Student Referral and Information Packet. Socorro Independent School District

Transcription

1 Student Referral and Information Packet Socorro Independent School District

2 DAEP keys academy intake Checklist This checklist has been developed to better serve the needs of the student(s) while being served at KEYS Academy. This checklist is a tool to assist you with all the required DAEP forms that must be turned in before the student(s) intake date. EMERGENCY PLACEMENT (Required Documents must be received within Five (5) Days of Placement) *DAEP MANDATORY PLACEMENT *DAEP DISCRETIONARY PLACEMENT *DAEP DISCRETIONARY EXPULSION DAEP TEMPORARY HOLD PENDING JJAEP (Letter Required) UPHOLD OTHER DISTRICT S RECOMMENDATION (Letter Required) 1. *To secure and intake date, the following documents are REQUIRED to be completed and faxed to or ed to keysasi@sisd.net. Date: Discipline Referral Form Removal Conference Report (2 Pgs.) Intervention Checklist Removal Notice Letter KEYS (DAEP) Appeal Form to Level I: Principal (If Available) 2. Obtain intake date from intake secretary (3 school days of fax or date): Intake Date: Corresponding exit date: 3. Complete KEYS Academy Student Referral and Information Form and gather all needed information: Copy of Current Grades-in-progress {Current Grades (Gradebook Contract)} Transcript Discipline history (when recommending placement due to persistent misbehavior) Copy of PEIMS Special Programs coded in Tyler *Teacher Notification and Feedback Forms SPED/504 Meeting Date: ELL/LPAC Meeting held: For Transfer/Re-Entry students, please ensure that original copies of the following items are on file in the blue folder. Home Language Survey date: HLS (signed when students first registered in Texas school) Initial Placement OLPT Score/Data Parent Notification of Placement Initial Placement LPAC forms/peims data which indicates LEP Status Other documentation, list below: Attendance History No Loss of Credit Contract TELPAS of last 2 years (Blue LPAC Folder) Student is currently being served for Loss of Credit. Committee Meeting Date: *Contract Agreement Attached 4. Deliver cumulative folder and intake packet to KEYS Academy with all items below All items from #4 including attachments to Student Referral and Information Form Student withdrawal form with parent or witness signature *Removal Conference Report *Remove Letter (Attached) Missing Documentation: Administrator Dropping off Documentation Registrar/Personnel Receiving Date Updated by llujan , Page

3 Instructions When referring a student to KEYS Academy, please follow steps identified on DAEP KEYS Intake Checklist on Page 1. All Forms are available in the Administrative Discipline Handbook. 1. Schedule a discipline hearing with the parent as soon as your investigation determines a DAEP placement may be warranted. There is no need to wait for KEYS Academy administration to contact you before scheduling the parent meeting for mandatory placements. If the student is a special education student (verify with diagnostician), please schedule a manifestation determination ARD Meeting and invite the KEYS Academy administration/representative. Suggested Agenda for Parent Meeting (Using the Removal Conference Script from the SISD Discipline Handbook is recommended) I. Introductions II. Explanation of student s Code of Conduct Violation, corresponding discipline options, and laws and policies related to violation (i.e. mandatory vs. discretionary placements, TEC Chapter 37, etc.) Remember, this is traumatic for parents. Try to put yourself in their shoes and understand their fears and concerns. DAEP placement is not every parent s dream for their child. III. Present case against student s behavior and present witnesses. IV. Allow student and parents to present explanation or their defense and witnesses. V. Notify parents of due process rights and procedures including appeal process. At this point you can proceed with a decision or tell the parent you would like to consider your decision and will notify them via letter of your decision. If you decide to go forward with the DAEP placement during the hearing, you can continue with the following steps: VI. Explain student trespassing policy and present parent with Criminal Trespass Warning that you will keep on your campus. VII. Go over Intake form with parents and obtain initials and signatures where indicated. VIII. Notify parent of intake/orientation date and projected exit date. IX. Explain students must be present at the intake in order to avoid unexcused absences and possibly truancy court. X. Provide parent copies of all documentation. XI. Assist parents with withdrawal process and obtain signed withdrawal form XII. Adjourn meeting 3. After the discipline hearing with the parent, gather all needed documentation (included in the checklist) and the cumulative folder and send to KEYS Academy prior to intake date. 4. Expect confirmation the student attended the intake/orientation from KEYS Academy. If you do not hear from us after two (2) days of the scheduled intake/orientation date, please contact the campus receptionist at to verify whether or not the student attended their appointment. *Please Note: All required documentation must be complete with parent signature (or witness signature if parent refuses) and received by KEYS Academy within three (3) school days prior of the student s intake date. If not, the student will be returned to the home campus. Forms are listed on the Campus Paperwork Checklist on page 1. Updated by llujan , Page

