Nov 1 Dec 5, 2011 To the Administrator Addressed Digest Posted Description Information Route to Deadline

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1 11/01/11 Decrease in funding $$$ small impact share as Congressional Reduction of Selected School Year Federal Funds On September 30, 2011, Congress passed a fiscal Continuing Resolution for the federal fiscal year (FFY) 2012 appropriations bill that included a small decrease to the existing FFY 2011, which is school year (SY) , allocations to states. This estimated 1.5 percent reduction to the following federal program areas may have a small impact on SY entitlements. ESEA, Title I, Part A ESEA, Title I, Part D, Subpart 2 ESEA, Title I School Improvement ESEA, Title II, Part A IDEA Title I, Part C Carl D. Perkins Career and Technical Education Act TEA is currently analyzing the information provided by the various program offices at the USDE to determine the potential impact on currently awarded Notices of Grant Award (NOGAs) and NOGAs to be issued with the release of maximum entitlements later in the fall. Additional detailed information will be forthcoming once the actual impact on local educational agencies has been determined. It is important to note that while USDE did initially indicate that some potential reductions could be taken in the following school year (SY ), that initial guidance has been rescinded. Business Office Grant 11/01/11 Supplemental funds $$$ Ed Jobs Grantees Education Jobs Fund Increase On September 16, 2011, TEA received supplemental funds from USDE under the Education Jobs Fund (Ed Jobs) program. An approximate $18,900,000 is available for allocation to Ed Jobs grantees. Reallocation amounts for Ed Jobs grantees will be calculated within the next few weeks and will be posted online at No application is necessary to receive the additional Ed Jobs funds. Grantees The required reductions will impact the SY entitlements. TEA will post a message via the Grants Administration and Federal Program Compliance (GAFPC) listserv to notify grantees that their amended Ed Jobs NOGAs are being sent. The purpose of the Ed Jobs Business Office Grant Ed Jobs Fund = report or action due = Information $$$ = Funding related Nov 1 Dec 5, 2011

2 share as 11/02/11 will receive an amended NOGA via that includes the reallocation funding, along with a revised NOGA transmittal letter. Title III, Part A, Annual Measurable Achievement Objectives grant program is to assist states in saving or creating education jobs. Jobs funded under this program are exclusively for school level employees that provide educational and related services for early childhood, elementary, and secondary education. For detailed information regarding allowable activities, please check the frequently asked questions (FAQ) posted in the Texas Guidance section of the Education Jobs Fund Guidance webpage. New AMAOs $$$ Esp Title III share as Under Title III, Part A, Section 3122 of the Elementary and Secondary Education Act (ESEA), the TEA is required to develop three Annual Measurable Achievement Objectives (AMAOs) which are used in holding Title IIIfunded LEAs accountable for their English language learners (ELLs ) development and attainment of English proficiency while meeting State academic content and achievement standards. The Title III AMAOs standards for 2011 and 2012 are as follows: Texas Title III AMAO Standards AMAO Indicators Spring 2011 Standards Spring 2012 Standards AMAO 1: Progress 47.0% (All LEP, Gr. K 12) 49.0% (All LEP, Gr. K 12) Accountability Grant ESC Curr AMAO 2: Attainment 13.0% (Year 1 4 LEP) 25.0% (Year 5+ LEP) 14.0% (Year 1 4 LEP) 27.0% (Year 5+ LEP) = report or action due = Information $$$ = Funding related Nov 1 Dec 5, 2011

