occupations and are expected to retire in greater numbers over the coming decade. Dr. Box noted that SKCTC has access to facilities, equipment, and faculty to support this program. No additional funding is required to implement the AAS in Funeral Service program. Dr. Box called on Dr. Bruce Ayers, SKCTC President/CEO, to further address the need for this program. Dr. Ayers also introduced Dr. Wheeler Conover, Vice President/Chief Academic Officer. Dr. Ayers provided the background on the program. He reviewed the visit he had with Piedmont Technical College and the support he had from area funeral service businesses. Chair Henson called for a motion. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Mr. Cooper moved and Ms. Hoskins seconded that the Academic Affairs Committee recommend that the Board of Regents approve an Associate in Applied Science (AAS) in Funeral Service for Southeast Kentucky Community and Technical College to be implemented in fall Chair Henson called for discussion. In response to a question regarding the offering of cremation as part of this program, Dr. Ayers explained that cremation was not included at this time. Dr. Ayers also addressed the community support for this program. Chair Henson called for a vote. VOTE: The motion was approved unanimously. 65

74 DRAFT ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN INTERDISCIPLINARY EARLY CHILDHOOD EDUCATION FOR WEST KENTUCKY COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Applied Science (AAS) in Interdisciplinary Early Childhood Education (IECE) for West Kentucky Community and Technical College to be implemented in spring Chair Henson called on Dr. Box to present the item. Dr. Box noted that West Kentucky Community and Technical College (WKCTC) will be the 13th KCTCS college to offer the IECE AAS degree. Ashland Community and Technical College, Bluegrass Community and Technical College, Elizabethtown Community and Technical College, Gateway Community and Technical College, Hazard Community and Technical College, Henderson Community College, Hopkinsville Community College, Jefferson Community and Technical College, Madisonville Community College, Maysville Community and Technical College, Owensboro Community and Technical College, and Somerset Community College offer the diploma and the associate degree. The credit hour AAS in Interdisciplinary Early Childhood Education provides students an understanding of cognitive, physical, social, and emotional development. Opportunities to apply this knowledge in practical experiences are incorporated in the curriculum. Curriculum topics include, but are not limited to, developmental ages and stages, health and safety, curriculum planning, assessment, and family involvement. Dr. Box explained that employment opportunities are available in public and private preschools, early care educational settings, early intervention programs, Head Start, hospitals, campus child development centers, rehabilitation clinics, and recreation centers. Dr. Box noted that WKCTC is currently approved to offer certificates in IECE. The college has the facilities, equipment, and faculty available to implement the program. A full-time faculty coordinator/faculty member will be hired to begin in fall 2012 with funding acquired through tuition. Dr. Box called on Dr. Tena Payne, WKCTC Vice President of Academic Affairs, to further address program need. Dr. Payne also introduced Dr. Tammy Owen, Associate Vice President of Academic Affairs. They indicated that local preschool and early childcare providers have requested this program. Chair Henson called for a motion. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Ms. Hoskins moved and Dr. Ginsberg seconded that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Interdisciplinary Early Childhood Education for West Kentucky Community and Technical College to be implemented in spring

75 DRAFT Chair Henson called for discussion. In response to a question regarding transferability, Dr. Payne indicated that the general education courses will transfer to any public Kentucky four-year institution. She also explained that Murray State University has worked with other KCTCS colleges to develop a 2+2 program. Discussion has started with the Dean of Early Childhood Education to develop one with WKCTC. KCTCS has a Memorandum of Agreement with Morehead State University that allows students to complete a Bachelor of Arts in Interdisciplinary Early Childhood Education with Certification. Dr. Owen also further addressed the need of the statewide Headstart program for workers with an associate degree. Chair Henson called for a vote. VOTE: The motion was approved unanimously. UPDATE: ACCREDITATION VISITS UPDATE: STUDENT SERVICES Chair Henson called on Dr. Box to present this item. He noted the following: Henderson Community College hosted a Commission on Colleges of the Southern Association of Colleges and Schools (SACS) reaffirmation visit on October 25-27, Hopkinsville Community College hosted a Commission on Colleges of the Southern Association of Colleges and Schools (SACS) reaffirmation visit on October 17-19, Both visits were very successful. Chair Henson called on Dr. Box to present this item. He noted the following: Service Transformation Topics o KCTCS and Blackboard held a joint kick-off meeting with college staff to introduce the Student Services Transformation Strategy on September 8, o Since the kick off, the Blackboard Student Services Team has completed 11 of the 16 college visits to gather requirements and knowledgebase information. Gainful Employment o Cross-functional teams across KCTCS have completed the initial review of Gainful Employment reporting information required by recent changes in federal regulations. o Web Services is working with all 16 colleges to bring their websites into alignment with proper program disclosure information. Document Imaging o KCTCS colleges are pursing paperless admissions, records, and financial aid offices. The document imaging initiative will allow colleges to scan applications, transcripts, financial aid verification documents, and other student records into the Student Information 67

76 System in PeopleSoft, allowing staff to view a student s electronic record instead of multiple paper files. o The document imaging initiative is scheduled to begin in March 2012 and will include scanning an estimated eight million records of past students while starting the scanning of current and future student records. This will be accomplished in three phases. Phase I will be Human Resources (HR) with over an estimated two million documents to be scanned. Phase II will be Student Services with over an estimated eight million documents to be scanned. Phase III will focus on Business and Advancement areas. Global Studies and International Partnerships o KCTCS has joined the Kentucky Institute for International Education (KIIS), giving students a greater opportunity to study abroad as well as a chance for KCTCS faculty to be selected as summer faculty in a foreign country. UPDATE: KY WINS NEXT MEETING ADJOURNMENT Chair Henson called on Dr. Box to present this item. It was noted that KY WINS has funded 25 career pathway projects and 1,136 business and industry training projects as of October 19, Of the 1,136 business and industry training projects, 1,004 have been completed; and 132 are active. To date, the average wage for trainees is $ It is projected that 174,436 participants will be served through training and assessment. From July 1, 2011, through October 19, 2011, KCTCS colleges awarded 3,930 hours of academic credit to 4,220 individuals; and non-credit training was provided for 241 individuals for 1,928 clock hours. Chair Henson announced that the next regularly scheduled meeting of the KCTCS Board of Regents Academic Affairs and Curriculum Committee is March 15, 2012, at the KCTCS System Office, Versailles, Kentucky. Dr. Ginsberg moved and Ms. Hoskins seconded that the Academic Affairs and Curriculum Committee meeting adjourn. VOTE: The motion was approved unanimously, and the meeting adjourned at 4:10 p.m. (ET). 03/15/12 Date Approved by the Academic Affairs and Curriculum Committee Gail R. Henson Committee Chair 68

77 ACTION RATIFICATION OF NEW CREDIT Agenda Item K-1 CERTIFICATE PROGRAMS March 16, 2012 Recommendation That the KCTCS Board of Regents ratify the approval of new credit certificate programs listed in the agenda materials. Rationale The KCTCS Board of Regents Policy on Program Approval, adopted April 30, 1999, specifies that the Board must approve all new programs that lead to the awarding of an associate degree or a diploma. The KCTCS President may approve new credit certificate programs upon recommendation by the KCTCS Chancellor, with such approvals to be presented to the Board of Regents for ratification. The certificate programs listed in the agenda book support the Kentucky Postsecondary Education Improvement Act of 1997 (as amended) goals of being responsive to the needs of students and employers, avoiding unnecessary program duplication, and increasing inter-institutional collaboration. They meet all KCTCS program approval policies and procedures, the KCTCS Policy on Collaborative Program Development, and all applicable Council on Postsecondary Education policies and procedures. Some of the certificate programs listed are a result of rolling over an existing curriculum to a new integrated curriculum with multiple exit points, e.g., Network and Information Systems Technology curriculum rolled over to the new Information Technology curriculum. All certificate programs included on the list are applicable toward at least one degree program, and additional resources are not required for their implementation. As noted at the August 15, 2003, KCTCS Board of Regents meeting, procedures for Boardapproved certificate and/or diploma programs that are revised through the curriculum revision process in a manner that divides an existing program credential into two or more separate credentials are to incorporate them into the rollover process with the approval of the KCTCS President and ratification of the KCTCS Board of Regents. 69

78 Background In April 1999, the Council on Postsecondary Education (CPE) delegated to the KCTCS Board of Regents authority to approve new academic programs at KCTCS colleges. As part of the delegation, which was effective until December 2000, the CPE established a Timeline for Implementation and Review of KCTCS New Program Approval Authority. This timeline included a series of steps for the implementation, review, and audit of program approval policies at KCTCS. During fall 2000, CPE staff conducted a review of KCTCS program approval procedures and met with the KCTCS Board of Regents Academic Affairs Committee Chair to assess the committee s role and its evaluation of the process. At its November 13, 2000, meeting, CPE reaffirmed the delegation of program approval authority to KCTCS for all new certificate, diploma, and associate degree programs offered by KCTCS colleges. 70

79 KCTCS Certificate Programs For Ratification by the KCTCS Board of Regents March 16, 2012 College Embedded Description CIP Code Big Sandy Community and Y Computer Technician Technical College Y Productivity Software Specialist Bluegrass Community and Technical College Bowling Green Technical College Elizabethtown Community and Technical College Y Alternative Energy Y Energy Efficiency and Analysis Y Solar/Photovoltaic Technologies Y Wind System Technologies Y Paramedic Technology Y Computer Technician Y Computer Technician Y Productivity Software Specialist Gateway Community and Technical College Henderson Community College Hopkinsville Community College Y Computer Technician Y Productivity Software Specialist Y Computer Technician Y Productivity Software Specialist Y Emergency Medical Technician Y Nursing Assistant - Advanced Y Phlebotomy for the Health Care Worker Y Computer Technician Y Productivity Software Specialist Y Criminal Justice Core Y Corrections Y Law Enforcement Y Security and Loss Prevention

80 Jefferson Community and Technical College Madisonville Community College Maysville Community and Technical College Owensboro Community and Technical College Y Computer Technician Y Productivity Software Specialist Y Computer Technician Y Productivity Software Specialist Y Computer Technician Y Productivity Software Specialist Y Computer Technician Y Productivity Software Specialist Somerset Community College N Advanced Imaging in Radiography Computed Tomography Track Y Paramedic Technology

81 ACTION KCTCS COLLEGES Agenda Item K-2 CANDIDATES FOR CREDENTIALS March 16, 2012 Recommendations That the KCTCS Board of Regents approve the awarding of KCTCS college candidates for degrees and diplomas and ratify certificates as presented in the supplemental booklet, KCTCS Candidates for Credentials October 18, 2011, through January 17, 2012, with the credentials (degrees, diplomas, and certificates) to be awarded to the candidates upon certification that the requirements have been satisfactorily completed. Rationale KRS (1)(e) specifies that the KCTCS Board of Regents may grant diplomas and confer degrees upon the recommendation of the president and faculty. In April 1999, the Council on Postsecondary Education (CPE) delegated authority to approve new academic programs at community and technical colleges to the KCTCS Board of Regents effective until December 31, During fall 2000, CPE staff conducted a review of KCTCS program approval procedures and met with the KCTCS Board of Regents Academic Affairs and Curriculum Committee Chair to assess the committee s role and its evaluation of the process. Following that review, CPE reaffirmed on November 13, 2000, the delegation of program approval authority to KCTCS. Under the rules of the KCTCS Faculty Senate, the faculty of each college must recommend to the KCTCS President and the KCTCS Board of Regents all candidates for degrees, certificates, and diplomas from the college. Background At the February 22, 2002, KCTCS Board of Regents meeting, the Board approved the recommendation to allow candidates for diploma and associate degree programs to be presented at every Board meeting, if submitted for approval by the colleges. Colleges were authorized to issue certificates upon completion subject to ratification at the next scheduled Board meeting. To implement this recommendation, the candidate list is now being generated by date ranges rather than by terms (fall term/spring term). 73