4 Student Referral Flow Chart Student violates Code of Conduct, Level 3 or 4. Mandatory contact parent to schedule discipline hearing/removal conference post investigation; F/U in writing by providing parent w/ a Notice of Removal Conference (KEYS); go over Discipline Referral w/parent and student MDR Decision: IS a manifestation, DAEP recommendation ends. SPED or 504? schedule MDR ARD ASAP MDR Decision: NOT a manifistation of disability hold removal conference and obtain signatures on all required paperwork; be filling out Removal Conference Report (2 pp) MDR Decision: Not a Manifistation of disability Discretionary complete Intervention Checklist to ensure Progressive Discipline has occurred and been exhausted SPED or 504? BIP/RtI must have been updated/utilized/exhau sted prior to DAEP recommendation; if so, schedule MDR ARD MDR Decision : Is a Manifestation, DAEP recommendation ends. uphold recomendation withdraw recommendation give parents KEYS (DAEP) Removal Notice Letter; explain intake and appeal process; provide parent KEYS (DAEP) Appeal Form give parents Letter of Notification Not to Remove fax/ COMPLETE intake packet to KEYS via keysasi@sisd.net or REMINDER: student MUST attend KEYS during appeal process Updated by llujan , Page

5 Reconnection & Relationships Dates: August 28, 2018 September 25, 2018 October 30, 2018 November 27, 2018 January 29, 2019 February 26, 2019 Goals of the R & R Program Mentoring Program. Make a difference in the life of a student Increase graduation rates Lower DAEP recidivism rates Create lasting relationships with students April 30, 2019 May 21, 2019 Agenda (Parent Room) 2:00-2:10 Sign - in 2:10-2:25 Program Overview 2:30-2:55 KA Classroom Visits 3:00-3:25 OHS Classroom Visits Options High School & KEYS Academy Pine Springs Dr. El Paso, TX (915) Options HS (915) KEYS Academy Updated by llujan , Page

6 KEYS Academy Intake and Placement Schedule 9-11 Weeks Placement lengths are determined in accordance with Socorro ISD Student Code of Conduct (section III H) which states students may not exit DAEP placement until the end of a grading period. Wk Gr Pd Student Intake Date Projected Exit** Notes/Important Information 1 Jul 30 - Aug 03, 2018 September 28, A Aug 6-10, 2018 November 2, Aug 13-17, 2018 November 2, Aug 20-24, 2018 November 2, B Aug 27-31, 2018 November 30, Sept 3-7, 2018 November 30, Sept 10-14, 2018 November 30, C Sept 17-21, 2018 December 21, 2018 All students must come with 9 Weeks Tests 9 Sept 24-28, 2018 December 21, 2018 End of Nine Weeks Emergency Intakes Only (expulsion level) 10 Oct 15-19, 2018 December 21, A Oct 22-26, 2018 January 28, Oct 29- Nov 02, 2018 January 28, Nov 5-8, 2018 January 28, B Nov 12-16, 2018 February 15, Nov 26-30, 2018 February 15, Dec 3-7, 2018 February 15, 2018 Re-tester: Will not accept or exit re-testers 17 2C Dec 10-14, 2018 March 8, 2018 All students must come with 9 Weeks Tests 18 Dec 17-21, 2018 March 8, 2018 End of Nine Weeks Emergency Intakes Only (expulsion level) 19 Jan 7-14, 2019 March 8, A Jan 14-18, 2019 April 12, Jan 21-25, 2019 April 12, Jan 28-Feb 01, 2019 April 12, B Feb 4-8, 2019 May 3, Feb 11-15, 2019 May 3, Feb 18-22, 2019 May 3, C Feb 25-Mar 01, 2019 May 31, 2018 All students must come with 9 Weeks Tests 27 Mar 4-8, 2019 May 31, 2018 End of Nine Weeks Emergency Intakes Only (expulsion level) 28 Mar 25-29, 2019 May 31, A Apr 1-5, 2019 May 31, Apr 8-12, 2019 August 16, 2018 No Intakes State Assessment Test (expulsion level) 31 Apr 15-19, 2019 August 16, B Apr 22-26, 2019 August 16, Apr 29 - May 3, 2019 September 6, May 6-10, 2019 September 6, 2019 HS State Assessment Test MS only (expulsion level) 35 May 13-17, 2019 September 6, C 36 May 20-24, 2019 September 27, 2019 All students must come with 9 Weeks Tests 37 May 27-31, 2019 September 27, 2019 End of Nine Weeks Emergency Intakes Only (expulsion level) SUM July 29, 2019 September 27, 2019 Dates subject to change upon SISD Board of Trustees adoption of Academic Calendar. ** Exits are calculated by counting SISD school weeks (adopted calendar) with the first week enrolled at KEYS Academy as week 1. A minimum of nine (9) school weeks is required. The next available exit date will be the student's exit date. Updated by llujan , Page

