TOWNSHIP OF OCEAN BOARD OF EDUCATION WORK MEETING MINUTES March 11, 2014

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1 TOWNSHIP OF OCEAN BOARD OF EDUCATION WORK MEETING MINUTES March 11, 2014 CALL TO ORDER Mrs. Sylvia Sylvia, President, called the meeting to order at 7:00 p.m. in the office of the Superintendent at the District Administration Building, 163 Monmouth Road, Oakhurst, N.J. STATEMENT OF ADEQUATE NOTICE Mrs. Sylvia read the statement of notice as required by the Open Public Meetings Act, N.J.S.A. 10:4-6. ROLL CALL OF ATTENDANCE Present Mr. Acerra, Mr. Angelini, Mr. Brautigan, Mr. Hadden, Mr. Long, Mrs. McGovern, Mr. Moore, Mrs. Parlamas and Mrs. Sylvia. Mrs. McGovern and Mr. Moore were absent. Staff in attendance - Mr. Jannarone Enter Executive Session 7:02 p.m. Approval: Motion offered by Mr. Hadden, seconded by Mr. Long and carried 7-0 Move for the approval to enter Executive Session, in conformance with the Open Public Meeting Act, for the purpose of discussing: Personnel (New Superintendent and Agenda) and Student Matters (Student suspension). It is anticipated at this time that the above stated subject(s) shall be made public at such time as the need for non-disclosure no longer exists. Board of Education will be in executive session for approximately 30 minutes and will not take action upon return to work session. Adjourn Executive Session 7:34 p.m. Approval: Motion offered by Mrs. Parlamas, seconded by Mr. Brautigan and carried 7-0. Move for the approval to adjourn from Executive Session and resume public session. BOARD PRESIDENT S REPORT: Mrs. Sylvia Intermediate school play will be on March 20, 21 and 22, 2014 SUPERINTENDENT S REPORT: Mr. Lysko Mr. Lysko discussed the following item(s): The Superintendent discussed a student survey regarding drug use. Survey regarding full-day kindergarten and block scheduling to the parents. Art reception at the library was a great success. Dr. Daniel Baker from Rutgers University will be reviewing the Special Education Life Skills program. Superintendent and Board of Education discussed the information from the Assistant County Prosecutor regarding the school search manual that was provided to the Board of Education. SCHOOL BUSINESS ADMINISTRATOR S REPORT: Mr. Jannarone Mr. Jannarone discussed the following item(s): Fine of $544 for Seman Tov, transportation contractor, for failing to perform a run on a snow day. Turf Field appeal letter in packet June 13 th Bowl-a-thon, June 21 st class Reunion Function Ice Hockey State NJSIAA agreement with Shore Regional next meeting

2 PUBLIC COMMENT: Dr. Marwin Meller, resident, discussed early intervention regarding poster contest and essays for your students to say no to drugs Florence Hauer, resident, discussed the merits of the volunteer policy. COMMITTEE REPORTS: The Board of Education discussed committee items: CO-CURRICULAR STUDENT ACTIVITES: None COMMUNITY LIAISON & COMMUNICATIONS: Mr. Angelini 1. Discusion: New/Revised Policies and Regulations Board of Education and administration discussed first reading of new policies and revisions of the following existing policy(s) and regulation(s). (See: bold= new or revised language and strike through = deletion of existing language) Policy 6113 (new) E-Rate Policy 9180 School Volunteers FINANCIAL MANAGEMENT & RESOURCE SERVICES: Mr. Long 1. Discussion: Budget The Board of Education and Administration discussed the tax levy cap, technology, personnel and capital budget items. Capital Reserve fund was also discussed. 2. Discussion: Cooperative Purchasing Services for the School Year Board of Education and administration discussed the Educational Data Services (EDS) Cooperative Purchasing Program, at a fee of $11,940 for the following supplies: Office & Computer Copy Duplicator Science Industrial Arts Fine Arts Physical Education Health Audio/Visual Athletic Custodial Family & Consumer Science Note: By participating in this cooperative purchasing program the district realized a savings of $245,127 for the school year. 3. Discussion: E-Rate Contract Awards Board of Education and administration discussed the award of contracts after participation in the Federal E-rate Grant Application Program. The below results are the outcome of the competitive E-rate bidding process. Service Provider Contract Length Amount Hosting Website Provider Sharp School 1 year $ 2,775/yr 2