82 74

83 ACTION HONORARY DEGREE CANDIDATE AT Agenda Item K-3 MADISONVILLE COMMUNITY COLLEGE March 16, 2012 Recommendation That the KCTCS Board of Regents approve the posthumous awarding of an honorary associate degree in humane letters to Dr. Bill Winstead, as requested by Madisonville Community College (MCC) President Judith Rhoads on behalf of the local college and its board of directors. He has contributed significantly to the college and the community. Rationale KRS (1)(e) specifies that the KCTCS Board of Regents may grant diplomas and confer degrees upon the recommendation of the president and faculty. Dr. Bill Winstead, who died on August 1, 2011, served 6 years as an adjunct faculty member and 13 years as a full-time faculty member and earned the rank of Associate Professor. Dr. Bill Winstead provided immeasurable service to the college and to the community. o He served as co-chair of the Kentucky Education Association-Student Program. o He served as co-chair of the college s Constitution Day Committee and the United Way Committee. o He served on the United Way of Hopkins County Board. o He served on various history curricula committees at the college and system level. Dr. Bill Winstead was the 2001, 2002, 2003, and 2009 recipient of the college s Outstanding Teacher of the Year Award. Dr. Bill Winstead was a generous private supporter of the Glema Mahr Center for the Arts, located on the campus of the Madisonville Community College. Dr. Bill Winstead provided consistent, professional advocacy for Madisonville Community College and KCTCS. He successfully co-chaired the employee portion of the college s Fulfilling the Promise fundraising campaign. The Madisonville Community College Board of Directors (Attachment B) as well as the college Honorary Degree Committee support the posthumous awarding of an honorary associate degree in humane letters to Dr. Bill Winstead. 75

84 Background In May 2003 the Board of Regents approved Policy 4.17 Policy on Honorary Degrees, which authorizes the individual colleges to award honorary associate degrees in humane letters (honoris causa) to individuals who have contributed significantly to the awarding college or KCTCS. The process includes the KCTCS President s recommendation to the Board of Regents for approval. President Judith Rhoads, Madisonville Community College, is proposing the late Dr. Bill Winstead as a candidate for an honorary degree (Attachment A). 76

85 77 Attachment A

86 78

87 79 Attachment B

88 80

89 INFORMATION: POLICY REVISION 4.12 POLICY ON COLLABORATIVE Agenda Item K-4 PROGRAM DEVELOPMENT March 16, 2012 The proposed revision of KCTCS Board of Regents 4.12 Policy on Collaborative Program Development is in order to: Revise the Program Collaborative Continuum in response to the Kentucky Council on Postsecondary Education (CPE) initiatives to standardize definitions and program approval throughout the state s public postsecondary institutions. Revise the AA, AS, AAS, AFA, Diploma, and Certificate in response to HB 160 and CPE statewide initiatives to align general education. Background Following the passage of HB 160 (signed April 12, 2010), CPE initiated statewide faculty workgroups to review competencies and align general education for transfer across Kentucky public postsecondary institutions. The work included utilization of national Association of American Colleges and Universities Liberal Education and America s Promise (AAC&U LEAP) standards. Assuring compliance with SACS standards, the KCTCS General Education Committee then made general education recommendations through the KCTCS faculty curriculum review process. The KCTCS Curriculum Review Committee recommended and the KCTCS Senate Council approved the new general education competency statements and general education requirements for all KCTCS credentials on October 14, At the state level, a common course numbering crosswalk was developed; and a Transfer Equivalency System (TES) was implemented for students to access transfer information. The Council on Postsecondary Education (CPE) also convened a group of representatives from each of the public institutions to reexamine the current academic policies and recommend changes. The group worked between April 2010 and July 2011 to define terms related to academic programming and create an updated policy for approval of new academic programs. The policy and procedures reflect best practices, reinforce state-level and institutional policies to create a more coordinated approach to academic programming, and better connect academic program approval with the review of existing academic programs. The revisions were approved by CPE on September 22, 2011, with implementation spring

90 KCTCS BOARD OF REGENTS POLICIES STRIKETHROUGH VERSION 4.12 Policy on Collaborative Program Development Kentucky Community and Technical College System (KCTCS) collaborative program development processes shall meet criteria specified by the accrediting bodies of the respective community and technical colleges and any required programmatic standards. KCTCS program development shall be collaborative, with optimal collaboration the expectation. Program collaboration may consist of fully collaborative programs, joint programs, cooperative programs, and articulation/transfer agreements. (See Attachment A) KCTCS offerings shall include programs that lead to the awarding of: Associate in Science Degrees; Associate in Arts Degrees; Associate in Fine Arts Degrees; Associate in Applied Science Degrees; Certificates; Diplomas; and Continuing Education Units. (See Attachment B) The high quality, responsive programs resulting from collaborative program development shall meet state, regional and community needs and provide the education and training necessary for developing a workforce with the skills to meet the needs of new and existing industries and improve the quality of life and employability of citizens. The KCTCS President (or designee) is charged with developing curricula frameworks which shall include (but not be limited to) the consistent use of prefixes, common course numbering, and the elimination of unnecessary duplication in all KCTCS curricula. The KCTCS President is authorized to develop appropriate procedures and criteria in order to implement the policy delineated above Date Approved by Date of Last Review KCTCS Board of Regents ; ; Date of Last Revision (Include all dates in chronological order) (SIGNED) (SIGNED) Chair, Board of Regents Date President, KCTCS Date 82

91 Program Collaboration Continuum High-Level Collaboration Attachment A Low-Level Collaboration 83 Types of Collaboration Characteristics Collaborative Programs A collaborative program is an academic program under the sponsorship of more than one institution or organization and contains elements of resource sharing agreed upon by the partners. multiple institutions or organizations. None of the participating institutions delivers the entire program alone, and the partnering. All participating institutions need not have the authority to award the degree or credential. Participating institutions and / organizations share responsibility for the program s delivery and quality. The credential awarded may indicate the collaborative nature of the program. If only one institution (primary) offers the degree or credential but other institutions or organizations (secondary) provide some resources, the program at the Joint Programs A joint program is an academic a program that is mutually sponsored by two or more institutions leading to a single credential or degree, which is conferred by both or all participating institutions. None of the participating institutions delivers the entire program alone,.and aall participating institutions and organizations share responsibility for all aspects of the program s delivery and quality. The credential indicates the joint nature of the program. The program is registered on the Council s Registry of Degree Programs in an enrollment and degree-granting category for each institution participating in the joint program. Cooperative Programs A cooperative program is a stand-alone program under the sponsorship of a single institution but which may contain elements of resource sharing agreed upon by one or more other institution(s) or organization(s) when offered on the campus of the non-degree granting institution. In a cooperative program of instruction, the sponsoring institution awards the degree or credential. The credential awarded may indicate the cooperative nature of the program. The program at the participating institution(s) is registered on the Council s Registry of Degree Programs in an enrollment-only reporting category. Articulation/ Transfer Agreements (Programmatic) Course-by-Course Transfer Credit or Accepted Course Equivalencies Inter- Institutional Agreements Statewide Agreements Avoidance of Unnecessary Duplication Minimum Required KCTCS BOARD OF REGENTS POLICIES

92 secondary institution(s) is The program at each participating institution is registered on the Council s Registry of Degree Programs in an as a collaborative enrollment-only or collaborative degreegranting program reporting category If the degree or credential is offered by all institutions participating in the resource-sharing arrangement but only one institution is listed on a graduate s diploma, the program is registered on the Council s Registry of Degree Programs in an enrollment- and degree-granting category for each participating institution. 84 Attachment A KCTCS BOARD OF REGENTS POLICIES

93 KCTCS BOARD OF REGENTS POLICIES KCTCS Program Descriptions Attachment B Associate in Science Degree A. An Associate in Science (AS) degree is designed to transfer into a Baccalaureate of Science Degree program at a four-year institution. It consists of a core transfer component of 33 credit hours and additional general education requirements of credit hours and additional credit hours of general education and pre-major requirements at the transfer institution for 60 credit hours. B. Core Transfer Component: Writing/Accessing Information 6 Written Communications 6 credit hours Students who complete ENG 105 must take an additional 3 credit Hours of General Education from any of the General Education categories. Oral Communications 3 credit hours Heritage 3 Humanities 3 Arts and Humanities 6 credit hours One course must be selected from Humanities and one course from Heritage. Quantitative Reasoning 6 credit hours Social Interaction 9 Natural Sciences 6 credit hours One science course must include a laboratory experience. Mathematics (college Algebra or higher level) 3 Social and Behavioral Science 6 credit hours Two disciplines must be represented and different from those in the Arts and Humanities category. Sub-Total 33 credit hours C. Additional General Education Requirements (Beyond the Core): Science or Mathematics 9 Computer Literacy 3 Course(s) to be chosen from the Core Areas 3 Select courses from headings in the Core categories and/or Foreign Language.At least 6 credit hours must be selected from Quantitative Reasoning and/or Natural Sciences. Students are advised to choose hours to satisfy pre-major requirements at the institution to which they are transferring. Sub-Total 1512 credit hours D. General Education and Pre-major Requirements D. Other Requirements: Electives* Students are advised to choose hours to satisfy pre-major requirements at the 85

94 KCTCS BOARD OF REGENTS POLICIES Institution to which they are transferring. Sub-Total Total 1215 credit hours 60 credit hours *Computer/digital literacy must be demonstrated either by competency exam or by completing an approved computer/digital literacy course. 86

95 KCTCS BOARD OF REGENTS POLICIES Associate in Arts Degree A. An Associate in Arts (AA) degree provides a foundation in liberal arts and is designed to for transfer into a Baccalaureate of Arts Degree at a four-year institution. It consists of a core transfer component of 33 credit hours and additional general education requirements of credit hours and additional credit hours of general education and premajor requirements at the transfer institution for 60 credit hours. B. Core Transfer Component: Writing/Accessing Information 6 Written Communications 6 credit hours Students who complete ENG 105 must take an additional 3 credit Hours of General Education from any of the General Education categories. Oral Communications 3 credit hours Heritage 3 Humanities 3 Arts and Humanities 6 credit hours One course must be selected from Humanities and one course from Heritage. Quantitative Reasoning 3 credit hours Social Interaction 9 Natural Sciences 63 credit hours One science course must include a laboratory experience Social and Behavioral Science 9 credit hours Two disciplines must be represented and different from those in the Arts and Humanities category. Mathematics (college Algebra or higher level) 3 Quantitative Reasoning OR Natural Sciences 3credit hours Sub-Total 33 credit hours C. Additional General Education Requirements (Beyond the Core): Heritage/Humanities 3 Heritage/Humanities/Foreign Language or Social Interaction 3 Science or Mathematics 3 Computer Literacy 1-3 Course(s) to be chosen from the Core Areas 3-5 Select courses from headings in the Core categories and/or Foreign Language. At least 6 credit hours must be selected from Arts and Humanities and/or Social and Behavioral Science and/or Foreign Language. Students are advised to choose hours to satisfy pre-major requirements at the institution to which they are transferring. Sub-Total 1512 credit hours 87