7 Home Campus Return Date: Elective Course Semester Teacher Packet Completed (Yes/No) Teacher Signature Date Received CORRESPONDENCE COURSE INTAKE LOG Updated by llujan , Page

8 Student Referral and Information Form Student Name: ID: 0 Grade Level: Gr Home Campus: Campus Referring Administrator: Phone: Parent/Guardian Name: Street Address: Zip: 799XX Phone: This student is being referred to KEYS Academy in accordance with the following Socorro ISD Student Code of Conduct discipline infraction (Please have parent/guardian initial on the corresponding blank lines). A: Level 3 Discretionary Placement Offense P/G Initials. (9 school week placement depending on offense). B: Level 3 Mandatory Placement Offense P/G Initials (9 school week placement). C: Level 4 Discretionary Expulsion Offense P/G Initials (18-36 school week placement depending on offense; does not qualify for early exit if student has been previously placed at KEYS Academy in the same academic year). D: Level 4 Mandatory Expulsion Offense P/G Initials (180 school day placement depending on offense; does not qualify for early exit). HEARING DECISION Student assigned DAEP placement at KEYS Academy (Complete all sections below). Student not assigned DAEP placement and will remain at home campus (Retain form in student s discipline file). SPED/504 S1 Student receives Special Education services and a Manifest Determination ARD was held on. BIP was updated at above ARD meeting and is attached (required if S1 is checked). S2 Student receives 504 services and a Manifest Determination meeting was held on. BIP was updated at above ARD meeting and is attached (required if S2 is checked).. S3 Student does not receive Special Education or Section 504 services. ELL/LPAC E1 Student receives ESL services in the following classes: LPAC Meeting was held: E2 Student does not receive ESL services in class but is identified as ELL. LPAC Meeting was held:. E3 Student does not receive any bilingual/esl or ELL services. LOC L1 Student is currently being served for Loss of Credit. Attendance Committee Meeting date: Contract and attendance history attached (required if L1 is checked). L2 Student is not under any type of attendance or Loss of Credit contract. Student s intake date:click here to enter a date. At 9:00 a.m. P/G Initials (Parents understand failure to attend intake may result in truancy charges filed against them with local government agency) Projected exit date (Refer to intake schedule):click here to enter a date. P/G Initials Due Process and appeals rights and procedures have been explained to parents. P/G Initials Other special needs/information: P/G Initials Updated by llujan , Page