3 AMAO 3: LEP AYP The Adequate Yearly Progress (AYP) of students with limited English proficiency (LEP) as determined by the AYP outcome for the district s LEP student group. The 2011 standards for AMAOs 1 and 2 will apply to the results of the spring 2011 administration of the Texas English Language Proficiency Assessment System (TELPAS). AMAO 3 LEP AYP outcomes are determined through the TEA Division of Performance Reporting. For information on 2011 AYP, see the AYP website ( including the 2011 AYP timeline. The 2011 Title III AMAO results for all Title IIIfunded LEAs will be reported as follows: November 15, 2011 December 16, Title III AMAOs Timeline AMAO Results Released Notification Letter Sent to Title III funded LEAs Not Meeting AMAOs Deadline for Providing Parental Notification (required for Title III funded LEAs not meeting AMAOs) 11/04/11 UTexas admission policy change share as The University of Texas at Austin Automatic Admission Policy Senate Bill 175, passed by the 81 st Texas Legislature, allows The University of Texas at Austin to limit automatic admission to 75 percent of the university s enrollment capacity designated for first time resident undergraduate students beginning with admissions for the academic year. The University has determined that it will automatically admit all eligible 2013 summer/fall freshman applicants who rank within the top 8 percent of their high school graduating classes, with remaining spaces to be filled through holistic review. A letter from University President William Powers, Jr. is attached to this HS Counselors HS Parents = report or action due = Information $$$ = Funding related Nov 1 Dec 5, 2011

4 correspondence. Completed 11/04/11 RFA for charter startups $$$ action required if applying for new charter Completed 11/07/11 Research report share as Request for Application # Public Charter School Start Up Grant The TEA is requesting applications under RFA # from eligible charter schools. The purpose and goals of the Public Charter School Start Up Grant program are to provide financial assistance for the planning, program design, and initial implementation of charter schools and expand the number of highquality charter schools available to students. New Research Report Concerning College Admissions Testing The TEA Division of Research and Analysis has announced the publication of a new report: College Admissions Testing of Graduating Seniors in Texas High Schools, Class of 2010 (Publication No. GE ). Published on an annual basis, the report presents information on the participation and performance of Texas public school graduates on the College Please share this information with all high school juniorlevel students and their parents. Project Funding Approximately $8.8 million is available for funding the Public Charter School Start Up Grant. It is anticipated that approximately 20 grants of no more than $600,000 each will be awarded. Applicants that are in their first or second year of eligibility may apply for grant funding if they meet the eligibility criteria. However, if selected for funding, the award amount will be prorated based on the remaining months of eligibility. This project is funded 100 percent with federal funds. ACT examination. SAT and ACT results at the district and campus levels are presented in a supplement to the report: College Admissions Testing of Graduating Seniors in Texas High Schools, Class of 2010: District and Campus LEA/ Charter ESC leadership Secondary leadership/ Counselors 1/12/2012 = report or action due = Information $$$ = Funding related Nov 1 Dec 5, 2011

5 Board SAT examination and the ACT, Inc. Supplement (Publication No. GE ). District sitebased group Completed 11/07/11 Research report share as New Research Report Concerning Enrollment in Texas Public Schools The Texas Education Agency Division of Research and Analysis is pleased to announce the publication of a new report: Enrollment in Texas Public Schools, (Publication No. GE ). The report provides information on enrollment in the Texas public school system from the through school years. The report and supplement are available online at cctres/sat_act_index.html. Enrollment data are provided by grade, race/ethnicity, gender, and economically disadvantaged status, as well as for special populations and instructional programs. Data also are reported by education service center region. PTA/parent groups as Campus leadership/ ESC leadership/ Staff Completed 11/08/11 ARRA Information $$$ ARRA Section 1512 Quarterly Reports Continuous Corrections Period 1) American Recovery and Reinvestment Act of 2009 (ARRA) Section 1512 Quarterly Reporting Continuous Corrections Period November 8, 2011 through November 30, 2011 Reporting FTEs for ARRA Grants Reporting Expenditures for Infrastructure Investments The report is available online at cctres/enroll_index.html. This TAA letter addresses the following sections: 1) ARRA Section 1512 Quarterly Reporting Continuous Corrections Period November 8, 2011 through November 30, 2011 District sitebased groups PTA/parent groups as LEA Business off Grant Action 2) Central Contractor Registration (CCR) Annual Renewal ESCs required as 3) ARRA Section 1511 Infrastructure Investment Reports 4) Enforcement Actions Related to ARRA Requirements 2) Central Contractor = report or action due = Information $$$ = Funding related Nov 1 Dec 5, /30/11