96 KCTCS BOARD OF REGENTS POLICIES D. Other Degree Requirements: Electives* Students are advised to choose hours to satisfy pre-major requirements at the institution to which they are transferring. Sub-Total 1215 credit hours Total 60 credit hours *Computer/digital literacy must be demonstrated either by competency exam or by completing an approved computer/digital literacy course. 88

97 KCTCS BOARD OF REGENTS POLICIES Associate in Fine Arts Degree A. An Associate in Fine Arts (AFA) degree is designed to transfer into a Baccalaureate of Fine Arts (BFA) program at a four-year institution. It consists of a general education requirement of credit hours, plus a Computer Literacy requirement of 3 credit hours (see below), a fine arts core of 18 credit hours, and 18 additional credit hours of concentration for a credit hour minimum. B. General Education Component: Writing/Accessing Information 6 Oral Communication 3 Written and Oral Communications Students who complete ENG 105 must take an additional 3 credit hours of General Education from any of the General Education categories. Heritage/Humanities/Foreign Languages 3 Arts and Humanities The course chosen to satisfy this requirement must be from a discipline other than the discipline in the Fine Arts Core and/or Concentration. Quantitative Reasoning Social Interaction 6 Natural Sciences Must include a laboratory experience for general education certification in the Natural Sciences category. Mathematics 3 Social and Behavioral Science 9 credit hours 3 credit hours 3 credit hours 3 credit hours 6 credit hours Sub-Total credit hours C. Additional General Education Requirement: Computer Literacy * Sub-Total 0-3 D.C. Fine Arts Core* Sub-Total 18 credit hours E.D. Concentration Sub-Total 18 credit hours Total credit hours 89

98 KCTCS BOARD OF REGENTS POLICIES * Computer literacy/digital literacy must be demonstrated either by competency exam or by completing an approved computer literacy course. 90

99 KCTCS BOARD OF REGENTS POLICIES Associate in Applied Science Degree A. An Associate in Applied Science (AAS) degree prepares students for technical employment within a two-year period and consists of a minimum of 60 credit hours including credit hours of general education and meets the distribution of credit described below. B. General Education Component: Mathematics 3 Quantitative Reasoning Natural Sciences Social/Behavioral Science/Social Interaction Heritage/Humanities/Fine Arts* Writing/Accessing Information 3 Written Communication Sub-Total Additional General Education Courses General Education Total Credit Hours 3 credit hours 3 credit hours 3 credit hours 3 credit hours 3 credit hours 15 credit hours 0-8 credit hours credit hours *The Humanities component includes general education courses in Heritage, Humanities, and Foreign Languages as shown in the KCTCS catalog C. Technical & Support Component* Sub-Total credit hours *Computer literacy must be demonstrated either by competency exam or by completing a computer literacy course. General Education and Technical & Support Components must be distributed so that programs do not exceed 68 credit hours. Total 60-68**credit hours ** Existing Approved Programs: Existing programs have two years to come into compliance with the revised credit hours requirements. An approved program with a revised curriculum of credit hours does not require KCTCS Board of Regents action. An exception to the total credit hour limit may be made by the KCTCS Board of Regents if a program has external degree requirements which must be met necessitating an exception request. Documentation (such as specialized accreditation requirements and/or the results of a detailed industry validation of a specialized curriculum) must be submitted to the KCTCS Board of Regents with the request for an exception to the total credit hour limit. ** New Programs: New programs require KCTCS Board of Regents action. New programs should be designed with a credit hour total limit. An exception to the total credit hour limit may be made by the KCTCS Board of Regents if a new program has external degree requirements which must be met necessitating such a request. A request for an exception to the total credit hour limit, including supporting documentation (such as specialized accreditation requirements and/or the results of a detailed industry validation of a specialized curriculum), must be submitted with the program proposal. 91

100 KCTCS BOARD OF REGENTS POLICIES D. AAS degree programs should incorporate multiple exit points, i.e. awarding certificates and diplomas, when possible. 92

101 KCTCS BOARD OF REGENTS POLICIES Diploma Program A. A diploma program is designed to prepare students for technical employment within a one- to two-year period (36 60 credit hours). The total number of credit hours for the diploma must not exceed those required for a degree in the same program of study. A prescribed program of technical and general education courses is designed to prepare students for a specific job title. Diploma programs provide: preparation for a specific occupation, credit toward an associate degree, and continued training opportunities for certificate program graduates. B. General Education (select six credit hours from the following areas) 6 Humanities/Fine Arts* Mathematics Natural Science Behavioral Science/Social Interaction Area 1 = Written/Oral Communications, Humanities, or Heritage Area 2 = Social/Behavioral Sciences, Natural Sciences, or Quantitative Reasoning Subtotal 3 credit hours 3 credit hours 6 credit hours The diploma program contains general education courses emphasizing the skills identified in the SCANS report that are critical to entry-level workforce success for persons prepared at the diploma level. *The Humanities component includes general education courses in Heritage, Humanities, and Foreign Languages as shown in the KCTCS catalog C. Technical & Support* Sub-Total credit hours Total *The Technical and Support requirements must include a work experience component between 1 and 12 credit hours. D. *Computer literacy must be demonstrated either by competency exam or by successfully completing a computer/digital literacy course as outlined in the program of study. Total credit hours 93

102 KCTCS BOARD OF REGENTS POLICIES Certificate Program A. The primary purpose and features of certificate programs of study are to provide marketable, entry-level skills for a time period less than that required for diploma or associate degree programs. Certificates are organized programs of study consisting of courses designed to meet a defined set of competencies. Certificates qualify students to take external licensure, vendor-based, or skill standards examinations in the field. If standardized external exams are not available in the field of study, certificates prepare students at skill levels expected of employees in an occupation found in the local economy. Requirements for a certificate are applicable to the requirements of a diploma or associate degree in the same or a related field of study. Requests for exceptions to this characteristic must accompany the documentation needed for approval. B. Certificates may contain general education courses emphasizing the skills identified in the SCANS report that are critical to entry-level workforce success for persons prepared at the certificate level, and associated with the diploma or associate degree program. The Secretary s Commission on Achieving Necessary Skills (SCANS) identified three foundation skills and five competencies necessary for success in the workplace: Foundation Skills Basic Skills reading, writing, arithmetic and mathematics, listening, and speaking; Thinking Skills thinking creatively, making decisions, solving problems, knowing how to learn, and reasoning; Personal Qualities individual responsibility, self-esteem, sociability, selfmanagement, and integrity/honesty. Competencies Resources allocating time, money, materials, space, and staff; Interpersonal Skills working on teams, teaching others, serving customers, leading, negotiating, and working well with people from culturally diverse backgrounds; Information acquiring and evaluating data, organizing and maintaining files, interpreting and communicating, and using computers to process information; Systems understanding social, organizational, and technological systems, monitoring and correcting performance, and designing or improving systems; Technology selecting equipment and tools, applying technology to specific tasks, and maintaining and troubleshooting technologies. C. Program Length Certificate programs containing the features and characteristics outlined above should generally range from 12 credit hours to 36 credit hours in length. Proposals for programs with fewer than 12 credit hours or more than 36 credit hours should include a compelling rationale for either a shorter or longer program. 94

103 KCTCS BOARD OF REGENTS POLICIES A certificate requires completion of an academic program in less than one academic year or is designed for completion in less than 30 semester credit hours by a student enrolled full time. Certificates generally range from credit hours. Those certificates with fewer than 12 credit hours or greater than 30 credit hours must include a compelling rationale for either a shorter or longer program. 95

104 KCTCS BOARD OF REGENTS POLICIES AS IT WILL APPEAR VERSION 4.12 Policy on Collaborative Program Development Kentucky Community and Technical College System (KCTCS) collaborated program development processes shall meet criteria specified by the accrediting bodies of the respective community and technical colleges and any required programmatic standards. KCTCS program development shall be collaborative, with optimal collaboration the expectation. Program collaboration may consist of fully collaborative programs, joint programs, and articulation/transfer agreements. (See Attachment A) KCTCS offerings shall include programs that lead to the awarding of: Associate in Science Degrees; Associate in Arts Degrees; Associate in Fine Arts Degrees; Associate in Applied Science Degrees; Certificates; Diplomas; and Continuing Education Units. (See Attachment B) The high quality, responsive programs resulting from collaborative program development shall meet state, regional and community needs and provide the education and training necessary for developing a workforce with the skills to meet the needs of new and existing industries and improve the quality of life and employability of citizens. The KCTCS President (or designee) is charged with developing curricula frameworks which shall include (but not be limited to) the consistent use of prefixes, common course numbering, and the elimination of unnecessary duplication in all KCTCS curricula. The KCTCS President is authorized to develop appropriate procedures and criteria in order to implement the policy delineated above ; Date Approved by Date of Last Review Date of Last Revision KCTCS Board of Regents (Include all dates in Chronological order) Chair, Board of Regents Date President, KCTCS Date 96

105 KCTCS BOARD OF REGENTS POLICIES Program Collaboration Continuum Attachment A High-Level Collaboration Low-Level Collaboration 97 Types of Collaboration Characteristics Collaborative Program Joint Program Articulation/ Transfer Agreements (Programmatic) A collaborative program is an academic program under the sponsorship of more than one institution or organization and contains elements of resource sharing agreed upon by the partners. None of the participating institutions delivers the entire program alone, and the partnering institutions/organizations share responsibility for the program s delivery and quality. The credential awarded may indicate the collaborative nature of the program. If only one institution (primary) offers the degree or credential but other institutions or organizations (secondary) provide some resources, the program at the secondary institution(s) is registered on the Council s Registry of Degree Programs in an enrollment-only reporting category. A joint program is an academic program that is sponsored by two or more institutions leading to a single credential or degree, which is conferred by all participating institutions. None of the participating institutions delivers the entire program alone, and all participating institutions and organizations share responsibility for all aspects of the program s delivery and quality. The program is registered on the Council s Registry of Degree Programs in an enrollment and degree-granting category for each institution participating in the joint program. Course-by- Course Transfer Credit or Accepted Course Equivalencies Inter-Institutional Agreements Statewide Agreements Avoidance of Unnecessary Duplication Minimum Required If the degree or credential is offered by all institutions participating in the resourcesharing arrangement but only one institution is listed on a graduate s diploma, the program is registered on the Council s Registry of Degree Programs in an enrollment- and degree-granting category for each participating institution.