9 Parent s Signature Administrator s Signature Witness/Other Signature Date Date Date SOCORRO INDEPENDENT SCHOOL DISTRICT NOTICE OF REMOVAL CONFERENCE (KEYS) Date Name Address City, State, Zip Code RE (Name of Student) Dear, This letter is to confirm that you were notified of the following information by telephone on. On (date), at (time), in (room), your presence and participation at a conference to consider the removal to the disciplinary alternative education program (KEYS) for (student s name) is requested. The conference is being called because of the following alleged charge(s): This conference could result in the removal of (student's name) from (school) and placement in KEYS. The reason for considering removal is indicated below: (1) The Texas Education Code [Section (b)] states that a student may be removed to a discipline alternative education program if: a. the student is documented by the teacher to repeatedly interfere with the teacher's ability to communicate effectively with other students in the class or with their ability to learn, or b. the student is determined by the teacher to be so unruly, disruptive, or abusive that it seriously interferes with the teacher's ability to communicate effectively with the students in the class or with the ability of the students to learn. (2) (3) The Texas Education Code (Section (d), Section ) states that a student shall be removed and placed in a disciplinary alternative education program if the student engages in conduct specified in Section of the Texas Education Code. Other violation of the Student Code of Conduct (e.g., serious or persistent misbehavior) Your (son/daughter) has the right to a full and fair hearing; the right to an adult representative or legal counsel; the opportunity to testify and to present evidence and witnesses in (his/her) defense; and the right to be provided the information provided by any witnesses. If you plan to have legal counsel present, please let me know as soon as possible. You are encouraged to discuss the school s charges with your son/daughter as you will have the opportunity to explain his/her version at the conference if you wish. Pending this conference, your child will be placed on Out-of-School Suspension/SAC/emergency DAEP(KEYS) placement. If you have any questions before the conference, please call at. Thank you for your cooperation. Sincerely, Assistant Principal Signature Campus Behavior Coordinator's Signature Parent Signature acknowledge receipt Enclosures: If Special Education: ARD meeting notice and procedural safeguards If 504: 504 Manifestation Determination meeting notice and procedural safeguards Updated by llujan , Page

10 SOCORRO INDEPENDENT SCHOOL DISTRICT REMOVAL CONFERENCE REPORT [When a choice is indicated, please circle your response] School: Incident Date: Student: Student ID: On, a removal conference was held concerning the student's educational and behavioral records, to consider all relevant facts regarding the alleged offense(s), to consider the criteria for a removal to a disciplinary alternative education program, and to consider placement in a disciplinary alternative education program. Students receiving SPED/504 Services A manifestation determination was held and it was determined that the behavior is/is not a manifestation of the disability. If it is, the maximum possible removal is a total of 10 cumulative days or 45 days if the offense includes drugs or weapons or serious bodily injury (i.e., aggravated assault). If not, follow regular education procedures. NOTICE to STUDENT and PARENT/GUARDIAN Date of Notification: If student has been charged with engaging in conduct punishable as a misdemeanor/felony provide Police Case # IN ATTENDANCE Administrator/Campus Behavior Coordinator Student Parent(s)/Guardian Counselor Diagnostician(if applicable) SRO (if applicable) Others Present The Removal Conference was convened because of the following alleged offense(s): The school administration's supporting information regarding the alleged offense(s) [the following should be a concise description of the administration's basis for considering a removal]: 1. Self-defense 2. Intent or Lack of Intent at the time the student engaged in conduct 3. A student s disciplinary history; and 4. A disability that substantially impairs the student s capacity to appreciate the wrongfulness of the student s conduct 5. Intervention Checklist (Discretionary Placement) STUDENT'S RESPONSE TO THE OFFENSE(S) AND EVIDENCE/SUPPORTING DATA The student admitted to the alleged offense(s): Yes No Significant statement(s) made by the student and parents are as follows: [the following should be a concise description of the student's response to the alleged offense(s)] Updated by llujan , Page