6 The purpose of this letter is to inform local educational agencies (LEAs) of the continuous corrections period for ARRA Section 1512 Quarterly Reports for the quarter ending September 30, 2011, and to remind LEAs of the importance of renewing their Central Contractor Registration (CCR) and completing the required ARRA Section 1511 Infrastructure Investment Reports. A continuous corrections period for ARRA Section 1512 Quarterly Reports is provided by the TEA approximately five weeks after the end of each reporting quarter. Registration (CCR) Annual Renewal 3) ARRA Section 1511 Infrastructure Investment Reports 4) Enforcement Actions Related to ARRA Requirements Completed 11/17/11 AEIS share as For contact(s), modifications and more detailed information on this topic, see: AEIS ratings posted The Academic Excellence Indicator System (AEIS) pulls together a wide range of information on the performance of students in each school and district in Texas annually. This information is put into the annual AEIS reports, which are available each fall. The performance indicators are: Results of Texas Assessment of Knowledge and Skills (TAKS); by grade, by subject, and by all grades tested; Participation in the statewide assessment programs (TAKS/TAKS (Accommodated)/TAKS M/TAKS Alt); Exit Level TAKS cumulative passing rates; Progress of prior year TAKS failers; Results of Student Success Initiative; Attendance rates; Annual dropout rates (grades 7 8, grades 7 12, and grades 9 12); Completion rates (4 year longitudinal and 5 year longitudinal); Performance on each of these indicators is shown disaggregated by ethnicity, special education, low income status, and limited English proficient status. The performance of at risk students is also shown on the district, region, and state AEIS reports. In addition to the performance indicators, the reports provide extensive information on school and district, finances, programs, and student demographics. A new section was added to the district, region, and state reports beginning in that shows performance for LEA/Charter Campus leadership/ Staff Site based groups Parents Community = report or action due = Information $$$ = Funding related Nov 1 Dec 5, 2011

7 College readiness indicators; o Advanced / dual enrollment course completion; o Completion of the Recommended High School Program or Distinguished Achievement Program; o Participation and performance on Advanced Placement (AP) and International Baccalaureate (IB) examinations; o College ready graduates; o Texas Success Initiative (TSI) Higher Education Readiness Component; and o Participation and performance on the college admissions tests (SAT and ACT). selected AEIS indicators disaggregated by bilingual and ESL instructional models. Completed 11/18/11 Desk monitoring feedback share as For contact(s), and more detailed information on this topic, see: Observations Related to Desk Monitoring of Federal Grant Expenditures During the past fiscal year, the Texas Education Agency (TEA) conducted desk reviews and audits related to expenditures of American Recovery and Reinvestment Act of 2009 (ARRA) and non ARRA federal formula and discretionary grant funds awarded to subrecipients. TEA is issuing this letter to make subrecipients aware of the prevailing issues observed during the desk reviews. This TAA provides information relating to the process and general results, observed common issues, etc. TEA is required to monitor the activities of subrecipients LEAs, ESCs, and nonprofit organizations to ensure that federal grant awards are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant agreements. The authority for these monitoring activities is given by the Office of Management and Budget (OMB) Circular A 133, Subpart D,.400(d)(3) and Title 34 of the Code of District/ Campus Admin Business office ESC Nonprofit orgs as = report or action due = Information $$$ = Funding related Nov 1 Dec 5, 2011