106 KCTCS BOARD OF REGENTS POLICIES KCTCS Program Description Attachment 4.12 B Associate in Science Degree A. An Associate in Science (AS) degree is designed to transfer into a Baccalaureate of Science Degree program at a four-year institution. It consists of a core transfer component of 33 credit hours and additional general education requirements of 12 credit hours and 15 additional credit hours of general education and pre-major requirements of the transfer institution for 60 credit hours. B. Core Transfer Component: Written Communications 6 credit hours Students who complete ENG 105 must take an additional 3 credit hours of General Education from any of the General Education categories. Oral Communications 3 credit hours Arts and Humanities 6 credit hours One course must be selected from Humanities and one course from Heritage. Quantitative Reasoning 6 credit hours Natural Sciences 6 credit hours One science course must include a laboratory experience. Social and Behavioral Science 6 credit hours Two disciplines must be represented and different from those in the Arts and Humanities category. Subtotal 33 credit hours C. Additional General Education Requirements (Beyond the Core): Select courses from headings in the Core categories and/or Foreign Language. At least 6 credit hours must be selected from Quantitative Reasoning and/or Natural Sciences. Students are advised to choose hours to satisfy pre-major requirements at the institution to which they are transferring. Subtotal 12 credit hours D. Other Requirements: Electives* Students are advised to choose hours to satisfy pre-major requirements at the institution to which they are transferring. Subtotal 15 credit hours Total 60 credit hours *Computer/digital literacy must be demonstrated either by competency exam or by completing an approved computer/digital literacy course. 98

107 KCTCS BOARD OF REGENTS POLICIES Associate in Arts Degree A. An Associate in Arts (AA) degree provides a foundation in liberal arts and is designed for transfer into a Baccalaureate of Arts Degree at a four-year institution. It consists of a core transfer component of 33 credit hours and additional general education requirements of 12 credit hours and 15 additional credit hours of general education and pre-major requirements of the transfer institution for 60 credit hours. B. Core Transfer Component: Written Communications 6 credit hours Students who complete ENG 105 must take an additional 3 credit hours of General Education from any of the General Education categories. Oral Communications 3 credit hours Arts and Humanities 6 credit hours One course must be selected from Humanities and one course from Heritage. Quantitative Reasoning 3 credit hours Natural Sciences 3 credit hours One science course must include a laboratory experience. Social and Behavioral Science 9 credit hours Two disciplines must be represented and different from those in the Arts and Humanities category. Quantitative Reasoning OR Natural Sciences 3 credit hours Subtotal 33 credit hours C. Additional General Education Requirements (Beyond the Core): Select courses from headings in the Core categories and/or Foreign Language. At least 6 credit hours must be selected from Arts and Humanities and/or Social and Behavioral Science and/or Foreign Language. Students are advised to choose hours to satisfy premajor requirements at the institution to which they are transferring. Subtotal 12 credit hours D. Other Degree Requirements: Electives* Students are advised to choose hours to satisfy pre-major requirements at the institution to which they are transferring. Subtotal 15 credit hours Total 60 credit hours *Computer/digital literacy must be demonstrated either by competency exam or by completing an approved computer/digital literacy course. 99

108 KCTCS BOARD OF REGENTS POLICIES Associate in Fine Arts Degree A. An Associate in Fine Arts (AFA) degree is designed to transfer into a Baccalaureate of Fine Arts (BFA) program at a four-year institution. It consists of a general education requirement of 24 credits, a fine arts core of 18 credit hours, and 18 additional credit hours of concentration for a 60 credit hour minimum. B. General Education Component: Written and Oral Communications 9 credit hours Students who complete ENG 105 must take an additional 3 credit hours of General Education from any of the General Education categories. Arts and Humanities 3 credit hours The course chosen to satisfy this requirement must be from a discipline other than the discipline in the Fine Arts Core and/or Concentration. Quantitative Reasoning 3 credit hours Natural Sciences 3 credit hours Must include a laboratory experience for general education certification in the Natural Sciences category. Social and Behavioral Science 6 credit hours Subtotal 24 credit hours C. Fine Arts Core* D. Concentration Sub-Total Sub-Total Total 18 credit hours 18 credit hours 60 credit hours *Computer/digital literacy must be demonstrated either by competency exam or by completing an approved computer/digital literacy course. 100

109 KCTCS BOARD OF REGENTS POLICIES Associate in Applied Science Degree A. An Associate in Applied Science (AAS) degree prepares students for technical employment within a two-year period and consists of a minimum of 60 credit hours including credit hours of general education and meets the distribution of credit described below: B. General Education Component: Quantitative Reasoning Natural Sciences Social/Behavioral Science Heritage/Humanities Written Communication Additional General Education Courses General Education Total Credit Hours Subtotal 3 credit hours 3 credit hours 3 credit hours 3 credit hours 3 credit hours 15 credit hours 0-8 credit hours credit hours C. Technical & Support Component* Subtotal credit hours *Computer/digital literacy must be demonstrated either by competency exam or by completing an approved computer/digital literacy course. General Education and Technical & Support Components must be distributed so that programs do not exceed 68 credit hours. Total 60-68**credit hours **Existing Approved Programs: An approved program with a curriculum of credit hours does not require KCTCS Board of Regents action. An exception to the total credit hour limit may be made by the KCTCS Board of Regents if a program has external degree requirements which must be met necessitating an exception request. Documentation (such as specialized accreditation requirements and/or the results of a detailed industry validation of a specialized curriculum) must be submitted to the KCTCS Board of Regents with the request for an exception to the total credit hour limit. **New Programs: New programs require KCTCS Board of Regents action. New programs should be designed with a credit hour total limit. 101

110 KCTCS BOARD OF REGENTS POLICIES An exception to the total credit hour limit may be made by the KCTCS Board of Regents if a new program has external degree requirements which must be met necessitating such a request. A request for an exception to the total credit hour limit, including supporting documentation (such as specialized curriculum), must be submitted with the program proposal. D. AAS degree programs should incorporate multiple exit points, i.e., awarding certificates and diplomas, when possible. 102

111 KCTCS BOARD OF REGENTS POLICIES Diploma Program A. A diploma program is designed to prepare students for technical employment within a one- to two-year period (36-60 credit hours). The total number of credit hours for the diploma must not exceed those required for a degree in the same program of study. A prescribed program of technical and general education courses is designed to prepare students for a specific job title. Diploma programs provide: preparation for a specific occupation, credit toward an associate degree, and continued training opportunities for certificate program graduates. B. General Education (select six credits from the following areas) Area 1 = Written/Oral Communications, Humanities, or Heritage 3 credit hours Area 2 = Social/Behavioral Science, Natural Sciences, or Quantitative Reasoning 3 credit hours Subtotal 6 credit hours The diploma program contains general education courses emphasizing the skills identified in the SCANS report that are critical to entry-level workforce success for persons prepared at the diploma level. C. Technical & Support* Subtotal credit hours *The Technical and Support requirements must include a work experience component between 1 and 12 credit hours. D. *Computer/digital literacy must be demonstrated either by competency exam or by successfully completing a computer/digital literacy course as outlined in the program of study. Total Credit Hours credit hours 103

112 KCTCS BOARD OF REGENTS POLICIES Certificate Program A. The primary purpose and features of certificate programs of study are to provide marketable, entry-level skills for a time period less than that required for diploma or associate degree programs. Certificates are organized programs of study consisting of courses designed to meet a defined set of competencies. Certificates qualify students to take external licensure, vendor-based, or skill standards examinations in the field. If standardized external exams are not available in the field of study, certificates prepare students at skill levels expected of employees in an occupation found in the local economy. Requirements for a certificate are applicable to the requirements of a diploma or associate degree in the same or a related field of study. Requests for exceptions to this characteristic must accompany the documentation needed for approval. B. Certificates may contain general education courses emphasizing the skills identified in the SCANS report that are critical to entry-level workforce success for persons prepared at the certificate level, and associated with the diploma or associate degree program. The Secretary s Commission on Achieving Necessary Skills (SCANS) identified three foundation skills and five competencies necessary for success in the workplace: Foundation Skills Basic Skills reading; writing, arithmetic and mathematics, listening, and speaking; Thinking Skills thinking creatively, making decisions, solving problems, knowing how to learn, and reasoning; Personal Qualities individual responsibility, self-esteem, sociability, selfmanagement, and integrity/honesty. Competencies Resources allocating time, money, materials, space, and staff; Interpersonal Skills working on teams, teaching others, serving customers, leading, negotiating, and working well with people from culturally diverse backgrounds; Information acquiring and evaluating data, organizing and maintaining files, interpreting and communicating, and using computers to process information; Systems understanding social, organizational, and technological systems, monitoring and correcting performance, and designing or improving systems; Technology selecting equipment and tools, applying technology to specific tasks, and maintaining and troubleshooting technologies. 104

113 KCTCS BOARD OF REGENTS POLICIES C. Program Length A certificate requires completion of an academic program in less than one academic year or is designed for completion in less than 30 semester credit hours by a student enrolled full time. Certificates generally range from credit hours. Those certificates with fewer than 12 credit hours or greater than 30 credit hours must include a compelling rationale for either a shorter or longer program. 105

114 106

115 UPDATE: KCTCS 2012 ACADEMIC PROGRAM Agenda Item K-5 ELIGIBILITY REPORT March 16, 2012 After almost three decades of addressing de jure segregation through remedial programmatic attention in its public colleges and universities, the Commonwealth of Kentucky was released in December 2009 by the United States Department of Education Office for Civil Rights (OCR) from the remedial planning process commonly referred to as The Kentucky Plan for Equal Opportunities. Following this action by the federal government, the Council on Postsecondary Education (CPE) directed its Committee on Equal Opportunities (CEO), in collaboration with the public institutions, to assure that the significant progress campuses had made in this regard was preserved and enhanced throughout public postsecondary education. The CPE and CEO worked collaboratively with public education institutions across the Commonwealth to develop the Kentucky Public Postsecondary Education Diversity Policy and Framework for Institution Diversity Plan Development. The policy was adopted by the CPE in September The policy, implemented through Kentucky Administrative Regulations (13 KAR 2:060), requires each public institution to develop and submit a college diversity plan, endorsed or approved by the institution s Board of Regents or Trustees, that outlines strategies to address, at a minimum, the following: (1) student body diversity, (2) student success, (3) workforce diversity, and (4) campus climate. In September 2011 the KCTCS Board of Regents adopted the Resolution to Endorse Beyond the Numbers, KCTCS Diversity Action Plan for Inclusion, Engagement, and Equity (IE 2 ). Beyond the Numbers is the framework to guide the students, faculty, and staff in advancing diversity, multiculturalism, inclusion, and engagement throughout KCTCS. It aligns with both the CPE statewide diversity policy and the KCTCS Strategic Plan. It is comprised of a systemwide action plan as well as individual action plans for each of the 16 KCTCS colleges and the System Office. Section of the KCTCS Board of Regents Bylaws is being updated (Executive Committee Agenda Item I-4) to reflect CPE s new academic program eligibility based on equal educational opportunities objectives per KRS (19). The KCTCS 2012 Degree Program Eligibility Report is an annual assessment developed by the CPE that describes institutional success in implementing strategies to meet equal educational opportunity objectives as codified in state statute (KRS (19)). KRS (19) requires CPE to postpone the approval of new academic programs for those institutions which fail to meet equal opportunity goals established by an institution and adopted by the CPE. The regulation 13 KAR 2:060, Degree Program Approval, outlines equal opportunity goals, provides accountability standards and metrics to determine progress, and describes the requirements for an institution to obtain a waiver. The CPE assessment is based on data from fall 2010, which includes student enrollment data and employment data as of November 2010, to evaluate the level of compliance with the six opportunity objectives for which KCTCS colleges are responsible. Fall 2010 data were used to determine 107