3 10 Gigabit Fiber Optic WAN Sunesys 5 year $11,100/mo 1 Gigabit Internet Access Level 3 3 year $ 4,235/mo Telecommunications-Phone Level 3 3 year $ 4,220/mo Telecommunications- Phone Broadview Networks 1 year $ 175/mo Data & Cell Service Verizon Wireless 1 year $ 1,400/mo Cable Modem Service Cablevision 1 year $ 425/mo Note: The above gross contract amounts will be reduced by the district eligible E-rate discount of 40-49%. 4. Discussion: MOCSSIF 2014 Safety Grant Program: Board of Education and administration discussed the submission of the grant application for the 2014 Safety Grant Program through the NJSIG MOCSSIF Sub Fund for identified safety and security facility upgrades in the amount of $46, for the period of July 1, 2014 thru June 30, Mr. Long made a motion, seconded by Mr. Brautigan, for approval of the following item(s): 5. Use of Facilities Move to approve use of facilities according to the attached list dated March 11, Motion(s) item #5 carried: 7-0 INSTRUCTIONAL & EDUCATION: Mr. Long 1. Discussion: New Jersey School Climate Survey Board of Education and Administration discussed the request of Kelly Umbach, Special Education Teacher, Intermediate School to conduct a survey at the school. Ms. Umbach is making the request on behalf of the Township of Ocean Intermediate School School Safety Committee, and under the direct Supervision of her Administrative Internship Mentor, Mrs. Candy Vasta. The survey, created by the NJ Department of Education is on the current climate of the school. The survey, if approved, would be offered to students in grades 6-8 and would be conducted in the Computer Applications and Keyboarding classes. Attached please find a letter (dated ) from Ms. Umbach outlining the details of the request and a copy of the survey. Mr. Long made a motion, seconded by Mr. Acerra, for approval of the following item(s): Calendar Adjustment for Technology, Transportation, Custodial, Maintenance, and Grounds Employees Move to approve an adjustment to the work calendar for Technology, Transportation, Custodial, Maintenance, and Grounds (applicable) Employees to include the following replacement days: Holiday Replacement Day President s Day (February 17, 2014) April 17, 2014 Easter Monday (April 21, 2014) April 16,

4 (Three emergency days were built into the school calendar. Thus far we have used 5 emergency days, due to snow storms. As noted on the approved school calendar, the previously scheduled holidays of President s Day and Easter Monday were established as replacement days for school to be in session if we exceeded the 3 emergency days. School was in session on February 17 th and will be on April 21 st, thus the consideration for replacement days for those staff members in the above cited job categories.) 3. Professional Development Activities Staff Move to approve the attached memorandum dated March 7, 2014, re: Staff Professional Development Activities in accordance with District Policy 6471and NJAC 6A:23B. The attendance at said activities is fiscally prudent and will promote the delivery of instruction and/or will further the efficient operation of the district. Reimbursement for travel and related expenses shall be according to the Department of the Treasury guidelines in NJOMB circular and A-87. Motion(s)items # 2 and #3 carried: 7-0 NEGOTIATIONS: None PERSONNEL: Mrs. Parlamas 1. Discussion: Substitute Custodian Board of Education and Administration discussed hiring Daniel Delaney as a Substitute Custodian for the school year. 2. Discussion: Credit Reimbursement Summer and Fall 2013 Board of Education and Administration discussed credit reimbursement for courses completed during the Summer and Fall 2013, in accordance with the attached list dated March 7, Mr. Long made a motion, seconded by Mr. Brautigan, for approval of the following item(s): 3. Retirement Move to approve the retirement of Victoria Johnson, Bus Driver, Transportation Department effective April 1, Motion(s) #3 carried: 7-0 PLANNING & CONSTRUCTION: Mr. Hadden 1. Discussion: Bid Award High School Locker Room Upgrades Project Board of Education and administration discussed the bid award for the High School Locker Room Upgrades Project to 3R Painting and Contracting, of Neptune NJ for a total of $1,059,500. 4

5 Bids were opened on February 28, 2014 at 10:00 a.m. in the Administration Building Auditorium. (See attached) TECHNOLOGY: None OLD BUSINESS: None NEW BUSINESS: The Board of Education discussed the ACT s and if Ocean offers the opportunity to take the test in district. Also discussed the SAT s and the changes that are occurring with the test itself. PUBLIC COMMENT: None ADJOURN MEETING: 10:45 p.m. There being no further business, Mrs. Parlanmas made a motion, seconded by Mr. Hadden, that the meeting be adjourned. This motion carried 7-0. Respectfully submitted, Kenneth Jannarone School Business Administrator/ Board Secretary 5