8 Federal Regulations (CFR) 80.40(a). Similarly, 34 CFR requires states to perform the administrative monitoring necessary to ensure that subrecipients are in compliance with applicable statutes and regulations. Completed 11/29/11 $$$ share as Impact of Congressional Reduction on LEAs (See letter on pg. 1) Impact of Congressional Reduction of Selected School Year Federal Funds on Local Educational Agencies; As described in the November 1, 2011, letter to LEAs posted to the TEA Correspondence page (TAA), Congress passed a fiscal Continuing Resolution on September 30, 2011, for the federal fiscal year (FFY) 2012 appropriations. This federal bill included a small decrease (an estimated 1.5%) to the existing FFY 2011, which is school year (SY) , allocations to states. An informative table included in the letter describes the impact to some of the applicable SY entitlements of the estimated 1.5% Congressional reduction to the applicable federal programs. LEA/Charter Business Office Grant ESCs Completed 11/29/11 Additional info on Ed Jobs Fund Grant $$$ Ed Jobs Jobs Fund Grant Increase The approximate $18,900,000 available for reallocation to Education Jobs Fund (Ed Jobs) grantees will be calculated within the next few weeks and will be posted online at the Division of Grants Administration Federal Entitlements page on or before December 16, No application is necessary to receive the additional Ed Jobs funds. Grantees will receive an amended NOGA via that includes the reallocation funding, For detailed information regarding Ed Jobs allowable activities, please check the frequently asked questions (FAQ) posted in the Texas Guidance section of the Education Jobs Fund Guidance page. Business Office Grant (Ed Jobs) = report or action due = Information $$$ = Funding related Nov 1 Dec 5, 2011

9 Grantees share as Completed 12/01/11 $$$ share as Completed along with a revised NOGA transmittal letter. TEA will send a message via the Grants Administration and Federal Program Compliance (GAFPC) listserv to notify grantees that their amended Ed Jobs NOGAs are being ed Maximum Entitlements No Child Left Behind (NCLB) Consolidated Federal Grant Application Maximum entitlements for programs in the NCLB Consolidated Federal Grant Application will be available on or around December 2, 2011, on the Division of Grants Administration Federal Entitlements web page, online at yprogram.htmltexas Education Agency (TEA) will initiate budget adjustments and will adjust the largest budgeted class/object code to incorporate the maximum entitlement amounts. In December 2011, local educational agencies (LEAs) will receive notifications of revisions to program budgets with their revised Notice of Grant Award (NOGA) attached to that . Until those notifications and attachments are distributed, TEA requests that LEAs not submit any amendments to claim NCLB Consolidated Federal Grant Application maximum entitlement funding. If you have questions concerning the impact of this Congressional reduction in funding or the Ed Jobs reallocation, please the Division of Grants Administration at GAFPC@tea.state.tx.us. Find information on budgets, amendments, etc in TAA letter. ESCs LEA/Charter Business Office Grant ESCs 12/2/11 $$$ RFA Eligibility, etc share as Request for Application (RFA) # Online College and Career Preparation Technical Assistance Program grant, Cycle 2 TEA is requesting applications under request for application (RFA) # from school districts and open enrollment charter schools in Texas on behalf of The purpose of this competitive RFA is to solicit applications from districts with an eligible campus to contract with a TEA approved service provider to implement an online college Secondary LEA / Campus leadership 1/06/2012 = report or action due = Information $$$ = Funding related Nov 1 Dec 5, 2011

10 Completed 12/02/11 campuses that meet the following criteria: (1) the campus must serve students in Grades 9 12; (2) the campus must be evaluated under standard procedures in the state accountability system; (3) the percentage of campus student population identified as at risk is greater than or equal to 75%; (4) the percentage of campus student population identified as economically disadvantaged is greater than or equal to 60%; (5) the campus serves no fewer than 100 students; or (6) the campus participated in the Online College Preparation Assistance Pilot Program starting March 15, 2010, and ending August 31, A list of eligible campuses and funding amount is published with the RFA. The list of eligible campuses was established using data from the Public Education Information Management System (PEIMS). Campuses that are participating in the Online College and Career Preparation Technical Assistance Program grant, Cycle 1, that began on March 1, 2011, and ends on August 31, 2012, are not eligible for participation in this grant program. A separate grant application must be submitted for each eligible campus that chooses to participate in the grant program. Applications must be submitted by the deadline to be eligible for consideration for funding. Title I Statewide School Support and Parental Involvement Initiative Resources and career preparation program. The Online College and Career Preparation Technical Assistance Program, Cycle 2 will be designed to assist students in grades 9 12 in preparing for postsecondary success. A second purpose is to provide TEA with evaluation data on best/promising practices related to increasing postsecondary success for Texas high school students. The program will provide robust, engaging, and informative college and career assistance to students, parents, counselors, and teachers through an online program. Campus wide use of the program will foster a college going culture and increase transition to successful postsecondary college and career experiences for participating students. These TEA copyrighted documents are available at scroll down and click on Statewide Title I Initiative and then click on publications then sole source LEA admins/ Charters share as This letter serves as notice that the Title I Statewide School Support and Parental Involvement Initiative (Initiative) housed at Region XVI Education Service Center (ESC) in Amarillo, Texas, is the sole source provider through = report or action due = Information $$$ = Funding related Nov 1 Dec 5, 2011 Campus as