116 degree program eligibility status for each individual college for calendar year KCTCS colleges will focus on expanding access and success of students and the hiring and employment of workers who self-identify as American Indian/Alaskan Native, Black/African-American, Hispanic/Latino, and White. The equal opportunity objectives adopted by CPE for KCTCS are as follows:equal 1. Undergraduate Student Enrollment: The objective is based on market analysis of the area of the state that contributes 90 percent of entering enrollment at the respective college. The proportion of the headcount enrollment of the college must be equal to the objective, or the college must show progress by enrolling at least one student more than was enrolled the previous year. 2. Undergraduate First Year to Second Year Student Retention: The objective is defined as first-time credential seeking students entering in a summer/fall and returning the subsequent fall semester. The proportion of the undergraduate retention of the college must be equal to the objective, or the college must show progress by retaining at least one student more than was enrolled the previous year. 3. Undergraduate Student Associate and Credentials Earned: The number of headcount of associate degrees and the number of credentials (associate degrees, diplomas, and certificates) awarded by each college. The number of associate degrees and credentials earned must be equal to the objective, or the college must show progress by awarding at least one credential or degree more than granted the previous year. 4. Employment in Executive, Administrative, and Managerial Positions: This objective includes only the full-time executive, administrative, managerial staff of a college. The employment of American Indians/Alaskan Natives, Blacks/African-Americans, and Hispanics/Latinos by the college must be equal to the objective; or the college must show progress by employing at least one full-time staff person more than employed the previous year. 5. Employment as Faculty: This objective includes only the full-time faculty of a college. The employment of American Indians/Alaskan Natives, Blacks/African-Americans, and Hispanics/Latinos by the college must be equal to the objective; or the college must show progress by employing at least one full-time faculty more than employed the previous year. 6. Employment as Other Professionals (Professional Non-Faculty): This objective includes only the full-time professional staff of a college. The employment of American Indians/Alaskan Natives, Blacks/African-Americans, and Hispanics/Latinos by the college must be equal to the objective; or the college must show progress by employing at least one full-time professional staff person more than was employed the previous year. Degree program eligibility (eligibility to request new programs for calendar year 2012) is determined by CPE and based on the level of compliance with the six objectives. CPE assigns colleges one of two degree program eligibility status categories: Automatic eligibility status equals continuous progress toward or achievement of at least four of the six objectives. Waiver eligibility status equals continuous progress toward or achievement of three or fewer of the six objectives. 108

117 The KCTCS 2012 Degree Program Eligibility Report specifies the compliance by college during fall 2010 regarding the six equal opportunity objectives and designates the college s corresponding 2012 degree program eligibility status. As of February 21, 2012, the official designated calendar year 2012 degree program eligibility status for KCTCS colleges is: Twelve colleges made continuous progress toward or achieved at least four of six objectives and, therefore, achieved a status of automatic eligibility. o Two colleges achieved six objectives. The colleges achieving six of the six objectives were Bluegrass Community and Technical College and Jefferson Community and Technical College. o Four colleges made continuous progress or achieved five of the six objectives. The colleges achieving five objectives were Elizabethtown Community and Technical College, Gateway Community and Technical College, Hazard Community and Technical College, and Hopkinsville Community College. o Six colleges made continuous progress toward or achieved four of the six objectives. The colleges achieving four objectives were Ashland Community and Technical College, Big Sandy Community and Technical College, Bowling Green Technical College, Somerset Community College, Southeast Kentucky Community and Technical College, and West Kentucky Community and Technical College. Four colleges made continuous progress toward or achieved three or fewer of the six objectives and are eligible to apply for a waiver. o Three colleges achieved three of the six objectives. The colleges achieving three objectives were Madisonville Community College, Maysville Community and Technical College, and Owensboro Community and Technical College. o One college, Henderson Community College, made continuous progress toward or achieved two of the six objectives. KCTCS staff is continuing to work with CPE staff to ensure the accuracy of the data used in making this assessment. If any data are revised resulting in changes to the eligibility status of a KCTCS college, CPE staff would report that at the April CPE meeting; and KCTCS staff would report that at the June KCTCS Board of Regents meeting. 109

118 110

119 Agenda Item K-6 UPDATE: BACCALAUREATE STUDENT TRANSFER March 16, 2012 Foundations of Excellence Meetings On September 20-21, 2011, KCTCS hosted the Kentucky Launch of Foundations of Excellence at the KCTCS System Office, which was attended by more than 130 KCTCS college representatives. The Kentucky Launch served as a public, systemwide showcase to highlight KCTCS leadership and commitment to promote student success and transfer and to support the fall 2012 implementation of HB 160 (Transfer Bill). The Kentucky Launch included a Kick-Off Reception with remarks from KCTCS President Michael McCall, Council on Postsecondary Education President Robert King, and John N. Gardner Institute President John Gardner. A fullday of workshops and team meetings was coordinated by the KCTCS Chancellor s Office and facilitated by the leadership team of the John N. Gardner Institute. Workshop sessions focused on utilizing faculty/staff and student surveys and assessments, engaging the campus community and university partners in the process, linkages to regional accreditation, and assessing institutional practices to support transfer. On February 3, 2012, KCTCS hosted a Kentucky Foundations of Excellence mid-year meeting at Jefferson Community and Technical College to support the professional engagement and development of college Foundations of Excellence teams. The agenda included sessions on developing transfer action plans, utilizing transfer survey data to improve transfer practices, building on the transfer process to support first-year student success, institutional team meetings, and a series of multi-institutional roundtables focused on academic advising, working with fouryear partners, and capitalizing on low-hanging fruit related to transfer and transfer best practices. The mid-year meeting was also coordinated by the KCTCS Chancellor s Office and facilitated by the leadership team of the John N. Gardner Institute. KCTCS and University of Pikeville Transfer Agreement/Signing Ceremony On December 14, 2011, a formal signing ceremony for the transfer agreement between KCTCS and the University of Pikeville (UPIKE) was held at the System Office. Attendees included KCTCS President Michael McCall, Pikeville University President Paul Patton, Council on Postsecondary Education President Robert King, Executive Director of the Association of Independent Kentucky Colleges and Universities Gary Cox, Senator Tim Shaughnessy, and 14 KCTCS college presidents. The partnership between KCTCS and UPIKE creates 10 transfer pathways (biology, business administration, communication, criminal justice, elementary education, English, middle grades education, psychology, religion, and social work) for KCTCS students. A KCTCS/UPIKE Joint Admission/Joint Enrollment Program is also included, which provides the opportunity for students to enroll in up to three UPIKE courses while completing their studies at KCTCS, take those courses at a discounted tuition rate, and be eligible for guaranteed admission to UPIKE upon successful completion of their associate degree. 111

120 Kentucky Association of Collegiate Registrars and Admissions Officers (KACRAO)/KCTCS 2012 Transfer Fairs Annual KACRAO/ KCTCS Transfer Fairs are scheduled at KCTCS colleges in March and April Representatives from four-year colleges and universities, working in conjunction with KCTCS college representatives, will provide information to KCTCS students about academic programs and opportunities to increase their access and success toward completion of a baccalaureate degree. The KCTCS System Office supports the Transfer Fairs by providing promotional materials, such as banners and posters, to help raise awareness and encourage participation. Dates for the 2012 Transfer Fairs are: Ashland Community and Technical College, April 26, Big Sandy Community and Technical College, April 24, Bluegrass Community and Technical College, April 3, Bowling Green Technical College, April 12, Elizabethtown Community and Technical College, April 10, Gateway Community and Technical College, April 2, Hazard Community and Technical College, April 17, Henderson Community College, March 29, Hopkinsville Community College, March 27, Jefferson Community and Technical College, April 4, Madisonville Community College, March 28, Maysville Community and Technical College, April 25, Owensboro Community and Technical College, April 11, Somerset Community College, April 19, Southeast Community and Technical College, April 18, West Kentucky Community and Technical College, March 26,

121 Agenda Item K-7 UPDATE: DEVELOPMENTAL EDUCATION March 16, 2012 At the December 9, 2011, Academic Affairs and Curriculum Committee meeting, an update on Developmental Education was requested. Therefore, information on Developmental Education will be presented at the March 15, 2012, Academic Affairs and Curriculum Committee meeting. The update will include: Review of KCTCS Developmental Education Policy, Practice, and Outcomes. National, State, and KCTCS Perspectives. KCTCS Framework of Change. Promising Practices at KCTCS Colleges. 113

122 114

123 L. Finance, Technology, and Human Resources Committee *2:30 p.m. (ET), March 15, 2012 Conference Room 102B KCTCS System Office Versailles, Kentucky Call to Order Page Roll Call Approval Minutes Approval of December 8, 2011, Meeting Minutes **Action: Ratification of Personnel Actions Information: KCTCS Budget Development Scenarios Update: KCTCS Quarterly Financial Report Update: Office for Audit Services Report Update: Supplier Diversity Update: Technology Solutions Update: Resource Development Next Meeting June 14, 2012 Adjournment *Start time will be upon conclusion of the preceding event. ** All items listed with two asterisks (**) are considered to be routine by the Board and will be approved by one motion. An item may be removed from the consent agenda at the request of a regent. Agenda items removed from the consent agenda will be discussed in their normal sequence at the full Board of Regents meeting. Consent agenda items will be discussed separately during committee meetings of the Board of Regents. 115

124 116

125 MINUTES KCTCS Board of Regents Finance, Technology, and Human Resources Committee December 8, 2011 DRAFT Committee Members Present: Ms. Doris C. Thomas, Committee Chair Mr. Thomas Zawacki, Committee Vice-Chair Mr. Elijah Buell, Jr. Mr. Jackie B. Cecil Committee Members Absent: Ms. Betsy E. Flynn Mrs. Jan M. Hite Mr. Porter G. Peeples, Sr. Ms. Marcia L. Roth CALL TO ORDER Committee Chair Thomas called to order the meeting of the Kentucky Community and Technical College System Board of Regents Finance, Technology, and Human Resources Committee at 1:45 p.m. (ET) on December 8, The meeting was held in Conference Room 102B of the KCTCS System Office in Versailles, Kentucky. The press was notified of the meeting on November 30, Hon. J. Campbell Cantrill, KCTCS General Counsel, served as parliamentarian. There being a quorum present, the meeting began with the approval of minutes. APPROVAL OF MINUTES MOTION: Mr. Cecil moved and Mr. Zawacki seconded that the minutes of the September 15, 2011, KCTCS Board of Regents Finance, Technology, and Human Resources Committee be approved. VOTE: The motion was approved by unanimous consent. ADDITIONS OR CHANGES TO THE AGENDA ACTION: RATIFICATION OF PERSONNEL ACTIONS There were no additions or changes to the agenda. RECOMMENDATION: That the KCTCS Board of Regents ratify the personnel actions listed in the agenda materials. Chair Thomas called on KCTCS President Michael B. McCall to present the item. KCTCS Vice President Gwendolyn Joseph assisted with the presentation. It was noted that the personnel actions presented were in accordance with reporting guidelines and policies adopted by the KCTCS Board of Regents. The Personnel Actions agenda item, including academic and administrative appointments, reappointments, terminal reappointments, leaves of absence, retirements, resignations, and non-renewal of appointments, is listed on pages of the revised handout. The Personnel Actions list has been revised to include Interim KCTCS Vice President Paul Czarapata in the Administrative Appointments. 117