11 [Attach any written statements and accounts that were presented by the student or staff during the conference.] CONFERENCE ISSUES The Administrator/Campus Behavior Coordinator did/did not determine that the information provided during the conference is sufficient to require removal. The parent/guardian agrees/disagrees with the decision to remove the student. The student and parents were given written notice of the Administrator/Campus Behavior Coordinator's decision on (date). The conference was tape recorded: Yes No Participants were/were not given the opportunity to provide additional comments in writing. (Please attach) DISCIPLINARY ALTERNATIVE EDUCATION PROGRAM The Administrator/Campus Behavior Coordinator has decided that the student should/should not be removed to a DAEP (KEYS). PEIMS Offense Code This removal is: Mandatory Discretionary MANDATORY DAEP (KEYS): Level 3: Secondary Students Max 18 Weeks: 60 school days with parent involvement (6 sessions) Elementary Students Max 9 Weeks: 30 school days with parent involvement (6 sessions) TERM ASSIGNED: 9 WEEKS 18 WEEKS DISCRETIONARY DAEP (KEYS): Level 3: Secondary Students Max 9 Weeks: 30 school days with parent involvement (6 sessions) Elementary Students Max 9 Weeks: 30 school days with parent involvement (6 sessions) TERM ASSIGNED: 9 WEEKS 18 WEEKS DISCRETIONARY EXPULSION DAEP (KEYS): Level 3: Level 4: Secondary Students Max 180 school days Elementary Students Max 9 weeks DAEP EXPULSION TERM ASSIGNED: 9 WEEKS 18 WEEKS 180 DAYS MANDATORY EXPULSION JJAEP (CESAR CHAVEZ): Level 4 Secondary Students Max 180 school days Elementary Students Max 9 weeks JJAEP EXPULSION TERM ASSIGNED: 180 DAYS OTHER If student is NOT removed, state the duration and conditions of any behavior contract or probation: If removal is to extend beyond the end of the school year, it must be determined that the student's presence in the regular classroom or at the home campus presents a danger of physical harm to the student or to other individuals. My signature below indicates that the discipline policy has been followed; this report has been reviewed and contains the required information. I have fairly and reasonably considered the information presented during the conference. Parent s Signature Date Assistant Principal s Signature Date Campus Behavior Coordinator Signature xc: Principal KEYS Date Updated by llujan , Page

12 SOCORRO INDEPENDENT SCHOOL DISTRICT INTERVENTION CHECKLIST The presenting Administrator/Campus Behavior Coordinator at the removal conference or expulsion hearing must discuss the interventions implemented for this student and the principal or principal's designee must sign the completed checklist and forward it as part of the removal or expulsion paperwork. Student Student ID Academic/Career planning Intervention Date(s) Number of times implemented & outcomes Teacher/team conference with student Consultation/problem solving with the parents/guardians Consultation/problem solving with the student s teacher(s) Consultation/problem solving with assessment staff and administrative staff Behavior strategies which may include positive reinforcement, social skills training, self-control strategies, time out, modeling, environmental management Referral to community agency Peer mediation or conflict resolution Individual counseling sessions Behavior Intervention Plan Community Service Special Education/504 students: FBA/BIP development, review, level of implementation of BIP Special Education/504 Coordinator contact/input Special Education Support Staff involvement (behavior specialist, special education counselor, assessment staff) ARD/504 committee meeting to review appropriateness of placement prior to manifestation or removal Other The appropriate interventions listed above have been attempted. Use back for narrative nature. Assistant Principal Signature Date Campus Behavior Coordinator Signature Date xc: Principal KEYS Updated by llujan , Page

13 SOCORRO INDEPENDENT SCHOOL DISTRICT KEYS (DAEP) REMOVAL NOTICE LETTER Date Name Address City, State, Zip Code RE: (student's name) Dear : On (date), I approved the removal to a disciplinary alternative education program of your (son/daughter), (name), from (school) for a term of 9 WEEKS 18 WEEKS 180 DAYS. In addition, I have forwarded notice of the removal to the Principal at KEYS Academy for implementation of the District's Discipline Alternative Education Program. You will be notified via telephone of your scheduled intake appointment date at KEYS Academy, Pine Springs, El Paso, TX The District s disciplinary decisions are based on a reasonable belief that a violation occurred. Reasonable belief may be based upon, but not limited to, the following: witnesses, affidavits, arrest warrants, and judicial dispositions. Please be advised that a no-bill by a Grand Jury, or a reduction or acquittal of charges by a court, while taken into serious consideration, may not in and of itself negate the District s reasonable belief. If you do not agree with this decision, an appeal form must be filed within 3 school calendar days of the date of this removal notice. Attached is an appropriate form for this purpose should you desire to appeal. Please be advised your son/daughter is prohibited from attending any SISD school functions. If he/she is found on campus or at a school function, the administration will file trespassing charges. If you need any further assistance, please contact me at (telephone number). Sincerely, Assistant Principal Signature Campus Behavior Coordinator Signature Parent Signature acknowledge receipt xc: Principal KEYS Updated by llujan , Page