11 Completed December 31, 2012, for the following No Child Left Behind (NCLB) Act parental involvement documents on behalf of the Federal and State Education Policy Division at the Texas Education Agency (TEA). An Administrator's Abbreviated Checklist to NCLB Parental Involvement An Administrator's Guide/Checklist to NCLB Parental Involvement Parent Involvement in Every School "P I E S" Manual Texas Statewide System of School Support Ten Components of a Title I, Part A Schoolwide Program Developing a School Parent Compact Developing A Written Parental Involvement Policy ISPY Manual 2.html letter. See the TAA letter for information on the creation and distribution of these documents. Counseling CIS program ESCs Site based teams as Community groups as Special Information and Professional Development Offerings Offered by ESC XIII and Other Entities Great resource for required Board presentations The SCOOP November Student Assessment Commu Erin Monge at ESC 13 passed along AES and AEIS sample power point presentations for your use. She noted that you could use slides containing graphs in which you can input your data have directions in the note sections. The ppts will also be posted under Toolkit on the CC webpage at As always, see the Curriculum Council Blog, the SCOOP for additional opportunities and information During the month of November the TEA Student Assessment division provided a great deal of information on several important topics. There is a Powerpoint from the November TETN on Accommodations and SpEd Assessment Accommodations & SpEd Assessment Update TETN (PPT posted 11/29/11) = report or action due = Information $$$ = Funding related Nov 1 Dec 5, 2011

12 nications In the past month the following information was added to Student Assessment: Use the links below to navigate to webpages with recently updated information and/or documents. 12/02/11: 2012 District and Campus Coordinator Manual 12/02/11: TAKS ELA Raw Score Conversion Tables October /29/11: Accommodations & SpEd Assessment Update TETN # /28/11: STAAR Modified Answer Documents for Training Purposes March /16/11: Font and Point Sizes Matrix for TELPAS Reading 11/14/11: STAAR Dictionary Policy 11/14/11: TAKS Raw Score Conversion Tables for October /14/11: Modification Guidelines for STAAR Modified Grades 3 8 Assessments 11/14/11: STAAR Modified Answer Documents for Training Purposes 11/07/11: STAAR Modified EOC Released Test Questions 11/07/11: TEA Update on the STAAR Program November /04/11: Font and Point Sizes Matrices for STAAR, STAAR Spanish, STAAR Modified, and STAAR L 11/04/11: Font and Point Size Matrix for TAKS, TAKS (Accommodated), and TAKS Modified 11/04/11: TAKS Assessments Comparison Chart 11/04/11: STAAR Modified EOC Released Test Questions = report or action due = Information $$$ = Funding related Nov 1 Dec 5, 2011

13 11/04/11: STAAR Assessments Comparison Chart 11/04/11: Modification Guidelines for STAAR Modified EOC Assessments 11/01/11: STAAR English I, English II, and English III Answer Documents for Training Purposes 11/01/11: STAAR Modified Participation Requirements: How to use the state required documentation form TETN #10416 = report or action due = Information $$$ = Funding related Nov 1 Dec 5, 2011