126 DRAFT MOTION: Mr. Zawacki moved and Mr. Cecil seconded that the Finance, Technology, and Human Resources Committee recommend that the KCTCS Board of Regents ratify the revised personnel actions listed in the agenda materials distributed at the meeting. Chair Thomas called for discussion. The committee wished KCTCS Vice President Gwendolyn Joseph well in her retirement. VOTE: The motion was approved unanimously. ACTION: ANNUAL AUDIT REPORT RECOMMENDATION: That the KCTCS Board of Regents receive the financial audit results for the fiscal year. Chair Thomas called on President McCall to present the item. KCTCS Vice President Ken Walker assisted with the presentation. President McCall introduced Dean Dorton Allen Ford, PSC representatives (Crissy Fiscus, Director of Assurance Services; Lance Mann, Associate Director on Assurance Services; and Hunter Stout, Supervisor of Assurance Services), who presented the audit findings to the committee. The independent opinion issued by Dean Dorton Allen Ford, PSC was an unqualified opinion. This opinion means that the KCTCS financial statements present fairly, in all material respects, the KCTCS financial position on June 30, The KCTCS financial statements and the audit firm s opinion letter were included in the document titled Annual Financial Report. The audit firm has reported that there were no weaknesses in the KCTCS internal controls considered material weaknesses. The audit firm s management comment letter, including KCTCS responses, and other related correspondence from the audit firm were included in the document titled Audit Correspondence. The audit firm has audited the KCTCS major federal programs in compliance with the requirements of the U.S. Office of Management and Budget Circular A-133. That audit report was in the document titled Report on Audit of Institution of Higher Education in Accordance with OMB Circular A-133, June 30, The auditors met with the KCTCS Board Chair and the Finance, Technology, and Human Resources Committee Chair at the beginning and end of the audit. Chair Thomas called for discussion. Ms. Fiscus noted that while not part of the regular audit review, the KCTCS President s expenses were reviewed and that it was determined that the approval process is in line with the policies and procedures in place. Chair Thomas called for a motion. 118

127 DRAFT MOTION: Mr. Cecil moved and Mr. Peeples seconded that the Finance, Technology, and Human Resources Committee recommend that the KCTCS Board of Regents receive the financial audit results for the fiscal year. Chair Thomas called for a vote. VOTE: The motion was approved unanimously. UPDATE: KCTCS QUARTERLY FINANCIAL REPORT Chair Thomas called on President McCall to present the quarterly financial report. KCTCS Vice President Walker assisted with the presentation. Information for the first quarter of fiscal year , which ended September 30, 2011, was derived from the KCTCS Administrative Financial System. The Statement of Revenues and Expenditures reflects the actual program and operational expenditures compared to the fiscal year budget approved by the KCTCS Board of Regents June 17, Total revenues of $353 million were 39 percent of the budgeted revenue and appropriated funds. Current fund expenditures and budget reserve through the fiscal year totaled $280 million, 31 percent of the expenditures budgeted for the year. KCTCS has received 48 percent of tuition revenue, and 49 percent of the total budgeted financial aid has been received and expended. A total of 100 percent of the nonrecurring budget reserve from prior year funds is in place, and 100 percent of the recurring budget reserve is in place. The Statement of Net Assets reflects as of September 30, 2011, the overall financial position of the System and includes assets, liabilities, and net assets. UPDATE: KCTCS BIENNIAL BUDGET REQUEST Chair Thomas called on President McCall to present the KCTCS Biennial Budget Request update. KCTCS Vice President Walker assisted with the presentation. At the September 16, 2011, meeting, the Board approved the recommendation that the KCTCS Board submit the biennial budget operating funds request as developed by the Council on Postsecondary Education (CPE) in cooperation with the KCTCS President and the other university presidents. Since that time, the biennial budget operating funds request has been completed and approved by CPE at their November 10, 2011, meeting as follows: Base Appropriation $200,744,200 $204,706,700 $204,706,700 M&O for New Facilities 8,538,100 9,947,600 College Readiness 9,814,600 9,814,600 Performance Funding* 4,840,000 Total $200,744,200 $223,059,400 $229,308,

128 DRAFT *Performance funding for student success as measured by increase in associate degrees awarded, growth in the three-year graduation rate, increase in the number of transfers, and reduction of the achievement gap between prepared and under-prepared students. It was noted that the 2012 KCTCS Legislative Agenda handout reviewed during the Executive Committee meeting was primarily comprised of the Biennial Budget Request. Chair Thomas called for discussion. During the discussion it was noted that the budget request for Postsecondary Education was refined through the CPE budget development process and that the KCTCS request was increased rather than decreased. President McCall indicated that there was a great deal of cooperation, unity, and collegiality among the university presidents and the CPE staff throughout the process. In response to a question about the performance-funding component, it was noted that CPE applied the same stretch goal standards consistently among all the postsecondary education institutions when establishing the targets for the performance-funding portion of the budget request. UPDATE: GUARANTEED TUITION PROGRAM Chair Thomas called on President McCall to present the update. Mr. Walker, KCTCS Vice President, assisted with the presentation. The KCTCS Board of Regents approved the Guaranteed Tuition Program in June 2010 as an incentive to increase student retention. The program guarantees that tuition for students enrolled at any KCTCS college in fall 2010 or spring 2011 who also enroll at a KCTCS college in will be assessed at the tuition rates in The Board approved the program again in June 2011 for tuition rates in For fall 2011, enrollment data was reviewed to determine the impact of this program. In fall 2011, students who enrolled under the provisions of the program produced a retention rate of 53.9 percent and enrolled for an average of 9.0 credit hours. The retention rate for students enrolled before the guaranteed tuition program was adopted in fall 2010 was 53.5 percent with an average of 9.0 credit hours. Spring 2012 enrollment will be monitored, and another update will be provided to the Board at a future meeting. Chair Thomas called for discussion. During the discussion President McCall was asked what the cost of the incentive program was in terms of revenue lost. It was noted that if it were assumed that there was no real change in the retention as a result of this program, it would mean a loss of revenue. However, if the program enabled a 120

129 DRAFT higher retention than would have been experienced without the incentive, it would not have been a loss but a maintaining of revenue. More information on lost revenue will be included when the update for 2012 enrollment is brought to the committee at a future meeting. There was consensus among the committee members that the program was a good public relations strategy. UPDATE: FACILITIES MANAGEMENT AND SUSTAINABILITY REPORT Chair Thomas called on President McCall to present the item. KCTCS Vice President Ken Walker assisted with the presentation. The current report includes updates on KCTCS capital construction projects, property management, and the sustainability initiative. The report includes specific information on two capital projects for the biennium: the Newtown Campus of Bluegrass Community and Technical College and the expansion of the Cynthiana Campus of Maysville Community and Technical College. Property management activities reported include property acquisitions and leases, insurance settlements, asset audits, and surplus property disposition. The sustainability initiative report included academic programs and other activities conducted by the colleges and the System Office. This report also contained information on specific KCTCS energy management programs and initiatives. It was noted that KCTCS has been invited to participate in the White House Inaugural Better Building Challenge Program. The goals of the President s Better Buildings Challenge Program are to reduce energy consumption in America s buildings by 20 percent in 2020 and, in the process, stimulate job creation, reduce dependency on foreign oil, and lessen the negative impact on the environment. KCTCS is one of seven higher education institutions participating in the program. Chair Thomas called for discussion. During the discussion the staff was asked if KCTCS had any curriculum or programs being taught in relation to environmental engineering. It was noted that one college offers Environmental Science Technology and certificates in environmental technology areas. It was also noted that the pilot White House Inaugural Better Building Challenge Program did not have any funding provided but that KCTCS will be eligible for many of the grants that will be offered in the future. Every KCTCS college is already participating in the Guaranteed Energy Savings Program that started in

130 UPDATE: FULFILLING THE PROMISE CAMPAIGN DRAFT Chair Thomas called on President McCall to present the item. KCTCS Vice President Timothy Burcham assisted with the presentation. The final campaign report was distributed at the meeting. It was noted that as of October 31, 2011, the closing date of the campaign, a total of 1,174 volunteers had been enlisted to serve and that 15,858 donors supported the campaign. The Fulfilling the Promise Campaign goal of $100,000,000 was exceeded with contributions totaling $101,753,830. Of that amount, $39,477,601 is for featured campaign objectives; and $62,306,229 is for non-featured objectives. The committee congratulated President McCall and the Advancement staff for their success in completing the campaign. NEXT MEETING ADJOURNMENT The next regularly scheduled Finance, Technology, and Human Resources Committee meeting is March 15, 2012, at the KCTCS System Office, Versailles, Kentucky. Mr. Peeples moved and Mr. Cecil seconded that the Finance, Technology, and Human Resources Committee adjourn. VOTE: The motion was approved unanimously. The Finance, Technology, and Human Resources Committee adjourned at 3:25 p.m. (ET). 03/15/2012 Date Approved by the Finance, Technology, and Human Resources Committee Doris C. Thomas Committee Chair 122

131 ACTION RATIFICATION OF Agenda Item L-1 PERSONNEL ACTIONS March 16, 2012 Recommendation That the KCTCS Board of Regents ratify the personnel actions listed in the agenda materials. Rationale On March 19, 1998, the Board of Regents delegated to the KCTCS President the authority to administer personnel actions, with such actions to be presented to the Board for review and ratification at each regularly scheduled Board meeting. Background Kentucky Revised Statute gives governing boards exclusive control of employment, tenure, and official relations of employees. 123

132 Personnel Actions Presented to the KCTCS Board of Regents March 16, 2012 I. Individual Personnel Actions A. Administrative Appointments B. Retirements Joseph, Gwendolyn, KCTCS Vice President, effective 1/1/2012. C. Promotions Promotions with Tenure Promotions without Tenure D. Special Leaves with pay longer than 90 days E. Deaths Jefferson Community and Technical College Naas, Allen, Assistant Professor, 12/3/2011. II. Summary Personnel Actions A. Academic Appointments Automotive Technology, 1 Biology, 1 Carpentry, 1 Clinical Laboratory, 1 Communications, 1 Computer Information, 1 Culinary Arts, 2 Diesel Technology, 3 Education, 1 Electricity, 1 English, 1 Foundry, 1 Geology, 2 History, 2 Mathematics, 6 Medical Assisting, 2 Nursing, 5 Pharmacy Technology, 1 Philosophy, 1 Physical Therapy Technology, 1 Physics, 1 Radiography, 1 B. Administrative Appointments Chief Business Affairs Officer, 1 Dean of Health Sciences, 1 Director of Academic Affairs, 1 124

133 C. Reappointment D. Terminal Reappointments E. Leaves of Absence Medical Leave, Paid, 01/2/12-02/1/12, 3 Sabbatical Leave with Full Salary, 2012 Fall Semester, 1 Sabbatical Leave with Half Salary, Academic Year, 2 Sabbatical Leave with Full Salary, 2012 Spring Semester, 1 Personal Leave, Unpaid, 01/01/12-04/30/12, 1 F. Retirements Faculty, 4 Staff, 5 G. Resignations Faculty, 12 H. Non-Renewal of Appointment Faculty, 2 125