14 SOCORRO INDEPENDENT SCHOOL DISTRICT KEYS (DAEP) APPEAL FORM Student s Name: School: Address: Date: Home Phone: Work Phone: The Socorro Independent School District s Student Code of Conduct provides for the appeal of a student s removal to the Discipline Alternative Educational Program. An appeal form must be filed within 3 school calendar days of the date of the removal notice to the appropriate administrator at the level indicated below. Untimely appeals will not be considered. Level I: Principal Level II: Appropriate Assistant Superintendent Lucia Borrego, Assistant Superintendent (Elementary & K-8 Schools) (915) Alisa Zapata Farmer, Chief Academic Officer (Middle Schools) (915) Carmen Crosse, Assistant Superintendent (Secondary Schools) (915) Level III: Appeals Committee: Marivel Macias, Assistant Superintendent/Administrative Services (915) Within ten school calendar days of the receipt of your appeal, a meeting at the appropriate level will be scheduled to consider your appeal. You will receive written notice of the decision resulting from this appeal. Were you notified of the hearing? Yes: No: Did you and/or your child attend the hearing? Yes: No: Were you and your child given an opportunity to present his/her side of the situation during the hearing? Yes: No: Are you in agreement that the event occurred? Yes: No: Did your son/daughter admit involvement in the alleged offense(s)? Yes: No: If "No," what is your child's side of the situation? (please attach additional information if needed) Please explain the reason for the appeal: Parent's Signature: Date: Updated by llujan , Page

15 SOCORRO INDEPENDENT SCHOOL DISTRICT DAEP: Uphold Other District Recommendation Date: KEYS Academy: Attached please find documentation to substantiate the continuation of a DAEP placement for the following newly enrolled student: Date of Enrollment: Student Name: ID# DOB: PLACEMENT ORDERED BY: ISD PERIOD OF PLACEMENT: DAYS If you have any questions, please contact me. Thank you, Administrator s Signature Campus Behavior Coordinator Updated by llujan , Page

16 SOCORRO INDEPENDENT SCHOOL DISTRICT KEYS (DAEP) REMOVAL NOTICE LETTER (Upholding Other District Placment Order) Date Name Address City, State, Zip Code RE: (student's name) Dear : As per the Socorro ISD Student Code of Conduct, a newly enrolled student assigned to a DAEP in another district will be placed directly into the district s DAEP-KEYS Academy for the term designated by the previous district. Please be advised Socorro ISD will uphold the other district s placement order for the following student: Date of Enrollment: Student Name: ID# DOB: PLACEMENT ORDERED BY: ISD PERIOD OF PLACEMENT: DAYS Student will be eligible to return to School on. Please be advised your son/daughter is prohibited from attending any SISD school functions. If he/she is found on campus or at a school function, the administration will file trespassing charges. If you need any further assistance, please contact me at (telephone number). Sincerely, Assistant Principal Signature Campus Behavior Coordinator Signature Parent Signature acknowledge receipt xc: Principal KEYS Updated by llujan , Page

17 SOCORRO INDEPENDENT SCHOOL DISTRICT DAEP: Temporary Hold Pending JJAEP Expulsion Date: KEYS Academy: The following student is being recommended for expulsion to JJAEP-Cesar Chavez Academy. Attached please find documentation to substantiate the Temporary Hold at KEYS Academy pending the JJAEP intake. Student Name: ID# DOB: CASE# ESTIMATED PERIOD OF PLACEMENT: DAYS I will follow-up with you on a weekly basis to inform you of the status of the JJAEP placement. If you have any questions, please contact me. Thank you, Administrator s Signature Campus Behavior Coordinator Updated by llujan , Page