134 126

135 INFORMATION: KCTCS BUDGET Agenda Item L-2 DEVELOPMENT SCENARIOS March 16, 2012 The KCTCS budget will direct the use of financial resources available to help achieve its mission and vision. The KCTCS Board of Regents discussion of the following factors is necessary at the March 16, 2012, meeting to provide guidance to the KCTCS President and his staff in the development of a proposed budget for consideration at the June 15, 2012, Board meeting Biennial State Appropriation The following table shows the and appropriations to KCTCS as proposed by Governor Beshear in House Bill 265 of the 2012 Regular Session of the Kentucky General Assembly. State Appropriation Budget Year Original* Revised* Recommended $204,546,700 $200,584, $191,455, $191,455,700 * Reflects recurring base transfer of $80,000 to Eastern Kentucky University and $80,000 to the University of Kentucky for Physical Therapy programs at these universities. All postsecondary education institutions, including KCTCS, would receive a 6.4 percent cut from the original base state appropriation (approximately $13.1 million). Because KCTCS had already treated the state appropriation cash transfer from the original state appropriation to the budget (a reduction of approximately $4.0 million, enacted by the 2011 General Assembly) as a recurring cut, the net remaining recurring budget reduction for KCTCS would be 4.55 percent in (approximately $9.1 million). The state appropriation would be the same as the state appropriation (i.e., no further reduction and no increase). House Bill 265 is being considered by the House of Representatives. Following House action on the bill, it will be considered by and acted on by the Senate. Any differences in the House and Senate versions of the bill will be resolved by a Conference Committee comprised of House and Senate members. We anticipate that a final biennial appropriations bill will be enacted by April 15, 2012, and will be effective July 1, Tuition Revenue Increases In addition to state appropriation for KCTCS provided through the biennial budget, the second primary source of funds to support the KCTCS operating budget is tuition revenue. Based on information we have thus far, it appears that CPE will use the same tuition rate approval process that it has used the past three years; CPE will establish a tuition rate increase ceiling for each of the universities and KCTCS. Last year CPE approved an increase ceiling of $5 per credit hour (a four percent increase) for KCTCS at its April 28, 2011, meeting. The following tuition revenue forecast takes into consideration the KCTCS Board of Regents action at in its June 2010 meeting creating a Guaranteed Tuition Program. At its June 17, 2010, meeting, 127

136 the KCTCS Board of Regents approved a recommendation that students enrolled at a KCTCS college in fall 2010 or spring 2011 who also enroll at a KCTCS college in will be assessed the tuition rates in At its June 17, 2011, meeting, the KCTCS Board of Regents approved a recommendation that students enrolled at a KCTCS college in fall 2011 or spring 2012 who also enroll at a KCTCS college in will be assessed the new students tuition rates in This Guaranteed Tuition Program was implemented as an initiative to increase student retention. Tuition for students enrolled in a third consecutive year will be adjusted from a two year old rate to the prior year tuition rate. This will generate approximately $796,000. Each $1 increase in the KCTCS tuition per credit hour rate for Kentucky residents (with corresponding rate increases for students from out-of-state) not enrolled in the previous year will generate approximately $830,000 in new tuition revenue. If CPE were to again approve a $5 per credit hour tuition rate increase and if the Board of Regents continues its Guaranteed Tuition Program, the tuition revenue forecast model shows an increase of $4,946,000 in additional tuition revenue in A review of fall 2011 enrollment data provided the first opportunity to determine the impact of the Guaranteed Tuition Program. In fall 2011 students who enrolled under the provisions of the Guaranteed Tuition Program (i.e., students who had also enrolled in either fall 2010 or spring 2011) produced a retention rate of 53.9 percent and enrolled for an average of 9.0 credit hours. As a point of comparison, in fall 2010 (the year before the Guaranteed Tuition Program was instituted) students who enrolled who had also enrolled in either fall 2009 or spring 2010 produced a retention rate of 53.5 percent and enrolled for an average of 9.0 credit hours. If the Guaranteed Tuition Program is not continued into (so that all students are assessed the new rate) and the retention rate of previously enrolled students is maintained at its current level, we would anticipate an additional approximately $2.6 million in tuition revenue in The tuition revenue alternatives based on a $5 per credit hour rate increase may be summarized as follows: With Guaranteed Tuition Program $4,946,000 Without Guaranteed Tuition Program $6,750,000 Internal Base Reallocation Reallocation of the existing funding base is a third possible source of funds to support Board priorities for expenditure. Fixed Cost Increases in Employee Benefits and Utilities The cost of certain employee benefits, utilities, and property insurance will increase in Employee benefits include the increased cost of health insurance coverage for continued participation in the state and University of Kentucky health insurance plans, workers compensation, long-term disability, and unemployment insurance. Current estimates indicate that these employee benefit costs will increase by $3.1 million in , a 6.8 percent increase. Current estimates indicate that utilities and property insurance costs will increase by approximately $0.9 million in , a 6.3 percent increase. Thus, the forecast for fixed cost increases in employee benefits, utilities, and property insurance is estimated at $4 million in , a 6.7 percent increase. 128

137 Also, the biennial appropriations bill currently being considered increases the Kentucky Employee Retirement System (KERS) employer contribution rate from percent to percent in If this increased rate is enacted, KCTCS will have an additional cost of $963,100 in retirement contributions in for its current employees even with no change in salary. This cost would increase further if there is an increase in KCTCS salaries in Therefore, the forecast for fixed cost increases in employee benefits, utilities, property insurance, and KERS rate change is estimated at $5.0 million in Employee Compensation Increases As in the past, the Board must determine compensation increases (salary, benefits, and performance bonuses) for KCTCS faculty and staff. Systemwide, in each 1.0 percent salary increase for full-time faculty and staff would cost $2.6 million. Each year since the Board of Regents has funded the cost of faculty promotion in rank. In the cost of faculty promotions will be approximately $1.0 million. The Board of Regents may consider also providing funds for nonrecurring merit bonuses for high performing faculty and staff in all personnel systems, as it has done in the past several KCTCS budgets. Funding for nonrecurring merit bonuses is included in the recurring budget; therefore, there is no additional cost to maintain the current merit bonus program. The Board of Regents may also consider changing the KCTCS Salary Schedule (included as Attachment A) based on market rate adjustments. As noted on Attachment A, the salary schedule has not been adjusted since June Discussion This information will be discussed at the March 15-16, 2012, KCTCS Board of Regents Finance, Technology, and Human Resources Committee and full Board meetings. 129

138 Attachment A KCTCS Salary Schedule* A Faculty (Monthly**) Rank Minimum Market Maximum Instructor $3,435 $4,292 $5,150 Assistant Professor $3,863 $4,893 $5,923 Associate Professor $4,460 $5,724 $6,987 Professor $5,284 $6,869 $8,454 Staff (Monthly**) Band Minimum Market Maximum 1 $1,355 $1,661 $1,967 2 $1,486 $1,828 $2,169 3 $1,634 $2,016 $2,399 4 $1,801 $2,230 $2,659 5 $1,992 $2,474 $2,957 6 $2,208 $2,752 $3,297 7 $2,454 $3,070 $3,688 8 $2,735 $3,436 $4,136 9 $3,059 $3,855 $4, $3,427 $4,336 $5, $3,854 $4,891 $5, $4,345 $5,533 $6, $4,912 $6,277 $7, $5,568 $7,139 $8, $6,329 $8,145 $9, $7,213 $9,314 $11, $8,246 $10,683 $13, $9,451 $12,286 $15,120 *Applies to regular, full-time positions only. **Faculty and staff annual salaries are based on the period (number of months) of assignment. A The KCTCS Salary Schedule base remains the same as that for the fiscal year. 8/13/04; 6/10/05; 6/23/06; 6/14/07; 4/17/08; 6/12/09; 6/23/10; 6/15/11 6/14/07 6/14/07. Date(s) of Last Review Date(s) of Last Revision Approved: KCTCS Board of Regents Posted to web: November 14,

139 Agenda Item L-3 UPDATE: KCTCS QUARTERLY FINANCIAL REPORT March 16, 2012 The financial statements depict activity through the second quarter of fiscal year ; the quarter ended December 31, Information for these statements was derived from the KCTCS Administrative Financial System. The Statement of Revenues and Expenditures (Attachment A) reflects actual program and operational expenditures compared to the budget approved by the KCTCS Board of Regents June 17, This report reflects total revenues of $534 million, 59 percent of the budgeted revenue and appropriated funds. The Statement of Revenues and Expenditures also reflects current fund expenditures and budget reserve of $431 million, 48 percent of the expenditures budgeted for the year. The Statement of Net Assets (Attachment B) reflects the overall financial position of the System and includes assets, liabilities, and net assets. 131

140 Attachment A Kentucky Community and Technical College System Statement of Revenues and Expenditures December 31, 2011 (in thousands) APPROVED BUDGET REVENUES General Fund State Appropriations 200,744 REALIZED TO DATE PERCENT $ $ 110,394 55% Tuition and Charges 247, ,784 86% Investment Income 5,150 2,868 56% Governmental Grants and Contracts 32,157 16,423 51% Sales/Services of Educational Activities 17,314 8,848 51% Other 66,736 21,151 32% Total General Fund 570, ,468 66% Restricted Funds 333, ,512 48% Total Revenues and Appropriated Fund Balances $ 903,162 $ 533,980 59% EXPENDITURES BY PROGRAM Instruction $ 264,296 $ 114,241 43% Public Service 41,887 18,466 44% Academic Support 44,806 19,699 44% Student Services 55,727 26,323 47% Institutional Support 105,674 42,959 41% Student Financial Aid 258, ,052 53% Operations & Maintenance 78,241 33,471 43% Capital Construction 28,770 13,017 45% Total Expenditures by Program 877, ,228 46% Budget Reserve (Nonrecurring) 21,151 21, % Budget Reserve (Recurring) 4,379 4, % Total Expenditures and Budget Reserve $ 903,162 $ 430,758 48% Current Year Revenues More Than Expenditures $ 103,

141 Attachment B Kentucky Community and Technical College System Statement of Net Assets December 31, 2011 and 2010 (in thousands) ASSETS Current Assets Cash and cash equivalents $ 275,712 $ 252,156 Short-term investments Loans, accounts and gifts receivable, net of bad debt 104, ,785 Other current assets Total current assets 380, ,643 Noncurrent Assets Restricted cash and cash equivalents 33,068 18,539 Loans and other receivables 5,859 6,568 Endowment investments 32,958 33,834 Other long-term investments 122,610 90,970 Capital assets, net 578, ,704 Total noncurrent assets 773, ,615 Total assets 1,154,113 1,116,258 LIABILITIES Current Liabilities Accounts payable and accrued expenses 2,422 2,277 Employee withholdings and deposits 14,293 12,730 Compensated absences 12,051 11,095 Deferred revenue 26,435 29,657 Leases payable - current portion 2,272 3,046 Total current liabilities 57,473 58,805 Noncurrent Liabilities Leases payable - noncurrent portion 20,571 22,412 Other long-term obligations 108,323 83,387 Total noncurrent liabilities 128, ,799 Total liabilities 186, ,604 NET ASSETS Invested in capital assets, net of related debt 556, ,246 Restricted for: Nonexpendable Scholarships, instruction, and other 25,258 29,651 Expendable Scholarships, instruction, and other 12,260 13,451 Loans 17,136 16,816 Capital projects 37,800 22,002 Unrestricted 319, ,488 Total net assets $ 967,746 $ 951,

142 134

143 Agenda Item L-4 UPDATE: OFFICE OF AUDIT SERVICES REPORT March 16, 2012 The purpose of this report is to provide the Board with an update of Audit Services activities since the report at the September 2011 Board of Regents meeting. KCTCS Marketing and Communications Department Audit Services completed a review of the KCTCS Marketing and Communications Department, including media contracts, marketing expenditures, and internal control processes. A report was issued to management with 10 recommendations for improvement. A formal response was presented by management, and corrective action has been taken. Jefferson Community and Technical College Audit Services conducted a review of Jefferson Community and Technical College at the request of the college president due to the departure of its chief budget and financial officer to pursue other employment. A report was issued to management with recommendations for improvement. Corrective action has been taken. Kentucky Coal Academy Audit Services was requested to perform a standard review of operations of the Kentucky Coal Academy following the departure of its executive director. The current review is focused on adequacy of internal control processes and asset verification to provide assurance to management going forward. Kentucky Board of Emergency Medical Services At the request of KCTCS management, Audit Services performed a review of the Kentucky Board of Emergency Medical Services (KBEMS) to evaluate adequacy of internal controls and accuracy of accounting transactions due to a change in leadership within KBEMS. Our report disclosed no unusual or improper findings, and only routine recommendations for improvement were made. Owensboro Community and Technical College At the request of the college president, Audit Services conducted a loss review totaling $1,485, which consisted of deliberate overstatement of hours reported on timesheets and mileage reimbursements claimed by an instructor of the college. The employee reported hours on his timesheets that were not actually worked. The employee reported hours for instructional visits to a local detention center; however, the required visitor sign-in logs at the detention center contradicted the hours shown by the employee on his timesheets. The employee admitted to the wrongdoing, and his employment was terminated by the college. The employee has agreed verbally to provide restitution to the college although no monies have yet to be recovered. The college will turn this matter over to law enforcement for criminal proceedings and full restitution if not resolved by March

144 Bowling Green Technical College At the request of the college president, Audit Services conducted a loss review of cash reported missing from the Business Affairs Office. An employee admitted to theft of $1,723. The employee no longer works for the college and has been indicted by local authorities. Cash handling procedures have been evaluated and further strengthened to provide more control over the cash handling process. 136

145 Agenda Item L-5 UPDATE: SUPPLIER DIVERSITY March 16, 2012 The Finance, Technology, and Human Resources Committee has asked to be updated periodically regarding data being collected and compiled on the KCTCS Supplier Diversity Initiative. KCTCS defines diverse suppliers as those businesses owned by ethnic minorities, women, veterans, or the physically challenged. The most recent report was made at the September 16, 2011, Board of Regents meeting at which time the Board received an update on the activities of Fiscal Year (July 1, 2010 through June 30, 2011). The update also indicated that data were being collected and compiled to show the results of efforts to increase the number of diverse suppliers with which KCTCS does business. Fiscal Year was established as the base year, and it was noted that National Diversity Solutions (NDS) was awarded a contract to assist KCTCS with implementing the Supplier Diversity Initiative. Data for the first and second quarters of (July 1 September 30, 2011 and October 1 December 31, 2011) are included as Attachment A. Changes from the first and second quarters of as compared to include a decrease in overall purchases (a decrease of $596,407), but an increase in the dollar amounts spent with diverse suppliers (an increase of $403,571). Although purchases from minority owned businesses was down slightly (a decrease of $10,959), woman owned, physically challenged owned, and veteran owned businesses were up for the first half of (increases of $247,933, $74,669, and $91,928, respectively). Data are being compiled on a quarterly basis and will continue to be reported semi-annually at future Finance, Technology, and Human Resources Committee meetings. In November KCTCS Board Chair Peeples wrote to Kentucky Finance and Administration Cabinet Secretary Flanery indicating KCTCS supplier diversity efforts and our strong interest in working with the Finance and Administration Cabinet to support and enhance the solicitation of diverse suppliers and contractors for all KCTCS capital projects. A copy of this letter is included as Attachment B. KCTCS continues to actively participate in events and trade shows, including local chambers of commerce and professional trade organizations. Since the September report to the Board, college, System Office, and NDS staffs have participated in numerous supplier related forums, e.g., Commerce Lexington s and Toyota s Opportunity Exchange sessions. In December Pamela Dumm of Jefferson Community and Technical College was the recipient of the Tri-State Minority Supplier Development Council s (formerly the Kentuckiana Minority Business Council) Agave Award in recognition of her achievements in supplier diversity. KCTCS staff requested that our Supplier Diversity Initiative partner, NDS, provide its written assessment of the current status of this initiative. The NDS assessment is included as Attachment C. A key element of the Supplier Diversity Initiative has been that NDS staff has visited every college to discuss how best to enhance supplier diversity within the college s service area. The total number of diverse suppliers within the master supplier list has increased, enabling KCTCS 137

146 to proactively notify these vendors of new opportunities. KCTCS has launched the Diverse Supplier Collaboration Portal, an online tool used to register, qualify, and communicate opportunities with current and potential diverse suppliers of various goods and services. Over the coming months, Diverse Supplier Outreach sessions will be held at the colleges; and the first quarterly Supplier Diversity Initiative newsletter will be published, featuring details of future opportunities with KCTCS, upcoming outreach sessions, diverse supplier success stories, and Supplier Spotlight features. In addition to publications for external distribution, a brochure entitled Supplier Diversity - Implementation Road Map has been developed to enlighten faculty and staff on opportunities and how easy it is to become a KCTCS vendor. Increasing awareness and promoting the Supplier Diversity Initiative internally as well as externally at every college among faculty and staff is expected to further communication through the college and college community, yielding additional qualified diverse suppliers seeking to do business with KCTCS. A sample Implementation Road Map brochure is included as Attachment D. 138

147 139 Supplier Diversity - July 1 - September July 1 - September 30 Amount % of Total Amount % of Total FY 2011 to FY 2012 All Suppliers $ 12,475, % $ 12,569, % $ 94,303 Diverse Suppliers* Minority Owned $ 190, % $ 156, % $ (33,562) Woman Owned $ 287, % $ 590, % $ 302,785 Physically Challenged Owned $ 145, % $ 25, % $ (120,029) Veteran Owned $ 314, % $ 226, % $ (88,096) Total $ 937, % $ 999, % $ 61,099 Supplier Diversity - October 1 - December 31 October 1 - December 31 Amount % of Total Amount % of Total FY 2011 to FY 2012 All Suppliers $ 12,620, % $ 11,930, % $ (690,710) Diverse Suppliers* Minority Owned $ 309, % $ 332, % $ 22,603 Woman Owned $ 416, % $ 361, % $ (54,852) Physically Challenged Owned $ 38, % $ 232, % $ 194,698 Veteran Owned $ 190, % $ 370, % $ 180,024 Total $ 954, % $ 1,297, % $ 342,473 Supplier Diversity - July 1 - December 31 July 1 - December 31 Amount % of Total Amount % of Total FY 2011 to FY 2012 All Suppliers $ 25,096, % $ 24,500, % $ (596,407) Diverse Suppliers* First Quarter FY 2011 Expenses Second Quarter FY 2011 Expenses First Half of FY 2011 Summary Expenses First Quarter FY 2012 Minority Owned Business $ 499, % $ 488, % $ (10,959) Woman Owned Business $ 704, % $ 952, % $ 247,933 Physically Challenged Owned $ 183, % $ 258, % $ 74,669 Veteran Owned $ 505, % $ 597, % $ 91,928 Total $ 1,892, % $ 2,296, % $ 403,571 Expenses Second Quarter FY 2012 Expenses First Half of FY 2012 Summary Expenses *Diverse Supplier Categories are self-reported. Suppliers may be reported in more than one category. FY 2011 numbers reflect some reclassification, based on vendor submission of new Substitute W-9 information; therefore, the FY 2011 numbers may differ slightly from previously reported FY 2011 data. Dollar Change Dollar Change Dollar Change Attachment A

148 140 Attachment B

149 Attachment C February 2, 2012 NDS Assessment of Status of KCTCS Supplier Diversity Initiative As noted in the KCTCS Strategic Plan, one of the system s goals is to "reflect the diversity of the students and employees of our 16 colleges and the citizens of the Commonwealth of Kentucky." While conducting visits with system colleges, we have been impressed with the positive responses to KCTCS plan to increase business opportunities provided to diverse businesses within the communities served by the colleges. The KCTCS Supplier Diversity Initiative implementation plan has been well received. In meetings that have occurred over the past 3 months with college presidents, faculty and staff, all have expressed excitement that this plan brings together the key ingredients for the Initiative s success: 1. Visible top down support and commitment. Wendell Followell and David Holcomb have been invaluable in their drive and support of the Initiative 2. Access to a larger pool of qualified diverse suppliers 3. A process that encourages diverse supplier participation 4. A defined procedure by which colleges may utilize the Initiative to increase the number of diverse suppliers vying for their business Based on the leadership commitment and support of KCTCS and the colleges, NDS believes that the Initiative is on a path to deliver best in class results. It is widely accepted that best in class for supplier diversity efforts in the U.S. is between 10-14%. It is our opinion that KCTCS is creating the foundation to achieve and sustain this level of success which will position the system as the gold standard for postsecondary education institutions. In congruence with the agreed upon strategy, NDS has performed, or is in the process of performing, the following: Analyzing approximately $63M of KCTCS discretionary spend data, spanning a one-year period from July 2010 through June 2011, to determine spend categories conducive for enhanced diverse supplier participation. Completed initial visits to ten colleges to discuss the goals of the Initiative and the process by which colleges may utilize the Initiative to include more diverse suppliers in their discretionary purchasing (under $40,000). Visits to remaining colleges are scheduled for completion by mid- February of this year. NDS 1795 Alysheba Way, Suite 4107 Lexington, KY phone: (859) fax: (859) NDSVALUE.COM 141

150 Implemented the KCTCS Diverse Supplier Collaboration Portal, an online tool used to register, qualify and communicate opportunities with current and potential diverse suppliers of certain goods and services (1300 suppliers contacted via and phone). Created master diverse supplier list for use by KCTCS colleges by combining system-wide diverse supplier lists supplemented with NDS own supplier databases. This increased diverse supplier reach the total number of diverse suppliers available to be proactively notified of new opportunities with KCTCS by nearly 66%. Assisted KCTCS Procurement team by disseminating fourteen (14) bids in multiple product/service categories to over 200 diverse suppliers across the Commonwealth (many of which have not previously received an opportunity with KCTCS). Fulfilled requests from multiple colleges for category specific contact lists of diverse suppliers within their community (i.e. electrical contractors, plumbers, carpenters, etc.). Scheduled first Supplier Outreach Session at each college to begin in March There will also be an educational focus on conducting business with KCTCS and associated colleges. Furthermore, attendees may participate in a brief tour of the respective college campus to learn more about the educational opportunities offered by KCTCS. To assist diverse suppliers, college-specific fliers (Supplier Diversity Initiative: Opportunities for Your Diverse Business with the Kentucky Community and Technical College System) have been created to describe the Initiative and detail how to begin the online registration process to potentially become a supplier of goods/services to KCTCS. NDS has also created an Implementation Road Map document unique to each college which serves as a working howto guide towards simplifying and accelerating the college s involvement with the Initiative. D. McGinnis Mitchell President/CEO NDS 1795 Alysheba Way, Suite 4107 Lexington, KY phone: (859) fax: (859) NDSVALUE.COM 142

151 143 Attachment D

152 144

153 145

154 146

155 147

156 148

157 149

158 150

159 151

160 152

161 153

162 154